Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JANUARY 8, 2008
The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.
Bob Hiivala, County Auditor/Treasurer, called the meeting to order and asked for an election of the Chairperson for the coming year. On a motion by Mattson, second by Sawatzke, all voted to elect Eichelberg as Chairperson for 2008; and then Commissioner Eichelberg presided at the meeting.
On a motion by Russek, second by Mattson, all voted to elect Commissioner Sawatzke as Vice Chairperson for 2008.
On a motion by Heeter, second by Russek, all voted to dispense with the reading of the minutes of 12-24-07 and approve them as written/revised.
On a motion by Sawatzke, second by Russek, all voted to transfer back any unused funds in the County Attorney’s Contingency Fund, the Sheriff’s Contingency Fund, and the Incidental Fund to the General Revenue Fund.
On a motion by Mattson, second by Russek, all voted to recall all unused clerk hire and unused budgets for 2007.
On a motion by Russek, second by Heeter, all voted to set the County Board’s regular sessions for every Tuesday for 2008. The meetings shall be called to order at 9:00 A.M.
The Chairperson presented the 2007 list of committee memberships and asked the members of the County Board to convey their preferences and suggestions regarding committee designations for 2008. Sawatzke requested a change to Page 2, Compost Finance Committee, remove Chuck Davis and replace with Bill Stephens. Russek made a motion that the appointment of committees for 2008 be made by the Chairperson with the approval of the Board and that the first member named act as Chairperson of the Committee and the County Coordinator act as Secretary. Alternates are designated on the Committee by ( ). The motion was seconded by Heeter. Sawatzke requested the following change to Page 3, Owners Committee, add “Norman” as a Member. The change to the motion was accepted by Russek and Heeter. The following is a list of the 2008 appointments:
COMMITTEE – 2008 APPOINTMENTS
Area Transportation Planning (ATP) – Mattson
Budget – Russek, Mattson, Aud./Treas., (Ex-Officio), Norman, (Sawatzke)
Budget Committee Of The Whole – All Commissioners
Building, Furniture & Equipment – Heeter, Mattson (Eichelberg)
Capital Improvement/Finance Committee – Heeter, Russek, Aud./Treas., Attorney, Norman (Eichelberg)
Central MN Jobs & Training Jt. Powers Board (JTPA) Workforce Center – Eichelberg
Civil Defense – Heeter, Sawatzke
Committee to Inspect Roads – All Commissioners
Committee to Inspect Ditches – Two Commissioners as appointed by Board, Aud./Treas.
Compost Finance – Russek, Sawatzke, B. Stephens
County Extension Svc. – Russek, Mattson
Court Security – Mattson, Norman
Deferred Compensation – Heeter, Sawatzke
Delegates to AMC – All Commissioners, Aud./Treas., Coordinator, Hwy. Engineer
Detention Facilities – Mattson, Heeter, Court Administrator, Sheriff, Court Services Director, Norman
Drug Task Force – Mattson
EMS Joint Powers Board (Regional) – Heeter (Sawatzke)
Forfeited Tax Sales – Russek, Mattson
Great River Regional Library Board – Sawatzke
Highway 55 Coalition – Heeter, Russek (Fingalson)
Labor/Mgmt. Health Insurance – Russek, Eichelberg, Coordinator (Mattson)
Labor Management/ Loss Control – Mattson, Eichelberg, Coordinator, Civil Def. Dir., Spec. Proj. Admin, 1 Rep. from Teamsters/LELS, AFSCME, 49’ers and Teamsters
Law Library Board – Eichelberg
Legislative Matters – All Commissioners
Owners Committee – Sawatzke, Heeter, Miller, Torfin, Asleson, Swing, Hayes & Norman
Personnel & Employee Relations – Eichelberg, Sawatzke (Heeter)
Planning & Zoning – Russek
Public Works Labor/Management – Russek, Norman (Mattson)
Purchasing Steering – Eichelberg, Mattson, Purchasing Agent (Heeter)
Solid Waste Task Force – Eichelberg, Sawatzke
Technology – Eichelberg, Heeter, IT Director, Aud./Treas., Highway Engineer, Human Services Rep., Sheriff Rep., Surveyor (Russek)
Transportation – Eichelberg, Mattson, Highway Engineer
7W Transportation – Mattson
Union Negotiations – Russek, Sawatzke (Eichelberg)
Water Management Task Force – Eichelberg
Ways & Means – Mattson, Sawatzke (Russek)
Wright County Community Action Council – Heeter, Eichelberg, City Representative
On a motion by Russek, second by Heeter, all voted to accept the Advisory Board (Ex-Officio Member) appointments as recommended.
ADVISORY BOARD MEMBERS – 2008 APPOINTMENTS
(Ex-Officio Members)
Clearwater Watershed District – Heeter
C.R.O.W. – Russek (Mattson)
East Central Joint Powers Board – Sawatzke, MacMillan
Economic Development Partnership Board – Sawatzke
Historical Society – Sawatzke
M.E.A.D.A. (Meth Education Drug Awareness) – Heeter
Mid Minnesota Mississippi River RC&D – Russek
Monticello Joint Planning Board – Sawatzke
Parks – Eichelberg
Safe Communities of Wright County – Heeter
Soil Conservation – Russek
Wright County Ag Society – Heeter
Heeter moved to approve the Agenda as presented, seconded by Russek, carried unanimously.
On a motion by Russek, second by Heeter, all voted to approve the Consent Agenda as presented:
A. ADMINISTRATION
1. Performance Appraisals: T. Frazier, L. Martie, T. Zins, Atty.; T. West, Aud./Treas.; K. Hayes, IT; J. Ahlm, L. Beauchane, J. Benn, S. Deringer, P. Fladung, J. Hagerty, J. Hartman, T. Jorgenson, T. Korbel, D. Olson, T. Wachter, Sher./Corr.
2. O/T Report, Period Ending 12-14-07.
3. Claim, KKE Architects, $43,287.83.
4. Claim, MCIT, $539,397.00 (W.C. Premium, 2008).
5. Claim, MCIT, $458,480.00 (Prop./Casualty Premium, 2008).
6. Claim, Association Of Minnesota Counties, $24,306.00 (Annual Dues).
7. Claim, National Association Of Counties, $1,676.00 (Annual Dues).
8. Schedule Boy/Girl County Day For 4-22-08.
9. Schedule Employee Recognition Ceremony For 3-11-08 @ 10:00 A.M.
10. Schedule Closed Meeting With Frank Madden For January 22nd At 10:30 A.M. To Discuss Litigation.
11. Place New Job Classification Of Network Analyst On Class “G” Of Teamsters Courthouse Unit Salary Schedule.
B. ASSESSOR
1. Approve Abatement, PID#108-030-002070, James & Gail Smola (City of Hanover).
2. Approve Abatement, PID#118-079-002200, Adam & Andrea Mitlyng (City of Otsego).
3. Approve Abatement, PID#118-164-010120, Steven & Tammy Weidenbach (City of Otsego).
4. Approve Abatement, PID#118-164-013010, Mark & Cindy Olson (City of Otsego).
5. Approve Abatement, PID#155-010-042100, Molly McCarty (City of Monticello).
6. Approve Abatement, PID#203-000-211101, Benedict & Teresa Jude (Chatham Twp).
C. AUDITOR/TREASURER
1. 2008 Tobacco License Renewals: Don’s Auto Service & Repair, Geez Sports Bar & Grill, Coborn’s, Coborn’s Liquor, Heidi’s Market (Albertville City); Coborn’s, Coborn’s Liquor, Clearwater Travel Plaza, Holiday Stationstore #254 (Clearwater City); Nelson’s Bar & Grill, Neisen Liquors of Cokato, Cenex Lake Region (Cokato City); Lake Center Bar & Grill (Corinna Twp.); Quik Shop, Delano Wine & Spirits, Coborn’s, Holiday Stationstore #4073, Delano American Legion Post #377, Flippin’ Bill’s, Holiday Stationstore #214, Dave’s Town Club, Doc Holiday’s (Delano City); American Legion Post #131, H&H Sport Shop, Madigan’s Pub & Grill, Cenex Lake Region (Maple Lake City); Hi Way Liquors, Wal-Mart Supercenter #3624, Broadway Quik Stop, Super Express, SuperAmerica #4479, Dennis’ Service Station, Monti “Smoke Shop”, O’Ryan’s Marathon, Holiday Stationstore #344, Holiday Stationstore #196 (Monticello City); Montrose Convenience Store (Montrose City); Riverview Liquorette, Holiday Stationstore #378 (Otsego City); Up The Creek Grill & Bar (Silver Creek Twp.); South Haven Sports (South Haven City); SuperAmerica #4267, SuperAmerica #4554, Ditto’s Bar, The Marketplace, Millside Tavern, Cash Wise Liquor, St. Michael American Legion, Holiday Stationstore #394 (St. Michael City); Mark’s Service (Waverly City).
D. PARKS
1. Authorize Signatures On 2008 Green View Contract For Caretakers At Beebe Lake, Otsego, Clearwater/Pleasant, And Fairhaven Mill.
E. PLANNING & ZONING
1. Accept The Findings And Recommendations Of The Planning Commission For The Following Rezonings:
A. John D. Ironside (Clearwater & Corinna Townships) Planning Commission Unanimously Recommends Approval Of Rezoning Approximately 9.5 Acres (Lakeshore) From AG And S-2 To R-1 And S-2.
F. SHERIFF
1. Refer To Personnel Committee A Request To Add One Full-Time Licensed Position For Implementation And Supervision Of The Courthouse Security Division.
Bob Hiivala, Auditor/Treasurer, said bids were opened in December for the 2008 Legal Newspaper. Bids were received from the Herald Journal and Delano Herald Journal. A matrix was presented outlining the bid calculations. Mattson moved to accept the low bid from Herald Journal as recommended by Hiivala, seconded by Russek, carried 5-0.
Hiivala presented a request for approval of a claim to Phasor Electric Company, $110,200.00 (Jail/LEC Project). The bill was omitted from the packet presented by A&P to the Owner’s Committee in December. Normally, the Owner’s Committee reviews and recommends payment of claims prior to them being submitted for Board approval. Hiivala requested an exception in this case. The bill has been signed off by A&P and KKE Architects. Russek moved to approve payment of the claim contingent upon review by the Owner’s Committee today. The motion was seconded by Heeter and carried 5-0. Hiivala was instructed to mail payment on Friday unless notified otherwise.
Russek moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Mattson. Sawatzke referenced a claim on Page 1, Seton Identification Products, $1,024.07, for parking tags. Richard Norman, County Coordinator, explained the expenditure relates to parking permits used for employee vehicles. Mattson referenced claims in the listing relating to highway easement costs and inquired whether any more would be forthcoming. Wayne Fingalson, Highway Engineer, affirmed there would be additional easement costs related to the CSAH 19/CSAH 17 project. The motion to approve the claims carried 5-0.
Wayne Fingalson, Highway Engineer, requested approval of a condemnation resolution for unsigned parcels of right of way on CSAH 19 for Project SP 86-619-29, Contract #0803. There are 54 parcels in the segment on CSAH 19 from TH 241 in St. Michael north to the City limits. Signatures have been obtained on 32 of the 54 parcels. Mark Johnson, R/W Agent, has been working with landowners in this regard. Fingalson said adoption of the resolution would set the clock in motion on the condemnation resolution. He distributed a revised resolution which includes the legal descriptions of the parcels involved. Mattson questioned whether claims were paid previously to owners of some of the unsigned parcels. He felt he had seen their names before. Fingalson said this had not occurred. Johnson said three of the parcels reflected in the document have been resolved but they are on the list so the mortgage company can be notified. There are property owners who may have more than one parcel but they have not been paid on previous claims. Russek moved to adopt Resolution #08-01, seconded by Sawatzke, carried 5-0 on a roll call vote.
Fingalson presented two draft resolutions relating to project nominations for Federal Transportation funding. A Transportation Committee Of The Whole (TCOTW) Meeting was held on 1-04-08 where discussion occurred on potential projects which could be submitted for Fiscal Year 2012 Federal Funding. The recommendation is to submit the following projects:
Project; Description; Total Cost; SAFETEA-LU Request
CSAH 3 (South County Line to 85th St.); Regrading, Base, Bituminous; $2,400,000; $1,920,000
CSAH 35 Bridge (#90697); Bridge Replacement; $556,000; $444,800
A separate enhancement project would be for the City of Maple Lake for a connection from the school to the swimming beach (swimming beach trail link Phase II). As the City has a population under 5,000, the County acts as sponsoring agency for the project. The City is responsible for the local share and future maintenance. The process is for the projects to be submitted to Mn/DOT this week. The projects will compete will all other projects within the 7W area. The 7W area includes Wright, Sherburne, Benton and Stearns Counties. They will be prioritized through the Technical Committee, the Policy Committee, and then submitted to the overall Area Transportation Partnership (all of Central Minnesota). Fingalson said Wright County has been very fortunate in terms of obtaining Federal funding. The Federal funding has been key due to the lack of State funding. Sawatzke asked whether Albertville submitted the CSAH 19 project as a candidate. Fingalson said this had not been done. The City felt the project should more appropriately be submitted next year. Mattson moved to adopt Resolution #08-02 supporting the application to Mn/DOT for FY 2012 funding for the CSAH 3 and CSAH 35 Bridge Projects. The motion was seconded by Russek and carried 5-0 on a roll call vote. Mattson moved to adopt Resolution #08-03 in support of the enhancement project for Maple Lake. The motion was seconded by Heeter and carried 5-0 on a roll call vote.
Gary Torfin, Jail Administrator, requested approval of the renewal contract with Buffalo Allina Hospital for jail medical services. The 2008 contract amount is $135,355/year representing an approximate 7.4% increase from the 2007 contract amount of $126,000. When budgeting for 2008, the Sheriff Department calculated the contract at a 5% increase. The 7.4% does not include other hospital and position costs. Torfin said Allina indicated that the 7.4% increase is to cover their costs. He was unsure of Allina’s contract costs with the emergency room physicians and nurses. Allina contracts with the physicians to provide two hours/week of service on site for the Jail. The physician also views charts by the nurses. Above that are calls to the physicians in the emergency room. Torfin said they are happy with the service provided by Allina. He added that the County probably does not have many options available for inmate medical care. The County has experience with contracting privately for this service. Torfin felt this was the best possible arrangement at this point. They have an arrangement with Allina for a flat rate transport fee for $300. Allina Transportation is a separate entity. Heeter moved to approve the renewal contract with Buffalo Allina Hospital, seconded by Sawatzke, carried 5-0.
Marc Mattice, Parks Administrator, and Bob Quady, DNR Forestry Division, provided an update on planned forestry management activities for Montissippi Park. A Forestry Management Plan was developed in May, 2006, for Montissippi Park to address poor tree conditions due to infestation of bark beetles, overcrowding, and drought. Quady provided an overview of a Park map outlining planned cutting activities including thinning of trees. In response to Mattson, Quady explained that the life of a jack pine is a maximum of 50 years. The trees live longer in northern Minnesota. In sandy soil, they have an estimated life span of 30-35 years. The intent will be to utilize a chipper operation this winter. Due to the size of the equipment and in an effort to minimize trail damage, points within the Park have been established to perform the chipping. A standard DNR contract will be used. The work will be competitively bid but there are only 3-4 people with this type of equipment. An attempt will be made to remove the soluble material from the red pines. Clean chips can be used in playground. However, most of what is cleared will be hauled to District Energy to be burned. Mattice requested that the Board authorize either himself or the Chair to sign the timber sale contract with the DNR and the contractor. Mattice said the plan will include clean up of the area and trails in the summer of 2008. In 2009, any revenue realized from the clearing (estimated at $800-$1000) will be used to buy tree seedlings from the SWCD. They will use the Reclaim Wright County Program to replant trees. The Parks Commission previously held a public hearing on the Forestry Management Plan and no public comment was received. An article was run in the Monticello paper on the project. Quady explained that the contract reflects cutting regulations, expectations, etc. and must be expedited to complete the work prior to spring road restrictions being imposed. Eichelberg questioned whether Brian Asleson, Chief Deputy Attorney, had reviewed the contract. Asleson had not but said the dollar amount involved (whether receiving funds for the sale of lumber or paying for a service) is small enough that sealed bids are not required. Two or more quotes must be received. With that understanding, he recommended authorizing Mattice to sign the most favorable quote. Sawatzke said the most important thing is to assure that trees and trails are not damaged during the process. Mattice said that is their largest concern as well and they are addressing this through limiting trail crossings for landing sites. Sawatzke moved to authorize the Parks Administrator to sign the contract for tree removal at no cost to the County. The motion was seconded by Heeter. Mattson questioned whether any trees are diseased. Quady responded that the problem is mainly from bark beetles. He did not see disease, only an insect problem. Once the trees are chipped, there will no longer be an issue with bark beetles. The motion carried 5-0.
Mattice requested that a Closed Session be scheduled between the Board of Commissioners and the Monticello City Council to review the Bertram Chain of Lakes Project and proposals. Heeter moved to schedule the Closed Session for 1-14-08 at 5:30 P.M., Monticello City Hall. The motion was seconded by Sawatzke. The purpose of the meeting is to gain direction from the two governing bodies. The motion and second were amended to including inviting Asleson to the meeting. The motion carried 5-0.
Norman announced that the Owners Committee will meet at 1:00 P.M. today.
Norman said the Sheriff Department has requested that a Committee Of The Whole Meeting be scheduled to discuss the status of the Joint Powers Agreement for a Regional Crime Lab. Sawatzke and Asleson recently attended a meeting in Sherburne County on the Agreement. Representatives of the other counties involved did not share the same concerns with the Agreement that the Ways & Means Committee brought forth. Sawatzke supported the request for a Committee Of The Whole Meeting for review and input on the Agreement by other Board members. Heeter moved to schedule a Committee Of The Whole Meeting for 1-15-08 at 10:30 A.M. The motion was seconded by Russek and carried 5-0.
Bills Approved
ACU Print. $175.00
American Messaging 608.39
Ameripride Linen and Apparel 302.38
Ancom Technical Center 1,086.83
Anoka Co. Juvenile Center 479.00
Anoka County Sheriff 11,058.93
Aspen Mills 599.44
Betmar Languages Inc. 160.00
Bjorklund Trucking Inc. 225.00
BP Amoco 3,378.38
Jean Bresin 220.31
City Buffalo 32,946.65
Campbell Abstract 265.00
Careertrack Inc. 648.00
Cargill Inc. - Salt Division 7,051.30
CDW Government Inc. 191.58
Chilson Holdings LLC 27,886.00
Climate Air 1,213.68
Collins Brothers Towing 174.66
CPS Technology Solutions 898.88
Delano Sports Center Inc. 163.99
E Central Regional Juvenile 13,317.00
Embarq 163.03
Dale Engel 200.00
Dennis Fehn Gravel & Excav. 91,757.42
Gateway Companies Inc. 878.63
Raymond Glunz 110.00
Government Training Services 915.00
Grainger 456.54
Hewlett Packard Company 113.52
Hillyard Floor Care Supply 182.50
Hometown Plumbing & Heating 823.00
Integrated Fire & Security 521.25
JR’s Advanced Recyclers 1,567.50
Junction Towing & Auto Repair 122.48
Erich Kunzman 11,065.00
Kustom Signals Inc. 126.47
Lake Superior College 450.00
LaPlant Demo Inc. 546.11
Michael Laurent 215.75
Marco 2,437.76
Marco Inc. 4,526.95
Richard Mattson 485.84
Mid-States Organized Crime 300.00
Midwest Machinery Co. 161.62
Millers Sewage Treatment Solu 500.00
MN Assn. of Co. Officers 3,000.00
MN Counties Comp. Co-op 58,076.94
MN Recreation & Park Ass’n Inc. 168.00
MN Transportation Alliance 2,970.00
City Monticello 271,100.00
Morries Parts & Service Group 2,650.66
Motorola Inc. 898.53
Craig Mueller 207.58
Nagell Appraisal & Cons. 700.00
National Camera Exchange 1,595.32
Nextel Communications 2,700.16
Office Depot 1,727.89
OSI Environmental Inc. 200.00
Prairie Lakes Youth Programs 318.00
Riley Dettmann & Kelsy LLC 2,925.00
Seton Identification Products 1,024.07
Software House Int’l 140.58
Sprint 158.61
Stockholm Township 353.80
Summit Envirosolutions Inc. 2,081.96
Total Printing 3,875.11
Kenneth Twito 9,733.00
Waste Management TC West 575.28
Leroy Welter 87,922.00
West Payment Center 1,105.74
Willen Inc. 5,312.50
Wright Co. Highway Dept. 1,000.00
Wright Henn. Co-op Elec. Assn. 372.00
Jim Wright 125.00
Xcel Energy 165.25
37 Payments less than $100 1,493.50
Final total $686,353.25
The meeting adjourned at 9:53 A.M
Published in the Herald Journal Jan. 28, 2008.