WRIGHT COUNTY BOARD MINUTES
APRIL 21, 2009
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Eichelberg and Thelen present.
The minutes of 4-14-09 were corrected as follows: Page 2, 1st paragraph, 3rd line, change from “mute” to “moot” (Sawatzke); Page 2, 1st paragraph, 2nd to last line, change from “ethical” to “unethical” (Thelen). Eichelberg moved to approve the minutes as amended, seconded by Russek, carried 5-0.
On a motion by Russek, second by Thelen, all voted to approve the Agenda as presented.
On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda:
1. Performance Appraisals: L. Cavalliere, IT; S. Riley, M. Woodford, P&Z; K. Day, B. Gabrelcik, Recorder.
2. Claim, Frank Madden & Assoc., $495.70 (Service For March, 2009).
1. Approve Abatement, PID #155-203-000106, Mielke Development LLC (City of Monticello).
2. Approve Abatement, PID #113-017-002030, David & Barbara Clark (City of Rockford).
1. Approve Claim, Jail/LEC, Draw Application #22 For $1,257,983.80.
1. Set Bid Opening Date For Countywide Intersection Lighting Project, 6-09-09 @ 9:30 A.M.
At 9:05 A.M., Commissioner Sawatzke welcomed those present for Boy/Girl County Day. He extended appreciation to the American Legions and chaperones involved with the event. The County Board introduced themselves and the areas they represented. They fielded questions from the students and chaperones. As part of Boy/Girl County Day, students toured other parts of the Government Center and attended a lunch at the American Legion.
Richard Norman, County Coordinator, presented Mary Ann Petersen with a retirement plaque for dedicated service from 1986-2008. Petersen worked in the University of Minnesota Extension Service as 4-H Activity Coordinator until 2005. In 2000, she assumed the role of Parenting Through Divorce Coordinator. The purpose of the Program is to educate parents on the impacts of divorce on their children. Petersen has agreed to contract with the County to continue with the Parenting Through Divorce Program. Petersen said it has been a pleasure working for Wright County. She has enjoyed working in Extension and working with parents and children through the Parenting Through Divorce Program. Sawatzke noted that Petersen recently traveled to New Zealand to mentor on the Parenting Through Divorce Program and the Joy Visitation Center. Thanks and congratulations were extended to Petersen.
Bob Hiivala, Auditor/Treasurer, presented the March Revenue/Expenditure Budget Report for approval. Hiivala referenced Department 100, Delinquent Taxes, with a budget of $175,000. From October 16, 2008 through December, 2008, property taxes in the amount of $192,000 were collected. That line item will far exceed budget for 2009. It was clarified that the revenue relates to property tax payments made by those who are delinquent. Hiivala referenced Line Item 01-100-5710, reflecting $440,000 received in investment income. Several CD’s came due so that interest was recognized on a cash basis in March. This line item had a $1 million budget. Although it is reflected in the month of March, it is attributable to a couple of months of interest. On a motion by Russek, second by Eichelberg, all voted to accept the March Revenue/Expenditure Budget Report as presented.
The claims listing was discussed. Mattson referenced a claim on Page 11, Hennepin County Medical Center ($160.54), for Jail medical costs relating to one prisoner. Hiivala explained that one portion of the cost relates to a clinic visit and the other is for occupational therapy. Mattson referenced a claim on Page 12, Bankers Advertising ($407.71). Hiivala said the claim is for 48 hats for the Parks Department. Sawatzke felt the hats may relate to employees being required to wear hats as Parks Department workers and that the hats may be purchased infrequently so more are ordered. Russek voiced frustration with the Jail medical costs that the County incurs. He said a couple of prisoners have extensive medical bills. On a motion by Russek, second by Thelen, all voted to approve the claims as listed in the abstract, subject to audit.
Tom Salkowski, Planning & Zoning Administrator, said the University of Minnesota Geology Department and the DNR have been persistent over the years in an attempt to get the County Board to fund a County Geological Survey. Although the County felt it was a worthwhile venture, particularly due to groundwater concerns, the County resisted because of the $100,000 estimated associated cost. Salkowski was recently informed that the County can now have the Survey completed with in-kind labor only. The University would like the County to work with locating wells. A lot of the University’s work is based upon well information. Well drillers do submit a well log to the State but that information may not be as accurate as it should be. Due to the work of the Wright County IT and Surveyor Departments on GIS capabilities, much of the work can be done in-house. Salkowski and Kerry Saxton, SWCD, met with the University last week and came to a tentative agreement with the University, contingent upon County Board approval. The University does not want to enter into a formal agreement. Salkowski provided an overview of a “County Geologic Atlas Status and Priority, 2009,” reflecting the project priorities given to counties. He did not see a down side to proceeding. Wright County views the groundwater aspect as a very important element. There are two aquifers that run out to the western portion of the County. Bedrock is found sticking out of the ground the closer one moves to St. Cloud. Protecting recharge areas is important for future groundwater. In addition, the Survey will provide information on well water. Salkowski said the timing of the project works for both Planning & Zoning and the SWCD. Upon completion of the Survey, Wright County will be provided with both paper maps and all raw data on disks. The disk information will be very important as it pertains to the work completed on GIS. Salkowski said the project will essentially organize data. The well logs are out there but not organized. Mattson questioned whether University staff will identify themselves to County residents. Salkowski said that County staff identifies themselves if they are locating wells. The University would like to drill three geologic data wells which will require permission from landowners. They want to establish three strong data points and obtain actual cores. The process will be less than one year. The University has asked that the work completed by the County be returned by February, 2010. Thelen asked whether this information would be helpful to someone who wants to drill a well. Salkowski stated it should be. The data should provide information on the nearest aquifer to the proposed well site. Mattson asked about insurance coverage. Salkowski responded that the University of Minnesota and DNR should have their own insurance coverage. Thelen made a motion to move forward with the County Geological Survey. The motion was seconded by Eichelberg and carried unanimously.
Captain Gary Torfin, Jail Administrator, said that previously the Board considered a contract from Aramark for Jail food services. At that time, it was deemed premature as there was almost one year remaining on the contract and the Jail had not been moved to the new facility. The move has since occurred and the contract expires the end of June, 2009. Aramark has presented a revised proposal reflecting two pricing indexes, one with and one without inmate labor. Inmate labor requires supervision and this would not be Capt. Torfin’s preference. Capt. Torfin is very happy with the services provided by Aramark. Mattson felt the 3.5% proposed annual increase was a little high. He favored 2.5%. Capt. Torfin stated there will be no increase the first year. Sawatzke referenced the $.01/meal saved by providing inmate labor and asked whether other facilities that Aramark provides service for are saving the same. Jake Sweeney, Aramark District Manager, said with inmate labor, supervision will have to provided. Whether the supervision is provided by Aramark or the County, the savings would be about $.01/meal in Minnesota. Dan Abramczak, Aramark Regional Manager, said Aramark operates nine facilities in Minnesota, all without inmate help. Scott County has limited help. Some inmates are in county jails for a short period of time and inmate labor may not be worthwhile for the amount of training required. Inmates may be in prisons for months or years so that is a different situation. Considerable discussion took place on the price per meal for each year of the three-year contract. Sawatzke asked whether the first year’s schedule without inmate labor is identical to the current schedule in all categories. Torfin confirmed this is the case except previously the County did not have the higher categories of inmate population. The County previously went up to 100 inmates. Abramczak referenced Mattson’s comment on the proposed 3.5% increase and said the Department of Labor sets the 3.5% Consumer Price Index. It is currently around 5% and forecasted to rise to 7% in three years. He felt the contract would provide a savings to the County. Eichelberg moved to approve extending the contract with Aramark through 6-30-12. The motion was seconded by Russek. Mattson questioned whether there is a 30-60 day clause to cease the contract if desired. Capt. Torfin confirmed this. Sawatzke questioned whether different rates are charged for meals (i.e., $4.91 per meal for the first 75 meals, and $3.52 for over 75 meals). Capt. Torfin stated that the prices are the same once a threshold in the number of meals are met (for 80 meals, the cost would be $3.52 each for all 80 meals). The motion carried 5-0. Sawatzke brought forth further discussion on meal costs and whether an increase will be realized for the first year of the contract. It was clarified that for 76-100 inmates, the previous cost was $2.91/meal. In year one of the contract, the cost of meals for 76-100 inmates will be $3.52. The prices in the contract are based on jail population. After further discussion, Thelen made a motion to amend the Aramark Contract to include lowered rates as follows: $3.00 for 76-100 inmates and a 3.5% increase above that for years two and three ($3.11 and $3.22). The motion was seconded by Russek and carried 5-0.
Bill Swing, Information Technology, requested permission to proceed with issuance of a RFP for tower shelters associated with the 800 MHz Project. The tower shelters will be constructed in Annandale and Howard Lake. The towers were included as part of the bond issue approved last December. Swing said the RFP will include the building and electrical specifications. The following is the proposed schedule:
RFP to Bidder/Contractors 4-24-09
RFP Conference Call 5-01-09
Project Meeting 5-08-09 (at Annandale & Howard Lake tower sites)
RFP Response Deadline 5-15-09 at 4:30 P.M.
Bid Opening: Wright County Board Meeting 5-19-09
Bid Response Review (by Project Team) 5-19-09 through 5-26-09
Award by County Board 5-26-09 Tuesday Board Meeting
Thelen moved to proceed with the schedule and to schedule the Bid Opening for 5-19-09 at 9:30 A.M. The motion was seconded by Eichelberg and carried 5-0.
There will be no Owner’s Committee Meeting today. Norman stated that Pay Application #22 was approved as part of the Consent Agenda today. The project is billed at 98.42%. It is estimated that two more pay applications will be presented for approval. Mattson inquired whether all subcontractors are being paid. The response was that this is the contractor’s obligation and the County has heard of no issues.
Allina Hospitals & Clinic. $786.00
Allina Medical Laboratories 380.90
Allina OCC Med 285.00
American Institutional Supply 504.69
Anoka County Corrections 6,190.80
Aramark Correctional Services 5,937.84
Bankers Advertising Co. Inc. 407.71
Bob Barker Co. 125.90
Barnes Distribution 292.95
Beaudry Propane Inc. 1,070.36
Big B’s Towing and Recovery 133.13
Black Moore Bumgardner Magn 200.00
Boyer Truck Parts 439.83
Brothers Fire Protection Co. 431.00
Buffalo Hospital 1,308.84
Center Point Energy 13,635.05
Chatham Township 884.20
Clearwater Township 672.40
Climate Air 7,743.02
CNH Capital 460.10
City Cokato 790.40
Collins Brothers Towing 407.36
CUB Pharmacy 3,277.68
Culligan of Buffalo 300.00
Dell Marketing LP 423.69
Franklin Denn 348.40
Department of Public Safety 8,310.00
Dynamic Communications Inc. 255.00
Dale Engel 800.00
Thomera Erickson 292.00
Fastenal Company 689.70
Granite Electronics 571.74
Greenview Inc. 710.21
Julie Gutnecht 131.76
H & H Sport Shop Inc. 108.00
Hasty Silver Creek Sportsmens 3,206.00
Brad Hatfield 124.99
Hawk Labeling Systems 301.91
Hennepin Co. Medical Center 160.54
Highway Technologies Inc. 291.81
Hillyard Inc. Minneapolis 3,022.90
Intereum Inc. 23,275.63
Interstate Battery Systems 212.89
Chris Jahnke 128.15
Jerry’s Towing & Repair 154.43
Nancy Kopff 411.08
LaPlant Demo Inc. 1,020.68
Lawson Products Inc. 193.36
Lavonne Lehmberg 149.05
M & M Bus Service Inc. 1,175.79
Marco Inc. 1,028.92
Martin Marietta Aggregates 197.65
Menards - Buffalo 264.12
Miracle Recreation Equipment 180.27
MN Assn. of Assessing Ofcrs. 120.00
MN Counties Ins. Trust 2,500.00
MN County Auditors Association 231.65
MN State Bar Association 135.00
MN Wanner Company 169.16
Monticello-Big Lake Community 800.00
Morries Parts & Service Group 311.67
MTI Distributing Inc. 142.90
National Business Systems 13,091.24
North Suburban Towing Inc. 562.42
Office Depot 927.17
Pts of America LLC 512.40
Frank Ramacciotti 200.00
Regents of University of MN 42,287.49
Thomas Richards 200.00
John Russek 147.40
Russell Security Resource Inc. 2,169.85
Ryan Chevrolet 536.80
Sherburne County Sheriff 36.198.17
Software House International 5,030.02
State of MN-Office Enterprise 370.00
Super Express 281.16
Total Printing 808.34
Trophies Plus LLC 111.93
Uniforms Unlimited 745.00
Shawna Vollbrecht 150.00
Voss Lighting 247.35
C Walker Trucking 1,775.00
Donetta Wallace 172.88
Keith Wilts 1,720.00
Wright Hennepin Coop Elec 3,073.84
Wright Hennepin Electric 1,231.98
Zee Service Company 178.77
35 Payments less than $100 1,553.51
Final total $219,860.13
The meeting adjourned at 10:10 A.M
Published in the Herald Journal May 18, 2009.