WRIGHT COUNTY BOARD MINUTES
MAY 5, 2009
The Wright County Board met in regular session at 9:00 a.m. with Sawatzke, Thelen, Mattson, Russek, and Eichelberg present.
On a motion by Eichelberg, second by Russek, all voted to approve the minutes of 4-28-09 as presented.
The following items were petitioned onto the Agenda: Marc Mattice, #2, “Family Fun Event At Bertram Chain of Lakes” (Sawatzke). On a motion by Russek, seconded by Thelen, all voted to approve the Agenda as amended.
Russek requested that item A4, “Cancel Meeting of 6-02-09 (5 Tuesdays)” be removed for discussion. He stated that this is normally placed under Items for Consideration. On a motion by Thelen, second by Eichelberg, all voted to approve the Consent Agenda as amended. Sawatzke asked the Board Members whether they approved cancelling the 6-02-09 County Board Meeting. Mattson stated that he would be absent for the 6-30-09 County Board Meeting. Russek moved to cancel the 6-02-09 County Board Meeting. Mattson seconded the motion and further requested that nothing controversial affecting his District be discussed at the 6-30-09 County Board Meeting. Hiivala noted that the two-week batch of claims for the 6-09-09 County Board Meeting would probably not be in the County Board packets, however, they would be able to review the claims on the Monday prior to the Meeting. His staff would be involved in a one-day training course in Alexandria, MN. The motion carried unanimous.
1. Performance Appraisals: B. Lutes, Atty.; K. Johnson, Hwy.; C. Nalezny, G. Poepping, Sher./Corr.
2. O/T Report, Period Ending 4-17-09.
3. Refer HAY Consultant Job Evaluations To The Negotiation Committee (Part May Be In Closed Session).
5. Letter From Department Of Corrections, Pre-Occupancy Inspection Of New Jail.
6. Claim, KKE Architects, $394.71.
1. Approve Abatement, PID #105-051-003020, Kathryn A. Nyquist Rev. Trust (City of Cokato).
2. Approve Abatement, PID #118-196-009060, OHW LLC (City of Otsego).
3. Approve Abatement, PID #103-500-184301, Evangelical Covenant Church (City of Buffalo).
4. Approve Abatement, PID #217-051-000090, Stephen & Nancy Zimmer (Southside Twp.).
5. Approve Abatement, PID #114-500-084200, Shawn & Linda Weinand (City of St. Michael).
6. Approve Abatement, PID #202-000-061100, Alvin Deruyter & Linda Peterson (Buffalo Twp.).
7. Approve Abatement, PID #213-100-163200, Clifford & Bernice Knutson (Monticello Twp.).
8. Approve Abatement, PID #219-000-251101, Gregory & Faye Bakeberg (Victor Twp.).
1. Renewal Of Seasonal 3.2 Malt Liquor License Clearwater Lions Club (Clearwater Twp.).
1. Set Bid Opening Of 6-09-09 @ 9:45 A.M., CSAH 6 Reconstruction Project.
Bob Hiivala, Auditor/Treasurer, solicited approval of the contract extension with LarsonAllen, LLP for audit services, years ending December 31, 2009, 2010, and 2011. He referred to page 7 of the contract which delineates their fees: $54,000 for 2009, $55,000 for 2010, and $58,000 for 2011, which represents a 1% ($1,750) increase from the grand total of the 2006-2008 audits. Hiivala stated that he attempted to negotiate a lower contract amount. LarsonAllen responded there are some GASB Announcements that are time and work intensive. Sawatzke asked if the County advertised for competitive pricing. Hiivala stated that he spoke with other CPA firms to obtain pricing and found that LarsonAllen was very competitive. Eichelberg made a motion to approve the three-year contract with LarsonAllen, LLP for years ended December 31, 2009, 2010, and 2011. The motion was seconded by Thelen and carried unanimous.
Hiivala stated that his office received an application for an On-Sale Liquor License from Norman E. Sugden, new owner of Boonedock’s (Rockford Twp.). The owner hopes to open the facility as Norm’s Wayside on 5-11-09. The County Attorney and Sheriff have approved the application; the County has received its insurance certificate and the application for the liquor license. Hiivala asked that the County Board approve the liquor license contingent upon Rockford Township Board’s approval and signatures at their Township meeting tonight. On a motion by Russek, seconded by Eichelberg, all voted to approve the application for County On-Sale Intoxicating Liquor License to Norman E. Sugden contingent upon Rockford Township’s approval at their 5-05-09 Township Meeting.
Hiivala submitted the claims listing for approval. Russek referred to the claim by Reliable Roofing (Page 4, $11,895.00) of the claims listing. He asked if this is a hail damage claim. Norman stated that the County received a check from MCIT last year which was placed in the Capital Account. Russek questioned whether the claim from Moore Medical Corp (Page 9, Exam Stools, $204.00) should be paid via the construction bonding for the Jail/LEC. This item was presented to the Owner’s Committee for authorization for purchase. The item is coded under the Furniture & Equipment Line Item. Norman confirmed that Gary Torfin, Jail Administrator, presented this purchase to the Owner’s Committee. Hiivala stated that this item would be corrected prior to processing. Norman stated that the claim by Wayne Fingalson on page 13, should be coded to Conferences & Meetings, not Travel ($474.60). Hiivala noted the change. Sawatzke asked Norman to email Fingalson regarding the room charge to determine if the charge is for the full room rate, or a shared room rate as discussed at a previous County Board Meeting. On a motion by Russek, second by Thelen, all voted to approve the claims, to include the noted changes, as listed in the abstract, subject to audit.
Marc Mattice, Parks Administrator, distributed a request from a landowner adjacent to the Harry Larson Regional Park regarding a proposed fencing agreement and cost sharing of the fencing expenses. The landowner has a common line along the east boundary of the park. Authority Fence and Deck (Clearwater) has estimated a total project cost of $8,150.00. The fence line would be approximately 1,320’ and the County’s portion would be $4,075.00. The quote includes the cost of brushing the fencing line. This does not include the cost to provide boundary survey work, which would need to be hired out. Mattice proposed that the project be funded out of Budget 100, Site Improvements. Sawatzke noted that the County Surveyor could provide the surveying services. Russek asked Brian Asleson, Assistant County Attorney, to address the status of the fencing laws. Asleson stated that the partition fence law states that if an existing fence is in disrepair, the repair of the fence must be cost-shared by the adjoining landowners. The law is murky in its definition of how an unfenced area should be addressed. The landowner intends to use his property to pasture his cattle. If the County were to decide not to split the cost of the fencing, the landowner could approach the Silver Creek Township Board who could then inspect the fence and assess the County for the costs. There has not been a surveyed property line established. Asleson stated that there could be some value in sending out the County Surveyor to conduct a survey. Sawatzke stated that he would be in favor of not acting today. The County Surveyor could then do his work and place a value on his time so that this work could be viewed as an in-kind-contribution against the County’s portion of the fencing bill. Mattson stated that this is a County Park and it would behoove the County to be neighborly. Sawatzke asked Mattice what type of fence is proposed for the area. Mattice stated that the area to be fenced is hilly and wooded and nearly a quarter mile in length. The fencing is proposed to be a 4-wire barbed electric fence. Russek asked Mattice if the landowner was aware that the Green Acre law was modified. Mattice stated that the landowner was aware of the new modification. Russek stated that it is his opinion that the County does have to be a good neighbor. He stated that he agrees with Sawatzke that the value of the Surveyor’s services should be deducted from the County’s portion of the total expenses. Russek made a motion to authorize the County to pay for half of the fencing expenses, less the cost of the County’s half of the boundary survey to be performed by the County Surveyor, and funded out of Budget 100-Site Improvements. The motion was seconded by Thelen and carried 5-0.
Sawatzke announced that a Family Fun Event would take place on Saturday, 6-13-09, at the Bertram Chain of Lakes Regional Park. It will be hosted by the Bertram Chain of Lakes Task Force at the YMCA camp in Monticello. There will be a variety of free activities such as wagon rides along the lakes, guided hiking, canoeing, kayaking, kids fishing, and various events at the Amphitheatre. Wright Hennepin Electric will distribute tree samplings. The event is funded via three major sponsors: TDS Telecom, Excel Energy, and Cargill. There are a lot of volunteers also involved in the project. Mattson asked if the County would be held liable for activities held at the Park that day. Mattice stated that the County has acquired an additional certificate of insurance on the property for that day. He announced that this is also the kick-off event for the Master Plan for the Park. The public is encouraged to meet with Task Force Members to share suggestions to meet the vision of the Park.
Mike MacMillan, Court Services Director, stated that his goal today is to provide a brief update to the County Board on how I.T., Attorney, Sheriff, and Court Services is proceeding on its acquisition of a $50,000 grant from the Recovery Act JAG Formula Program For Local Government. The $50,000 is to be spent over a four-year period. He stated that Lee Kelly, Special Projects Administrator, is available to discuss the administrative process on acquiring the grant funding. He stated that the Departments met informally on Monday, 5-04-09, to determine the best use of the grant money. He stated that the overall perspective of the group is that they face a lot of challenges in the judicial system with exchanging information in a timely manner. The group decided that the best use for the money is to direct it toward I.T. costs to enhance their information system. The short term goal would be to integrate the database systems that are maintained by the Courts, Court Services, and the Sheriff Departments. Integration of systems would allow for sharing of information between local law enforcement and the probation office. He stated that Swing has a meeting on Friday, 5-08-09, with members of the Federal Criminal System to discuss the details of this short term goal. He stated that the group faces timelines in order to acquire the grant money. The first deadline is on 5-18-09 to submit the grant application.
Kelly stated that there are two specific timeline issues. The grant requires a 30-day review period which is to take place prior to the 5-18-09 deadline. Within that 30-day period, public feedback is to be advertised. He stated that the grant language is vague and he is not sure if this entails a formal public hearing. He proposed that the group’s presence in front of the County Board might be sufficient. He would encourage the public to contact him in the Administration Department regarding the use of the proposed funds. He stated that if the application is submitted prior to the 5-18-09 due date, minus the 30-day waiting period, the Department of Justice would hold the funds for thirty days. The County Board has the option to forego the waiting period if the County Board passes a resolution absolving the 30-day waiting period. Mattson asked Kelly what concerns the public should have regarding this grant. Kelly stated that it is his opinion that the advertisement of public input is to allow a period of discovery: to demonstrate government transparency so that the public understands how the County is proposing to use the funds. Thelen asked if additional staffing would be required in order to fulfill the spending requirements of the grant money. Sawatzke stated that if the acceptance of the grant money meant that the County was required to hire additional staffing, he would encourage the County Board to decline the acquisition of the grant money. He stated that it was his assumption that the grant money would be used to purchase hardware or software. He stated that if additional staff is required in order to operate the hard/software, the County would be financially behind in its investment.
Swing stated that this grant funding and the group’s decision to integrate the three database systems is on target with the County’s strategic goals. He stated that they are early in the planning process; therefore, it would prove difficult to definitively conclude whether additional staffing would be required.
Russek asked if the County would acquire the $50,000 in a lump sum. Kelly stated that the County would acquire the grant in a lump sum and would have up to four years to spend it down. Russek asked if Swing was aware of the final cost for the integration software. Swing stated that they are early in the planning stages and no costs have been discussed. Russek asked Swing whether it was his opinion that the County would have a final product after the $50,000 was spent. He asked for clarification on whether the $50,000 would be lost if something permanent was not built/owned after the depletion of the funds. Swing stated that he did foresee that the County would have a final product after $50,000. Norman asked Swing if the proposed integration of systems would be included as part of his Capital Improvement Plan. Swing stated yes.
Sawatzke stated that he would be in favor of accepting the $50,000 if the County were to achieve a final end product that creates better efficiency without having to acquire additional staffing at an additional cost. He stated that the $50,000 should save the County money, not cost the County more money.
Sawatzke asked the group what they are asking for today from the County Board. Kelly stated that their goal is to make the County Board aware that a resolution would be presented at the 5-12-09 County Board Meeting. A more formalized plan would also be presented at that time. Norman stated that with the 5-18-09 application deadline, the resolution would ask the County Board to grant authorization to submit the grant application and waive the 30-day review period. MacMillan stated that other counties are experiencing the same time constraints. He stated that the group intends to take today’s comments from the County Board to the next planning meeting. Mattson asked if the County Board would receive ample information within their 5-12-09 Board packets. Swing stated that the County Board might not receive information until Monday, 5-11-09, since the next meeting would not take place until Friday, 5-08-09.
Sawatzke announced that a very short Owner’s Committee Meeting is scheduled to meet at the new Jail/LEC at 1:00 p.m. today. Following the meeting, a tour of the Jail/LEC in its operational mode would be conducted.
ABM Equipment & Supply Inc.. $563.88
Advantage Emblem Inc. 1,527.09
City Albertville 2,449.00
Allina Hospitals & Clinics 9,041.07
American Insitutional Supply 184.60
Ameripride Linen and Apparel 102.92
AMI Imaging Systems Inc. 990.00
Ancom Communications Inc. 825.38
Anoka County Sheriff 4,864.62
Aramark Services 5,828.27
B & B Products - Rigs and Squa 412.66
Beaudry Propane Inc. 465.56
Ralph Borell 135.74
Boyer Truck Parts 856.26
BP Amoco 761.41
Buffalo Hospital 14,250.00
City Buffalo 4,173.80
Catco Parts Service 2,095.63
Cenex Fleetcard 602.52
Central McGowan Inc. 147.50
Chamberlain Oil Co. 690.03
Climate Air 11,203.24
Collins Brothers Towing 186.18
Connections Etc. 572.47
Culligan of Buffalo 400.00
Deatons Mailing Systems Inc. 225.78
City Delano 2,408.40
Randal Desmarais 116.60
Elk River Ford 52,273.60
Emergency Physicians Prof 548.25
Excel Systems LLC 600.00
Fastenal Company 419.53
Wayne Fingalson 482.08
Forest Mushrooms Inc. 667.50
Gilson Company Inc. 158.72
Hillyard Inc. - Minneapolis 2,178.00
Integrated Fire & Security 591.78
Lee Kelly 126.50
L-3 Communications Mobile Vis 445.95
LaPlant Demo Inc. 550.83
M-R Sign Company Inc. 39,553.38
Maple Lake Lumber Company 107.57
Marco Inc. 3,124.92
Martin Marietta Aggregates 1,794.31
Middleville Township 573.40
MN Hwy. and Safety Research 3,660.00
Moore Medical Group 204.00
Morries Parts & Service Group 3,796.63
Network Instruments LLC 616.64
North American Salt Co. 1,232.52
Office Depot 1,974.03
Pakor Inc. 892.49
Frank Ramacciotti 400.00
Redneck Trailer Supplies 228.98
Reliable Restoration 11,895.00
Rigid Hitch Incorporated 344.74
Royal Tire Inc. 3,191.89
Ryan Chevrolet 1,023.45
S & T Office Products 120.61
Douglas Schmiginsky 125.00
Software House International 191.70
City South Haven 282.80
St. Cloud Stamp & Sign Inc. 178.43
City St. Michael 4,740.20
Stamp Fulfillment Services 502.60
State of MN-Office Enterprise 965.00
Tennant Sale and Service Co. 474.62
Walmart Store 01-1577 822.61
Wisecup Law Office LLC 100.00
Wolf Protective Agency Inc. 121.70
Wright County Highway Dept. 37,042.20
Wright Hennepin Coop Elec Assn 452.50
Zarnoth Brush Works Inc. 1,162.98
Ziegler Cat 3,668.93
28 Payments less than $100 1,548.92
Final total $252,881.02
The meeting adjourned at 9:50 A.M
Published in the Herald Journal June 1, 2009.