NOVEMBER 25, 2008
The Wright County Board met in regular session at 9:00 A.M. with Heeter, Sawatzke, Mattson, Russek and Eichelberg present.
The minutes of 11-18-08 were corrected as follows: Page 2, 5th paragraph, 6th line, sentence should read, “Russek moved to advertise for bids for roof replacement, with a bid opening date of 12-16-08 at 10:00 A.M.” (Norman); Page 3, 5th paragraph, last sentence should read, “The documents relating to the $3.6 million purchase will be presented to the Board prior to 12-31-08” (Sawatzke); Page 7, last paragraph, 5th line, change from “…Building Committee…” to “…Building Inspector…” (Sawatzke). Russek moved to approve the minutes as corrected, seconded by Sawatzke, carried 5-0.
On a motion by Heeter, seconded by Russek, all voted to approve the Agenda as presented.
On a motion by Russek, second by Mattson, all voted to approve the Consent Agenda:
1. Performance Appraisals: C. Anderson, Assr.; T. Karvel, M. Muehring-Paulson, Atty; A. Duerr, A. Gillham, G. Gooler, C. Nelson, Aud./Treas.; T. Huston, Ext.; C. Poirier, C. Engel, Sher./Corr.
2. Review/Approve Budget Committee Of The Whole Minutes, 2009 Budget Process.
3. O/T Report, Period Ending 11-14-08.
1. Approve Jail/LEC Draw 17: $3,106,047.42.
Bob Hiivala, Auditor/Treasurer, distributed a draft agreement with ROI Moving Supply (A DBA of Big Al’s Rental Center, LLC) of Annandale, to provide ATM Services for the County. Hiivala received quotes from the following: US Bank (Klein Bank), United Bank, Wells Fargo Premier, and ROI Moving Supply. ROI submitted the low quote and will provide an ATM machine to Wright County at no cost. Users will be charged $2/transaction by ROI, who will in turn pay the County $.25/transaction to offset site costs (power, cost for Ethernet connection, etc.). There will be no phone costs associated due to the Ethernet connection. The ATM will be placed at the end of the hallway where the License Bureau is located. Hiivala said the vendor did not feel the machine needed to be bolted to the floor as it weighs 1200 lbs. ROI will check the machine on a regular basis. Their proposal reflects that they will break even with 50 transactions/month. Other vendors were higher than that. Hiivala recommended entering into a five-year contract with ROI Moving Supply. He stated that Brian Asleson, Chief Deputy Attorney, has not reviewed the contract. The contract can be terminated by ROI with a 30-day written notice. Sawatzke noted that the agreement does not provide the County the option to cancel with a written 30-day notice. The County can provide a written 30-day notice just prior to entering into the next five-year cycle. In response to Mattson, Hiivala said the Auditor’s Office will receive a payment of $.25/transaction based on usage and he felt a report on transactions would accompany this payment. Heeter moved to approve the agreement with ROI Moving Supply for the placement of an ATM Machine, subject to review and approval of the agreement by the County Attorney’s Office. The motion was seconded by Russek and carried 5-0.
Ron Mortenson, Meeker County Engineer/Ditch Inspector, provided an update on repairs to Judicial Ditch 14. Meeker County completed a reconstruction on CSAH 15 (7 miles of regrading). A review was completed of waterways and elevations as Mortenson noticed the water levels had risen over the past few years. A request was made for the DNR to look for an outlet in the area and to determine water flow. Their response was that water was flowing in three directions and that water should be diverted the correct way. The DNR confirmed that the water flows from Lake Byron into County Ditch 14 as reflected in maps from previous years. It was found that Branch 4 of Judicial Ditch 14 had overgrowth and vegetation which is starting to block some of the Ditch. It is proposed that about 1800’ be cleaned from a township road to just prior to the wetland area. Mortenson met with representatives and obtained approval from the DNR, Army Corp. of Engineers, SWCD, and the Meeker County Technical Evaluation Panel. Mortenson viewed this as a minor repair in an open ditch. In Meeker County, their Ditch policy is to follow the rules they have established. This includes notifying the landowner and obtaining quotes, which have been completed. Since Wright County has the majority vote on this repair, the request has been brought forth. Mattson said two bids were received. Mortenson confirmed that he was in contact with five contractors. Two did not respond and one could not complete the work in the specified time frame. Hiivala said a written request was received from a landowner yesterday asking for repair to the culvert in their private crossing. The Ditch Inspector must approve that the culvert is the correct size. The private crossing is old. With regard to the Ditch repair, Mortenson said the elevation will not be changed and minor cuts (from 1/10’ to 1’) will be made through certain areas. He said they will not touch the wetland. Mortenson noted that in Meeker County, the landowner requesting a replacement culvert must bear all costs. Mattson said this is similar to what happens in townships. Mattson made a motion to award the quote for cleanout of Branch 4, Judicial Ditch 14, to the low bid of Deno’s Excavating & Drainage, Inc. (Cokato) at a cost of $2,700.00, seconded by Russek. Mattson and Russek amended the motion to include that the culvert replacement as requested by the landowner will be done at their expense and at no cost to Judicial Ditch 14. The motion carried 5-0.
Hiivala presented two draft resolutions for review relating to the issuance of a Capital Equipment Note. Hiivala pointed out the difference between the draft resolutions, stating that Page A2 in each document reflects a different repayment schedule. The first draft reflects the following repayment schedule: 2010 ($2,575,000); 2011 ($2,700,000); and 2012 ($2,775,000). The second draft reflects the following repayment schedule: 2009 ($725,000); 2010 ($2,375,000); 2011 ($2,425,000); and 2012 ($2,525,000). Hiivala recommended adoption of the resolution with the repayment schedule from 2009-2012. Sawatzke agreed, saying this amount is included in the 2009 budget. In response to Sawatzke, Hiivala confirmed that the figures presented in the repayment schedule are principal payments only. The bonds will be sold on 12-15-08 and will be awarded at the 12-16-08 County Board Meeting. Sawatzke moved to adopt Resolution #08-44 providing for the Issuance and Sale of General Obligation Capital Notes, Series 2008A, in an aggregate principal amount not to exceed $8,050,000. The motion was seconded by Russek and carried 5-0 on a roll call vote.
On a motion by Russek, second by Heeter, all voted to set the cut off date for claims for 12-23-08 at 12:00 P.M.
Hiivala said the recount of the U.S. Senate Race will be held at the Wright County Government Center (Community Room 120A&B) starting at 9:00 A.M. on 12-03-08. Staff and volunteers will facilitate the recount. The public and media are welcome.
The claims listing was discussed. Mattson referenced Page 10, a claim to John Wurdemann ($650.00). Mattson said the claim relates to some jewelry lost and replaced at that cost. Richard Norman, County Coordinator, referenced Page 9, Lab Safety Supply, Inc. ($434.36) for a platform ladder for Sheriff/Corrections. Norman said that since the ladder is probably for the new Jail/LEC site, it would be appropriate for this purchase to be funded from bond proceeds. Hiivala was directed to contact Capt. Gary Torfin to confirm this. Russek moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Heeter. Eichelberg clarified that the motion includes the change to the account code for the Lab Safety Supply claim. The motion carried 5-0.
Marc Mattice, Parks Administrator, asked the Board to consider scheduling a meeting with the Wright County Legislative Delegation to discuss and review items for the 2009 Legislative Session. Norman said the Legislative Session commences the first week of January, 2009 as it is a budget year. It was the consensus that Mattice should present the following to the Legislative Delegation as possible meeting dates: 12-12-08 (a.m.) or 12-19-08 (a.m.). The Agenda will include: Green Acres; Primary Seat Belt Legislation; Clean Water, Land and Legacy Amendment; Bertram Chain of Lakes Project; Attorney Representation in CHIPS Cases; and Discussion RE: State Budget & Impacts on Local Units of Government.
A Transportation Committee Of The Whole Meeting was held on 11-18-08. At today’s County Board Meeting, Russek moved to approve the minutes. Wayne Fingalson, Highway Engineer said the Highway Department researched their records as well but this is not reflected in the Committee Minutes. They also discussed a revocation resolution at the Committee Meeting. The motion was seconded by Mattson and carried 5-0:
DISCUSS OPTIONS FOR OLD COUNTY HIGHWAY 8 BRIDGE IN MARYSVILLE TOWNSHIP.
Fingalson referred to an aerial map (see attached) of CSAH 8, old bridge 3779, new bridge 86503, and old County Road 8. He gave a brief history of bridge 3779 located on old County Road 8, south of the Rasset Store. Bridge 3779 was built in 1922 and replaced with bridge 86503 in 1969 when CSAH 8 was realigned. The old bridge and road were left intact and used as a snowmobile trail until approximately 3 years ago. The old bridge is in disrepair. The old roadway was abandoned, yet the County continued to inspect the old bridge until 1985. Fingalson noted that Marysville Township has researched the history of the bridge and road, and they cannot find any official documentation indicating that the County formally vacated the bridge. Ronning stated that their records only discuss the road, not the bridge. Mattson stated that he had Gloria Gooler, Administrative Confidential Secretary, search official County Board Minutes dating from 1968 to 1969. She could not find any discussion regarding the bridge. Asleson stated that the County Attorney’s office is not aware of any records indicating that the County vacated the bridge. He added further comment that there is not a lot of data in the statutes or case law regarding who is responsible for abandoned bridges. He stated that it is his opinion that the County is responsible for the removal of the bridge. Riebel commented that elderly brothers own the land adjacent to the old bridge. They have safety concerns and although they post snow fencing, the fencing is often removed by trespassers. They are concerned about their liability, however, they do not have the means to remove the bridge. Meyer stated that he received a rough estimate on what it would cost to remove bridge 3779. Costs were approximated at $25,000 to $30,000. Meyer stated that he was not sure if it was necessary to remove the obliterated road bed. Russek stated that it was his opinion that only the bridge needs removal. Sawatzke asked if the neighboring landowners need to be notified prior to further action. Riebel and Ronning stated that the landowners would be in favor of the County removing the bridge. Mattson asked if the County has contacted the DNR to obtain a permit to tear down the bridge. Fingalson stated that his Department has not contacted the DNR. Russek stated that it is his opinion that if the bridge is a County bridge, then the County should be financially responsible for the removal. Mattson agreed. Meyer asked if the County has a ROW plat. Fingalson stated that the County did not plat back in the 1960s. Sawatzke proposed that it might be easier to remove the bridge once the river freezes over. Riebel commented that the river is low, making it more difficult for it to freeze through. He agreed that it would be best to remove the bridge in the winter. Sawatzke asked Fingalson if his staff had the equipment to remove the bridge. Fingalson stated no, they would have to rent the proper equipment. Riebel stated that the bridge consists of two large 54’ panels, with a total expanse of 108’. Fingalson stated that due to a new legislative rule, they can proceed with work valued at under $100,000 without having to do a formal bidding process. Sawatzke stated that he would prefer a more formal quote process, much like a formal bid process. He stated that he would like Fingalson to collect sealed quotes that are time and date specific. Sawatzke asked if Fingalson would be able to author the job specifications. Fingalson stated yes, and they would pursue 2-3 sealed quotes. Contractors interested in this work can contact him or Steve Meyer at the Highway Department. Fingalson stated that he has checked into State aid for potential funding. The only option would be from a DNR trails fund which would consist of replacing the bridge and would only provide a 50/50 match. Russek stated that he is not in favor of replacing the bridge. Fingalson stated that if the County grants authorization, he would proceed with using the County-wide application and permit for the DNR. Mattson asked Asleson if his office could verify that the adjacent property is not in the middle of estate proceedings as one of the assumed property owners passed away. Asleson stated that he would follow through with this. He also stated that he does not foresee an issue with acquiring permission from the person who currently lives on the adjacent property. The County would normally obtain right-of-entry prior to starting work. Riebel asked if the Township could alert the property owners of the County’s intent. Russek told Riebel that formal action would not be taken until the 11-25-08 County Board Meeting. The Committee unanimously agreed to hold the opening of the sealed quotes at a future Transportation Committee Meeting. Norman reminded Fingalson to solicit a date at the 11-25-08 County Board Meeting for a Transportation Committee Meeting. Fingalson asked Asleson if a resolution should be drafted designating the vacating of old County Road 8. Asleson stated that he would be in favor of a resolution. RECOMMENDATION: Draft specifications to remove bridge 3779, and obtain sealed quotes to be opened at a Transportation Committee Meeting, and seek permission from the DNR to complete the work.
(End of 11-18-08 Transportation Committee Of The Whole Minutes)
Mattson moved to schedule a Transportation Committee Meeting on 12-15-08 at 10:30 A.M. for the purpose of opening sealed quotes for the removal of the old CSAH 8 Bridge. The meeting will be held at the Public Works Building. The motion was seconded by Russek and carried 5-0.
Fingalson said since the Transportation Committee Of The Whole Meeting on 11-18-08 regarding the CSAH 8 Bridge, he has talked with the DNR and the SWCD. The County will be able to use a DNR public road maintenance short form which will simplify matters. The Highway Department will provide rip rap. As part of the proposal, access is needed to one side of the bridge. The work will be completed by the Highway Department to minimize the workload. Fingalson said resolutions will be brought forth at a future meeting relating to the CSAH 8 bridge project.
Fingalson said the Wright County Snowmobile Association was in contact with Marc Mattice, Parks Administrator, on the possibility of obtaining a grant to replace the old CSAH 8 Bridge with another bridge at no cost to the County. Fingalson said the proposal would tie in well with the existing snowmobile route and eliminate snowmobilers from crossing the new CSAH 8 Bridge. He asked for County Board input. Sawatzke felt the property owners in the area of the old CSAH 8 Bridge should be asked for their input. Russek agreed and felt those property owners may not want snowmobiles in the area. He also questioned the County’s liability if the Bridge is not abandoned. Mattson said the Swanson Brothers have put up snow fences to deter people from entering the area. He felt adding another bridge will cause additional problems, as there are those that do not follow guidelines. He was confused as to the process of what will happen with the land in that area. Fingalson said that without the proposed new bridge by the Snowmobile Association, the County would release the easement and vacate the land to the underlying property owners. Fingalson said an advantage of a new bridge for the snowmobilers is that it would eliminate the need to access the new CSAH 8 Bridge. Mattson felt the road should be vacated. Russek agreed, stating the snowmobilers can continue following CSAH 8 to the new Bridge. He said that even though grant funding is involved, it still involves tax dollars. Sawatzke referenced confusion on whether the County had previously abandoned this road. The County felt this was done but legal evidence was not found. It appears this was verbally done in the 1960’s. Fingalson said that since there is no paperwork to support this, the County has taken the position that they retain ownership. Sawatzke said in all likelihood, there was conversation in the past about the road being abandoned. The paperwork probably was not completed. He did not feel it would be proper to go back on that now and try to retain the easement. He was interested in knowing how property owners feel about this. Mattson said they feel it was turned back to them. He felt abandoning the road and removal of the old Bridge would be the best route to take. Mattice explained that the Snowmobile Association expressed interest in exploring the option of a new bridge as funding was available through the Grant-In-Aid Program. This Program does not involve tax dollars but comes from snowmobile registration fees through the DNR. As suggested, the Association would need to talk with the landowners to obtain their position. Eichelberg felt the Snowmobile Association could complete the legwork, talk with landowners, and the issue could be revisited in the spring. Russek felt the road should be abandoned. Sawatzke said snowmobilers cross the Mississippi River in Monticello along TH 25. He felt that if it can be done there with higher volumes of traffic, it should be possible to cross the new CSAH 8 Bridge. Mattson felt the Board should take action to abandon the old CSAH 8 Bridge & road. It was the consensus to continue with this process to vacate the road and bridge. Fingalson said at a future Board Meeting, two resolutions will be presented. The first resolution will vacate the roadway, including the bridge. The second will be a revocation resolution giving the road back to the township.
Fingalson presented a draft speed zoning resolution for segments of CR 138 & CR 148. The resolution will be forwarded to the Commissioner of Transportation to make the necessary investigation for determining the reasonable and safe speed on these roads. CR 148 leads to the new Jail/LEC and CR 138 is in the same vicinity between TH 25 and TH 55. Concerns have been received from St. Francis Xavier School with regard to a safe speed. Fingalson felt that as long as the State is reviewing CR 148, they could complete review of CR 138 as well. The speed cannot be increased as it is currently at 55 mph. Russek said at the last Planning Commission Meeting, citizens voiced concern with the speed on CR 138. He suggested that they pursue possibly reducing the speed limit through a school speed zone. Fingalson said they are not modifying the school speed limit but will still have the State review the area. Russek moved to adopt Resolution #08-45, seconded by Mattson, carried 5-0 on a roll call vote.
Brian Asleson, Chief Deputy Attorney, presented a draft resolution which will authorize repurchase of Parcel #211-011-003080. The residential property in Marysville Township was forfeited to the State of Minnesota for non-payment of real property taxes on 8-06-07. The previous owner, Anne L. Stoltenberg, has continued to reside there and has applied to repurchase the property. As required by Statute, she has agreed to pay one-tenth of all delinquent taxes, penalties and interest at the outset, along with all costs of the repurchase, with the remaining payments to be made over the next 10 years. The contract for repurchase includes all taxes which would have accrued through 2009, but for the forfeiture. Mattson questioned whether the Township will be involved. Asleson responded that the only reason would be because of junk violations which have occurred in the past. The County Attorney’s Office prosecuted the property owner five years ago. Paragraph #5 of the repurchase contract indicates that one of the conditions of repurchase is that they keep in compliance with all County and Township ordinances. A copy of this repurchase document will be forwarded to Planning & Zoning for enforcement purposes. Sawatzke said this is probably the standard language used in such a document. He referenced action previously taken by the County for a property in Otsego. In that situation, the property owner was required to clean up the property prior to the repurchase documents beings signed. Mattson has not been by the property but felt if clean up were required prior to the repurchase, he would feel more confident in their sincerity to repurchase the property. Asleson said that Stoltenberg does not obtain title of the property under this type of contract. The property is titled to the State. She will receive clear title when the taxes are paid off. He felt the County could use leverage to force cleanup of the property. Mattson felt a property that is not clean causes strain on the neighbors and township boards. He questioned whether this could be laid over. Asleson said this property was to the point where an eviction action was brought to the Court. At the time of the hearing last week, the owner came up with the money needed for the down payment. This issue is not closed as far as the Court is concerned either. They have asked to be notified on the County Board’s action. The difficult part is that case law reflects that the County should work as hard as possible to allow the previous owner to repurchase a property. However, this repurchase is complicated by the condition of the property. That is why additional conditions have been included in the contract. Asleson relayed to the property owner that if the County Board approves of the repurchase, he would forward the document to Planning & Zoning for enforcement. Planning & Zoning did obtain photographs of the property one year ago which reflect an unlicensed vehicle and many overgrown weeds obscuring scrap metal. Asleson said if the County chooses to have the owner removed from the property, the County will need to expend money to clean it up. It is a 1-2 acre lot with a mobile home. The lot value far exceeds the value of the building. The clean up costs can be assessed against the property. However, the cleanup would be funded by taxpayer dollars. Asleson suggested allowing Planning & Zoning to work with the owner in an attempt to get the property cleaned up. If this does not happen, the contract for repurchase could be cancelled and the landowner evicted sometime in the future. Mattson said it appears that if the property is not cleaned up, the County can move forward to cancel the contract. Asleson affirmed this. He said Planning & Zoning is aware of this situation and he will reinforce this to them once the Board approves the repurchase contract. Mattson made a motion to adopt Resolution #08-46, authorizing repurchase of Parcel #211-011-003080. The motion was seconded by Russek and carried 5-0 on a roll call vote.
Asleson was contacted last week by Crossroads Animal Shelter regarding contract renewal. Currently, Crossroads provides the County with certain services relative to dangerous dogs, and they are willing to renew that contract for another 1-2 year period. No increase in fees is requested. The contract is currently $2,500/year. The Sheriff Department is happy with the services provided. Asleson said one thing to take into consideration is the possibility of the County holding a Joint Powers Agreement with townships for an animal control officer. The officer would be employed by the government entities. Asleson indicated he could add a paragraph to the contract with Crossroads that either party can cancel with a 60-day notice. Heeter said Crossroads would support the County/townships hiring an animal control officer. She felt that staff at Crossroads provide quite a service to the County. She advocated a two-year contract. Russek moved to authorize signatures on the Dangerous Dog Contract for 2009 and 2010 at the current rate of $2,500/year. The motion was seconded by Heeter and carried 5-0.
An Owner’s Committee Meeting was held on 11-18-08. At today’s County Board Meeting, the following changes were made to the minutes: Page 1, Item AII, 1st sentence, change from “Pay Application #7” to “Pay Application #17” (Sawatzke). Mattson referenced Page 2 of the minutes which reflect discussion on potential change orders totaling about $100,000 for the remainder of the project. He inquired whether this was determined at the beginning of the project. Sawatzke said this figure is predicted based upon one known, fairly sizeable change order estimated at $40,000 for the roof. There are probably other change orders where prices are being gathered. Heeter said they are called PCO’s (potential change orders) for that reason. The contractor obtains pricing on the change orders and then negotiates the price if they feel it is too high. Mattson referenced Page 3 relating to satellite/tv connectivity. He inquired what will happen when the regulations change next year. Sawatzke said he assumed either boxes will be purchased or new television sets. He clarified that inmates have access to the basic channels (4, 5, 9 and 11). Jail staff has indicated that this form of entertainment can prevent inmates from getting into trouble for lack of something to do. Sawatzke moved to approve the Owner’s Committee minutes and the recommendations, seconded by Russek. Russek said change orders happen with a project like this. Although the County may not like them, he felt they were under control. Eichelberg extended thanks to Sawatzke, Russek and Norman for attending the Owner’s Committee Meetings and being very thorough. The motion carried 5-0:
Streich stated that Ultra Concrete backed out of their quote to pour the sidewalk for Evidence Pick-Up and exterior sign footings. They informed Streich that they had too much work at this time. Streich went ahead and awarded the work to CMC in the amount of $8,270.00. Their estimate was $111 higher than Ultra Concrete’s estimate. He stated that he gave them the authority to proceed with their work, as weather conditions is a concern. The Committee unanimously agreed to award the work to CMC. Norman stated that a revision would need to be made to today’s County Board action because the 11-04-08 Owner’s Committee and recommendation to award the work to Ultra Concrete was approved at today’s County Board Meeting.
Torfin stated that he would like to add an informational item under C.I. regarding previously approved FF&E purchases.
I. PROJECT UPDATE.
Streich stated that Area A has been almost completely cleaned. They started the air handling units and will begin to balance the systems. Only the wall vinyl and ceramic flooring remains to be completed in Area B. He estimates that this will be completed by next week. Streich commented that they continue to work in the kitchen in Area C. The security planking is being installed in the Booking Area. The gym is being painted in Area F. The gym equipment will be installed next week; flooring will be installed next week. The security planking in Area E will be completed. There is still a week’s worth of painting and carpet to be completed. The tables, chairs, and furniture arrived today for Area D.
II. APPLICATION FOR PAYMENT #17.
Blotske stated that the value of Pay Application #17 is $3,106,047.42. She stated that the largest portion of the payment application are Knife River, Phasor Electric, Norment Security Group, and Thelen Heating. Knife River completed the exterior asphalt and paving. She stated that the project is billed at 93% completion. She stated that all of the contractors seem to be performing per their contract agreement. RECOMMENDATION: Approve payment of Application for Payment #17 in the amount of $3,106,047.42.
III. PCO’S APPROVED BY CAPTAIN TORFIN.
A. PCO #119 BP#3 PR060 4-Plex Outlet Room J1074 - $295.31.
Torfin stated that there was trouble finding a location for the UHF repeater system which allows staff to operate the radios. It was decided that Room J1074 was the best location and it needed a 4-plex outlet to provide power to it.
IV. PROJECT CONTINGENCY $1,110,370.00
Blotske stated that there was an error on the last agenda and the actual current contingency is $540,601.00. Sawatzke asked Blotske if she is still confident that the Committee can expect to see approximately $100,000 in change orders prior to project completion. Blotske stated yes, she still anticipates approximately $100,000 in change orders. A&P will meet with Buikema this afternoon to review additional roof costs.
B. KKE ARCHITECTS.
I. PROJECT UPDATE.
Buikema stated that KKE continues to keep an eye on the project and potential issues. They are answering questions and addressing sprinkler and wiring issues. He stated that KKE is working on a roofing issue.
II. DEDICATION PLAQUE.
Buikema stated that he would email a draft of the Dedication Plaque that A&P and KKE are donating to the project. The aluminum plaque will have a smooth polished finish, with a hammered background that will contain only text. The text will read “Wright County Law Enforcement Center” and will list the Board of Commissioners, Sheriff’s Department, and County Administration. Sawatzke expressed the County’s gratitude for A&P and KKE’s generous gift.
C. CRAIG HAYES.
I. FF&E INTERIOR SIGNS.
Hayes distributed a sample interior sign. The sign base is chocolate brown with white lettering and an aluminum frame. Hayes confirmed that the signs would be of identical quality to the ones used at the Wright County Government Center. There are 295 signs that are needed for the new building. The vendor is Indianhead Specialty Company located out of Stone Lake, Wisconsin. The initial quote was $12,618.30. Hayes secured a volume discount in the amount of 20%, or $2,500. The total price will be $10,118.30. Hayes stated that Brad Hatfield has offered to hang the signs which means the County will save on installation costs. Buikema stated that KKE would be involved in the lettering style for the public lobby signage. Buikema stated that he would submit a mock up within the next couple of weeks. Hoffman stated that the Department is looking to use the same type of lettering that is located above the Auditor/Treasurer’s service window. Lettering will clearly indicate Records, Civil Warrants, Jail Administration, etc.
Russek stated that it is his hope that the interior signage will be better that what is currently throughout the Government Center. He stated that it is his opinion that the interior signage is confusing in the Government Center. RECOMMENDATION: Authorize purchase of interior signage from Indianhead Specialty Company for $10,118.30.
II. PREVIOUSLY APPROVED FF&E PURCHASES.
Torfin stated that the County Board previously approved the purchase of a mailing system for the new Jail/LEC. The system was received, and he will submit the invoice to the Auditor/Treasurer from Deaton’s in the amount of $2,355.79. Torfin stated that a “materials only” invoice from Ancom for the UHF repeater was received by his office. The invoice for $7,308.56 will be submitted to the Auditor/Treasurer for payment.
D. BILL SWING.
Swing provided a quick update on the fiber ring. The new Jail/LEC has been connected into the County’s network.
I. WORKSTATIONS/PRINTERS/PHONE SETS.
Swing stated that existing workstations and printers will be moved to the new site. However, due to the size and the layout of the building, additional equipment must be purchased. Also, none of the digital phone sets will be moved to the new building. New Voice-Over IP phones will be purchased from Spectrum. IT has secured $18,744 worth of additional equipment at State of MN Contract pricing. Sawatzke asked about the deposition of the existing phone sets. Swing stated that the existing digital phones would be cataloged and used within the Government Center. Hoffman clarified that some of the existing digital phones will be utilized in Jail Administration and on the 3rd level Bailiff’s area within the Government Center. Hayes asked if a new remote access laptop for Brad Hatfield is included in the inventory of new purchases. Swing stated yes. It was clarified that the payment of these items will be made out of the technology budget line item. RECOMMENDATION: Authorize purchase of workstations, printers, and phone sets for $18,744.00.
II. SATELLITE/TV CONNECTIVITY.
Swing stated that they are able to retain the satellite image from the Government Center via a network at the new Jail/LEC. He was able to acquire two quotes for the connectivity from Tierney Bros. and Alpha Video. Alpha Video was the low bidder at $6,985 and Tierney Bros was at $11,741.86. Sawatzke asked for clarification on whether the satellite would provide satellite television programming for the inmates. Swing stated that the satellite is for State-wide broadcast training. An antenna on the building will pick up regular TV channels for inmate viewing. Hayes stated that the Government Center will have its roof replaced, and they are looking to fasten the existing satellite into the new roof system. Recommendation: Authorize Alpha Video and Audio Inc. to proceed with installation of audio and video transportation and distribution of an existing satellite tuner from the Government Center to the new Jail/LEC for $6,985.00.
III. BUDGET TRANSFERS.
Swing stated that during budget review, dollars were transferred from the Sheriff and Jail 2009 budgets to this bond issue. Norman stated that this action was taken to prevent levying for items that could be paid out of bonds.
IV. SPARE CORE SWITCH & 1-PORT 10G BASE.
Swing stated that he is soliciting for a spare core switch. The spare switch is critical and would be available to swap out if the system were to fail. The cost for this would be $6,464.00 including sales tax. The switch is large and fits into a 19” rack. The spare switch would literally sit on a shelf within the Jail/LEC and be ready for use in any of the four buildings if the system were to fail. Being without a spare, could shut down the entire system for days. Sawatzke asked what the likelihood is of a switch failing. Swing stated that they lose switches periodically. Once the spare is used, another spare would be ordered for backup. Russek likened the spare switch to carrying a spare tire in a vehicle; you do not want to be without one. Sawatzke proposed that the County partner with the City and area schools in sharing spare or extra switches in case of a failure. Swing stated that it would make sense to take the opportunity to work with partners. However, on this particular item, the City of Buffalo does not use the same system. Recommendation: Authorize purchase of spare core switch and 1-port 10GBase for $6,464.00.
Swing referred to “Handout #2” (see attached) stating that they are looking to purchase two adaptors and cabling for the Storage Area Network. The adaptors and cables will allow the server to get onto the SAN. The vendor for the adapters and cables is Xiotech. Blotske asked if the Committee would like one more tour of the building before the staff starts moving in at the end of December. Norman proposed taking the tour on 12-16-08 during the normally scheduled Owner’s Committee Meeting. Sawatzke stated that they could discuss logistics at a future meeting. Torfin stated that they are hosting the Fire Chief’s Meeting at the new Jail/LEC tomorrow night.
(End of 11-18-08 Owners Committee Minutes)
There will not be an Owner’s Committee Meeting today.
Russek moved to authorize attendance the Metropolitan Council Chair’s Meeting with Neighboring County Officials being held on 12-05-08 from 9:00-11:00 A.M. in St. Paul. The motion was seconded by Sawatzke and carried 5-0.
Norman requested that the 12-30-08 County Board Meeting Agenda include only claims. The Government Center will be closed at 12:00 P.M. on Christmas Eve so the Agenda has to be distributed on 12-23-08. Last year, the Agenda included only claims and Consent Agenda items (such as performance appraisals). It was the consensus that Norman will review any Agenda requests that come in for that day and determine whether they should be placed on the Agenda.
AAA Striping Service Inc. $1,628.40
Allina Health Systems 500.00
Allina Hospitals & Clinics 165.07
American Institutional Supply 606.97
American Planning Association 130.00
Ameripride Linen and Apparel 483.76
Ancom Communications Inc. 7,308.56
Annandale Rock Products 628.80
Aramark Correctional Services 12,021.60
Authority Fence & Decks Inc. 3.050.00
Auto Glass Center Inc. 267.34
Paul Baertschi 115.00
Blaine Lock & Safe Inc. 287.50
Boyer Truck Parts 1,213.85
City Buffalo 719.79
Business Ware Solutions 640.07
Catco Parts Service 225.65
Center Point Energy 1,397.54
Centra Sota Cooperative Albany 113.27
Centra Sota Lake Region LLC 27,300.89
Chicago Mounts 200.40
Climate Air 2,191.29
Cottens’ Inc. 1,913.65
CPS Technology Solutions 262.00
Dell Marketing LP 207.68
Dental Care Associates of Buffalo 248.00
Design Electrical Contractors 3,621.80
Dingmann Marine & More LLC 130.60
Emergency Physicians Professio 377.25
Fastenal Company 123.47
Thomas Fedor 125.00
Fleet Computing International 775.00
GCS Service Inc. 221.38
Raymond Glunz 120.00
Gnuse Mfg. Co. 487.04
Gopher State One Call 134.30
Granite Pest Control Services 140.58
Hay Group 672.00
Robert Hiivala 146.25
Hillyard Floor Care Supply 1,624.34
Integrated Fire & Security 1,271.28
Intereum Inc. 200,429.40
International Code Council 1,062.00
Interstate Battery Systems 582.24
Cheryl Klinger 100.00
Koala Dental Care II LLC 470.00
Lab Safety Supply Inc. 475.92
Patrick Lambert Appraisal 7,000.00
Lamp Recyclers Inc. 3,645.01
LaPlant Demo Inc. 463.21
Law Enforcement Training Servi 260.00
Lawson Products Inc. 385.07
M & M Express 183.53
Marco Inc. 3,507.36
Mariposa Publishing 426.00
Patricia McCutcheon 350.00
McLeod Co Treasurer 37,114.65
Meeker County Sheriff 3,413.35
Merrick & Company 85,931.26
Mid-America Business Systems 20,714.25
MN Assn. of CVSO 150.00
MN Gastroenterology PA 834.25
MN Sheriffs Association 315.00
Morries Parts & Service Group 1,779.70
Mountain Stream Sports & Apparel 279.91
Mumford Sanitation 129.87
Neopost Inc. 2,405.79
Nextel Communications 861.84
Office Depot 5,982.01
Philips Medical Systems HSG 294.47
Plastocon Inc. 9,864.85
Redwood Biotech Inc. 245.00
Reed Business Information 379.08
Roof Spec Inc. 10,500.00
Royal Tire Inc. 2,674.17
RS Eden 9,486.25
Ryan Chevrolet 2,092.65
Sigma Aldrich Inc. 103.28
Software House International 6,156.05
Spectrum Solutions 1,245.86
State of MN - Office Enterprise 756.57
Stratus Technologies Ireland 3,061.73
STS Consultants LTD 2,451.59
Suites at Waterfront Plaza 223.74
Synergy Graphics 1,978.43
Total Printing 107.57
Traffic Marking Service Inc. 600.00
Larry Unger 215.87
University of Minnesota 765.00
Voss Lighting 350.24
Waste Management TC-West 227.74
Wolf Protective Agency Inc. 1,031.99
Wright Hennepin Coop Elec Assn 653.77
Wright Hennepin Electric 183.19
John Wurdemann 650.00
Zep Sales & Service 236.53
32 Payments less than $100 1,418.38
Final total $519,911.11
The meeting adjourned at 10:32 A.M
Published in the Herald Journal Dec. 22, 2008.