Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
MARCH 11, 2008
The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.
The minutes of 3-04-08 were corrected as follows: Page 5, last paragraph, 2nd sentence, change from “…could change if the Technical Corrections Bill passes” to “…could change if the State Transportation Bill passes” (Norman). Russek moved to approve the minutes as corrected, seconded by Mattson, carried 5-0.
Petitions were accepted to the Agenda as follows: Aud./Treas. Item #2, “Explanation For Two Bills From National Business Systems For Postage” (Hiivala); Item For Consid. #3, “Visit To Wright County Government Center By Congresswoman Michele Bachmann” (Heeter). Heeter moved to approve the Agenda as amended, seconded by Russek, carried 5-0.
The Consent Agenda was discussed. Russek stated that Item D1N, Auditor/Treasurer, “2008 Tobacco License Renewal: Albertville Pitstop (Albertville City)” should be listed as Item D2. On a motion by Heeter, second by Russek, all voted to approve the Consent Agenda as amended:
A. ADMINISTRATION
1. Performance Appraisals: K. Chrissis, S. Simonds, Atty.; M. Fox, K. LaFromboise, D. Pellegrin, Sher.
2. O/T Report, Period Ending 2-22-08.
B ASSESSOR
1. Approve Abatement, PID #155-103-003080, Mathew Meyer (City of Monticello).
C. ATTORNEY
1. Authorize Signatures On 2008 Agreement For Prosecution Services Between City Of Annandale & Wright County Attorney’s Office.
D. AUDITOR/TREASURER
1. GC Draw Payments:
A. AP Midwest LLC CM $72,411.59.
B. AP Midwest LLC CM $14,912.35.
C. Old Castle Precast $1,300,487.00.
D. Stellar Concrete $134,203.65.
E. Cornerstone Detention Products Inc. $94,525.00.
F. Standard Iron $29,782.50.
G. Phasor Electric Company $94,905.00.
H. Thelen Heating $232,598.00.
I. Hanson Structural Precast Midwest Inc. $522,840.62.
J. Twin City Acoustics $6,175.00.
K. Tekton Construction Company $52,968.22.
L. KMH Erectors $29,093.75.
M. McDowall Company $180,498.10.
2. 2008 Tobacco License Renewal: Albertville Pitstop (Albertville City).
E. HIGHWAY
1. Set Bid Opening For Seasonal Requirements, 4-23-08 @ 9:00 A.M., Ways & Means Committee.
Bob Hiivala, Auditor/Treasurer, said the Auditor’s Office out sources the printing of valuation notices and property tax statements to National Business Systems (NBS). The Auditor’s Office received a bill from NBS for postage that should have been billed previously and was associated with the mailing of the valuation notices and property tax statements. The invoices total $29,000 ($14,500-valuation notices & $14,500-property tax statements). Hiivala consulted with Brian Asleson, Chief Deputy Attorney, who indicated it was appropriate to make payment through an Auditor’s warrant. Payment was made previously. Heeter moved to authorize payment of the two bills to NBS, noting that payment has already been made. The motion was seconded by Mattson and carried unanimously.
The claims listing was reviewed. Hiivala referenced a claim payable to the Wright County Auditor/Treasurer on Page 9, Sheriff Corrections ($200.00) which included payment for Notary fees for Carpenter and Pacelli ($100 each). Hiivala said the $100.00 payment for Pacelli will be removed from the claims listing. Hiivala referenced a claim on Page 2, County Auditor-Treasurer, payable to the MN Counties Computer Cooperative. A portion of the claim ($15) is for registration for Greg Kramber, Assessor. This claim will be corrected with funding from 01-105-6338. Russek moved to approve the claims as listed in the abstract, subject to audit, including the corrections. The motion was seconded by Heeter and carried 5-0.
Marc Mattice, Parks Administrator, requested the Board take action to authorize proceeding with the Metro Greenways Grant Application and to approve signatures on the letter of support for the Application. The Grant funding would assist with the acquisition of the Bertram Chain of Lakes Regional Park. The proposed acquisition is a joint project with the City of Monticello. The project would allow protection of the water quality and wildlife habitat and enhance outdoor recreational opportunities within a major Minnesota growth corridor. In response to Eichelberg, Mattice indicated that Wright County would be responsible for a match if the project is approved but that share is already in place. Mattson asked whether future grant applications may be hindered if this project does not happen and grant funding is declined. Mattice did not feel this would be an issue. Heeter moved to authorize application for the Metro Greenways Grant and to authorize signatures on the letter of support. The motion was seconded by Sawatzke and carried 5-0.
A Committee Of The Whole Meeting was held on 3-05-08. At today’s County Board Meeting, Russek moved to approve the minutes and recommendations to include setting the tour date of the Carver County site on 4-07-08. Departure for the tour will be at 8:30 A.M. from the Public Works site. The motion was seconded by Sawatzke and carried 5-0. The minutes of the Committee Meeting follow:
Discuss Proposal To Use Compost Facility For Source Separated Materials. Hennepin County representatives did not attend the meeting as they understood the meeting had been cancelled. The Board discussed possible tour dates and sights. Stephens explained that the Board may want to tour the Carver County location. The site in Rosemount utilizes a sock product for the material, which is not what is proposed at the Wright County site. Stephens understood that the proposal for the Wright County site would be to use the tarmac and possibly the west side of the hanger. They are not looking to utilize the machinery in the formal structure. The pilot project in Carver County involves co-collecting food waste and non-recyclable paper with yard trimmings and composting at a yard trimmings site. The purpose of the project is to demonstrate to the MPCA, which regulates composting facilities, that food waste/non-recyclable paper can be efficiently co-collected using the existing yard trimmings collection system and managed in an environmentally safe manner at a composting facility. This has the potential of having more environmental protections than a yard waste compost facility but fewer regulations than a mixed municipal solid waste compost facility. It was the consensus that the tour should be scheduled in the Spring when the weather is warm to determine whether an odor is involved with the process. Recommendation: Stephens will contact Hennepin County to arrange a tour of the Carver County site. Suggested dates are April 2nd (afternoon) and April 7th (morning).
(End of Committee Of The Whole Minutes)
An Owner’s Committee Meeting was held on 3-04-08. At today’s County Board Meeting, Sawatzke moved to approve the minutes and recommendations. The motion was seconded by Heeter. Mattson referenced the potential for duplication of systems (badge identification and mail) discussed at Committee. Sawatzke said the recommendation is that the badge system not be duplicated. There is no formal opinion on mail at this time. Sawatzke felt that existing systems should be utilized, as that is what it is done with the Human Services Center and Public Works, unless someone can indicate why things should change. The motion carried 5-0. The minutes from the Committee Meeting follow:
A&P.
A. PAY APPLICATION #9. Blotske presented Pay Application #9 for Committee Review. The total value of the pay application is $2,765,400.78. RECOMMENDATION: Approval of payment of Pay Application #9, for $2,765,400.78.
B. PROJECT UPDATE. Streich stated concrete is now complete in the upper and lower levels of area A. Yesterday, the concrete was poured in the upper level of area B. The walls in the upper level of the LEC are approximately 50% complete. Current projects include: installation of the ductwork, fireproofing the lower level, mechanical and electrical rough-in, and setting door frames. Beginning tomorrow, the second stairway will be set. Fireproofing in the upper level was completed. The interior masonry walls have begun in the lower level of the LEC. Insulation of the three sloped roofs began today which will allow for placing plywood on tomorrow to make them watertight. Roofing will begin on area B tomorrow, and framing and fireproofing will begin at the end of the week. Today, underground mechanical is being installed in the ground floor of area B. The roof blocking in area C has been completed. Half of area C has been roofed. The roofing contractor will jump to area B, then return to complete area C. Currently, the radiant heat is being installed in the sally port, allowing the concrete to be poured in that area on Thursday and Friday. Installation of the tension frames will begin. The underground mechanicals in area C are approximately one-quarter complete. Sand will be brought in next week, readying it for the underground electrical. Above-grade block will be laid in area F, the gym area. Setting the precast panels and planks will begin in areas E and F. Footings are being formed and poured for area E. Pouring for the precast cell bases will begin on Monday, 3-10-08. The weather is predicted to be suitable for the outside pour. The following Monday, 3-17-08, is the scheduled delivery date for the second set of cells. Sawatzke asked if Streich knew when the road restrictions would begin. Streich stated that he has not heard an announcement as of yet. Sawatzke asked when the restrictions are typically set. Streich stated that typically the date is set between March 1st and March 15th. Sawatzke stated that the shipping of the precast cells is to occur during the road restrictions. Streich stated that the truck would be able to deliver 8 cells a day in order to comply with road restrictions. Blotske announced that the jobsite is celebrating its 200th accident-free day. She stated that A&P would be hosting a luncheon for the contractors on 3-11-08 at 11:30 a.m. She invited the Committee members. The goal is to reach 300 and 400 days accident free.
KKE ARCHITECTS.
A. PROJECT UPDATE. Mattox stated that KKE is continuing to check shop drawings. The hollow metal frame and door shop drawings have been reviewed and returned to A&P last week. Buikema had him review the locations of the video visiting stations, phones, and kiosks in the dayrooms. He stated that KKE has received the kitchen plan review from the Department of Health. Buikema will be addressing those concerns. There is a meeting scheduled after today’s Owner’s Committee meeting to go over FF&E budget items with Torfin, Hayes, and Roxanne DeCoster of KKE. Hayes updated the Committee on the process to identify the modular furniture/equipment needs at the new facility. Torfin, Hayes, Miller, and Hoffman met with Marco to get an estimate for the accessory furniture, other than modular. Marco also reviewed the specs provided by KKE for the training rooms and Dispatch Center. Sawatzke asked if bidding would occur once Marco presented its estimate. Hayes explained that the accessory furniture and equipment are on the State contract price list. Hayes stated that the County could pursue three bids; however, it is likely all proposals would have State contract pricing. Sawatzke referred to today’s Technology Committee of the Whole Meeting which indicated that the County could get by with 6 – 8 Dispatch stations. Hayes informed Sawatzke that the Committee might want to wait to make that decision until once they have reviewed the layout. Sawatzke asked Hoffman how many Dispatchers work during a shift. Hoffman stated that currently, the County has four dispatchers working at one time. A fifth console is used for training. He added that in discussions with Howell, it was determined that 6 – 8 consoles would be adequate for the next five years. However, the space was designed to accommodate future growth, up to ten Dispatch stations. Hayes stated that he would need a target installation date so that he can pursue proposals on the furniture and installation. Hayes stated that he contacted the Jail/LEC security contractor to determine whether the proposed card key/ID badge would be identical to the system currently in place within the County buildings. The winning contractor is the same vendor the County currently uses to maintain the card key system. There are 32 carded doors ($1,200/door) in the new Jail/LEC facility. Within the bid, they included a computer and printer to maintain the card key system at the Jail/LEC. Hayes stated that he thought it would be wise to discuss whether the County wants all card keys to be maintained by the Administration Department, as it currently is set up. The other option would be to set up a seperate system at the Jail/LEC to work adjacent to the system in the Government Center. He stated that it was his understanding that the County wanted an integrated system with one controlling computer. Heeter stated that she is in favor of the card key/ID badge system to be operated through the Administration Department. The Human Services Center has to run their cards through the Administration Department. Sawatzke stated that it seemed sensible for a new employee to pick up their badge during their orientation with Personnel in the Administration Department. Swing stated that he is in favor of having a centralized location for the printing and maintenance of the card key program. Hayes proposed that by eliminating the computer and printer from the contract, a change order could occur. Blotske stated that she and Mattox would have a discussion with the securities consultant to determine their reasoning for including the computer and printer within their bid. She does not feel comfortable removing the computer and printer prior to speaking with the consultant. Heeter stated that she would like to see A&P and KKE work cooperatively with Bill Swing and Hayes to keep them abreast of scheduling and vendor coordination. Blotske urged the Committee that if they have any questions about the vendors, schedule, processes, etc, that they call her. She stated that A&P wishes to avoid background communications between the owner and its vendors on this project.
BILL SWING, IT DIRECTOR.
A. RECOMMENDATION ON JAIL/LEC VOICE & DATA NETWORK SYSTEMS. Swing stated that the Board had approved his recommendation of moving forward with negotiations with Spectrum Solutions. Their base contract amount of $479,458.00 included three options. He and Hoffman have pursued negotiations and have reduced the amount by $65,623.00. He stated that by the 3-18-08 Owner’s Committee Meeting, he would have a final contract for the Committee’s review and recommendation. He believes that the contract amount will be brought down even further. Swing asked Streich if he knew when the ceiling tiles were going to go up. He expressed concern with coordinating installation of bi-directional amplifiers prior to the ceiling tiles going up. Streich stated that the ceiling grid and tiles are scheduled for October, 2008. Blotske stated that if A&P knew when the amplifiers were scheduled for installation, the tiles would be scheduled accordingly. She explained to him that the amplifier vendor would need to include verbiage in their contract that they will replace broken and damaged tiles because of their work. Hoffman approached the podium to inquire about starting communication on mail service at the new Jail/LEC. He stated that questions arose on whether they needed their own mail machine. Norman stated that Auditor/Treasurer’s office maintains the mail room within the Government Center. He proposed that the Sheriff’s office discuss the issue with Hiivala and present a recommendation at a future Owner’s Committee Meeting. Hayes noted that the Human Services Center sends a courier out twice a day to pick up and drop off mail at the Government Center. RECOMMENDATION: Sheriff’s Department pursue discussion regarding mail delivery and receipt with Bob Hiivala and bringing recommendation to future Owner’s Committee Meeting.
(End of Owner’s Committee Minutes)
Eichelberg announced that the Owner’s Committee Meeting will not be held today.
Heeter was contacted by Representative Michele Bachmann’s office. On 3-27-08, Representative Bachmann has requested a tour of the Government Center and would be available to visit with Commissioners and others from 3:30 to 4:15 P.M. Heeter stated she will not be available but would be willing to coordinate the visit. Eichelberg, Sawatzke and Russek indicated they would be available to meet. It was noted that more than two Commissioners may be present at this meeting.
The meeting recessed at 9:26 A.M. and reconvened at 10:00 A.M. for the Employee Recognition Ceremony. The recipients were announced for the 5, 10, 15, 20, 25, 30 and 35 Year Service Awards. Each recipient received a Certificate of Recognition and a mug to honor their years of service. The Board extended thanks to Barb Petersen and the Personnel Department for coordinating the Ceremony, and to the Awards Review Committee.
Don Mleziva, Human Services Director, said he had the unique honor of being the Head of a Department that received both the Individual and Group Achievement Award. With regard to the nominators, he felt this was a real reflection on the respect staff has for one another and how they feel about their own work as well. He extended appreciation to those who took the time to make nominations. As far as the recipients of the Awards, the entire Department was honored to be able to work with these individuals.
Sue Elletson, Human Services, received the Individual Achievement Award. Jeanne Fobbe nominated Elletson and described her as a friend, team player, and a co-worker who is always willing to help when needed. Heeter felt Elletson deserved the award for many years running and thanked her for her service.
The Group Achievement Award was presented to Co-Location Social Workers Kris Carlson, Lacey Henry, Gena Hunstad, and Jane Wimmer. Marianne Charbonneau, Human Services Supervisor-Family Assessment, nominated the group. She recognized Denise Zier as well, a former Co-Location Social Worker, who relocated about one month ago. Charbonneau described the group as strong and committed. A frustration for the Social Workers is the limitations they must live within. These individuals strive to resolve crisis situations which can lead to evening work as well. Charbonneau said another frustrating part of the Social Workers’ jobs are the screened out child protection cases. They have no obligation to service screened out families. She acknowledged their dedication for early intervention. Letters were sent to the families of over 57 screened out cases. The result was face-to-face services being provided to 35 families. The Co-Located Workers also assist people with applying for services. Last year, the Co-Location Social Workers collaborated with other agencies to implement the Truancy Diversion Program. By January, 2008, over 140 families were referred to the Program, and about 47 were in the diversion court process at the time. Charbonneau said the Co-Location Social Workers spend personal time working at home on projects so their time with clients and families is not disrupted. They also volunteer personal time for community sponsored events. They use personal funds to purchase items for families within their caseload ($100 average per worker per year) and for incentive items for the Truancy Program. Mary Bonlender, Social Services Manager, echoed the comments made. Bonlender said the effort of this group of Social Workers has a positive effect on the relationships with schools and law enforcement. Comments from those groups included describing the services provided as phenomenal; that the Co-Location Social Workers were able to bring forth creative solutions for families in need; and that having a Social Worker within the school provides a successful intervention role. Heeter said that in the past few months, collaborative funding has dwindled. During that time, she has been in contact with schools and other programs funded through these dollars to seek solutions for continuation of programs. The response from school superintendents is that they did not want the Co-Location Social Workers services removed. Heeter felt that as part of the Truancy Diversion Program, the Co-Location Social Workers rose to the challenge and did an outstanding job implementing a new way to look at truancy. She said they are dealing everyday with some of the most dysfunctional families, and that they are a unique and special group.
Individual Achievement Award Honorable Mention went to Rosemary Cyr (Human Services), Barry Rhineberger (Planning & Zoning), and Amanda Wilson (Human Services). Group Achievement Honorable Mention went to the Public Health Department, Human Services, and includes the following employees: Joy Boser, Mary Nigg, Joan Opay, and Mesha Torkelson. A reception was held in the Community Room following the Board Meeting.
Bills Approved
Allina Health Systems. $615.00
Allina Home Oxygen & Medical 150.00
American Institutional Supply 164.53
American Messaging 713.20
Ancom Technical Center 1,341.91
Aramark Correctional Services 5,652.49
Association of MN Counties 1,800.00
Baers Body Shop Inc. 989.88
Stephen Berg 190.00
Darnell Brethorst 413.09
City of Buffalo 37,094.05
Bureau of Crim. Apprehension 100.00
Ryan Busch 500.96
Tim Cameron 150.00
Central Fire Protection 159.50
Consulting Radiologists LTD 247.80
Creature Encounters 200.00
Dental Care Assoc. of Buffalo 229.00
Design Electrical Contractors 75,670.50
Karen Determan 179.34
Dynamic Imaging Systems Inc. 8,295.40
E-S Support Services 250.00
Elmer Eichelberg 154.53
Embarq 163.59
Emergency Physicians PA 573.75
Fastenal Company 156.57
Tom Feddema 148.98
Dennis Fehn Gravel & Exc. 65,207.50
Janet Gholson 251.49
Grainger 519.03
Greenview Inc. 546.76
H & H Sport Shop Inc. 140.00
Hennepin Co. Medical Center 215.56
Hennepin Technical College 200.00
Amy Hertzog 395.42
Joe Hickman 23,000.00
Highway 55 Trailer Sales 9,907.50
Hillyard Floor Care Supply 1,715.52
Hot Iron 100.00
Integrated Fire & Security 370.00
Mellissa Janzen 130.35
Steven Jobe 395.00
Lakedale Communications 447.92
Larson Allen LLP 1,000.00
Loberg Electric 2,480.31
Mike Lynch 250.00
M-R Sign Company Inc. 1,330.24
Maple Lake Lumber Company 251.06
Marco Inc. 839.22
Martin-McAllisters Consulting 1,050.00
Menards - Buffalo 165.84
MN Alcohol Traffic Safety Assn. 1,850.00
MN CLE Inc. 170.00
MN Community Corrections Assoc 990.00
MN Counties Computer Coopera 180.00
Municipal Software 9,380.00
Margaret Munson 356.53
National Assn. of School Resour 495.00
Nextel Communications 2,574.28
Office Depot 797.91
Pleasant Hills Saddle Shop Inc. 159.98
Real Estate Equity Strategies 22,200.00
Riley Dettmann & Kelsy LLC 729.54
Russells Security Resource 576.57
Gary Solberg 42,000.00
Claire Solien 720.00
Streichers 5,435.72
Total Printing 1,858.43
Trueman Welters Inc. 430.61
Victory Corps 332.35
Viking Sewer & Drain Inc. 203.00
C. Walker Trucking 1,785.00
Waste Management-TC West 1,457.03
Wright Co. Auditor Treasurer 100.00
Wright County Journal Press 619.64
Zack’s Inc. 1,113.24
20 Payments less than $100 901.92
Final total $344,629.54
The meeting adjourned at 10:38 A.M
Published in the Herald Journal March 31, 2008.