WRIGHT COUNTY BOARD MINUTES
FEBRUARY 10, 2009
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Eichelberg and Thelen present.
The minutes of 2-03-09 were corrected as follows: Page 3, 3rd paragraph, 1st line, change to “Marc Mattice” (Sawatzke); Page 15, 1st paragraph, last sentence, change to “The motion failed 2-3 with Sawatzke, Russek and Thelen casting the nay votes” (Sawatzke). Russek moved to approve the minutes as corrected, seconded by Thelen, carried unanimously.
Petitions were accepted to the Agenda as follows: Hwy. Engineer Item #5, “Set Transportation Committee Of The Whole Meeting” (Norman); Item For Consid. #3, “Suggested Changes To The 1-27-09 Board Minutes” (Norman). Russek moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.
On a motion by Thelen, second by Russek, all voted to approve the Consent Agenda:
1. Performance Appraisals: M. Erickson, Atty; B. Jans, Hwy.; T. Fedor, R. Miller, Parks; J. Carpenter, D. Cotton, K. Davis, M. Erickson, M. Pacelli, S. Tyznik, Sher./Corr.
2. Claim, Willen Inc., $2,422.50 (Service Through 1-30-09).
1. Refer Land Rental To Ways & Means Committee.
Bob Hiivala, Auditor/Treasurer, presented the claims listing for approval. Mattson referenced a claim on Page 9, Bob Barker Company, part of which includes an invoice for vehicles purchased ($8,757.73). Upon review of the claim, Hiivala reported that the equipment is for the van recently purchased. The item purchased is the van cell, which is the transport component of the vehicle. Mattson referenced a claim on Page 11, Wolf Protective Agency Inc. ($223.11). He stated that normally the claims listing reflects the name of the inmate for which the service was provided. Hiivala said the claim relates to services for inmate Davis. Mattson moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Russek and carried unanimously.
An Owner’s Committee Meeting was held on 2-03-09. At today’s County Board Meeting, Russek moved to approve the minutes and recommendations, seconded by Thelen. Mattson referenced Item E, Card Key Access For Contract Employees, which reflects discussion on contract workers and use of a County card key. He felt that there should be a card activity printout for those entering buildings and that employees should not allow others to enter the building with them. He suggested that the County reprimand those that do. Russek said security is the concern. Sawatzke said non-County staff are present every day (i.e., cooks or those entering the building to complete a repair). He viewed them as separate issues. The recommendation of the Committee is for representatives from the Administration and Sheriff Departments to come up with a plan to satisfy both. Mattson referenced the project coming in under Budget and asked whether the Contingency Fund is separate from the Budget. Sawatzke stated they are separate. The Contingency Fund started at $1,110,000 and about $700,000 has been used. Mattson asked whether the Contingency Fund will affect the balance of the project Budget. Sawatzke said the Contingency Fund is under budget as well. Compared to other projects of similar size, Sawatzke did not feel there are many change orders. Russek voiced frustration with change orders that have related to common sense issues. Other change orders are associated with requests of the Building Inspector. The motion carried 5-0 to approve the minutes and recommendations:
Sawatzke corrected the agenda from A.II. Project FF&E Budget to A.V. Project FF&E Budget. Blotske distributed copies of PCOs #176 and #174 and asked that they be added under A.II. Hayes stated that he would like to discuss an extended warranty offer for the generator (V.C.). Hoffman asked to add agenda items: V.D. Exterior Signage for Property Evidence, V.E. Conference Video Equipment, V.F. Camera & Lock, and V.G. Claim For Locker System.
I. PROJECT UPDATE.
Blotske stated that they are continuing with commissioning, security electronics, and completing punch list items. They received the temporary Certificate of Occupancy for the Jail on 1-29-09. Blotske stated that they have thirty days to correct seven items in order to receive their full Certificate of Occupancy. Norman asked if A&P is disputing any of the inspection items. Blotske stated no. There are some additional exit lights, exhaust fans for the water heaters to get them operational, as well as a chase in the Jail that needs to be enclosed. There are miscellaneous small items that will be corrected within the next couple of weeks. Sawatzke asked if training must be delayed until the full Certificate of Occupancy is received. Blotske stated no, training could occur with the temporary Certificate. Torfin stated that the transition team has been working with the security electronics, and developing policies and procedures. At the end of February, they will participate in some classroom training with Sherburne County. Sawatzke asked if Torfin is comfortable with the timing of the project and the training process. Torfin stated that he would have liked some additional time. Being ready by 4-04-09 will be tight, but, he thinks they will be able to meet the deadline.
II. PCO’S APPROVED BY CAPTAIN TORFIN.
Torfin approved the following:
A. PCO #095 BP#3 PR 046 Additional Backing Required At Roof Ladders - $3,392.00.
Buikema explained that the detailed drawings indicated that the roof ladders were to be anchored to the walls. Steel angles were fabricated to anchor the ladders to the aluminum siding.
B. PCO #151 BP#3 RFI #228 Toilet Accessories - $575.00.
Torfin stated that in planning for the bathrooms, the employee restrooms were overlooked. This PCO is to install four 24”x36” mirrors. Blotske stated that this PCO is for three man-hours at $225 and the mirrors at $70.25/each.
C. PCO #167 BP#3 Additional Communication Work - $1,899.25.
Torfin stated that additional communication wiring was required for closed circuit capability for regular broadcast TV.
D. PCO # 168 BP#3 Elevator Inspection-Additional Elec. Required - $1,428.21.
Torfin stated that this PCO calls for some lighting changes required by the building inspector.
E. PCO #169 BP#3 PR 075 Room S1409 Provide Plenum Extension To FPVAV-01 - $2,808.00
Torfin stated that this PCO is to accommodate a ductwork change and to replace new screens at the geo-thermal well-field. Torfin stated that the old strainers would be cleaned and saved as spares.
F. PCO #170 BP#3 PR 076 Additional Work Required At Laundry Room - $2,293.80.
Torfin stated that this PCO is for several items: 1) Per inspector, a hand railing was required at the booking desk. Torfin noted that there was no additional cost to paint the hand railing due to a credit for omitting a painted base in the Laundry Room. 2) In lieu of the painted base in the Laundry Room, they are adding a vinyl base. 3) A CCTV Jack and receptacle for a monitor was missed in the Laundry Room.
G. PCO # 171 BP#3 Additional Support At Detention Light Fixtures - $4,968.35.
Torfin stated that the electrician had to fabricate additional support to hold the specified light fixtures within the security ceiling. Even with the light fixtures clipped in, there was 3/4” of give. Sawatzke questioned the discrepancy between the contractor’s original estimate of $12,826.80 to the approved PCO of $4,968.35. Blotske stated that there was a disagreement regarding what was needed to support the light fixtures.
H. PCO # 173 BP#3 Provide Mortice Cylinders Per Owner Request - $228.00.
Torfin stated that four dummy cylinders were installed at evidence storage.
I. PCO #174 BP#3 Vinyl Repair And Repair Required - $1,031.67.
Torfin stated that a Smart Board (purchased via FF&E) was installed in a Conference Room. The marker board that was in that room was removed and installed in a training room. There was damage caused to the wall when the marker board was removed. Repairs were also made to other rooms after Hanson Spancrete returned to recess embeds for grab bars and benches.
J. PCO #176 BP#3 Additional Electrical Work At Booking - $958.06.
Torfin stated that Phasor Electric installed power and lights which were not included in the original specifications. Supports were installed for the lights and camera.
III. PCO’S SUBMITTED FOR OWNER APPROVAL.
A. PCO #172 BP#3 Caulking At Isolation Joints - $6,100.00.
Buikema stated that KKE’s drawings called for a precast concrete bearing wall that goes down through the floor. There is a 1/2” isolation joint. The detail showed the outside walls being caulked. However, the drawings lacked detail showing how the interior walls should be formed. Right Way Caulking has been cleaning out the interior joint and replacing the fiber filler with caulk. This change was done for cleanability and security. Sawatzke asked what security issues are of concern. Blotske stated that contraband could be hidden within the gap under the masonry wall. Russek expressed concern regarding the effectiveness of caulked joints. He stated that there are leaks between the new and old building in the Government Center. Buikema stated that once the concrete shrinks, there should be no leaking after the joint is caulked.
B. PCO #166 BP#3 Power For Electric Bi-Fold Doors - $5,744.00.
Blotske stated that the door company excluded wiring for the electrical components from their bid. A&P planned to have the electrical contractor go in later to complete the wiring. Phasor Electric provided all the internal wiring for the door in the sally port. Buikema stated that the internal wiring was included as part of the bid specifications, however, the door company does not have electricians on staff and excluded it from their bid. Blotske explained that Phasor Electric did not include it in their bid because the specifications clearly stated that the work was to be provided by the door contractor. It was the consensus of the Committee to approve both PCOs.
IV. PROJECT CONTINGENCY $1,110,370.00
Blotske stated that after Torfin’s approval of his PCO’s, the contingency amount is $377,325.46; and with the Committee’s approval of PCOs #172 and #166, the contingency amount is reduced to $365,481.46.
Sawatzke asked what other change orders the Committee could anticipate. Blotske stated that there is some additional floor prep that was required in the fitness area ($1,900 approx.). She is expecting PR #77 to provide an exhaust fan ($7,000 approx.). Intereum has yet to submit its time & material billing for work they already provided at a not-to-exceed estimate amount. She stated that A&P is still negotiating two items that are valued at approximately $5,000. She stated that the Jail has requested additional data cable for four dayrooms. Buikema explained that some flush door hardware for some detention doors are required by fire access. Russek questioned the purpose of PR#77 for the water heater fans. He asked whether these fans should have been included within the bid specifications. Blotske explained that the heaters need exhaust fans. Buikema explained that the penthouse exhaust stacks were not tall enough. The fans are to reduce drafts to make them work properly. Russek stated that he is confused because gas water heaters normally come equipped with blowers. Blotske stated that the fan was not large enough. Buikema stated that sometimes problems are not realized until the equipment is turned on. Blotske asked how the Committee wants to handle future repairs and changes that are outside of the construction contract. She asked if the Committee would prefer to hire a local contractor or to continue to use the trades on site. She stated that the problem with contacting the contracted trades is that there could now be travel time and fees involved. She advised the Committee that it might be wise to contact a local contractor. Sawatzke stated that he is in favor of hiring a local contractor if they can offer a better price. Norman advised A&P to handle all future repairs and changes through Hayes. Hayes suggested that Brad Hatfield’s custodial staff might have the capability to complete the repairs and changes. Russek cautioned the Committee about hiring local contractors to perform repairs that could negate the warranty provided by the project contractors. Blotske stated that she would contact Hayes for all future repairs. Sawatzke asked if the future repairs and staff requests would be tracked as change orders. Blotske stated that A&P can track the repairs as a change order as long as Hayes provides copies of the purchase orders. Hayes proposed that all repairs under $500 be handled under the Jail/LEC Building Maintenance/Repairs or Operating Supplies. Sawatzke stated that he was in agreement with Hayes’ proposal.
V. PROJECT FF&E BUDGET $1,879,314.00.
Blotske stated that the current FF&E Budget is $1,096,028.61.
A. Norix Detention Furniture For Area D.
Torfin explained that Area D (the indirect housing unit) was originally planned to contain single bunks. During the planning stage, the County Board requested double bunking in the larger spaces. He stated that he forgot to accommodate for tables in those areas and the two large areas wound up with only three tables, rather than six tables. He stated that he would like authorization to purchase six free-standing Norix tables and 24 chairs. Torfin stated that he received an estimate for the furniture, including shipping and handling, for $5,126.46. RECOMMENDATION: Authorize purchase of Norix Detention Furniture for $5,126.46.
B. Update On Invoices Paid.
Torfin stated that the County Board previously approved the purchase of property storage bins for the property storage area. The invoice amount of $2,343.25 was submitted to the Auditor/Treasurer for payment. An invoice was received from Alpha Video & Audio for the AV equipment in all of the conference and training rooms for $64,968.20.
C. Extended Warranty Offer on Generator.
Hayes stated that the new Jail/LEC has a Ziegler 3000 watt generator that cost approximately $400,000. The generator comes with a 2-year parts and labor warranty. The two-year start date began in December, 2008. Caterpillar is offering to extend the warranty for an additional 3 year period (5 years total) or 2,500 hours of run time. Their warranty would cost $5,770. Ziegler stated that it would be foolish for the County not to take advantage of the extended warranty. Russek stated that companies wouldn’t offer warranties if they weren’t making money from them. He stated that he is not in favor of purchasing extended warranties. Hayes stated that he would generally agree with Russek’s sentiment, however, the County opted not to purchase a warranty for the Government Center elevators, and within the first six months of operation, the engine had to be replaced. Russek asked how many hours the generator would run. Buskey stated that he runs the Government Center’s generator for an hour a month for testing purposes. This does not include the amount of time it is run when the power goes out.
Torfin stated that he is not one to buy warranties. However, this is a $400,000 generator that would most likely be very costly to repair. Sawatzke asked for a show of hands from the Committee for those that are in favor of purchasing the warranty. Hayes stated that he can speak for Hatfield who is in favor of the warranty. Hayes, Norman, and Torfin, raised their hands in support of the warranty. Sawatzke, Russek, and Miller, opposed purchasing the extended warranty. Sawatzke summarized that the consensus of the Committee is to pass on the purchase of the extended warranty. RECOMMENDATION: Do not purchase the extended warranty offered by Caterpillar.
D. Exterior Signage for Property Evidence.
Hoffman stated that the Evidence Property Room is officially open. Citizens have been to the building to pick up their property. A common complaint from the Citizens is that they can’t find the Property Room. He stated that he would like to solicit the Committee to authorize purchase and installation of curb signage indicating “Property Parking Only” and a sidewalk sign directing visitors to the rear of the building. The sign would be visible from the front main parking area. He stated that Buikema has offered to look at the area to develop an architecturally pleasing sign. Russek asked if Buikema had an estimated cost for the signs. Buikema stated that it would cost approximately $1,000 for the signs, concrete, and labor. Sawatzke proposed that custodial staff could possibly install the signs. Sawatzke asked that the Committee receive an update on this item at the 2-17-09 Owner’s Committee Meeting.
E. Conference Video Equipment.
Hoffman stated that in the three training rooms, there are podiums supporting the Alpha Video Equipment. The podiums do not come equipped with drawers or shelves to hold the three remote controls, hand microphone, and lapel microphone. He stated that he asked Alpha Video to price out a workable drawer for the podiums. Alpha Video provided a quote of $415 for three metal drawers. Sawatzke stated that this seemed to be a reasonable price for three drawers. RECOMMENDATION: Authorize purchase of three metal drawers from Alpha Video for $415 to be installed in the training room podiums for the purpose of securing audio visual accessories.
F. Camera & Lock.
Hoffman stated that Russell Security Resource, Inc. provided an estimate (See Estimate #391) to provide a high security lock cylinder on the new Arms Room. He stated that Hatfield currently does not have access to their offices with his custodial keys. Hatfield would be issued two master keys to get into the Sheriff offices and storage rooms. The problem with that is the Arms Room is under the master office area where weapons are secured. Russell is proposing to provide a separate key and lock for the Arms Room. RECOMMENDATION: Authorize purchase of an ASSA Mortise Type Lock Cylinder from Russell Security Resource, Inc. for $213.82.
Hoffman stated that Russell Security Resource, Inc. provided an estimate (See Estimate #381) to provide a high resolution Pelco Dome Camera for outside the Evidence Storage area. He stated that two County non-licensed employees are in this room and interact with the public. The camera would be hooked up with the current facility network. The camera could monitor the public and employees. Sawatzke asked if the surveillance cameras are actually recording. Hoffman stated that it has a 90-day recording capacity. Russek stated that he thought the camera and installation was worth the $867.05.
RECOMMENDATION: Authorize purchase and installation of a high resolution Pelco Dome Camera, wire, and miscellaneous material, from Russell Security Resource, Inc. for $867.05.
G. Claim For Locker System.
Hoffman stated that he received an invoice from Marcille Braman Security for the keywatcher system. The invoice total was for $8,311.90. Hoffman confirmed that the shipping did cost $350. He stated that the keywatcher system was delivered yesterday and arrived on a large pallet from overseas. The packaging of the computerized equipment was extensive. Hoffman stated that he would like to alert the Committee of issues that have risen. He stated that there is a concern regarding privacy in the offices. Sound and voices are carrying through office walls. He stated that KKE has been informed of the problem and would determine whether there is an insulation issue. He stated that they would also like to add a card reader to a stairwell. Once the main Sheriff level is closed for the day, one can still access the office area via the stairwell on second level. The card reader would prevent unauthorized access. Hoffman stated that they are looking to add a lock to the door. The card key/door access company would be solicited to provide a quote to add a card reader to the door. Blotske stated that A&P would look at the door to determine whether an electrician would need to provide a power latch.
B. KKE ARCHITECTS.
I. PROJECT UPDATE.
Buikema stated that he and Mattox are working on punch list #9 today for the booking area. They are working on the sally port, corridor, LEC garage, and the last jail area. He stated that they cannot look at the jail cells until they’ve been cleaned. Buikema stated that at the initial design and cost presentation, KKE proposed a 5% contingency within its contract. He stated that KKE is currently under a 2% contingency and is confident that by project end, the contingency will remain at 2%. He stated that the County should feel good about that.
C. JAIL OPEN HOUSE.
Sawatzke asked for an update regarding the Open House. Buikema stated that KKE would draft a fun facts handout, as well as a basic layout of the building. Miller stated that the Sheriffs Department is planning to take groups of people to stations where an employee will have a rehearsed and consistent speech regarding the building. Torfin stated that the Jail would do the same thing. He stated that they plan to have a guest register to sign-in visitors, as well as provide coffee, punch, and cookies for refreshment. Miller stated that there is a lot of public interest regarding the tour. Sawatzke stated that he would be happy to volunteer. Blotske stated that some of her co-workers would like to tour the jobsite. She asked the Committee if a Friday afternoon would be a suitable time for a tour. Torfin stated that they would accommodate the tour for A&P. Sawatzke stated that this item would remain as part of the normal agenda in order to keep the planning ongoing.
D. AFTER-HOURS DAY-JAIL ACCESS FOR CUSTODIANS.
Norman stated that this issue was brought up at a past Owner’s Committee Meeting. He was instructed to put this back on the Agenda. Hayes stated that the problem would arise after the Jail moves out to the new facility. The Government Center jail would be staffed Monday through Friday during work hours. He stated that there is concern with how Buskey, his staff, and the Fire Department could access the area after-hours and on weekends. Torfin stated that there is a plan to make keys available for necessary staff. He proposed that Pat O’Malley and Tim Pippo meet with Buskey to discuss details. Torfin stated that a lot of the locks would be changed allowing more doors to be keyed similarly. Norman asked if a lot of the rekeying could be paid for out of the bond proceeds. Torfin stated that the costs would be minimal because the locks would merely be moved to accommodate ease of transport. He stated that the costs would be primarily for labor. Sawatzke stated that this issue must be resolved by 4-04-09. He stated that the Committee would support a meeting between Torfin, Buskey, Hayes, O’Malley, and Pippo.
E. CARD KEY ACCESS FOR CONTRACT EMPLOYEES.
Norman stated that an application was forwarded to his office requesting that contract employees have card key access. He stated that the main concern with this is that the Personnel office does not keep track of the employment of temporary employees, interns, and contract employees. Issuing card keys that could not be tracked could be detrimental to the security of the buildings. Card keys could float around out in public that are not deactivated once the employee ceases employment. Torfin stated that the Allina contract employees have virtually no turnover. He stated that Aramark employees do experience some turnover. Aramark employees work in the Jail Kitchen and have hours from 5:30 a.m. to 7:00 p.m. which are outside of County work hours of 8:00 a.m. to 4:30 p.m. Nursing staff are often in the building until 7:00 p.m. and may come in on weekends. Hoffman proposed using the keywatcher system to assign up to five card keys to contract employees. Sawatzke proposed that the Personnel office and Sheriffs staff meet to discuss a solution for access.
Norman announced that the next meeting date is set for 1:00 p.m. on 2-17-09.
(End of 2-03-09 Owner’s Committee Minutes)
Marc Mattice, Parks Administrator, requested that the following be referred to the Building Committee: Discuss and approve use of Government Center Meeting Room space for conducting Weight Watchers Meeting for Wright County employees. Russek moved to approve the request, seconded by Eichelberg, carried 5-0.
Mattice asked the Board to schedule a Public Hearing date to consider the Local Grants Program for the continued acquisition of the Bertram Chain of Lakes. After the Public Hearing, a resolution will be presented for adoption. If approved, the resolution will be sent along with the application for grant funding through the local and regional grants non-metro regional parks program. Mattice felt it was a good idea to continue to support the project with applications as necessary. It was noted that there have been other forums where the public had the opportunity to provide input on the project. Eichelberg moved to schedule a Public Hearing for 3-03-09 at 9:45 A.M. The motion was seconded by Thelen and carried 5-0.
Mattice requested that the Board authorize signatures on the Wright Cooperative Weed Management Area Agreement. Russek was authorized to sign the same Agreement at a recent Board Meeting relating to his participation with the effort to eradicate invasive species, particularly wild parsnip. Mattice said the Highway Department received the same form as well. Mattson asked whether the Highway Department will handle weed management outside of the road right-of-way. Mattice responded that the Weed Management Program was formed to help control wild parsnip on County land. Part of the advisory committee’s role will be to make recommendations on this process. Sawatzke stated that the Agreement references invasive plant species so other noxious weeds could be eradicated as well. Russek said the mission is to address wild parsnip but that does not mean other weeds will be excluded. Wayne Fingalson, Highway Engineer, referenced Mattson’s comments on weed management. Their focus is to only take care of the highway right-of-way. He realizes there are many areas outside of the right-of-way that may need help. However, he felt staff can only maintain the County’s right-of-way and that is their obligation. The task force will work together as representatives of the various organizations focusing on wild parsnip. Russek said the information on the program was sent to all townships. At this time, 9-10 townships have responded favorably and will participate. Cokato Township was the only one that has elected not to participate at this time. The SWCD has completed some spraying. Sawatzke asked whether spraying will include private property. Russek said only if the landowner has permitted the spraying. Sawatzke suggested that when the County sprays in the road right-of-way and they see wild parsnip on adjoining land, that spraying should occur on the private land as well if the landowner is in agreement. Otherwise, the wild parsnip will return. The same fund will be utilized whether the SWCD does the spraying or it is done by the Highway Department. Fingalson questioned where the line will be drawn if spraying is completed outside of the right-of-way. Wild parsnip is occurring all over the place. Eichelberg restated that the landowner must agree to allow spraying on their property. Sawatzke questioned what landowner would not allow permission. Russek said it could involve organic farms or those who just don’t want spraying completed. Fingalson said with the Integrative Vegetative Management Program, forms are sent to property owners to allow them to indicate whether they are supportive of spraying. There are organic farmers and others that are not in favor of this. Sawatzke said the County does not have much choice when the noxious weed occurs in the right-of-way. Russek responded that with organic farming, no herbicide can be sprayed within a certain area of the crop. Property owners sign their property and they are responsible for the eradication of the noxious weeds. Richard Norman, County Coordinator, recommended the form be signed by the County Board Chair. Russek moved to authorize the Board Chair’s signature on the Wright County Cooperative Weed Management Area Cooperative Agreement, seconded by Eichelberg, carried 5-0.
Wayne Fingalson, Highway Engineer, introduced Kathleen Poate, President of the I-94 West Chamber of Commerce, Steve Bot, City of St. Michael Engineer, and Mike Altimari, Board Chair of the I-94 West Corridor Coalition. They were present for discussion on the I-94 West Corridor Coalition efforts. Poate presented several items. The first involves the Coalition, formed by stakeholders from Maple Grove to Monticello to focus on securing public dollars to update and expand the I-94 West Corridor. Their first meeting was about one year ago. A goal was established to draw attention to the additional lanes needed from Maple Grove to Monticello along the I-94 Corridor. The group feels I-94 is vital to the economic growth of corridor cities as well as the State. Information was distributed reflecting what they propose, why the impact is the greatest for them, and their beliefs. The information includes letters of support from U.S. Senator Amy Klobuchar and State Senator Amy Koch. The Coalition is working with other local representatives, including Representative Tom Emmer, Representative Joyce Peppin, and Senator Warren Limmer. The information also includes letters of support from local chambers (I-94 West, Monticello, North Hennepin, and Elk River) and cities (Albertville, Dayton, Otsego, Monticello, Rogers and St. Michael). Business members and cities have sent letters to Minnesota Transportation Commissioner Sorel asking that the additional lane between Rogers and Monticello be a top priority in the Stimulus Package. Poate asked that the County Board send a letter to the Commissioner of Transportation in support of this project. The last request by Poate was for financial support to work as a group to obtain additional lanes on I-94. She felt they have made progress as some say the additional lanes were not even on Mn/DOT’s radar a few years ago. They are working on the new transportation funding bill that comes up again this year and they are keeping abreast of possible funding through the Stimulus Package. They only see positives with improvements along the I-94 Corridor. They are concerned with congestion and safety along I-94. Mattson questioned whether the North Star organization is against this. Poate said she has not asked the question but said the City of Elk River has signed a resolution of support. Mattson supports the proposed improvements over the North Star project. Russek asked for further funding explanation. Poate said they are requesting anywhere from $5,000-$10,000 from Wright County which she felt was not a large commitment per capita (about 10-15 cents/person). It was clarified that the request today does not include funding approval. The Board can elect to do this at a future date. Eichelberg moved to approve the letter of support for the I-94 West Corridor Coalition. The motion was seconded by Thelen and carried 5-0. Russek questioned whether Eichelberg and Sawatzke were involved in the I-94 Corridor Coalition. Sawatzke explained that they were involved with a group involving the areas of Albertville, Monticello and Otsego to discuss the interchange access points. Sawatzke felt the group has since expanded. Bot said he was a part of that group also, which worked on the Northeast Wright County Transportation Plan. The I-94 West Corridor Coalition is an expansion of that group and is focused on the freeway rather than the politics of each city. Bot said this was something they were able to get the cities, County, Mn/DOT and the FHWA to support. It is the consensus that there is the need for more capacity and lanes on the freeway. The interchange issues may follow with the greater project but this project’s focus is on the freeway itself. Eichelberg moved to adopt Resolution #09-11, seconded by Thelen, carried 5-0 on a roll call vote.
Fingalson requested approval to apply for 90% Federal Safety funding for rural intersection street lighting at 13 intersections. If approved, the total project cost will be $195,000 with a local match of $19,500. Applications are due on 2-13-09. The County has already completed lighting at 60 locations. They will also apply for participation in a statewide safety plan which will not involve any local match. The plan will help identify problem areas, setting priorities, and determining acceptable counter measures. Sawatzke asked if crash data is available on the intersections that have rural intersection street lighting. Fingalson said there is not, and there was not solid data before installation. Mattson has received many positive comments on the rural intersection lighting but Thelen has received negative comments. Mattson moved to authorize application for Federal Safety Funds for the lights and to participate in the statewide safety plan. The motion was seconded by Russek. Thelen asked about ongoing costs of the lighted intersections. Fingalson stated each intersection costs about $20/month. Consistent with standards for lumens, two lights are now installed at each intersection. When the program started a few years ago, only single poles were installed through the power company. Thelen knows of residents who do not like an entire area lit up. She discussed the issue with Fingalson recently and learned the County installs lights consistent with dark sky recommendations. The motion carried 5-0.
Fingalson said that on 2-03-09, the MN/DOT State Aid Office informed them that applications for the Non-STIP Roadway and Enhancement Projects were due by 2-09-09. Based on previous discussion with County Board members, the Highway Department submitted the CSAH 75 resurfacing project between Clearwater and Monticello. Project memos and environmental documents must be submitted for final approval by 2-17-09. Fingalson said Minnesota is geared up to complete many projects, but funding is primarily benefiting Mn/DOT rather than the local system. He was not overly optimistic on receiving funding during Phase II. They will put forth the effort to complete the environmental documentation by 2-17-09. Russek made a motion directing the Highway Department to pursue the environmental studies. The motion was seconded by Eichelberg and carried 5-0.
Fingalson presented a draft resolution for Spring Load Restrictions. The 2009 Weight Restriction Map was provided. As of 8-01-08, all roadways that are paved will be allowed to carry 10 tons per axle or 80,000 lbs. unless otherwise posted. Therefore, the map reflects spring weight restrictions. After spring restrictions have expired, the roadways will be reviewed to determine what routes can handle 80,000 lbs. Approval of the resolution will allow posting of the restrictions. They work closely with Mn/DOT to determine the timeline for spring restrictions. Fingalson said the following changes have been made from last year’s spring restrictions:
• CR 113 on either side of TH 25, will be a 9 ton route for spring.
• CSAH 20 from Rockford to Hanover, will be a 10 ton route.
• CSAH 19 from Hanover to CSAH 39, will be a 10 ton route.
• CSAH 42 from Otsego to Dayton, will be a 10 ton route.
• CSAH 36 from 101 to I-94, will be a 10 ton route.
The changes are a result of improvements made and subsequent testing to make sure the roads can handle the level of traffic. These are the only changes. Mattson referenced CR 3 and asked whether trucks will have to travel through Kimball to get to St. Cloud. Fingalson said this was correct, although their goal is to make CR 3 south of Cokato a 10 ton road. Until these improvements are made, that is the route they would have to take. They are trying to minimize the 5 ton routes. They realize the hardship this causes for those that must haul. However, the roads need to be protected. Fingalson said they work closely with neighboring counties to uniformly address road tonnages. In response to a question by Sawatzke, Fingalson said all State highways are 10 ton roads. Russek moved to adopt Resolution #09-12, seconded by Eichelberg, carried 5-0 on a roll call vote.
Fingalson requested that a Transportation Committee Of The Whole (TCOTW) Meeting be set. He was informed by the Surveyor that the TH 55 Official Mapping process is complete. They are in the position to show the TH 55 Corridor layer with the GIS System on a layout of the TH 55 map (aerial photo). This is what the County Board requested prior to approving the Official Map. The proposed Agenda is: 1) TH 55 Official Mapping; 2) CSAH 12 Project Status (from TH 25 south); 3) CSAH 6 Project Status, Right of Way & Design; and 4) Open Cut On CSAH 17. Russek moved to set a TCOTW Meeting for 2-20-09 at 1:30 P.M. The motion was seconded by Thelen and carried 5-0.
A Personnel Committee Meeting was held on 1-28-09. At today’s County Board Meeting, Eichelberg moved to approve the minutes and recommendations. The motion was seconded by Thelen and carried 5-0:
I. HUMAN SERVICES JOB DESCRIPTION REVIEW (H.S. BOARD ITEM).
II. PERFORMANCE APPRAISAL, GENELL REESE, DIRECTOR, VETERAN SERVICES/NUCLEAR (County Board Item). RECOMMENDATION: Based on review of three performance appraisals the Committee recommends on overall rating of “Exceptional”.
III. PERFORMANCE APPRAISAL, LARRY UNGER, RECORDER (County Board Item).
RECOMMENDATION: Based on review of three performance appraisals the Committee recommends an overall rating of “Exceptional”.
(End of Personnel Committee Minutes)
The Owner’s Committee will not have a meeting today.
Norman presented suggested changes to the 1-27-09 County Board Minutes. On a motion by Eichelberg, second by Russek, all voted to approve the following changes to the 1-27-09 Minutes:
• Page 3, 6th line should read, “Fingalson said the County could move forward with the Hwy. 35 project even though there is no assurance of it being funded.”
• Page 3, 8th line should read, “If application for the Hwy. 35 Bridge Project is made the process involves the application, environmental reporting, project memo, and right-of-way acquisition.”
• Page 4, 1st paragraph, 5th to last line should read, “Russek’s opinion is that the County should not ask for Economic Stimulus funds for the Hwy. 35 Bridge Project.”
Albion Township $631.40
American Institutional Supply 178.45
American Messaging 633.09
Ancom Communications Inc. 145.91
Annandale Rock Products 1,998.83
APEC Industrial Sales & Serv 254.16
Aramark Correctional Services 5,757.81
Kirk Asplin Travel Plaza 119.85
B & D Plumbing & Heating 834.00
Bankers Advertising Co. Inc. 1,365.04
Bob Barker Co. 8,803.33
Beaudry Propane Inc. 3,623.13
Bergee Industries 211.28
Blaine Lock & Safe Inc. 222.50
Boyer Truck Parts 300.00
BP Amoco 1,019.67
Marcille Braman Security 8,971.40
Buffalo Hospital 573.83
City Buffalo 95,885.01
Catco Parts Service 149.53
Center Point Energy 1,423.83
Centra Sota Lake Region LLC 23,517.98
Central Fire Protection 261.00
Climate Air 3,198.52
Cokato Township 331.85
Connections Etc. 1,535.82
Construction Services Divers 204.91
Cottens’ Inc. 2,556.12
Creative Encounters 200.00
Dental Care Assoc. of Buffalo 294.00
Design Electrical Contractors 2,289.93
Karen Determan 193.58
Nicholas Eastman 150.00
Dale Engel 450.00
Excel Systems LLC 450.00
Force America Inc. 134.46
Frontier Precision Inc. 990.00
Geocomm Inc. 4,000.00
Globalstar USA 228.98
Raymond Glunz 120.00
David Grack 200.00
Greenview Inc. 523.31
Harper Cleaning Products 194.90
Hillyard Floor Care Supply 6,062.20
Hometown Management Inc. 1,559.00
City Howard Lake 1,907.75
Indianhead Specialty Co. Inc. 918.94
International Personnel Manag 360.00
Steven Jobe 205.12
Kaplan Professional Schools 850.00
Klatt True Value Electric 192.16
Kramer Mining & Materials Inc. 1,028.50
Ruth Kremer 105.40
Kustom Blinds & Draperies Inc. 18,770.00
Lakedale Communications 418.76
Patrick Lambert Appraisal 750.00
Thomas Lampi 170,500.00
Carol Lostetter 100.00
Mike Lynch 275.00
Maney International Inc. 327.09
Maple Lake Messenger 134.28
Maple Lake Township 962.80
Martin Marietta Aggregates 3,557.12
McLeod County Treasurer 584.17
Menards - Buffalo 158.03
Mid-America Business Systems 221.88
MN Assn. of Assessing Officers 825.00
MN Onsite Wastewater Assn. 590.00
MN Transportation Alliance 170.00
City Montrose 1,263.20
Morton Salt 891.32
Naaktgeboren Decorating 837.00
North American Salt Co. 70,788.12
Office Depot 4,723.93
Powerplan OIB 1,130.50
Reds Auto Electric 140.02
Rhodes Lock & Glass 492.66
City Rockford 2,360.80
Royal Tire Inc. 101.90
Russell Security Resource Inc. 654.98
James Russell 125.00
Ryan Chevrolet 262.75
Scenic Signs 455.40
Douglas Schmiginsky 150.00
Claire Solien 1,134.00
Spectrum Solutions 3,117.78
Sports Supply Group Inc. 210.55
St. Cloud Stamp & Sign Inc. 173.32
St. Joseph Equipment Inc. 520.58
State Supply Co. 304.18
STS Consultants Ltd 2,864.49
Verizon Wireless 164.89
Voss Lighting 485.38
Waste Management-TC West 228.57
City Waverly 636.11
Janelle Webb 165.55
W Central & 5th Dist. Jail A 240.00
Wolf Protective Agency Inc. 223.11
Wright County Ag Society 7,390.80
Wright County Journal Press 486.80
Wright Hennepin Electric 141.07
Wright Lumber & Millwork Inc. 236.37
Wright Soil & Water Cons. 131,855.00
34 Payments less than $100 1,866.76
Final total $624,799.01
The meeting adjourned at 10:20 A.M
Published in the Herald Journal March 16, 2009.