Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES

NOVEMBER 6, 2007

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Russek and Eichelberg present. Commissioners Heeter and Sawatzke were absent due to their involvement with a Nuclear Plant exercise. Russek stated that it will take a 3-0 vote to pass any motions today.

On a motion by Eichelberg, second by Mattson, all voted to approve the 10-30-07 County Board Minutes.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #4, “Year End Claims Cutoff” (Hiivala); Item For Consid. #7, “Donation For AMC Legislative Conference” (Russek). Eichelberg moved to approve the Agenda as amended, seconded by Mattson, carried 3-0.

The Consent Agenda was discussed. Eichelberg referenced Consent Item B1, “Refer To Building Committee Remodel Of Courtrooms 1 & 5” and Consent Item B2, “Refer To Building Committee Request To Enhance Components Of PA Systems In Courtrooms 2, 3, 4 & 6.” Eichelberg suggested that a Building Committee Of The Whole Meeting be scheduled with the Judges to discuss long range plans, remodeling, and expense. Mattson said that a Building Committee Meeting would suffice at this time. He would support a Committee Of The Whole Meeting if the request were for a major expense. On a motion by Mattson, second by Eichelberg, all voted to approve the Consent Agenda as presented:

A. ADMINISTRATION

1. Performance Appraisals: S. Sandberg, Atty.; C. Engel, B. LaRose, B. Olson, C. Poirier, Sher./Corr.

2. O/T Report, Period Ending 10-19-07.

B. COURT ADMINISTRATION

1. Refer To Building Committee Remodel Of Courtrooms 1 & 5.

2. Refer To Building Committee Request To Enhance Components Of PA Systems In Courtrooms 2, 3, 4 & 6.

C. HIGHWAY

1. Approve Agreements With Each Of The Townships For Township Sign Program.

2. Award Contract #0708 (Street Lighting Project) To Low Bidder, Design Electric, Inc. In The Amount Of $177,007.00.

Bob Hiivala, Auditor/Treasurer, said at the last meeting the Board discussed a request for repurchase of a tax forfeit property by Michael A. Murdock (PID #115-010-006010). At today’s meeting, Hiivala presented a draft resolution which would allow the Auditor to enter into a contract with Murdock for payment of back taxes. Mattson moved to adopt Resolution #07-61, seconded by Eichelberg, carried 3-0 on a roll call vote.

Hiivala requested that the Board authorize signature on the Repurchase Contract with Michael Murdock. Upon receipt of payment, the document will be signed. Murdock will then have four years to pay back taxes. Mattson moved to authorize signatures on the Repurchase Contract with Murdock, seconded by Eichelberg, carried 3-0.

Hiivala requested that the Board set the date for the year-end claims cutoff. As December 25th falls on Tuesday this year, Hiivala requested that a County Board Meeting be held on 12-24-07 to pay claims. He also requested that 12-20-07 at 12:00 P.M. be designated as the cutoff to submit claims for payment from the 2007 budget. Mattson moved to schedule a special County Board Meeting on 12-24-07 at 9:00 A.M. to only approve claims. The motion was seconded by Eichelberg. Eichelberg questioned whether Human Services would be meeting on 12-24-07. It was the consensus that this should be discussed at the next Human Services Board Meeting. The motion carried 3-0. All claims that are to be paid from the 2007 budget must be turned into the Auditor’s Office by 12:00 P.M. on 12-20-07.

The claims listing was discussed. Hiivala referenced a correction on page 9. The claim incorrectly was made payable to Franklin Denn and will be corrected to Buffalo Associates for inmate dental ($1,301). Eichelberg moved to approve the claims as listed in the abstract with the one correction, subject to audit. The motion was seconded by Mattson and carried 3-0.

Brian Asleson, Chief Deputy Attorney, requested that the Board schedule a Public Hearing to set the Solid Waste Debt Service Charge for 2008. Eichelberg moved to schedule the Public Hearing for 11-27-07 at 9:30 A.M., seconded by Mattson, carried 3-0.

An Owner’s Committee Meeting was held on 10-30-07. At today’s County Board Meeting, Eichelberg moved to approve the minutes, seconded by Mattson. Mattson noted that Sawatzke and Heeter serve on the Committee. Any concerns they have could be voiced at the next meeting. The motion to approve the minutes carried 3-0:

PROJECT UPDATE: A&P. Streich stated the concrete has been poured for the interior pads in areas A and B. The interior pads have been dug and will be poured for sections C and F this week. The exterior retaining wall and the footings for the outside stairs have been poured. There are six drills on site for the well drilling, and a 10” pipe is now coming into the building. The power and phone lines are now on site and will need to be pulled. Streich stated that they are bringing the duct bank power into the building this week. The first load of underground pipe was delivered today with underground plumbing excavation to start on Thursday. Block work will begin next week. Braddock Avenue will be open at noon this Thursday, 11-01-07. Heeter noted that Braddock Avenue has undergone a substantial change. It is considerably lower than what it was.

PROJECT UPDATE: KKE ARCHITECTS. Buikema stated KKE is continuing to review shop drawings. KKE finished the first two sets of precast shop drawings and the third drawing is coming. KKE approved the precast finish sample. Buikema noted that he will be stopping out at the site today to review the 8’ x 8’ sample of the polished concrete floor.

OPTIONAL BID, KNIFE RIVER, and PROPOSAL REQUEST #3-03, AGGREGATE BASE. Clark stated that the County Board authorized A&P to proceed writing a contract to Knife River, the low bidder. Clark stated that A&P has a Proposal Request (PR) from KKE to substitute the crushed limestone with class 5 material. Clark clarified that A&P will send out the PR with a contract to Knife River. Heeter asked what the cost difference will be with the PR. Clark stated that A&P has to wait until they get pricing from Knife River, but estimates are indicating a $50,000 deduct. Clark stated that A&P has all of the contracts, with the exception of one outstanding bid category 27A, the communications contract. Clark commented that Anderson Technology Inc. was the low bidder at $186,000 however is not Panduit certified. There is a second contractor, All State Communications, who is Panduit certified, and provided an estimate of $302,426. Swing stated that David Golner of Arnold & O’Sheridan, met with the vendors and an A&P representative on 10-09-07. Golner serves as a communications consultant to KKE and Golner wrote the specifications on the cabling system. Swing quoted an email sent by Golner, stating “I did a rough cost estimate of the project...would say that the proposal at $300,000 is more indicative of what it should have been and the $186,000 is too low.” Swing commented that All State is a well established, quality vendor, who has won a bid from the State. Swing added that he would be comfortable moving forward with All State. Heeter and Sawatzke stated that they both were comfortable with Swing’s recommendation. RECOMMENDATION: Approve bid category 27A, Communications, to be awarded to All State Communications with an estimate of $302,426.

HIGH DENSITY STORAGE. Hayes stated that the Committee requested that he solicit several proposals for three high density storage units for Records, Evidence Storage and Property/Clothing Issue in the Sheriff’s Department. Hayes commented that the Committee will need to make a recommendation soon, as the units are built into the floor. A&P will need to work with the vendor prior to pouring the floor. KKE was able to provide a generic specification for bidding purposes. Hayes presented a summary of the proposals, noting that the proposals are from State Contract #432644, and tax was not included:

VENDOR; MODEL; PRICE

Mid-America; Kompact (includes install); $143,707.00

Haldeman-Homme; Spacesaver; $149,977.00

TAB; TAB (records powered); $129,557.75

Hayes noted that the County is not required to send this out for bid. He stated that TAB’s units do not comply with the specifications. Their proposal is for a different, cheaper set-up. Mid-America is proposing to install a safety feature, called a mechanical kick plate, in the high density storage unit for the Sheriff’s Records area. Hayes commented that the new space is designed to have 16’ aisles, 23’ long units, and the expectancy is that the unit will be in high usage. The units will have a high volume amount of records, and when cranked, the momentum of the unit may have potential for injury. If the Board chose to forego the kick plate, the proposal price would drop to $131,555. Sawatzke asked if anybody has been injured by a moving storage unit at Wright County and Miller stated that nobody has been injured by a high density storage unit in the County’s history. Sawatzke asked Miller if his Department has any lock out procedures in place with the current storage units. Miller stated no. Sawatzke commented that as part of training and procedure, the users should look down the aisle and verify that there aren’t any persons or office furniture in harm’s way. Miller stated that the Department will put a procedure in place, as part of the training, on how to manually lock out an aisle. Sawatzke stated that he is in favor of saving $12,000 and setting up a safety procedure. Hayes added that the mechanical kick plate would provide another level of redundancy. Hoffman stated that a person’s body weight will stop the shelf and added that safety concerns come into play with the electrical slide systems. Clark asked Hayes if this is a service mounted system. Hayes stated that there needs to be rails within the floor. Recesses need to be poured, the vendor sets the rails, and the flooring contractor returns to finish the concrete at the top of the rails. Hayes stated that Haldeman-Homme has the contract for the cabinet work and only offered to reduce their high density storage unit proposal by approximately $4,000. Hayes stated that he is comfortable with Mid-America, as the County currently has six units from this vendor. Sawatzke asked if all three units would have the same manual lock out system. Hoffman stated that the manual crank is on all three systems. Sawatzke stated that for training purposes, it’d be easier to have all systems the same. Hayes informed the Committee that the proposed storage system will only increase the current paper storage by 30%. Hayes requested that Buikema design the Records area to house a seven-shelf storage unit. Buikema requested that Hayes remind him of the height requirements of the unit. Hoffman reminded the Committee that the proposed system will not solve the County’s long term storage archive system needs. There is a substantial amount of records that are in the Government Center’s basement that will stay there for a long period of time. Heeter stated that the long term storage needs of the County needs to be addressed. RECOMMENDATION: Approve Mid-America to provide high density storage, minus the mechanical kick plate at an estimate of $131,555. O’Malley stated that he was asked on 10-29-07 to sign change orders due to Norman and Torfin’s absence. One change order was a deduct of $4,600 for turn lanes and culverts to Julian M. Johnson’s contract, and the other was an add-on of $870 to KMH Erector’s contract for steel plates. Heeter recommended O’Malley sign in place of Norman in Torfin’s absence. Once Torfin returns Norman will resume backup to Torfin. RECOMMENDATION: Authorize O’Malley to sign change orders of less than $5,000 without prior approval from the Owner’s Committee in Norman’s absence while Torfin is on leave. (End of Owner’s Committee Minutes)

On a motion by Mattson, second by Eichelberg, all voted to cancel the Owner’s Committee Meeting scheduled for 1:00 P.M. today.

Eichelberg moved to schedule a Personnel Committee Of The Whole Meeting for 11-20-07 at 10:30 A.M. The motion was seconded by Mattson and carried 3-0. The purpose of the meeting is to discuss elected department head salaries for 2008.

At the last County Board Meeting, the Board discussed the 2007 MCIT Annual Meeting being held on 12-03-07 at 1:00 P.M. The Board took action to name the voting delegate as Richard Norman and the alternate as Bob Hiivala for the MCIT Annual Meeting. Since that time, it was learned that Hiivala will not be attending the AMC Conference. At today’s Meeting, Eichelberg moved to designate Jack Russek as the alternate, seconded by Mattson. The motion carried 3-0.

The Board addressed a resolution which would revoke a portion of CSAH 30 in Delano. This action is a result of the City of Delano establishing its own State Aid Street System. Delano officials have approved the change. Eichelberg moved to adopt Resolution 07-62, seconded by Mattson, carried 3-0 on a roll call vote.

December Board Meetings were discussed. Richard Norman, County Coordinator, said the 12-04-07 County Board Meeting should be cancelled due to the Commissioners’ attendance at the AMC Annual Conference. Eichelberg moved to cancel the 12-04-07 County Board Meeting, seconded by Mattson, carried 3-0. It was noted that the Board will meet on 12-24-07 at 9:00 A.M. instead of 12-25-07 (per action taken previously at today’s meeting). On 1-01-08, there will not be a County Board Meeting. The first official meeting in 2008 will be held 1-08-08. Norman said that on the next County Board Agenda, there will be a request under the Auditor/Treasurer’s items to schedule a Truth In Local Taxation Hearing for 12-06-07 at 7:00 P.M.

Russek said that as part of the AMC Annual Conference, several counties donate items. He offered to donate a hand-crafted wooden flag on behalf of the Wright County Board. It was the consensus that Russek should do so.

Mattson, Heeter and Bill Swing, IT Director, recently met with Mn/DOT to discuss communications. Mn/DOT will site a communications tower south of Mattson’s residence near Montrose. Mattson said the County will be able to site the 800 Mhz system on this tower at no charge which will result in a large savings to the County. As the State already owns the land, they are allowed to place the tower at this location per Statute as long as they stay within the property borders. Notices will be sent to landowners by Mn/DOT.

Bills Approved

Advantage Emblem Inc. $1,526.69

Ameripride Linen and Apparel 148.63

City Annandale 764.80

APEC Ind. Sales & Service 512.22

Arrowhead Reg. Corrections 458.36

Bob Barker Co. 159.80

Jean Bresin 164.90

Darnell Brethorst 356.48

Buffalo Cleaners and Laund 219.77

Buffalo Clinic 524.13

Buffalo Floral & Landscap 200.00

Buffalo Township 1,294.90

City Buffalo 2,862.60

CDW Government Inc. 455.28

Centracare Clinic 1,631.75

Chatham Township 923.80

Clearwater Township 1,141.30

City Clearwater 2,602.60

Climate Air 9,147.87

City Cokato 1,184.30

Dash Medical Gloves 113.80

City Delano 5,425.90

Dental Care Assoc. of Buff. 1,301.00

E. Central Reg. Juvenile 18,975.25

Elmer Eichelberg 278.39

Embarq 163.03

Eng. Design Initiative 3,442.44

Maria Felger Ramos LLC 524.10

Final Touch Excavating 63,587.45

First Contact 911 LLC 375.00

Franklin Township 2,539.90

Gateway Companies Inc. 639.00

General Pallet Inc. 284.50

Geocomm Inc. 2,200.00

James Gerholdt 165.00

Grainger 399.46

Granite City Tool 209.43

Robert Hajek Attorney PC 10,065.00

City Hanover 1,718.20

Karla Heeter 285.66

Hillyard Floor Care Supply 3,622.14

City Howard Lake 956.60

Integrated Recycling Tech. 433.70

International Bible Society 569.52

Tracy Janikula 183.05

Tracy Johnson 325.81

Junction Towing & Auto Rep 435.32

Kustom Signals Inc. 24,024.00

LaPlant Demo Inc. 322.30

Maple Lake Township 1,424.80

City Maple Lake 539.00

Marco 1,205.23

Marco Inc. 9202.16

Roy Marttinen 820.00

Marysville Township 1,495.90

Middleville Township 941.50

MN Co. Attorneys Assoc. 195.00

MN GIS-LIS Conference 460.00

City Montrose 793.40

Nextel Communications 2,499.68

Office Depot 2,465.89

Pakor Inc. 677.23

PMI Computer Supplies 1,450.75

Ramsey County Sheriff 200.00

Redwood Biotech Inc. 348.75

Jessie Rinne 525.00

Rockford Township 2,800.00

RS Eden 17,141.00

Silver Creek Township 842.40

Software House Int’l 36,437.91

Southside Township 840.40

Star Tribune 714.80

Star Tribune-Subscriptions 223.08

State of MN-Office Enterpr 965.00

Steve O Septic 260.00

Thomson West 287.55

Toms Towing Service 303.52

Total Printing 421.47

Trimin Government Sol. 3,601.64

Larry Unger 144.00

Verizon Wireless 144.92

Viking Safety Products 100.41

City Waverly 434.60

W Suburban Industrial Sup. 440.60

Wright Co. Hwy. Dept. 1,508.47

Wright Henn. Co-op Elec 144.00

Xcel Energy 579.35

Jeremy Zachman 30,195.00

26 Payments less than $100 975.29

Final total $286,312.83

The meeting adjourned at 9:29 A.M

Published in the Herald Journal Dec. 3, 2007.