Wright County Board Minutes
AUGUST 7, 2007
The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.
Heeter moved to approve the 7-31-07 County Board minutes as presented, seconded by Sawatzke, carried unanimously.
Petitions were accepted to the Agenda as follows: Aud./Treas. Item #2, “Open Bids For Ditch 31 Repair” (Hiivala); Aud./Treas. Item #3, “Authorize Signatures On Application For Cancellation Of Forfeiture” (Hiivala); Item For Consid. #3, “Wright County Fair” (Heeter). Eichelberg moved to approve the Agenda as amended, seconded by Heeter, carried 5-0.
The Consent Agenda was discussed. Heeter requested that Item E1, “Veterans Service/Nuclear, Authorize Hire Of Office Assistant Up To Two Weeks Prior To Current Employee’s Termination Date” be removed for discussion. On a motion by Heeter, second by Eichelberg, all voted to approve the remainder of the Consent Agenda:
1. Performance Appraisals: C. Philippi, Assr.; T. Waldron, Hwy.; G. Lebovsky, P&Z.
2. O/T Report, Period Ending 7-13-07 & 7-27-07.
1. Approve Tobacco License For Holiday Stationstore #394 (St. Michael).
C. PLANNING & ZONING
1. Authorize Signatures On Annual Feedlot & Work Plan.
D. SHERIFF-EMERGENCY MANAGEMENT
1. Authorize Signatures On Emergency Management Performance Grant (EMPG), $31,501.00.
Discussion followed on Consent Agenda Item E1, “Veterans Service/Nuclear, Authorize Hire Of Office Assistant Up To Two Weeks Prior To Current Employee’s Termination Date”. Heeter requested that the item be pulled as she was looking for additional dialogue with Veterans Service and Nuclear on the replacement of the Office Assistant position. She wondered if the position was warranted as full time as the County now has a full-time Emergency Management position. Russek responded that the Veterans Service Office is busier with veterans returning from active duty. Heeter previously asked for a report on the number of Wright County veterans and how many are being served. She has not received this information but felt it would be beneficial. It was suggested that the request be discussed during Budget Sessions scheduled for today. Sawatzke asked if the recruitment process could move forward if the Budget Committee supported the request as presented. Richard Norman, County Coordinator, stated that ultimately Board action would be required. However, the recruitment process could begin for the full-time employee. Heeter moved to lay the request over for one week pending discussion with Genell Reese on whether a full-time or part-time person is needed. The motion was seconded by Sawatzke. Sawatzke clarified that the second to the motion related to referring the item to the Budget Committee for discussion. He was confident that in the end he would support the request and didn’t want the second to the motion to reflect anything short of that. Mattson said he would not deny the request for a full-time position in the Veterans Service Department. With the war, he felt the Veteran Service office would experience many requests for assistance. Heeter said she has asked for data on veterans in the past and never received the information. Russek supported the motion to refer this to the next Meeting as it was not a motion for denial of the request. The motion carried 4-1 with Mattson casting the nay vote.
Bob Hiivala, Auditor/Treasurer, opened bids for County Ditch 31 repair (Woodland Township):
Bidder; Bid Details
1. J. L. Schmitz & Sons
Main Ditch, $55,966, 14531 lineal ft.
North Branch, $15,897, 3456 lineal ft.
South Branch, $18,193, 3955 lineal ft.
Comments: Clean out Ditch 31 south of Waverly, cut trees on one side of ditch & stack trees into piles and burn. Clean out bottom of ditches to original grade & level out dirt.
2. Deno’s Excavating & Drainage Inc.
Main Ditch, $48,124
North Branch, $10,368
South Branch, $11,865
Comments: Certificates of liability insurance provided. Tree removal on one side and clean Ditch #31 and its laterals totaling 21,942 ft. of total ditch. Bid is based on work starting no later than November, 2007.
3. Fyle’s Excavating & Honeywagon
Main Ditch, $20,488.71, 14,531 ft.
North Branch, $4,872.96, 3,456 ft.
South Branch, $5,012.55, 3,555 ft.
Comments: If all branches completed under one contract-bid amount, $1,518.77 less.
Option: Burning of Trees
Main Branch, $2,680.00
North Branch, $840.00
South Branch, $840.00
Ditch excavation includes:
8’ wide base original excavation.
Will cut & pile any low overhanging trees & dead trees in area of ditch.
Additional cost for burning included.
Will reduce bid amount by 5% if total cleanout of all branches.
Spill piles will not be leveled for above pricing.
Excavation to be completed by 4-15-08.
Russek said all bidders met on site. He requested the Board authorize a Ditch Committee Meeting to be held at the Woodland Township Hall. Once a meeting date has been determined, notice will be sent to all benefited property owners on the Ditch. Mattson had concern that all three bidders were provided exactly the same information on what was to be bid. He referenced a difference in bids on County Ditch #15 in the past where bidders did not realize what was being bid. Russek said all bidders on this project were mailed the exact footage. Hiivala confirmed that all bidders posted the number of feet in their proposal (for the main ditch and each lateral). Eichelberg moved to accept the bids and to proceed in determining whether the project will be completed. Russek said this will be up to benefited property owners. The motion was seconded by Mattson and carried 5-0.
Hiivala requested the Board authorize signatures on an Application for Cancellation of Forfeiture. During the Tax Forfeiture Committee Meeting, a parcel was identified in French Lake Township that appeared to be incorrect. The northern part of the parcel was forfeited with the remaining parcels owned by Floyd and Delores Nolan. The Nolans provided the Auditor’s Office with an Original Quit Claim deed from 1992 identifying this parcel when they purchased the property from Alfred Johnson. The process for correction would be that Hiivala would apply to the State to cancel the forfeiture. The State would return the parcel to Wright County. The property would then be placed in Alfred Johnson’s name and the Quit Claim Deed would transfer the parcel to the Nolans. Sawatzke inquired as to whether taxes have been paid on the tax forfeit parcel. Hiivala said the Nolans will be responsible for taxes, penalties and interest for the parcel. Mattson moved to adopt Resolution #07-37, Application for Cancellation of Forfeiture, seconded by Heeter, carried 5-0 on a roll call vote.
The claims listing was discussed. Hiivala referenced a claim on Page 1, Dept. 005, Holiday Inn-Duluth ($185.32) for lodging expenses for 8-15-07. The claim will be pulled as the County does not pay lodging prior to the date of stay. When the claim is paid, it will be funded from Dept. 015 (Assessor) and not Dept. 005 (County Board). Mattson commented on the expenses related to prisoner health care. Eichelberg moved to approve the claim as listed in the abstract, subject to audit, with the exception of the claim to the Holiday Inn as noted. The motion was seconded by Mattson and carried 5-0.
Tara Martin, A&P, recommended awarding Bid Package #2, 11A-Detention Equipment, to Cornerstone Detention Products, Inc. at a bid price of $1,100,000. The estimate for this Bid Package was $2,689,810 which is a $1,589,810 variance. The total project value to date is $14,127,142. Sawatzke moved to award the bid to Cornerstone Detention Products, Inc. at $1,100,000 which is substantially under estimate. The motion was seconded by Mattson and carried 5-0.
Marc Mattice, Parks Administrator, said a Parks Commission Meeting was held on 7-09-07. The following are the recommendations from the Parks Commission and action at today’s County Board Meeting:
1. Authorize Hire Of Appraiser To Value 20-Acre Parcel Adjacent to Stanley Eddy Park & Begin Acquisition Process. There are three willing sellers (79.81 acres in Silver Creek Twp., 40 acres parcel in French Lake Township, and a 20-acre parcel in French Lake Township). The recommendation of the Parks Commission was that Mattice be authorized to negotiate with the landowner of the 20-acre parcel to have an appraisal completed and once completed, grant application possibilities could be reviewed. At today’s County Board Meeting, Mattice said the 20-acre parcel is landlocked in Stanley Eddy Park, with the nearest road 1/4 mile away from the nearest County property line. The land is also identified as a remnant of the Big Woods. Eichelberg said the consensus of the Parks Commission was to proceed on the 20-acre parcel due to its proximity to the Park and to research grant availability. Mattice said the process will be to hire the appraiser to determine the value, to negotiate with the landowner, and to then apply for any available grants. Eichelberg moved to authorize the hire of an appraiser to value the 20-acre parcel adjacent to Stanley Eddy Park, seconded by Sawatzke. Mattice said there is not funding allocated in the Parks Department 2008 budget proposal as the value of the property was not available at the budget deadline. He anticipated discussing this further during budget sessions. Mattson said appraisal values should be up to date and reflect the current economy. It was noted that since the parcel is landlocked, use would be restricted. The motion carried 5-0.
2. Adopt New Camping Reservation Payment & Refund Policy To Be Effective For The 2008 Camping Season. The current policy dictates a user pay a $3.00 reservation fee plus the first night’s camping fee when a reservation is made. If a cancellation is made within 48 hours of the first night of reservation, the person then receives a refund, minus the $3.00 reservation fee. The State Parks policy for reservations and refunds was reviewed. The Parks Commission recommends for the 2008 camping season that a revision be made to the Wright County Parks current refund policy for camping reservation:
A. A non-refundable $3.00 reservation fee is charged for each reservation. The reservation fee and camping fee for the entire length of stay must be paid when the reservation is made.
B. If the reservation is cancelled 14 days or more prior to arrival, the camping fee minus the $3.00 reservation fee will be refunded.
C. If the reservation is cancelled fewer than 14 days prior to the arrival, no refunds will be issued for either camping or reservation fees.
At today’s County Board Meeting, Russek inquired whether a Public Hearing would be required to change the Policy. Mattice indicated that the $3 reservation fee is part of the Fee Schedule but the change relates to the Policy itself. He had not contacted the County Attorney’s Office to determine whether a Public Hearing was required. Eichelberg moved to approve the change to the Policy subject to clarification by the County Attorney’s Office. The motion carried 5-0 on a second by Heeter. It was clarified that the opinion of the Attorney’s Office does not need to be brought back to the Board as long as they are in agreement that a Public Hearing is not required.
3. Authorize Application To The LCCMR For Regional Park Acquisition Funds.
Mattice provided the Parks Commission with an update on the Wright County/City of Monticello Regional Park project. A proposal was submitted for the State Bonding Bill, and the County Board and City Council each passed a resolution in support of the application. Sometime early this Fall, the State Department of Finance will meet with the County and City to review the proposal. The LCCMR has announced an RFP for their bonding package and the application deadline is 9-04-07. At today’s County Board Meeting, Mattice said his recommendation would be to make application similar to what was done for the State Bonding Bill. The application itself is quite different but it is for the same project. This would provide another funding source (lottery funds) for the Regional Park acquisition. The proposal would be put together and the County Board would adopt a resolution prior to the September 4th deadline. Eichelberg moved to approve the Application to the LCCMR for Regional Park Acquisition funds, seconded by Sawatzke, carried 5-0. Mattice will present the application to the Board in the next couple of weeks.
A Committee Of The Whole Meeting was held on 8-01-07. At today’s County Board Meeting, Mattson moved to approve the minutes with the recommendations, seconded by Sawatzke. Russek stated having the Facility open for the HHW Program has proven very beneficial, with 3-4 semi loads per year being removed. This is material that would either end up discarded improperly or in the landfill. Sawatzke said that volume only pertains to the HHW and collection for the recycling program has been many times more. If the Facility were not open for these programs, the County would have to find another location. The motion carried 5-0 to approve the minutes and recommendations. Sawatzke wanted the record to reflect the outstanding job Bill Stephens performed while in the position of Compost Facility Manager. Sawatzke has heard many positive comments from the public as well.
Discuss Compost Facility Operations.
A. Compost & Recycling Facility Manager. Stephens was recently promoted from Compost & Recycling Facility Manager to Environmental Health Supervisor. Stephens was classified and followed the salary schedule of an Assistant Environmental Health Specialist/Water Management Planner. Qualifications for the Compost & Recycling Facility Manager were discussed. The primary objectives of the position are to manage and maintain the Wright County Compost facility, sustain the operational status of equipment and buildings, and keep all systems in a condition such that future utilization is possible. Stephens said there are certain requirements the State has for a HHW (household hazardous waste) facility. The position could be filled now but HHW training must be within 6 months of the hire date. Training is normally held in January-March. The job description reflects the following knowledge and skill requirements:
• Bachelor’s Degree in Environmental Studies or Biology, with some Chemistry.
• Hazardous Waste Training.
• Familiarity with composting processes.
• Familiarity with marketing recyclables.
• CDL License.
• Training in heavy equipment operation.
• Familiarity with heavy industrial equipment maintenance.
• Familiarity with relevant computer programs used to monitor and operate heavy machinery.
• Knowledge of OSHA requirements and procedures.
Stephens does not possess a CDL License and the heavy equipment training is received through the Highway Department. The CDL License would pertain to the spreader truck. It was decided that Highway Department staff could drive the spreader truck if required. The job description was written in 1996 after the facility was no longer operated. Discussion followed on rewriting the job description. Salkowski felt the position had more responsibility than what the pay scale indicated. However, rewriting the job description is a timely process. Stephens said there are 300-350 more participants annually in the HHW program. There are 3-4 semi loads of material removed each year. He has documented participation for the HHW and recycling programs in the past and has started doing so for yard waste and composting programs. Recommendation: The consensus is to remove the CDL License requirement from the job description and to advertise for the position.
B. Part-Time Position At Compost Facility. Salkowski brought forth discussion on potentially adding a part-time employee to assist at the Compost Facility. He requested authorization to use overtime help at the site until someone is hired and trained in the full-time position. Scott Deckert, Assistant Planner, has some limited experience with recycling and HHW programs and is willing to assist until the position is filled. Salkowski felt this would minimally affect the overall budget as Stephens’ wage is lower on the pay scale than the previous Environmental Health Supervisor. The Compost Facility Manager job description does not fit well for the part-time position and the position would be lower on the pay scale. Although Salkowski did not recommend it, another option would be to contract with a private firm to run the facility. This method would not provide a savings and the County would have less quality control. Stephens supported another employee at the site, especially when the facility is open during public hours (Tuesdays 9AM-3PM, Thursdays 9AM-6PM, & the 2nd Saturday of the month). It can be hard to monitor all areas alone and can result in material being dropped that is not acceptable, resulting in a cost for disposal. Safety of the employee is also a concern. Stephens currently carries a cell phone and the possibility of using a radio will be explored. Stephens said the part-time employee could assist with monitoring areas, running the loader and forklift, and working with latex paints. Latex paints are not classified as HHW so training is not required. There have been occasions where recycling loads had to be brought to the landfill because the person delivering did not sort materials and Stephens did not have time to sort the entire bin. Recommendation: Stephens and Salkowski will develop a job description for the part-time position (20 hours/week).
C. Future Use Of Facility. Salkowski said the issue of selling or leasing the facility comes up occasionally. He asked for direction on how much time staff should spend providing data to interested parties and for the Board’s long-term perspective for the property. He was unsure whether the PCA would allow leasing of the site to a private firm along with the HHW program. If the County does sell or lease the facility, another site would be required for the HHW program. The property is currently zoned Agricultural. Salkowski supported the County retaining the property. Salkowski said most of the equipment in the facility will probably never be used. A consultant could be hired to provide an estimate on what works and whether it would be marketable. Currently, the Parks and Highway Departments store equipment in the facility. Sawatzke noted that actual municipal solid waste composting will never be feasible, only source separated would be an option. Recommendation: It was the consensus of the Committee that the direction is not to sell the Facility. However, any interested parties should approach the County Board directly and not the Planning & Zoning Office.
D. Technology Related Items. Salkowski said the facility currently has a regular phone line. He offered the suggestion of installing a DSL line or high speed internet connection through Lakedale Telephone. This would serve as a link with the Government Center and could be used for disaster recovery as well. The fiber optics line is not an option. Stephens currently utilizes a dial up line for email and research. Cost is estimated at $750-$1000 for the first year (including install) and $600-$700 each year thereafter. Recommendation: Approve.
(End of Committee Of The Whole Minutes)
A Technology Committee Meeting was held on 7-25-07. At today’s County Board Meeting, Eichelberg moved to approve the minutes and recommendations, seconded by Heeter. The following corrections were made to the minutes: Page 2, 4th paragraph, the line, change to “Swing explained that the radios for the Fire Department and EMS Agencies costs $1,631,000 and are not included in the $5,154,160 estimated project cost. The radios for Public Works and the County ($1,226,000) are included in the $5,154,160 estimated project cost.” The motion and second include the change as noted. It was clarified that approval only applies to the grant and if unsuccessful, the Board would have the ability to decline. Approval of the Plan allows the ability to apply for grants. Russek said the County would have the veto power on actual construction as nothing has been financially committed. Sawatzke said based on Statute and funding available, it is almost certain that the County would receive 50% toward infrastructure costs. Heeter serves on the Regional Radio Board and said approval of the Plan would place Wright County in a position to proceed with grant applications. It is her belief that up to half the costs would be covered by grants. Heeter has been contacted from Fire and EMS personnel on the status of the project. The motion to approve the minutes carried 5-0:
ARMER (RADIO) PLAN AND LEC TECHNOLOGY PROPOSAL
Swing distributed the “Technical Plan for Participation on the Regional Trunked 800 MHz Radio System Central MN Region” and Summary Budgetary Estimates for:
700/800 MHz Radio Infrastructure & County Radios/Pagers, $5,154,160
700/800 MHz Radios & Pagers for EMS Agencies, $1,631,000
Total for 700/800 MHz Radio System: $6,785,160
LEC Technology Budgetary Estimate, $2,650,000.
Swing stated that the LEC Technology Budgetary Estimate is a firm number. The 700/800 MHz Radio portion is a “not-to-exceed” in an effort to create a participation plan which will put the County into a position to apply for grants. Swing stated that we are meeting with Sherburne County on 8-09-07 to discuss the planning approach to replace the VHF land mobile Public Safety radio systems. Mazzitello stated that the Plan presented today is the first version of the radio project which describes what is taking place in Wright and Sherburne counties. The Plan, complete with narrative and diagrams, was created following a format that was established by the Operations Technical Committee (OTC), an arm of the State Radio Board. The Plan, once approved by the Wright County Board, will then be submitted for review to the Central MN Region Technical Committee, the Central MN Regional Board, the State Technical Committee and then the MnDOT Department of Electronic Communications as they are the technical arm of the ARMER Department. Mazzitello described the above process as a “casual process”, because by the time each of the Committees review the Plan, it will also include information from Motorola and input from the State Electronic Communications who are essentially the owners, maintainers and operators of the tower sites and electronic network. Mazzitello explained that a meeting was held with the State and Motorola last week to discuss the type of technology that they plan to deploy. In support of Wright and Sherburne Counties’ Plan, the State plans to install tower sites in Zimmerman, Enfield and Buffalo. They will work in simulcast technology which will blanket the entire geographical area. The Plan is based on a discussion with the State who is looking to move forward with building the towers this Fall. They will be ready for local enhancement, and the participation of the counties starting next year. The cost of participation in the Plan has decreased significantly since the 7-11-07 Technology Committee of the Whole. This is in part due to the State building two tower sites within the County, where in the original document, Wright County was to fund the building of all the needed sites. Mazzitello referenced the Budgetary Estimates spreadsheet documenting the Wright County and Sherburne County segments of the 700/800 MHz Radio with partners. Sherburne County’s budgetary estimate is higher at $7,672,160 than Wright County’s at $5,154,160 because Sherburne will have to add a new tower site in the north central part of their County. Mazzitello explained that the largest portion of Wright County’s estimated project cost is the Motorola radio equipment. Motorola has been asked to assemble a proposal that will list the equipment prices, along with any incentives they might be offering for quantity or date-based purchases. A response is expected from Motorola within 30-45 days. The Plan, together with Motorola’s proposal, will give the State a firm proposal. Mazzitello stated that he is expecting to see the project cost to continue to decrease. Russek asked Mazzitello if Motorola is the only company that can provide the County with this equipment. Mazzitello stated that there are many manufacturers in this industry, however, not all system components meet standards. Motorola was the first one to jump into Project 25 APCO which is an international organization that sponsors any legal, technical, and legislative activities for Public Safety. The Project 25 Committee was formed to build a standard that all manufacturers would have to meet. Motorola was the only one that was able to build base stations and repeaters that could act as standalones that would meet the standards of common radio protocol. The standards have now been created so that mobiles and portables can talk to each other in a digital mode. Infrastructure wise, Motorola is the only manufacturer that can meet the standards that the State can build on to make the system State-wide. Motorola is being watched by the State of MN Auditors to make sure that they don’t inflate the price on equipment. However, the mobiles and portables can be purchased from other vendors. There is State contract pricing for the purchase of the mobiles and portables. Mattson stated that his VHF system had a total of 7 units: 3 portables and 4 mobiles. Mattson asked if the plan would have an equal distribution of units so that the County is not buying too much equipment. Mazzitello stated that usually Law Enforcement will have dual equipment. The car is a remote office and having the radio work off the vehicle means that the radio will always be available. The portables won’t work as well because a patrol’s shift can outlast the battery life. Howell confirmed Mazzitello’s statement that for patrol, the deputies will have a radio on their hip as well as one in the vehicle. The Department has discussed the equipment needs for detectives, in an effort to cut costs, and they may be staffed with portables only. Mazzitello stated that usually the Fire Departments will equate the number of portable radios to equal the number of seats in the fire truck. Sawatzke questioned why the County’s estimated project cost (with partners) has dropped from $8.2 million at the presentation on 7-11-07 to $6.7 million. Mazzitello explained that it is the same level of coverage, same level of service, and the same reliability. The price has decreased as further discussions have made it identifiably clear as to who will be buying the equipment. Swing explained that the radios for the Fire Department and EMS Agencies costs $1,631,000 and are not included in the $5,154,160 estimated project cost. The radios for Public Works and the County ($1,226,000) are included in the $5,154,160 estimated project cost. Sawatzke asked if the LEC Radio was included in the $5,154,160 estimate. Swing stated no. Sawatzke asked if the LEC Radio equipment (i.e. consoles) was included as part of the $40.5 million construction costs of the Jail/LEC. Swing stated that none of the projected $2.65 million in the LEC Equipment estimate is part of the $40.5 million. Swing stated that the dispatch furniture is part of the FF&E budget for the Jail/LEC project, and is not reflected in the $2.65 million estimate. Mattson asked if once the County applies for the grant money, whether the project estimate figures will be lowered additionally. Swing clarified that the grant money is only related to the 700/800 MHz project, not the LEC. Mazzitello explained that there is almost $1 billion being advanced from Homeland Security and the Commerce Department. Fourteen million dollars is being allocated to the State, and 80% of that will be allocated to agencies outside of State government. The County is eligible for a portion of the 80% amount. Mattson stated that he was concerned that the Minnesota Department of Transportation will get most of the available grant monies. Mazzitello stated that the metro area is quite mature in the ARMER Radio System; the 911 Fee is allocated in supporting that System. The grant money is more oriented towards the out state areas. Sherburne and Wright counties are the closest in getting that funding. There will be a short 30 day window for when to apply for the grant. Howell explained that the $14 million will be allocated to the State Radio Board and by 10-31-07 the State Radio Board has to submit their plan leaving other counties to scramble for the remaining portion of the grant money. Howell explained that the State will have a three year deadline to spend the money. Howell clarified for the Board that there isn’t a guarantee that the County will receive any of the money. However, Wright County is situated well with the timing of the Plan and project. Mattson asked if the State Radio Board is made up of members from the metro area. Mazzitello stated that the Board has a good representation throughout the State. The metro area does not dominate the Board. Heeter stated that this appears to be a timing issue and questioned Norman if the County needs to bond up front for the construction costs. Norman stated that he would like to see a list of the partners that are aiding Wright County with the funding of this project, as well as receive some assurance to determine what level of funding will be provided (i.e. will the County be refunded, or reimbursed after purchase). Mazzitello explained that the partner source is the State of MN and their commitment is to install three tower sites. The State won’t be paying the County for anything, they simply will be aiding in the building of the infrastructure. Mazzitello stated that it is his understanding that Sherburne County is prepared to move forward. He proposed that if both projects (Sherburne and Wright) can occur at the same time, there may be an additional savings. Norman stated that the County may want to consider an equipment note or bond issue due to what appears to be a lot of unanswered questions on the overall project. Mazzitello stated that he likes the idea of keeping the two projects linked and included in the overall costs. Mazzitello asked that the County consider installing the new dispatch console into the Jail/LEC during the construction phase so that staff has time to be trained when they move into the building. Norman stated that it appears the recommendation is that the County Board should approve the Plan so that it can be submitted to the State. Swing reiterated how important it is to approve the Plan not only so that the County can starting seeking grant money but also to have a figure for bonding. Mattson stated that he recalled a discussion about the new Jail/LEC and how easy it would be to move the new technology to the new Facility. Swing stated that IT is in the process of upgrading the Dispatch software system which is the data system that the LEC will be using. Because IT is doing that now, the system will be more portable. IT is currently working off an old stratus computer. The CAD will be moved to a new server based system. A major discussion ensued regarding sales tax and contingencies and whether they should be included in the Estimated Project Costs for both the 700/800 MHz and LEC Radio projects. The conclusion of the Committee is to forgo including the sales tax in the estimated costs and direct Swing to reduce the amount of contingency in the LEC Technology spreadsheet calculation. Sawatzke questioned “Professional Services” on the “Wright County LEC Technology” spreadsheet. Swing explained that the $51,000 for Professional Services is for the vendor conducting the network design; the extension of the County’s segments out to the new building. Dargiewicz provided the engineering estimate. Dargiewicz stated that the engineering is a discovery process to design the entire campus to exist under one entity of data networks. Swing stated that IT would be working close with the vendor, not necessarily driving the design, but providing information to the vendor. Sawatzke asked who would be leading the grant seeking effort (i.e. Greg Howell, Steve Berg, Bill Swing). Swing stated that we will have discussions and will meet on 8-09-07 with Sherburne County to strategize who will go after the various funding sources. Mazzitello explained that the Department of Commerce is the funding provider for infrastructure costs, and grants for subscriber use can come from multiple sources. The County is eligible for obtaining up to 50% of the specifically allocated Department of Commerce grant monies for infrastructure. Heeter stated that time is of the essence and it is important to get the Plan approved in order to place the County into position to start seeking grant dollars. Norman stated that the LEC Technology project estimated cost needs to be added to the overall Jail/LEC construction cost. The adjusted construction number will be brought forward to Springsted Financial to discuss bond issuance. Heeter and Sawatzke inquired as to the availability of joint grants in order to gain funding for the equipment for the Fire Departments. Sawatzke stated that he supports the jurisdictions paying for the radios and the County fronting them the money to do so. Essentially, the money would be borrowed from a County’s bond or equipment note. RECOMMENDATION: Approve the Wright County and Sherburne County Technical Plan for Participation on the Regional Trunked 800 MHz Radio System Central Minnesota Region. (End of Technology Committee Minutes)
A draft Commissioning Contract for the Wright County Jail/LEC project was presented for approval. The Contract is with Willen Inc. (Technical Consultant) for $115,260. Mattson inquired whether other counties who utilized commissioning agents were contacted to find out how much they expended over their original contract amount. Sawatzke responded that this had not been done. Four RFP’s were received. There was one RFP which came in lower than Willen’s. However, there were expenses in addition to the $11,000 bid provided. The RFP from Willen reflects a not-to-exceed contract amount unless the County requests that the consultant travel out of state to check on something which pertains to the project. Heeter said contact could be made with area schools who utilized the services of commissioning agents. Sawatzke said that if the commissioning agent is hired and there is an expense associated with a change, the County has been pretty much assured by staff, consultants and architects that it would be a result of the architect not drawing something up properly or the contractor not putting it together correctly. This is not supposed to fall back on the County, but would instead fall back on the manufacturer, the design, or the contractor who installed it. Russek concurred with this position. He said Tara Martin from A&P had indicated that either the installer or the manufacturer would need to make the product work as part of the contract. Sawatzke added that the architect would be responsible if the design was not correct. It was unclear whether the Commissioning Contract document had been reviewed by the County Attorney’s Office. The following changes were made to the Contract: 6th paragraph, line 1, should read, “The technical consultant’s duties shall be as described in the Wright County Justice Center RFP for Commissioning Services.”; and Page 1, 8th paragraph, 2nd ine, should read, “Extraordinary expenses….” (Sawatzke). Sawatzke moved to approve the Commissioning Contract with the changes and upon acceptable review by the County Attorney’s Office. The motion was seconded by Heeter and carried 5-0.
Heeter provided an update on the success of the recent Wright County Fair, which was one of the top two Fairs in the County’s history in terms of revenue. The new combining event was a success and the Grand Stand event sold out. Heeter publicly thanked the Fair Board for bringing in new and different things to the County Fair.
Allina Health Services. $714.20
Allina Hospitals & Clinics 3,868.40
Allina Hospitals & Clincs Sp 246.33
Ameripride Linen and Apparel 225.16
Ancom Communications Inc. 792.36
Ancom Technical Center 544.87
Conrad Anderson 157.14
B & B Products-Rigs & Squa 178.81
B & D Plumbing & Heating 190.00
Bear Graphics Inc. 640.18
BP Amoco 3,663.98
Darnell Brethorst 239.59
Buffalo Auto Alignment 459.46
Buffalo Hospital 3,639.10
Buffalo Police Department 400.00
City Buffalo 54,112.13
Ryan Busch 562.60
Business Ware Solutions 167.74
Centra Sota Lake Region 43,522.97
Central Fire Protection 209.00
Chamberlain Oil Co. 3,457.09
Climate Air 2,319.85
Computer Security Products 268.82
Cons. Radiologists Ltd. 220.20
Crow River Tools 307.16
Dental Care Assoc. of Buffalo 171.00
Diversified Prod. Develop. 473.27
Emerg. Physicians PA 852.00
Expert Automotive 175.72
Agnes Fabel 140.00
Federated Propane 2,878.40
Force America Inc. 370.31
Gateway Companies Inc. 266.25
Janet Gholson 162.96
Raymond Glunz 100.00
Gould Towing 133.13
Steven Hajas 160.00
Karla Heeter 186.24
Hickmans Service Inc. 162.41
Hicks and Duininck Prtnrship 400.00
Robert Hiivala 121.74
Hillyard Floor Care Supply 914.20
Alan Hoekstra 1,217.46
HSBC Business Solutions 164.17
Michael Janckila 146.95
Brian Jans 122.99
JR’s Advanced Recyclers 1,047.00
Junction Towing & Auto Repair 119.81
George Karvel PH D 3,255.00
Mary Kenning PHD 1,250.00
Knife River Corp.-Nort 22,648.86
Michael Laurent 253.63
Lawson Products Inc. 261.03
Danielle Lee 188.18
L3 Communications Inc. 168.38
M-R Sign Company Inc. 126.48
Major Appliance Repair 240.02
Maple Lake Lumber Company 370.31
Marco Inc. 1,430.50
Menards - Buffalo 170.30
Metro. Cardiology Consult 1,283.70
MN - PIE 135.00
MN Chemical Company 254.11
MN Onsite Wastewater Assn. 150.00
MN State Bar Association 395.00
Monticello Auto Body Inc. 117.15
Morrell Towing Inc. 135.78
Morries Parts & Service Grp. 4,671.14
MTI Distributing Inc. 674.61
Mumford Sanitation 129.87
Municipal Software 12,193.00
Jeffrey Namie 6,298.50
Nextel Communications 2,342.12
Thomas O’Neel 1,229.10
Office Depot 748.78
Pfeifer Construction 7,840.00
Precision Prints of Wright Co. 247.09
Prosource One 2,615.80
Pts of America LLC 1,122.00
Quetel Corporation 210.00
Royal Tire Inc. 3,353.43
RS Eden 9,834.75
Jack Russek 224.55
Ryan Chevrolet 415.18
Pat Sawatzke 307.27
Services Unlimited 191.70
Robert Singer 105.00
St. Cloud State University 475.00
Walter Stephens Jr. Inc. 266.73
Strategic Equip. and Supply 177.26
Straughan Hardware Co. Inc. 352.74
T Mobile 100.00
Tech Depot 628.75
Lori Thingvold 126.10
Frederick Topel 155.00
Total Printing 614.24
Mary Veaderko 505.00
Veolia Environmental Serv. 213.74
Verizon Wireless 159.22
Lindsay Wallace Jr. 865.00
West Abe Consortium 1,500.00
Wright Co. Highway Dept. 55,651.05
Beverly Youness 1,540.00
Timothy Young 1,543.65
26 Payments less than $100 1,280.19
Final total $287,351.06
The meeting adjourned at 10:09 A.M
Published in the Herald Journal Aug. 27, 2007.