Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
NOVEMBER 27, 2007
The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.
Eichelberg moved to approve the 11-20-07 County Board Minutes, seconded by Heeter, carried 5-0.
Petitions were accepted to the Agenda as follows: Consent Item D1, Highway, “Approve Right-Of-Way Plat #58” (Norman); Consent Item E1, Veterans Services/Civil Defense, “Authorize Temporary Hire In Absence Of Full-Time Employee” (Norman); Item For Consid. #3, “CROW Office Base/NRCS Funding Withdrawal” (Russek); Item For Consid. #4, “Meeting Notice Metropolitan Council” (Norman); Item For Consid. #5, “Elected Officials Out-Of-State Travel Policy” (Norman). Eichelberg moved to approve the Agenda as amended, seconded by Heeter, carried 5-0.
On a motion by Heeter, second by Eichelberg, all voted to approve the Consent Agenda as amended:
A. ADMINISTRATION
1. Performance Appraisals: J. Wolff, Hwy.
2. O/T Report, Period Ending 11-02-07.
3. Approve/Authorize Signatures On Law Enforcement Contract With City Of Rockford.
4. Claim, Greene Espel, $3,980.80.
5. Review/Approve Budget Committee Of The Whole Minutes, 2008 Budget Process.
B. AUDITOR/TREASURER
1. Claim, AP Midwest, $37,913.75, Jail/LEC Draw #5.
2. Claim, AP Midwest, $12,957.32, Jail/LEC Draw #5.
3. Claim, Standard Iron, $1,900.00, Jail/LEC Draw #5.
4. Claim, Old Castle Precast, $225,625.00, Jail/LEC Draw #5.
5. Claim, Stellar Concrete, $157,168.95, Jail/LEC Draw #5.
6. Claim, Cornerstone Detention Products, Inc., $32,300.00, Jail/LEC Draw #5.
7. Claim, Saathoff, Inc., $207,575.00, Jail/LEC Draw #5.
C. INFORMATION TECHNOLOGY
1. Approve Engineering Design Initiative (EDI)’s Proposal For Tasks Associated With The Request For Proposal (RFP) For Voice/Data Technology In The Law Enforcement Center.
D. HIGHWAY
1. Approve Right-Of-Way Plat #58.
E. VETERANS SERVICE/CIVIL DEFENSE
1. Authorize Temporary Hire In Absence Of Full-Time Employee.
Bob Hiivala, Auditor/Treasurer, requested that the Board authorize him to waive the Statutory Notice and Comment Period as described in MN Statute 469.175, Subd. 2, for Howard Lake TIF District #15. This has been reviewed by both Hiivala and Brian Asleson, Chief Deputy Attorney. Mattson moved to approve the request, seconded by Sawatzke, carried 5-0. Russek requested that Hiivala notify Howard Lake today of the action.
The claims listing was discussed. Mattson referenced an entry on page 20, Summit Envirosolutions Inc., $9,993.50, Phase I Archeological Study, total for Department 51, Roll-Over from Prior Years, of $9,993.50. Hiivala said Department 51 includes surplus rollover funds from the Capital Improvement Fund. It is a not a rollover from prior years. The claim to Summit Envirosolutions Inc. is for the Phase I Archeological Study for Stanley Eddy Park. On 9-11-07, the County Board authorized funding of $3,750 from the Parks Department Professional Services Line Item and $9,217 from Fund 34. On a motion by Mattson, second by Heeter, all voted to approve the claims as listed in the abstract, subject to audit.
Katie Zintek, U of M Extension Service, provided a 4-H Activity Update for the 2006-2007 year (ending 9-30-07). The goals of 4-H are citizenship, leadership and life skills. Although typically thought of as an agriculturally focused organization, 4-H today encourages members to learn about many topics such as youth leadership, youth-adult partnerships, public speaking, and community engagement. Enrollment has increased by 5% over the past year which is one of the State goals. There were 531 members at year end, which is the largest group in the St. Cloud Regional Center. Wright County 4-H involves quality leaders and quality programs. The leader trainings held since 2003-2004 have been well attended. They have almost 100% club participation with a fun atmosphere. Zintek was commended for her work as a 4-H Leader. Club numbers reflect 22 options in Wright County. There were 138 new members in 2003-2004 with 125 new members this past year (about 25% of the 4-H Program). Of the 125 new members, 87 were retained. Last year, a newsletter was developed and a new member fair day was held. Zintek explained that 4-H is a family orientated club and sometimes new members are lost as that was not what the family was looking for. With regard to animal projects, over 80 participants brought horses to the Fair. Participation is increasing with other animals as well, including dogs and llama. Zintek said they had excellent State Fair involvement with over 100 4-H members from Wright County, including a number of blue and purple ribbon projects. This speaks to the quality of projects sent. Members participated in the State Horse Show, the State Dog Show, and the State Shoot. There were twice as many involved with the State Shoot as last year. Wright County also has a very good Exchange Program. Youth from Wright County go to another State for a week and the next year youth from that State come to Wright County. It is a well funded and organized program. There are 180 volunteer leaders who are dedicated to the 4-H program. Youth are also involved in Project Bowls, with eight out of ten teams advancing to State last year. One team proceeded to National competition. A 500-Member Party was recently held as well as the Awards Banquet. Russek said it is great to see the 4-H Program growing, especially with the competition from other youth programs including sports. He extended thanks to Zintek for not only maintaining but increasing participation.
An Owner’s Committee Meeting was held on 11-20-07. At today’s County Board Meeting, Sawatzke moved to approve the minutes, seconded by Mattson, carried 5-0:
PROJECT UPDATE: A&P. Clark stated that Streich gave a project update at the 11-14-07 Owner’s Committee Meeting and will attend the 11-27-07 Meeting for the regularly scheduled bi-weekly update. Clark stated that the gas is on site and a temporary meter will be ready for the heaters during winter construction. The footings and foundations are ongoing and A&P is working in coordination with the precaster. Sawatzke reminded the group that the 12-04-07 Owner’s Committee Meeting is cancelled. Norman stated that the 11-27-07 Meeting is the normal scheduled meeting for both KKE’s and A&P’s Project Updates.
PAY APPLICATION #5. Sawatzke and Russek reviewed the seven pay applications totaling $675,440.02 and referred to the line items under column B, ‘Description of Work” of A&P’s Project Reimbursables pay application. Sawatzke asked if the Builders Risk Insurance has been paid 100%. Martin stated that she believed it was paid in full, but will confirm with the insurance company. Sawatzke inquired as to the balance left to pay under “Permits & Fees”. Martin stated that there would be a permit fee for the State plumbing review for the kitchen equipment. Clark added that there would be some storm water fees, and fees for City inspections near project completion. Clark added that the building permit has not been paid in full. Martin confirmed that the building permit has only been billed according to bid packages #1 and #2. Sawatzke noted that there weren’t any daily cleaning or snow removal fees as of yet. He further commented that dust control should not be a problem during the winter season. Sawatzke asked what remaining survey fees the County could expect. Martin stated that surveying would continue until near project completion in order to set elevations for the parking lot and curbs. Clark stated that once the building is above grade, grid lines would be shot within the interior as reference points for the trades. Near completion, the grades will be surveyed for landscaping. Sawatzke asked why there was $98,850 budgeted for “Temp Stairs & Ramps”. Martin stated that safety guard rails would be required for the roof. Clark stated that the second floor mezzanine will require temporary stairs and railing (rented from a local equipment rental center) until the permanent stairs and railings are installed. The temporary stairs, ramps, and rails are all required by OSHA. Russek inquired about the “Traffic Control” line item. Sawatzke stated that the Committee has requested that A&P use the County’s Highway Department for traffic control, barricades, and snow removal. Sawatzke stated that the goal is not to pay these budgeted line items, and strictly use the County’s Highway Department. Russek inquired on the purpose of construction fences. Martin stated that sometimes a construction fence is put in place to enclose delivered materials in a lockable area. Clark stated that there is a possibility that they may not even use construction fences, however if there is a point where contractors are finding their equipment, tools or materials being stolen, the building site may need to be secured. Sawatzke asked at what point the building would be enclosed so that it can be locked or secured. Russek expressed concern on whether the building would be secured prior to copper or wire being installed into the building. Clark stated that the precast walls are to be installed first at the LEC. The footings are in. The walls will then go up around the Jail, the bar joists will go up, and then the link between the Jail and LEC will be temporarily enclosed with reinforced poly so that the heaters can be going for the trades. Russek proposed requesting the Sheriff Department to do additional and frequent drive bys. Clark stated that in the past, if a project has been located in a rough neighborhood, A&P has hired a night security person.
Sawatzke asked why KKE’s pay application was not included in the group. Norman stated that KKE submits a separate pay application to the County. Russek asked how many wells are supposed to be drilled. Martin stated that there would be 424 wells. Russek stated that he is to give a presentation on 12-04-07 to AMC regarding the County going green with the geo-wells. Martin stated that MEP was the consultant to KKE who provided the geo-well information. Russek stated that KKE will be at the vendor fair and would possibly be interested in assisting with his presentation. Per procedure, Pay Application #5 will be forwarded to the Auditor/Treasurer to be included as part of his Consent Agenda Items for the 11-27-07 County Board Meeting. RECOMMENDATION: Approve and authorize Pay Application #5. (End of Owner’s Committee Minutes)
A Technology Committee Of The Whole Meeting was held on 11-14-07. At today’s County Board Meeting, Heeter moved to approve the minutes, seconded by Eichelberg. Mattson referenced an article relating to Winona County’s study on 800 Mhz and VHF. He questioned why a study was being performed when counties have been told that the 800 Mhz System is the way to proceed. Heeter’s understanding of the article was that the two systems interact, underscoring the need for all to be on the 800 Mhz system. Mattson will follow the results of the study as he understood VHF may work better than some of the other systems. The motion to approve the minutes carried unanimously:
UPDATE ON ARMER RADIO PLANNING.
Swing introduced Mike Mazzitello, GeoComm, by stating that the goal of today’s meeting is to provide updates from the 7-25-07 Technology Committee of the Whole, timeline estimates and timing considerations, the project approval process, and grant considerations. Mazzitello stated that MnDOT now has the funding to pursue installing radio tower sites in Zimmerman, Enfield and Buffalo. They acquired most of the equipment for the construction of the towers, however, they are waiting to enter into contracts with the vendor that supplies the site-to-site microwave radio links. Buffalo’s tower site is yet to be approved by the State. ARMER’s implementation timeline has been extended eighteen months. Swing stated that Heeter and he have met with Mike Hogan, MnDOT, who has indicated that they are very busy with the broad statewide buildout. Mazzitello stated that the Buffalo tower will be constructed by August of 2008, however, it is forecasted that the implementation of the two-way radio system won’t be ready until early to mid 2009. Mazzitello stated that this extension in the timeline will allow additional time for the grant seeking effort. He added that Motorola will have a detailed proposal with timelines, and possibly a signable contract, ready by December, 2007. Mazzitello reminded the Committee that the 800 MHz system is independent of the Jail/LEC. Motorola plans to have the new dispatch console installed in time with the move into the Jail/LEC. The console will be connected to the old system. Mattson asked if there are additional discounts in the pricing since the 7-25-07 Meeting. Swing stated that the 7-25-07 numbers are still valid. Mazzitello reassured the Committee that they are guiding the process and are interacting with the State. It has been made evident that the County wants the console first, then the 800 MHz Radio system. Mattson asked if the project costs will increase due to the timeline extension. Mazzitello stated that he does not foresee the costs changing. MnDOT already owns a lot of the equipment. Swing stated that they are intent on adhering to the costs presented on 7-25-07. Mazzitello recommended the solidification of a finance committee, with members representing Wright and Sherburne Counties, who can try to secure additional grant funding for the ARMER project. Mazzitello stated that this extended timeline is a positive in the attempt to secure additional project funding. Eichelberg asked if the Technical Plan for Participation had been approved by the State. Swing stated yes. Eichelberg asked if the County is in the position to start applying for grants. Swing stated yes and added that the grant process at the State level also has an extended timeline. Swing stated that Scott Wiggins, the new ARMER Program Manager, has informed Howell that they want to pursue a Southeast Regional and Local Enhancement Study to determine which counties are eligible for ARMER. Mazzitello stated that the original pot of grant money (as discussed at the 7-25-07 Meeting) may be spread across more counties due to this Study. The Study will provide additional opportunities to advertise the availability of ARMER funding to other counties. Howell stated that the longer they delay the deadline, the chance that more counties will be applying for the grant money. Heeter stated that with a later deadline, the amount of grant funding could be spread so thin, it could be more difficult for smaller municipalities to afford initiating ARMER. Howell stated that the Finance Committee for the Statewide Radio Board has suggested they may need to go back to the Legislature to request additional funding. Mazzitello stated that the Legislature is talking about how many towers should be built in order to provide 95% coverage. If additional towers need to be constructed, the Legislature will be looking for additional money, and the project could cost the County less. Norman asked if the $9.5 million grant allocation from the Legislature is carried in MnDOT’s budget. Mazzitello stated that it is Homeland Security money. Norman stated that the funding is going to show as a revenue source with no expenditures against it. It will make the State’s budget look good. Norman proposed that somebody at a local or regional level form a legislative committee in order to obtain a report from the people who are in charge of pushing this project along. The goal would be to find out how the project could be expedited. The next session is the bonding session, and if this isn’t moving forward, the opportunity to obtain additional funding may not happen. Swing stated that perhaps Scott Wiggens could answer any of the above concerns. Swing presented GeoComm and EDI’s Consulting Services Proposals (see attached). He added that he, Howell, and the team will be reviewing the proposals. The consulting services dollars are the same as what was proposed at the 7-25-07 Technology Committee Meeting.
UPDATE ON LEC TECHNOLOGY.
Jay Hruby, EDI, stated that EDI has been working with the IT Department as well as the City on the redundant ring for the fiber, data, and phone system for the new LEC. EDI has also been working with the existing vendor, Spectrum. The purpose of the ongoing meetings was to ensure that the right system was being developed so that EDI could put a proposal out for bid. Most of the work has been completed and EDI anticipates putting the project out for bid in January, 2008. The bid due date will be in February with an award of a contract in March. Hruby stated that he believes this sequence works well with the general construction process. He feels that EDI will be able to obtain good pricing for the best technology, versus bidding early and paying for outdated equipment by the time the building is built. Hruby stated that he feels that EDI has been on track as planned, allowing them to comb through the details and be efficient with the design and accounts. Swing stated that the team has worked well together. On 11-19-07, Cheri Nelson will be working with EDI to produce an RFP. The consulting proposal from EDI is exclusive to the RFP work. The RFP will be reviewed by Asleson. After the contract award, EDI will be out of the picture and the County will be working solely with the vendor. Swing reminded the Committee that they could have sole sourced this project under the sole source Statute, however he feels that the County took the right step by working with EDI. (End of Technology Committee Of The Whole Minutes)
At 9:34 A.M., the Public Hearing was held to consider the 2008 Solid Waste Management Fee. Brian Asleson, Chief Deputy Attorney, said the County has an Ordinance which allows imposing a solid waste service charge. In the past, the County has imposed a fee to pay the debt service on the Compost Facility. Before setting the 2008 fee, the County is required to hold a Public Hearing. Hiivala presented an analysis of the Solid Waste Fund for the payable year 2008. In the two previous years, the County used $200,000 of the Debt Service Fund. The County is at the point where we will not have $200,000 in debt service dollars available. His calculation reflects a $25 solid waste fee for payable 2008. This is calculated by taking the debt service of $1,234,417.50 and adding 5% (as required by bonds) for a total of $1,296,138.38. That figure is then reduced by the $100,000 cash fund balance to reach a final total of $1,196,138.38 required. There are 47,730 parcels to divide this cost to, reaching a total of $25.06 required. The solid waste fee history (1995-2007) shows a gradual decline in the fee from a high of $42 to a low of $22. The slight recommended increase to $25 allows cash in the Fund which is recommended by the State Auditor. There are five years remaining on the bonds. The Public Hearing was closed at 9:38 A.M. Eichelberg moved to adopt Resolution #07-66 establishing the 2008 Solid Waste Management Fee at $25.00. The motion was seconded by Mattson and carried 5-0 on a roll call vote.
The Board reviewed a draft of the revised Wright County Personnel Policy 506, Business Related Expense Reimbursement. This draft was reviewed at the Human Services Board Meeting yesterday. Richard Norman, County Coordinator, requested that the effective date be 1-01-08. Sawatzke moved to approve the Policy as revised with an effective date of 1-01-08, seconded by Eichelberg, carried 5-0
Russek was informed yesterday that the NRCS will no longer be funding the rent for C.R.O.W. office space or computer connection. This is due to a shortage in funding at the NRCS. Currently, C.R.O.W. staff is housed at the SWCD office building in Buffalo. It was the consensus that the issue should be discussed at the next C.R.O.W. meeting. Russek will bring a report back to the Board on 12-12-07.
Notice was received of a Metropolitan Council Meeting, “Chair’s Meeting with Neighboring County Officials” being held on 12-07-07 from 9:00-11:00 A.M. in St. Paul. Norman referenced one of the Agenda items, Highways and Transit-Principal Arterial Study and Transit Master Plan 2030 updates. A copy of the meeting announcement was forwarded to the Highway Engineer. Eichelberg moved to authorize attendance by the County Board or Department Heads. The motion was seconded by Heeter and carried 5-0.
Norman brought forth the Wright County Elected Officials Out-Of-State Travel Policy adopted 12-13-05. The Policy indicates that the intent was to review this annually as part of the County’s budget review process. The Policy was not reviewed during the 2008 Budget process. At Norman’s suggestion, Heeter moved to amend the Policy to reflect that the Policy will remain in effect until it is superseded. The motion was seconded by Sawatzke and carried 5-0.
Correspondence was received from Dodge County Administrator David J. McKnight, on behalf of the MN Association of County Administrators (MACA), acknowledging Richard Norman for his years of service on the MCIT Board of Directors. The letter recognized his dedicated service and professionalism. The work performed on the Board, on behalf of MACA along with the members of MCIT, helped establish MCIT as a leading public entity cooperative insurance provider in the nation. On behalf of the County Board, Russek commended Norman for his years of service on the MCIT Board of Directors. The County recently received a dividend from MCIT in the amount of $311,430. Norman thanked the Board for allowing him the opportunity to serve, stating that it has been a very rewarding experience.
Bills Approved
Albertville Body Shop, Inc.. $348.53
American Society of Civil Eng 225.00
Ameripride Linen and Apparel 213.54
Ancom Communications Inc. 1,608.81
Auto Glass Center Inc. 202.80
B & B Products - Rigs and Squa 3,041.30
Joe Backes 273.99
Black Box Resale Services 152.00
Bogart Pederson & Assoc. Inc. 840.00
Bonestroo Rosene Anderlik & 6,906.72
Boyer Truck Parts 180.13
Braun Intertec Corporation 1,056.00
Herb Bray 103.00
City Buffalo 127.50
Canadian Pacific Railway 75,211.43
Center Point Energy 1,424.16
Centra Sota Lake Region 23,337.53
Chamberlain Oil Co. 928.00
CPS Technology Solutions 262.00
Datalux Corporation 126.15
Design Electrical Contractors 140.81
Dingmann Marine & more LLC 268.22
Dynamic Communications Inc. 115.00
Embarq 191.40
Dale Engel 400.00
Ernst Gen. Construction Inc. 1,100.00
Farm Plan 319.49
First State Tire Recycling 573.77
Janet Gholson 262.38
Raymond Glunz 100.00
Gopher State One Call 150.90
Granite Pest Control Services 144.58
Hennepin Co. Sheriff 338.20
Amy Hertzog 349.69
Hewlett Packard Company 5,347.78
Hillyard Floor Care Supply 4,548.64
Neal Huemoeller 193.03
Integrated Fire & Security 280.52
International Code Council 540.50
Interstate Battery Systems Of 174.55
Thomas Kelly 127.56
Kris Engineering Inc. 151.23
Michael Laurent 274.08
LexisNexis 110.00
M-R Sign Company 1,742.27
MAAO Region III 150.00
Marco 399.38
Marco Inc. 2,704.98
Menards - Buffalo 108.69
MN Copy Systems 321.10
MN Counties Computer Co-op. 936.40
MN Hwy Safety and Research 236.00
MN Safety Council 375.00
MN Transportation Alliance 125.00
Monticello Auto Body Inc. 117.15
Monticello-Big Lake Hospital 800.00
Morries Parts & Service Group 3,184.22
Mountain Stream Sports & Appar 454.41
MPI Technologies Inc. 759.00
Margaret Munson 1,167.88
Nagell Appraisal & Consulting 1,200.00
Nextel Communications 755.40
Office Depot 2,482.58
Olsen Companies 156.54
Omann Brothers Inc. 767.88
Onsite Medical Service Inc. 771.00
Lynn Peavey Company 300.00
PMI Computer Supplies 536.30
Positron Public Safety Sys. 2,628.87
Precision Prints of Wright Co. 134.19
Qwest 223.43
Royal Tire Inc. 501.34
Thomas Salkowski 104.52
Sherry Schliesing 388.00
Society for Human Resource Mgt 160.00
Software House International In 1,917.00
Specialty Turf & Ag 166.14
Sprint 140.09
Streichers 537.00
Summit Envirosolutions Inc. 13,743.50
Tech Depot 1,909.13
Total Printing 228.23
Ultimate Office 840.30
University of Minnesota 425.00
Verizon Wireless 981.60
Voss Lighting 1,429.02
Janelle Webb 208.55
Rebecca Weidenbacher 5,327.00
Harold Welter 13,408.00
Wheeler Lumber Operations 718.88
Wright Co. Highway Dept. 48,898.60
Wright Henn. Co-op Elec. Assn. 3,334.15
Wright Hennepin Electric 371.78
Xcel Energy 700.37
Xiotech 2,274.84
Zack’s Inc. 1,113.24
24 Payments less than $100 1,275.45
Final total $257,410.32
The meeting adjourned at 9:49 A.M.
Published in the Herald Journal Jan. 14, 2008.