WRIGHT COUNTY BOARD MINUTES
OCTOBER 13, 2009
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Eichelberg and Thelen present.
On a motion by Russek, second by Eichelberg, all voted to approve the 10-06-09 County Board Minutes.
Petitions were accepted to the Agenda as follows: 9:15 A.M., Bill Swing, Information Technology Director, add Item #2, “Technology Committee Minutes & Recommendation” (Norman). Thelen moved to approve the Agenda as amended, seconded by Russek, carried unanimously.
On a motion by Eichelberg, second by Thelen, all voted to approve the Consent Agenda:
1. Performance Appraisals: A. Duerr, Aud./Treas.; C. Majkrzak, Vet Svcs.
2. Jail Inspection Report.
3. O/T Report, Period Ending 10-02-09.
1. Authorize Signatures On Amendment To Grant Agreement, HSEM Buffer Zone Protection Grant (BZPP), $28,344.45, No County Match.
Bob Hiivala, Auditor/Treasurer, presented a tax forfeit repurchase request from Laura Nielsen, (Marysville Twp.). Nielsen has paid all back taxes, fees, and the estimated 2010 taxes. Mattson moved to adopt Resolution #09-40 authorizing Laura A. Nielsen to repurchase PID #211-030-001020 (Marysville Twp.), seconded by Russek, carried 5-0 on a roll call vote.
Hiivala presented the September Revenue/Expenditure Guidelines for review. Hiivala said favorable variances have been seen in the collection of delinquent taxes, and penalties and interest. In the Sheriff Department, Police State Aid reflects $945,000. The October Guidelines will be reduced as municipalities were given their share in October. The transfers to the Land Records Department and the General Fund, Department 100, (because of the Capital Notes) will happen in December. Russek moved to accept the October Revenue/Expenditure Guidelines, seconded by Eichelberg. Sawatzke asked about Penalties and Interest. Hiivala said Penalties and Interest are reflected in Line Item 5070 and Delinquent Property Taxes are in Line Item 5004. In the General Fund, the County budgets $175,000 for Delinquent Property Taxes. Through September, the County has taken in $621,684. The County budgets $175,000 in Penalties and Interest. Through September, the County has taken in $426,041. The motion carried 5-0.
The claims listing was discussed. Mattson referenced claims on Page 12, Interstate Security Services ($560.50) and Monticello Community Education ($1,500.00). Lt. Pat O’Malley stated the fees for Monticello Community Education relate to the skills program and are part of the contract for adult basic education. Through canteen proceeds, they contract for a teacher four days/week. The claim is for the period of July through December. O’Malley will check to make sure the claim is being paid out of the appropriate fund. The claim to Interstate Security Services relates to guarding inmates at the hospital. Mattson moved to approve the claims, subject to audit. The motion was seconded by Thelen. O’Malley will confirm the funding source for the Monticello Community Education claim. The motion carried 5-0.
A Technology Committee Meeting was held on 10-12-09. At today’s County Board Meeting, Eichelberg moved to approve the minutes and recommendations. The motion was seconded by Thelen and carried 5-0:
Quotes, Generator, Public Works Building.
The purpose of the meeting was to open quotes for a new generator at the Public Works Building. The RFQ was sent to six vendors (list attached). Two options were bid:
• Option 1 includes a generator to support the existing equipment in the Public Works radio room and to provide an air conditioner for the radio room. The tower at the Public Works site is an integral part of the radio system. The current generator is deficient.
• Option 2 includes a generator to support the existing equipment in the Public Works radio room, the air conditioner for the radio room, the UPS panel in the IT Room, emergency lighting, garage doors, and gas pumps.
One quote was received from Loberg Electric, Buffalo. Option 1 was bid at $13,590.00 for a 8.5kw generator (to include hardware, professional services, install). Option 2 was bid at $32,505.00 for a 25kw generator. Swing said the project estimate was $38,000 for Option 2.
The 800 Mhz Capital Equipment Note will fund the generator cost for the radio room or Option 1. The Committee discussed funding sources for the remainder of the work. It was the consensus that Swing should consult with Brian Asleson and Bob Hiivala for their opinions in this regard. Mazzitello stated that the Public Works garage is part of the critical infrastructure for public safety. He felt the Public Works site joining the 800 Mhz system would substantiate the cost being paid out of the Note as the facility is involved with public safety. The current generator is not rated for continuous duty. The proposed work would provide the infrastructure for longer term outages. With Option 1, the generator would replace the current generator in the maintenance garage. In Option 2, the generator would be placed near the main electrical room with leads to the radio and computer rooms. The generator was sized to support at a minimum level and to operate critical infrastructure. With Option 2, additional gas line work will need to be completed and the cost is not included in the quotes. Future maintenance of the generator will be funded from the Public Works Building Fund. Recommendation: Swing and Mazzitello will review the quote and provide a recommendation at the 10-13-09 County Board Meeting. Swing was directed to consult with Asleson and Hiivala on what portion of the generator upgrade can be funded from the Capital Equipment Note.
(End of 10-12-09 Technology Committee Minutes & discussion)
Bill Swing, Information Technology Director, referenced the quote received and opened yesterday for the Public Works Generator. One quote was received from Loberg Electric: Option 1 was bid at $13,590.00 for a 8.5kw generator (to include hardware, professional services, install). Option 2 was bid at $32,505.00 for a 25kw generator. Swing said the project estimate was $38,000 for Option 2. Loberg Electric’s response to the RFQ was found to comply with the specifications outlined in the RFQ document. Swing was in contact with Climate Air yesterday and obtained a quote to run the natural gas line for the generator at a cost of $2,229. The recommendation is to approve Option 2 from Loberg Electric ($32,505.00) and the quote from Climate Air ($2,229) for the gas line work, totaling $34,734 to be funded from the 800 MHz Capital Equipment Note. Swing consulted with Brian Asleson, Chief Deputy Attorney, and Bob Hiivala, Auditor/Treasurer, who confirmed that the entire amount can be funded from the Note given that the project intent is related to the 800 MHz project and peripheral benefits. The current generator only backs up the radio room at Public Works and is 20-25 years old. It is obsolete and requires replacement. Option 2 will allow the gas pumps and doors to operate during a power outage. With the upgrade, the only County facility that will not have generator backup is the Human Services Center. The quote from Loberg does not include removal of the current 5KW generator. Brian Jans, Highway Department said it can be removed by staff and placed on the County auction. The quote from Loberg includes a self contained storage area with a cement slab. Eichelberg moved to approve proceeding with Option 2 as quoted by Loberg Electric ($32,505) and the natural gas line work a quoted by Climate Air ($2,229), totaling $34,734, for replacement of the Public Works generator. Funding will be from the 800 MHz Capital Equipment Note. The motion was seconded by Thelen. Mattson hopes to see the end of the 800 MHz costs and stated that it seems as though every day something comes up. Russek agreed and cited some of the more recent costs include the annual fee, tower rent, and the generator. He felt these costs are a constant drain on the County’s budget. The motion carried 5-0.
A & S Training LLC $1,000.00
Advance TEC Industries Inc. 1,131.80
AECOM USA Inc. 172.50
All State Communications Inc. 1,709.00
American Messaging 551.68
Ameripride Linen and Apparel 423.90
AMI Imaging Systems Inc. 323.75
Annandale Rock Products 1,677.84
Aramark Correctional Serv 12,976.14
Association of MN Counties 2,275.00
George Bakeberg 401.20
Belsons Outdoors Inc. 585.00
Big Bs Towing and Recovery 128.25
Shawna Bottiger 150.00
Breezy Point Resort Inc. 1,080.00
Darnell Brethorst 121.00
Brock White Co. LLC 1,401.45
Brothers Fire Protection Co. 9,969.00
City Buffalo 97,813.58
Business Ware Solutions 652.75
Cardiac Science 684.00
Carriveau & Associates Inc. 450.00
Catco Parts Service 408.88
Cenex Fleetcard 849.19
Center Point Energy 101.94
Centra Sota Lake Region LLC 38,446.25
Central McGowan Inc. 267.58
Central MN Mental Health Center 490.00
Comm. of Transportation 6,836.63
Cottens Inc. 3,518.82
Cub Pharmacy 4,748.34
Culligan of Buffalo 300.00
Dell Marketing LP 1,206.60
Department of Public Safety 120.00
Diamond Mowers Inc. 766.23
Ralph Douglas 527.08
Debbie Ernst 265.35
Fastenal Company 260.11
Tom Feddema 212.30
Greg Findley 169.99
Fox Fyre Gallery 217.82
Fyles Excav. & Honey Wagon 155.00
Globalstar USA 115.03
Raymond Glunz 120.00
Gopher State One Call 128.85
Hardings Towing Inc. 213.75
Highway Technologies Inc. 366.26
Hillyard Inc. - Minneapolis 5,929.77
Holiday Inn - St. Cloud 275.16
Rebeca Howell 150.00
Indentix Incorporated 511.85
International Code Council 343.04
Interstate Battery Systems 290.50
Interstate Security Services 560.50
Junction Towing & Auto Repair 174.21
Lee Kelly 103.40
Knife River Corporation - Nort 2,237.44
Kustom Signals Inc. 158.52
L-3 Comm. Mobile Vis 30,302.63
Lakedale Communications 261.19
LaPlant Demo Inc. 1,026.17
Lawson Products Inc. 171.55
Loberg Electric 222.61
Lund Industries Inc. 142.10
M-R Sign Company Inc. 193.26
Marco Inc. 842.17
Martin Marietta Aggregates 3,186.34
Martin-McAllisters Consulting 800.00
Richard Mattson 129.25
Menards - Buffalo 463.92
Mid America Taxidermists 1,416.09
Midland Corporate Benefits Svc 997.75
Midwest Machinery Co. 333.31
Mini Biff LLC 560.70
MN Counties Computer Coop 4,865.45
MN County Attorney Assoc. 290.00
Monticello Community Ed. 1,500.00
Monticello Times Inc. 103.44
Moore Medical Corp 149.40
Morrell Towing Inc. 480.94
Morries Parts & Service Grp. 1,314.27
Noth American Salt Co. 127,139.51
Office Depot 2,280.40
Omann Brothers Inc. 403.34
David Pederson 327.50
Performance Office Papers 415.74
Barbara Peterson 1,385.70
Redwood Biotech Inc. 180.84
Genell Reese 147.95
Ryan Chevrolet 790.15
Donald Schmidt 331.90
Shell Fleet Plus 731.59
Sherburne Co. Sheriff 112.50
Sheriffs Youth Program of MN 300.92
Society for Human Resource Mngt 160.00
Software House International 938.36
St. Joseph Equipment Inc.. 696.98
State Supply Co. 113.28
Lori Thingvold 129.25
TW Vending Inc. 245.15
Unlimited Electric Inc. 1,046.88
Vance Brothers Inc. 2,501.52
Verizon Wireless 235.19
Waste Management-TC West 275.81
Westside Wholesale Tire 445.70
Wright Hennepin Electric 133.92
Zack’s Inc. 3,335.72
38 Payments less than $100 1,833.95
Final total $423,763.67
The meeting adjourned at 9:31 A.M
Published in the Herald Journal Nov. 2, 2009.