Wright County Board Minutes

OCTOBER 7, 2008
The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.
On a motion by Russek, second by Mattson, all voted to approve the 9-23-08 minutes as presented.
Petitions were accepted to the Agenda as follows: Item For Consid. #6, “Transportation Meeting” (Eichelberg). On a motion by Russek, second by Mattson, all voted to approve the Agenda as amended.
On a motion by Mattson, second by Russek, all voted to approve the Consent Agenda:
A. ADMINISTRATION
1. Performance Appraisals: N. Carlson, B. Hendricks, G. Stonelake, Hwy.; A. Riebel, Parks; L. Beauchane, P. Burke, A. Chaney, A. Fournier, T. Klaers, E. Knoop, E. Leander, Sher.
2. Claim, KKE Architects, $21,875.22, Jail/LEC Project (August, 2008 Service).
3. Set Closed Meeting For 10-14-08 @ 10:30 A.M. RE: Labor Negotiation Strategies.
4. Authorization To Begin Recruitment Process For Bldg. Care & Maintenance Positions At The Jail/LEC.
5. Refer To Building Committee: Relocation Of Security Camera In Atrium & Add Card-In Function @ East Entrance Of The Annex Building.
6. O/T Report, Period Ending 9-19-08.
B. ATTORNEY
1. Refer To Personnel Committee The Agreement For Prosecution Services For 2009 Between The City Of Annandale & Wright County Attorney’s Office.
C. AUDITOR/TREASURER
1. Approve Renewal Of 3.2 Percent Malt Liquor License For Cokato Town & County Club (Cokato Twp.).
D. SHERIFF
1. Authorize Signatures Of Board Chair, County Coordinator & Sheriff On Additional Grant Fund Allocation For Off Highway Vehicle Safety Enforcement.
Bob Hiivala, Auditor/Treasurer, requested approval of a VISA Credit Card through KleinBank (Elan) with a $5,000 credit limit. Hiivala said in April, a Credit Card Policy was presented to the Personnel Committee and County Board. The recommendation is to adopt three different policies (VISA card, fuel card, and store card). The VISA Credit Card through KleinBank (Elan) includes a $5,000 credit limit and the appropriate software to audit use of the credit card. The card will allow the Purchasing Agent to make purchases on behalf of other departments. Russek questioned what types of purchases will be allowed and whether purchases will include conferences. Hiivala said the purpose of this credit card is to allow purchases over the Internet to obtain better pricing and to allow conference costs to be charged (instead of employees charging to their personal cards). There will be no personal use of this credit card and the claim must include appropriate documentation per the Policy. The claims listing will reflect the charges by vendor so all charges will be presented for County Board approval. Mattson moved to approve the VISA Credit Card through KleinBank (Elan) with a $5,000 credit limit. The motion was seconded by Russek and carried unanimously.
Hiivala requested permission to apply for a FY 2009 Drainage Records Modernization Challenge Grant. The Grant is available from the Minnesota Board of Water and Soil Resources and can be used to image historical ditch records. Application deadline is 10-31-08. Currently, ditch records are retained in manila file folders in the Auditor’s Office and are vulnerable to loss. The total amount of the Grant application is $50,000, requiring a $50,000 in-kind match (total project size of $100,000). The grant is matching and limited to $1,500 per ditch system. The cash match will come from the individual ditch system or an allocation of the General Ditch. There are 51 eligible drainage systems (some may be abandoned or dismissed). All historical records and maps will be imaged and the Auditor’s Office will work with GIS staff to perfect the ditch layers available through Beacon. Hiivala will outsource the imaging of the historical papers (files and maps) and use in-kind staff time to proof, index and work with GIS to create layers. Russek supported the request as the records are vulnerable to loss and because of the importance of the records referenced in ditch issues. Discussion followed on how the $25,000 will be assessed to benefited property owners on ditches. Hiivala stated the Grant application reflects that each ditch will be charged the same amount, but this can be reviewed. Some ditches may take longer to image due to their size. Mattson questioned whether the SWCD will be involved. Hiivala said the SWCD has great interest in the Grant and a representative plans to attend the 10-08-09 meeting on the Grant. Russek moved to authorize application for the FY 2009 Drainage Records Modernization Challenge Grant. The motion was seconded by Mattson and carried 5-0.
Hiivala said the County must appoint two Commissioners to serve on the General Election County Canvassing Board, which is scheduled to meet 11-06-08 following the General Election. Mattson moved to appoint Heeter and Eichelberg to the General Election County Canvassing Board. Heeter stated she would not be available. The motion failed for lack of a second. Heeter moved to appoint Eichelberg and Sawatzke to the General Election County Canvassing Board scheduled for 11-06-08 at 8:30 A.M. The motion was seconded by Russek and carried 5-0.
The claims listing was reviewed. Russek moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Mattson. Mattson referenced a claim on Page 17, Wolf Protective Agency Inc. ($424.94), and questioned what the charges relate to. Hiivala stated the bill relates to uniformed guard services for a prisoner on 9-10-08 (21 hours at $19/hour plus sales tax). The motion carried 5-0.
An Owner’s Committee Meeting was held on 9-16-08. At today’s County Board Meeting, Sawatzke said the Committee recommendation includes approval of Barrett Moving & Storage for a not-to-exceed amount of $10,000, and to authorize generating a purchase order for purchase of modular furniture with new flipper panel colors in the amount of $255,000. The Committee recommendation to proceed with a contract with DGS Classic Cleaning was acted upon at the last County Board Meeting. Mattson moved to approve the minutes and recommendations, seconded by Russek. Eichelberg noted that he was at the Jail/LEC site last week and there are still some unsecured areas. Sawatzke said the minutes reflect that security of the site will continue until the building is secured. The minutes follow:
Blotske stated that she would like to add an agenda item to discuss proposals for final cleaning. Sawatzke added her item as 1G. Final Cleaning Proposals.
I. A&P.
A. PROJECT UPDATE.
Streich provided a project update (see attached “Schedule Look-A-Head 2 Week”). Streich stated that curb and gutter were completed yesterday. The curbs were backfilled and the site grading continues. The exterior sidewalk will be completed by 9-26-08. Landscaping was delayed due to the weather, however, it should begin this week. Streich stated that the parking lot would be completed by the end of the month. Once the parking lot is complete, asphalting of Braddock Avenue will begin.
B. APPLICATION FOR PAYMENT #15.
Blotske submitted Payment Application #15 in the amount of $1,645,745.13. She stated that the billable amount would continue to decrease as the project is approaching completion. Blotske announced that the project is currently billed at 83% completion. Sawatzke inquired whether Blotske noted anything in the pay application that the Committee should be aware of. Blotske referred the Committee to Items No. 12 and 13 of the Project Reimbursables Payment Application. Item #12, Temp Electric, has a scheduled value amount of $45,000.00, and Item #13, Temp Heat & Ventilation, has a scheduled value of $130,547.00. Both items are approximately 90% billed. Blotske stated that at the next Owner’s Committee, she would like to provide a cost estimate to provide temporary heat, electricity, and ventilation for the next five months or until the building is occupied. She stated that the initial estimate is $150,000. Sawatzke inquired on the definition of “Temporary heat, electricity, and ventilation”. Blotske explained that “temporary” is to provide utilities until the County obtains its Certificate of Occupancy. Blotske proposed presenting a separate spreadsheet at the next Owner’s Committee indicating which items would be billed 100% prior to project completion. Blotske explained that the AIA Payment Application software does not allow the contractor to bill over the budgeted, or scheduled value, amount. Her spreadsheet would present a true indication of what was budgeted versus what was billed. Sawatzke stated that he would like to see “Security” in the spreadsheet with a budget of “$0” and a column showing how much was spent on the item. He stated that he would like the spreadsheet to show the true construction costs. He is not in favor of borrowing dollars from over budgeted construction items to fund under budgeted construction items. He stated that he would like to see a true representation of the construction budget. RECOMMENDATION. Committee recommends approval of Payment Application #15.
Sawatzke asked how much longer A&P anticipates that security would be needed on site. Streich stated that the store fronts were delivered today and are being installed. The building would be lockable by the end of the month. He stated that there is no guarantee that someone could break a window and trespass/vandalize once the building is locked. Russek stated that the building would remain unoccupied until after the first of the year. The County will need to assume responsibility to monitor the building. Sawatzke asked if contractors would continue to work weekends and longer hours during this stage of construction. Streich and Blotske both commented that electricians and the security contractor would likely work overtime. Sawatzke asked that Streich update the Committee on the status of securing the building. Blotske stated that she will keep Torfin informed and can let the security patrol know when their services are no longer needed.
C. PCO’S APPROVED BY CAPTAIN TORFIN.
Torfin stated that both of the following PCO’s were discussed at previous Owner’s Committee Meetings. Torfin approved the following:
1. PCO #094 – BP#3 PR#045 Window Film At (4) Windows In J1600 - $915.00.
2. PCO #097 – BP#3 PR#047R Additional Deck Support At Sunshade - $1,927.00.
D. PCO’S REQUESTED FOR OWNER APPROVAL.
1. PCO #069R – BP#3 PR 027 Security Electronic Changes (Item #1 Only).
Hoffman stated that this issue has undergone a year long process. He explained that there was a discrepancy between the specifications book and the plans. The specification book showed 8 interview rooms, the plans showed 7 rooms. Staff has met with Norment Security Group to determine how they bid the project. It was discovered that they did not account for audio and video recording in one of the interview rooms. DWI and implied consent investigations are recorded on micro cassette tapes which will soon become extinct and replaced by digital audio. To add an interview room recording system would cost $13,954 after removing an 8x4 switch that cost $1,580.25. Hoffman explained that there are ten interview rooms in total; eight rooms will be equipped with audio/visual equipment. Sawatzke asked Miller if he feels another audio/visual recording system is necessary. Miller stated yes. The Committee unanimously authorized proceeding with PCO #069R – BP#3 PR 027 Security Electronic Changes (Item #1 only) at a total cost of $13,954.44.
2. PCO #101 – BP#3 PR#050 Additional Work At The Laundry Room - $11,181.00.
Buikema stated that as discussed at the 9-02-08 Owner’s Committee Meeting, additional work is needed in the Laundry Room. The supply lines are undersized. The change order is to supply an additional water line, backflow valves for both hot and cold water, copper piping, and build a concrete curb around the trench drain. Torfin explained that a number of laundry products were bid on. These particular commercial washers are fast filling/discharging and its manufacturer requirements are greater than what was supplied. Sawatzke stated that he assumes that this item would have cost less if it had been corrected or discovered during the early stages of the project. The Committee unanimously authorized proceeding with PCO #101 – BP#3 PR#050 Additional Work At The Laundry Room - $11,181.00.
E. PROJECT CONTINGENCY $1,110,370.00
Blotske stated that the current contingency amount, prior to approval of the above PCO’s, is $647,385.00. With the Committee’s authorization of PCO #s 069R and 101, the contingency amount will be $622,250.00
F. PROJECT FF&E BUDGET $1,879,314.00.
Blotske stated that the current FF&E Budget is $1,399,391.00.
Hayes stated that Dispatch furniture is being installed today. He has the invoice, however, a staff member will need to check over the installation and verify proper delivery of the invoiced items. The high density storage unit is scheduled for installation next week. This will also need to be verified prior to approving payment of the invoice.
Hayes stated that the Committee tentatively approved a modular furniture plan that cost $261,000. Staff found additional furniture pieces from the Government Center basement, which has brought the plan cost down to $255,000. He worked with a color committee who has commented that the blue flipper panels on the existing modular furniture pieces will not coordinate with their carpet and table color selection. Hayes stated that since new product will be ordered, ordering new flipper doors is timely. The color scheme includes a lot of greens and tans. The new flipper doors are included in the $255,000 quote. Sawatzke asked how much changing the flipper doors would cost. Hayes stated that there are 89 units at approximately $50/unit. Sawatzke asked what the wall color would be. Hayes responded that the wall color is a taupe color. Sawatzke commended staff for finding and reusing existing modular furniture in an effort to save money. Miller stated that he is in favor of replacing the blue flipper door panels with an alternate color. RECOMMENDATION: Authorize generating a purchase order to purchase the modular furniture with new flipper panel colors.
Hayes asked the Committee if they are interested in seeing samples of the ancillary furniture in the conference and training rooms, lobby room furniture, side chairs, and public meeting rooms. Sawatzke stated that he is not interested in seeing samples, but would like to see an itemized list with pricing information (i.e. quantity, where used, cost). Hayes stated that Roxanne DeCoster, KKE Architects, previously presented a lengthy document itemizing the furniture requirements room-by-room. Hayes stated that an early estimate for the furniture is $123,000. He will present the final numbers at the next meeting. Hoffman stated that it was discussed early in the project that the Government Center’s meeting room furniture would stay on site.
Hayes stated that a meeting would occur next week regarding interior signage. He asked the Committee if they have any input. He stated that he assumes they will use the current signage system, perhaps in brown tones. Russek stated that his only request is that the signage within the building clearly directs the public to appropriate areas. He stated that he feels the signage within the Government Center is confusing. Hayes stated that there are three desks within the lobby area that all serve different functions. They will best direct the public. Hayes estimated that there could possibly be 100 signs at $50/each. Hayes stated that Hatfield has informed him that he knows how to install signage, which could save the County installation costs. Buikema confirmed that the signage is not included within the construction contract. Sawatzke requested that Hayes bring back a recommendation to a future meeting.
Torfin asked how payments are processed for FF&E items through the Auditor/Treasurer Department. FF&E expenses are not part of the payment application. Hiivala asked who is overseeing the FF&E line item. Torfin stated that FF&E is overseen by A&P but is brought to the Committee for approval. Blotske informed Hiivala that FF&E is not part of the construction budget. They are considered soft costs. Blotske stated that purchase orders are generated for these items. A&P receives copies of those purchase orders and she tracks them against the total FF&E budget. Torfin asked how to submit these items for payment, and what account these items should be linked to. Hiivala asked if A&P wants to sign off on the invoices for FF&E items. Blotske stated that she does not want A&P to pay the FF&E items. Hiivala stated that Torfin should issue claims to his office using account number 34-160-6621.
G. Final Cleaning Proposals.
Blotske stated that she solicited the final cleaning contract. She advertised for a base bid amount to include the final cleaning in Areas A, B, C, D, E, and F. She also requested an alternate amount for exterior window cleaning. She received four bids:
Bidder; Base Bid ($); Alternate ($)
Midwest Specialty; 53,450.00 ;6,500.00
Mavo Systems; 29,770.00; 7,850.00
DGS Classic; 24,000.00; 9,000.00
Business Cleaning; 39,500.00; N/A
Sawatzke asked Blotske when she would expect the cleaners to start their work. Blotske stated that the cleaning is tentatively scheduled for 10-03-08. She has planned for the contractor to clean individual areas as they are completed, opposed to an overall cleaning of the entire facility. Sawatzke asked how many cleaners would perform the work. Blotske responded that 2-3 people would clean each designated area. The jail cells would require 3-4 cleaners. Blotske stated that DGS figured a labor rate of $30/hour. Sawatzke asked when the maintenance staff would be hired for the new facility. Norman stated January 1, 2009. Sawatzke stated that perhaps the maintenance staff could perform some of the final cleaning. Blotske stated that DGS included lifts in their bid. DGS proposed to clean every wall surface; some walls are 27’ in height. Blotske noted that this is an extensive cleaning process. They are to clean every mechanical and electrical fixture. Blotske stated that A&P had budgeted $60,000 for final cleaning. DGS is coming in quite a bit lower than the budgeted amount. Norman stated that the County contracts out exterior window cleaning. Torfin stated that a boom arm lift is used to wash the exterior windows. Sawatzke stated that he was not aware that the County contracts out for this service. Norman stated that he would advocate that the building be cleaned prior to occupancy, and a public open house. Sawatzke asked who would be supervising the cleaning. Blotske stated that A&P serves as the project manager; however, DGS is a professional company. If not cleaned adequately, A&P would require that they return to clean. Streich stated that a walk-through is performed. Blotske stated that DGS is from Delano/Maple Plain. Sawatzke asked if A&P has worked with DGS. Blotske stated no, however, she spoke with each of the contractors, and the owner of DGS was the most detailed in her approach. Blotske stated that she is confident that DGS will do a good job. Hatfield stated that the County has to trust someone’s judgment that DGS will perform their work adequately. Russek stated that DGS is the low bidder and there is no reason not to accept their bid. Recommendation: Authorize proceeding with a contract with DGS Classic Cleaning, Inc. for $33,000.
II. KKE ARCHITECTS.
A. PROJECT UPDATE.
Buikema stated that KKE drafted a proposal request to A&P for exterior signage. He expects to see the pricing soon. The exterior signage package includes the main entrance sign and several directional signs. The main entrance sign has the ability to be changed in the future. Sawatzke asked what the main sign would say. Buikema responded that the sign would read “The Wright County Law Enforcement Center”, with interchangeable panels to accommodate address and name changes. Buikema continued with his update by stating that KKE’s role now is to answer questions and solve problems. He forewarned the Committee that there is an issue with the mechanical room floors. KKE tried to predict the size of the holes in the floor. Some holes are too big and KKE is trying to determine the best solution for closing the oversized holes. Sawatzke asked what caused the design issue. Buikema stated that there were two separate bid packages and KKE had to make a best guess on the size of the holes. Sawatzke asked how many locations have problems. Torfin stated that three of the mechanical rooms would need fixes. A concrete curb or sheet metal sleeve will be probable fixes for the floor ducts. Norman asked if there are plans for a dedication plaque for the building. Buikema stated that a dedication plaque has not been discussed. Norman stated that he did not want the plaque to be an oversight. Sawatzke stated that he is not in favor of a plaque as it is his opinion that the purpose of dedication plaques is ego-driven. Russek requested that Norman bring the item to the Board Agenda as an Item for Consideration. Sawatzke asked KKE and A&P if they knew what percentage of these buildings have dedication plaques. Blotske stated that she does not recall seeing dedication plaques on any of the projects she worked on. Buikema stated that he has seen dedication or memorial plaques that simply give a year representing the construction date.
III. BOB HIIVALA.
A. USE OF 2007A JAIL/LEC BONDS.
Hiivala referred to his memo to the Owner’s Committee dated 9-11-08 regarding “Use of 2007A Jail/LEC Bonds” and spreadsheet (see attached). Hiivala stated that the memo provides an update on how the County is levying for the debt services, and a summary of the status of potential funds for construction, including the interest earnings on investing the unused bond proceeds. Hiivala stated that in conversations with Bond Counsel and with A&P, he thinks that there will be left over construction funds of over $500,000 that can legally be transferred to the debt service fund at the conclusion of the construction. With that transfer, the debt service should have a positive balance of less than $200,000, which meets reasonable retainage, and thereby avoids rebating any positive arbitrage. He stated that the County would be right on schedule. Any of the items that come in under budget can offset the debt service. Blotske stated that there is a potential that the County may not spend all of its FF&E budget which could also go toward the debt service. Sawatzke stated that the County will need the extra cushion to soften the impact of the escalating interest and principal payment on the levy. Hiivala stated that in order to retain the positive earnings, the County has to spend the bond proceeds, interest income, and the 2008 levy, (except for reasonable retainage). He stated that he foresees the County will meet the retainage. He forewarned the Committee that the County would see a spike in its 2011 levy due to the debt service. Russek stated that it looks as if the County will not have an excess of dollars to pay back arbitrage. Hiivala stated that Russek is correct; the County will not have a positive arbitrage rebate to pay back. Sawatzke stated that it is better for the County to have a positive arbitrage, rather than a negative arbitrage.
IV. GARY TORFIN.
A. HYDRANT FLUSHING/SERVICING OF PRIVATE MAIN AT NEW JAIL/LEC.
Torfin stated that he received information from the City of Buffalo regarding its flushing of the entire water system to remove mineral sediments and inspect fire hydrants to maintain good working order. The water system and hydrants are flushed twice a year. According to the City, the hydrants at the Jail/LEC are considered private property; therefore, the County is responsible for the flushing and maintenance of its hydrants. In the County’s development agreement with the City, this project was approved as a Planned Unit Development (PUD). Joe Stoeffel, City of Buffalo, advised the County that they would not be flushing the hydrants at the Jail/LEC because the facility has not been occupied. The City of Buffalo included its billing schedule with its notice. Generally, the approximate cost per location for providing inspection and maintenance services ranges from $50 to $100. Sawatzke asked Hatfield what his experience is with hydrant flushing. Hatfield responded that the City flushed the hydrants at the school he supervised. Torfin stated that because of the PUD arrangement, the County will have to contract with a private vendor if it opts not to work with the City. Sawatzke requested that Hatfield research this item to determine if the County could do this on their own. Hatfield stated that it is a good idea to have a private firm inspect the hydrants to look for hidden problems. Torfin stated that the County would not have its first flushing until spring, 2009.
V. TODD HOFFMAN.
A. REVISED QUOTE FROM BARRETT MOVERS.
Hoffman stated that the Committee advised him to obtain a not-to-exceed contract amount of $10,000.00 with Barrett Moving & Storage (see attached). Their contract does say that their final bill will be based on actual man-hours. The fuel charges were lowered from $90.00 to $80.00. Hoffman stated that in an effort to save costs, all personal items (i.e. pictures, Kleenex boxes, plants) are to be moved by Sheriff staff. Pop-up cartons are part of the estimate. The cartons are reusable. However, staff may trade the cartons for commercial bins, which are larger. RECOMMENDATION: Authorize proceeding with a contract with Barrett Moving & Storage for a not-to-exceed amount of $10,000.00.
Norman stated that the next meeting date is 10-07-08, at 1:00 p.m. Sawatzke stated that the Committee could meet earlier if needed, on an emergency basis.
(End of Owner’s Committee Minutes & Recommendations)
The Board addressed a resolution passed by the Isanti County Board requesting that Governor Tim Pawlenty use his executive power to suspend the implementation of the changes to the Green Acres law that was included in the Omnibus Tax Bill, Chapter 366. The resolution was passed at the request of Representative Rob Eastlund in an effort to provide the legislature with time to review this matter more thoroughly in the next Legislative Session. Eichelberg said discussion at the Quad County Meeting included a sending a letter to the Legislature which will be signed by all four counties. Eichelberg has asked Brian Asleson, Chief Deputy Attorney, to look into the Governor’s authority on this issue and bring back a recommendation at the next County Board Meeting. Mattson felt the resolution passed by the Isanti County Board was more appropriate than how law makers passed the Green Acres Law. Asleson said the Wright County Assessor has written to the Department of Revenue asking for an extension in implementing the Bill passed by Legislature. Wright and Isanti Counties may have more problems implementing the changes than other counties. Asleson was unsure of the Governor’s authority but said he would research this and also contact the Assessor for his input. Mattson supports the resolution from Isanti County unless Asleson determines something else in research. Mattson felt that State Representatives did not look at the needs of the entire State when this was passed. Sawatzke supports the resolution but felt it should be determined whether the Governor has this authority to act on what is being requested. He thought something should be sent to the Governor and that the County should also make sure to sign the document being prepared on behalf of the Quad Counties. Russek did not understand why the Green Acres law was passed as there is no benefit to the State. The tax dollars are distributed to the cities, townships and school districts. He felt the cost to implement this will outweigh any benefit. He was concerned that the law may bankrupt some families with having to pay large sums of money back to the State and counties. Sawatzke said part of the problem is that some counties do not have Green Acres programs. After further discussion, Sawatzke moved to lay this issue over for one week to allow Asleson to obtain more information. The motion was seconded by Mattson and carried 5-0.
The Board reviewed a draft land rental contract with Craig Grunhagen for a portion of the Fairgrounds Property in Middleville Township. Mattson obtained a copy of the contract from Asleson reflecting a potential agreement for three years. Grunhagen would like to rent the land per the contract reflecting $125/acre for tillable acres for the crop years of 2009, 2010, and 2011. The County has held a contract with Grunhagen for the past three years. Grunhagen would like to know the County’s intentions early this fall to aid in preparation for spring work. Russek supported either a one-year contract or going out for bids. He was aware of a parcel in that area that was bid at $235/acre. He also was in contact with Northland Oliver Association who has shown interest in use of a larger area of the Fairgrounds. Russek said Northland Oliver Association was a large part of the Wright County Fair this year and had a track for the antique tractor pull. Russek did not favor a three-year contract. Mattson said the Fair budget is on the increase and felt that the County needs to be guaranteed so much per acre through a contract. Jerry Quaal, Fair Board President, explained that the Fair Board met last evening. Discussion included use of Fairground land by the Oliver Club. The Fair Board unanimously recommended a year-to-year contract and supported bids. Quaal said the Fair Board could potentially rent the land. Quaal said the track needs to be built up at the Fairgrounds. This could be accomplished by removing the black dirt from the hilly areas and removing the clay underneath to build up the track. The black dirt would be returned to the original site and the land could be farmed again. In response to Sawatzke, Quaal confirmed the Fair Board supports a one-year contract. Heeter favored a one-year contract and future bidding. She felt the County should offer the land to the highest bidder. Mattson did not have a problem with this but said Grunhagen is the only person that has come forward to rent the land. He said Oliver Club could come forward with a bid as well. Mattson referenced the $80,000 budget for the Fair Board which he thought would go down to $40,000 due to the revenues that are generated from parking and entrance fees. However, this did not happen. Sawatzke moved to approve a one-year contract with Craig Grunhagen for land rental at $125/acre for the 2009 crop season, with the start of the crop year April, 2009 and the end of the crop year December, 2009. Rental will be due 11-20-09. Grunhagen is allowed to use the parking area for hay. The motion includes directing Asleson to make the necessary changes to the contract. As requested by Russek, Sawatzke amended the motion to reflect that the rental payment will be due May 1, 2009 which is just prior to the crop season starting. Sawatzke referenced values for land rental. He felt that more rent may be paid for an open field versus the 15-acre parcel at the Fairgrounds. He felt the County was receiving fair rent for the size of the parcel. The motion was seconded by Heeter. The motion carried 5-0.
A Closed Session is scheduled at 10:30 A.M. today to discuss the litigation with Corinna Township. Asleson explained that staff recently met with Scott Anderson, legal counsel appointed by MCIT to represent the County in this case. It is suggested that the Closed Session be delayed by one week. Asleson’s original request was to reschedule to 10-14-08 at 10:30 A.M. However, this will conflict with a Closed Session that has been set for that time to discuss labor negotiation strategies. Russek moved to reschedule the Closed Session to discuss litigation with Corinna Township from 10-07-08 at 10:30 A.M. to 10-14-08 at 1:15 P.M. The motion was seconded by Sawatzke and carried 5-0.
The first annual “Put the Brakes on Fatalities Day” was held on 10-10-01. Its goal was and remains today to deliver messages to the public about the major causes of transportation fatalities – chiefly highway fatalities – and their avoidance, in an upbeat fashion. A proposed resolution was submitted by the Highway Engineer which, if adopted, would be sent in a news release to the media to encourage the public to take a greater stand in keeping themselves and loved ones from becoming a fatality statistic. Russek moved to adopt Resolution #08-39 for “Put the Brakes on Fatalities Day,” 10-10-08. The motion was seconded by Heeter and carried 5-0 on a roll call vote.
Eichelberg requested that a Transportation Meeting be held to discuss rumble stripes. At an earlier meeting, the County Board discussed this issue. Sawatzke feels that the white striping should be moved in 1’ to see if this deters motorists from traveling on the rumble stripes. The Board consensus was that this should be discussed at a Transportation Committee Meeting instead of a Transportation Committee Of The Whole Meeting. Mattson and Eichelberg serve on the Transportation Committee. Sawatzke moved to schedule a Transportation Meeting for 10-13-08 at 1:00 P.M. to discuss rumble stripes on CSAH 35. The meeting will be held in the Commissioners Conference Room. The motion was seconded by Heeter and carried 5-0.
There will be an Owner’s Committee Meeting today at 1:00 P.M.
Earlier in today’s meeting, the Board approved the application of a VISA Credit Card through KleinBank (Elan) with a $5,000 credit limit, as requested by Hiivala. Hiivala stated that he should have asked the Board at that time to approve the Wright County Visa Credit Card Policy. Russek moved to approve the Policy, seconded by Mattson. Hiivala said the Policy being adopted will relate to the VISA Credit Card only. Policies on fuel cards and store cards will be presented at a later date. The motion carried 5-0.
Bills Approved
AAA Striping Service Inc. $35,742.32
Advanced Grapic Systems Inc. 525.95
Aggregate & Ready Mix of Minne 950.00
Allina Medical Laboratories 198.70
Amerigas-Cokato MN 597.00
Ameripride Linen and Apparel 431.23
Ancom Technical Center 232.05
Annandale Rock Products 5,986.00
APEC Industrial Sales & Servic 532.95
Aramark Correctional Services 5,626.20
Lawrence Bauman 816.19
Stephen Berg 539.97
Betmar Languages Inc. 190.00
Black Hills Ammunition 718.00
Blaine Lock & Safe Inc. 190.00
Bonestroo 2,249.00
Boyer Truck Parts 1,043.81
BP Amoco 2,704.58
Braun Intertec Corporation 285.50
Jean Bresin 118.17
Darnell Brethorst 416.52
Brock White Co. LLC 5,057.13
Brown Cty Evaluation Center 352.00
Buffalo Floral & Landscaping 660.00
Buffalo Hospital 11,322.79
City Buffalo 66,126.56
Ryan Busch 670.41
Catco Parts Service 589.18
Center Point Energy 1,772.00
Centra Sota Lake Region LLC 58,280.56
Central MN Mental Health Cente 300.00
Century Fence Company 29,987.84
Climate Air 6,267.40
City Cokato 42,079.55
Commissioner of Transportation 991.40
Community Lawn Care 185.00
Computer Professionals Unlimit 3,575.36
Country Inn 279.24
CPSTechnology Solutions 262.00
Crow River Tools 109.67
Cub Foods 119.40
Cub Pharmacy 2,513.86
Dell Marketing LP 7,681.78
Delta Hospital Supply Inc. 176.80
Diamond Mowers Inc. 126.30
Ralph Douglas 534.86
E Central Regional Juvenile 43,991.95
Election Systems & Software In 3,877.56
Embarq 355.30
Emergency Physicians Professio 1,002.00
Dale Engel 500.00
Ernst General Construction Inc. 3,268.00
Debbie Ernst 145.08
Expert Towing Inc. 138.45
Farm-Rite Equipment Inc. 171.77
Fastenal Company 427.93
Maria Felger Ramos LLC 146.70
Firstlab 195.00
Gale-Tec Engineering Inc. 1,336.99
Todd Gau 498.06
Gibbys Hauling 12,185.00
Global Equipment Company 170.82
Gould Towing 149.10
Great River Greening 18,662.36
Greene Espel PLLP 950.90
Helena Chemical Company 1,406.28
Hillyard Floor Care Supply 3,320.90
Hometown Plumbing & Heaing In 1,860.00
Horiba Jobin Yvon Inc. 231.39
Innovative Accoustics Inc. 3,152.40
Integrated Fire & Security 3,544.33
Intereum Inc. 1,522.02
Interstate Battery Systems of 757.91
Zejir ISIC 13,122.00
Lake Superior College 850.00
LaPlant Demo Inc. 1,066.78
Michael Laurent 769.62
Lavonne Lehmberg 198.90
LexisNexis 110.00
William Lieb 387.75
Loberg Electric 869.18
Carol Lostetter 200.00
L3 Communications Inc. 238.51
M & M Express 200.95
M-R Sign Company Inc. 342.82
Magnum Spike 1,067.86
Maple Lake Lumber Company 172.49
Marco Inc. 11,183.64
Martin Marietta Aggregates 925.05
Marrch 169.00
Charles Marx 122.40
McDowall Company 441.00
MCF Red Wing 1,890.00
Menards - Buffalo 414.35
Mid-America Business Systems 4,487.27
Mid-Minnesota Hot Mix Inc. 3,326.81
Midland Corporate Benefits SVC 997.75
MN Corrections Association 850.00
MN County Attorney’s Associat 105.00
MN GIS-LIS Conference 705.00
MN State Assn. of Narcotics Inv. 150.00
Morrell Towing Inc. 134.19
Morries Parts & Service Group 868.90
Mumford Sanitation 538.14
Nextel Communications 651.04
North American Salt Co. 32,717.79
North Homes Inc. 582.75
North Metro Realtors Association 415.00
Nustar Pipeline Operating Part 25,728.95
Office Depot 4,705.79
Omann Brothers Inc. 2,443.80
Pacific Bancnote Company 1,370.00
Path 3,860.78
David Pederson 412.65
Postmaster-Buffalo 842.00
Prairie Lakes Detention Center 1,078.00
Precision Prints of Wright Co. 357.84
Barbara Pulscher 350.00
Qwest 456.81
Frank Ramacciotti 700.00
Genell Reese 134.55
Royal Tire Inc. 678.72
RS Eden 8,543.50
Russell Security Resource Inc. 263.57
Ruttger’s Bay Lake Lodge Inc. 2,604.00
Ryan Chevrolet 178.19
Thomas Salkowski 238.09
Savance 250.00
Robert Schermann 446.25
Shell Fleet Plus 576.43
Sherburne County Sheriff 13,307.41
Software House International 480.32
Tammi Solarz 365.51
Specialty Turf & Ag 1,789.03
Sprint 4,648.50
State of MN-Office Enterprise 965.00
State Supply Co. 204.49
Streichers 11,451.56
Subway-Annandale 125.00
Synergy Graphics 2,733.49
Nancy Tallman 257.99
Timekeeping Systems Inc. 14,586.85
Toms Tower 2000 3,246.12
Total Printing 297.56
Towmaster 643.13
TW Vending Inc. 130.68
Larry Unger 440.64
Uniforms Unlimited 112.80
University of Minnesota 1,125.00
Unlimited Electric Inc. 756.04
Verizon Wireless 464.68
Voss Lighting 232.01
Walmart Store 01-1577 496.46
Wolf Protective Agency Inc. 424.94
Woods Edge Apples 114.00
Wright County Highway Dept. 67,803.27
Wright Hennepin Coop Elec Ass 149.25
Wight Hennepin Electric 838.02
Xcel Energy 2,457.08
Zack’s Inc. 114.98
Zarnoth Brush Works Inc. 617.70
Zumbro Valley Forestery 1,800.00
47x Payments less than $100 2,323.05
Final total $677,077.85
The meeting adjourned at 10:04 A.M
Published in the Herald Journal Nov. 24, 2008.