WRIGHT COUNTY BOARD MINUTES
NOVEMBER 3, 2009
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Eichelberg and Thelen present.
On a motion by Russek, second by Thelen, all voted to approve the 10-27-09 County Board Minutes.
Petitions were accepted to the Agenda as follows: Item For Consid. #6, “Domestic Abuse Collaboration Meeting Announcement” (Thelen). Russek moved to approve the Agenda as amended, seconded by Thelen, carried 5-0.
On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda:
1. Performance Appraisals: T. Huston J. Klein, Ext.; C. Beutler, R. Casey, Hwy.; N. Aarvig, E. Adams, M. Koscianski, J. Lewandoski, Sher./Corr.
2. Approve/Authorize Signatures On Contract With AG ENTERPRISES, LLC.
3. Authorize Continuance Of The Voluntary Leave Without Pay Program For 2010.
B. COURT ADMINISTRATION
1. Request For IT Department To Assist With Programming Two Open Phone Numbers & Associated Connections In The Server Room For Court Administration.
C. INFORMATION TECHNOLOGY
1. Schedule Technology Committee Meeting For 11-18-09. Agenda Items:
A. Positron Change Orders.
B. Update On The 800 MHz Radio Project.
Bob Hiivala, Auditor/Treasurer, introduced Bruce Kimmel, Ehlers & Associates, Inc., who was present to discuss the County’s bond rating. At 9:45 A.M. today, Kimmel will provide the results of the sale of the County’s General Obligation Capital Improvement Plan Refunding Bonds, Series 2009A. Kimmel said Moody’s has assigned Wright County’s bond rating for years. Kimmel and Hiivala discussed the lower bond ratings for municipal bonds versus those for much riskier corporate bonds. Standard & Poors (S&P) looked at the situation and transitioned to a global rating scale allowing for the same rating system for municipal and corporate bonds, based on risk levels for the bond issue. Moody’s has not made the switch. As a result of the rating conversion, S&P assigned an “AA+” credit rating to the County’s General Obligation Capital Improvement Plan Refunding Bonds, Series 2009A. S&P provided high marks to the County’s trend of strong and stable financial operations including its high reserve levels. The rating also recognizes the County’s financial management practices, its participation in the Twin Cities economy, its above average income and wealth indicators, and its moderate debt level. The County has experienced cuts in program aid and a declining tax base. S&P looked at such things as the strong fund balance the County has maintained, the tough decisions made because of the economy, and the County not needing to draw on fund balances to get through these tough times. Kimmel said S&P viewed this very positively. Kimmel extended congratulations to the County Board, Auditor, and Administration for bringing the County to this position, showing S&P that the County has a plan and is proactive in the challenges from the State. S&P also looked at the County’s financial management practices. S&P feels the County has a standard level of financial management. This is good but there is room for improvement. He suggested working with the Auditor and Administration to implement multi-year planning, to put into effect policies and procedures for financial management, and to obtain the GFOA Award of Excellence on the County’s audits. All of these things will continue to increase Wright County’s stature in terms of financial management. Kimmel said S&P felt the County’s debt levels are moderate and affordable based on the tax base and population. Kimmel said the rating upgrade to AA+ is a two notch upgrade from the rating by Moody’s. On the Moody’s scale, the County’s rating was an AA3. This equates to an AA- on the S&P scale. In an unrelated topic, Sawatzke said the County has an 800 MHz equipment note bond that has $250,000 in remaining funds. He asked whether the County could utilize these funds to pay the principal and interest on the bonds. Kimmel stated the funds could be used toward debt service. The County cannot just transfer the funds for general County use. Sawatzke said he would like to use the funds toward reducing the levy. The 800 MHz project came in about $225,000-$250,000 under the bonded amount for the project. Kimmel reiterated what an accomplishment it is for Wright County, a growing community, to be one notch below the highest bond rating. Kimmel presented the County with a plaque commemorating the AA+ rating from S&P.
Hiivala requested permission to close the License Bureau at 4:30 P.M. on New Years Eve. Normally, the License Bureau is open Thursday evenings until 6:00 P.M. He stated the License Bureau will close at 12:00 P.M. on Christmas Eve. Thelen moved to allow the License Bureau to close at 4:30 P.M. on 12-31-09, seconded by Russek, carried 5-0. The Board requested that notice be published in the newspapers.
The claims listing was discussed. Mattson referenced a claim on Page 7, Distinctive Design Irrigation ($554.00), for the Jail/LEC. Hiivala stated the claim reflects it is for install of four PGP rotors along the new sidewalks. Russek felt the sidewalk might be the one that leads from the parking lot to the evidence door. Mattson referenced a claim on Page 14, Motorola ($1,346.25), for headsets and bases. Hiivala said this is an allowable expense from the E911 Grant proceeds. Mattson referenced a claim on Page 4, Anoka County Sheriff ($11,477.74), September share Crime Lab. He inquired whether the County receives an itemized statement or whether the payment is per the contract. Russek said the fees were not discussed at the Regional Crime Lab meeting held last week. Hiivala said the claim reflects the payment is for 21.44% of the expenses in September (total was $53,000). On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.
Mike MacMillan, Court Services Director, introduced the recently appointed Court Administrator, Peggy Gentles. Gentles provided information on her background. She worked in Utah for 6.5 years in the General Jurisdiction Trial Court (all civil and criminal court, not juvenile court). She has prior court experience working in Nebraska and as a staff attorney for the Statewide Administrative Office in Utah. In the few weeks she has been here, Gentles said she has discovered the relationship with the County is integral with the service the Courts provides to Wright County residents.
A Personnel Committee Meeting was held on 10-28-09. At today’s County Board Meeting, Eichelberg moved to approve the minutes. The motion was seconded by Russek and carried 5-0:
Performance Appraisal, Tom Salkowski, Planning & Zoning Administrator.
Based on the review of five Performance Appraisals submitted, the Committee recommends an overall rating of “Exceptional.”
(End of Personnel Committee Minutes)
Correspondence was received from Functional Industries relating to their application for a Section 5310 Grant to purchase one medium sized bus to accommodate up to four wheelchairs and eight seated passengers. Their goal is to improve the mobility of the persons served; thus expanding their access to community resources and enhancing their overall quality of life. Functional Industries applied for the Grant funds in 2008 and Wright County offered a letter of support at that time. Eichelberg moved to authorize the Board Chair’s signature on a letter of support, seconded by Mattson, carried 5-0.
Russek provided a report on the Tri-County Regional Forensic Committee Meeting held last week in Otsego. The meeting was attended by a couple of the Sherburne County Commissioners and the Sheriff from each of the three counties. Anoka County Commissioners did not attend. The new Crime Lab will open in Anoka County on 12-09-09. The Wright County Commissioners will be invited to tour the Crime Lab in November prior to the Grand Opening. Interviews are being conducted for technicians. One of the Agenda items discussed was a DOC request for services. They are requesting the Crime Lab perform all state services. It is unclear whether the lab will have the capabilities to do that. The Committee felt more information should be gathered on the time involved and revenues. The time spent testifying in court will be a consideration. Currently, it takes 43 days for fingerprint cases. They hope to reduce this to 23 days. The BCA has requested the Crime Lab pay $17,000 in maintenance fees to place fingerprints on the Internet immediately. Russek said Carver County is doing this but may not continue. They are researching whether it is worth $17,000 to do this. It is anticipated that full accreditation for DNA testing will be received by 2011. The Crime Lab must be accredited and running full force by 2011. The Lab will open 12-09-09 with limited services. The Committee did not discuss the budget. Russek said this is the first meeting he was invited to in 2009. Sawatzke attended a meeting on the Crime Lab last year and raised funding concerns. He suggested that Russek inquire at the next meeting why it is that some counties only use a small percentage of the services but fund a large percentage of the cost. Sawatzke said they hope to sell services to other counties which will help reduce member county costs. He was unsure who came up with the funding formula but feels it is population based. He suggested that discussions occur on the funding formula and possibly moving to a usage based formula.
The Board discussed a resolution from the Highway Department which would request the Commissioner of Transportation to perform a speed study on segments of CSAH’s 8 and 9. Russek said the City of Waverly passed a resolution reflecting they will support the speed limit set by the State within the City limits. The City put in the request for a study due to development. They were informed that a speed study does not always result in a lowered speed limit. The resolution requests a study for the following areas: CSAH 8 from the south County line to TH 12 (appx. 5.989 miles in length), CSAH 8 from TH 12 to CR 107 (appx. 2.579 miles in length), and CSAH 9 from CSAH 8 to CR 107 (appx. 3.115 miles in length). Russek said the only area the City agreed to is that which lies within the City limits. Mattson said it is up to local residents to slow down if they are sincere about having the speed limit lowered. The speed of local traffic will be monitored by the State. Russek moved to adopt Resolution #09-42 requesting the Commissioner of Transportation to investigate the speed on CSAH’s 8 and 9, seconded by Mattson, carried 5-0 on a roll call vote.
On a motion by Russek, second by Thelen, all voted to set a Joint Meeting with the Wright County Planning Commission to discuss Land Use Plan Issues on 11-23-09 at 2:30 P.M. Norman will notify Mleziva that the Human Services Agenda needs to remain under one hour that day.
Thelen announced a Domestic Abuse Collaboration Meeting being held on 11-04-09 in C118 from 1:00-3:00 P.M. The meeting will be attended by representatives from law enforcement, courts, and advocacy groups. The group will examine what Wright County can do to strengthen its individual and reciprocal responses to domestic violence. Thelen said the person who started this effort is Tom Feddema, Court Services Department. The idea was partially prompted by a couple of high profile, domestic murders in the State. The group will review current methods and what can be done to avoid this type of incident.
The meeting recessed at 9:40 A.M. and reconvened at 9:52 A.M.
Bruce Kimmel presented the bid proposals received for the County’s General Obligation Capital Improvement Plan Refunding Bonds, Series 2009A, in the amount of $1,775,000. Hiivala stated these are the 1998 Refunding Bonds for the Courthouse Annex Improvements. Bid proposals were due by 9:30 A.M. today. Eight bids were received:
Bidder: Maturity (Feb. 1); Rate; Reoffering Yield; Net Price; True Interest Cost; Interest Rate
Piper Jaffray & Co., Leawood, KS:
2011; 2.000%; 1.000%; $1,808,063.85; $219,535.11; 2.5423%
2012; 2.000%; 1.200%
2013; 2.000%; 1.550%
2014; 3.000%; 2.000%
2015; 3.000%; 2.350%
2016; 3.000%; 2.600%
2017; 3.250%; 2.800%
2018; 3.375%; 3.000%
Cronin & Company Inc., Minneapolis, MN:
2011; 3.000%; xxxxx; $1,810,416.80; $219,308.20; 2.5474%
United Bankers’ Bank, Bloomington, MN:
2011; 1.000%; xxxxx; $1,764,350.00; $219,784.99; 2.5833%
Northland Securities, Inc., Minneapolis MN:
2011; 2.000%; xxxxx; $1,768,666.40; $221,157.77; 2.6008%
Robert W. Baird & Co., Milwaukee, WI:
2011; 2.500%; xxxxx; $1,800,905.10; $225,674.07; 2.6214%
M&I Marshall & Ilsley Bank, Milwaukee, WI:
2011; 2.500%; xxxxx; $1,808,109.20; $227,788.72; 2.6388%
UMB Bank, N.A., Kansas City, MO:
2011; 1.000%; xxxxx; $1,764,083.75; $231,564.58; 2.7218%
UBS Financial Services Inc., New York NY:
2011; 2.000%; xxxxx; $1,763,662.75; $249,824.75; 2.9426%
Bruce Kimmel stated the winning bid came from Piper Jaffray & Co. at a true interest rate of 2.5423%. The next closest bid was from Cronin & Company, Inc. at a true interest rate of 2.5474%. Kimmel felt the timing of the bond sale was good. On Monday, there were twelve Minnesota bond sales. Today, there were two Minnesota bond sales. He felt investors involved with Monday’s bond sales that were not selected reviewed Wright County’s AA+ rating and decided to bid. Kimmel explained that Piper Jaffray bid a premium on the bonds. This means they offered more than the bond amount in order to receive a higher interest rate on the bonds. The bond amount reduced by $50,000 and is now at $1,725,000 instead of $1,775,000. When the winning bid is calculated, Kimmel said they take into account the premium, interest rates, and the savings the County will realize over the remaining eight years of the debt service on the bonds. This came in at just over $145,000 for eight years. Kimmel said they do not yet have the individual savings per year, but estimated a savings of approximately $15,000-$20,000/year. This is a net savings to the County after costs are considered (underwriter’s costs, bond attorney, etc.). Russek commented that it is a good time to finance and refinance. Kimmel stated that they are seeing a lot of cities and counties completing new projects even in this economy because of construction bids being so aggressive and with interest rates being so low. They feel it is the right time to get these big projects done. Kimmel said the awarding resolution has a number of blank spaces within it. The requested action of the County Board is to exclusively accept the bid from Piper Jaffray & Co. Kimmel will work with the bond attorney to fill in the blanks with the bond results. Kimmel asked the County Board to pass the resolution based on the Piper Jaffray & Co. bid. Eichelberg moved to adopt Resolution #09-43, awarding the sale of General Obligation Capital Improvement Plan Refunding Bonds, Series 2009A, to Piper Jaffray & Co. in the amount of $1,725,000. The motion was seconded by Thelen and carried 5-0 on a roll call vote.
Allina Medical Laboratories. $566.60
Ameripride Linen and Apparel 284.70
Anoka County Sheriff 11,477.74
Daniel Anselment 199.99
APCO International Inc. 1,050.00
Aramark Correctional Serv 12,929.07
Betmar Languages Inc. 160.00
Black Moore Bumgardner Magn 600.00
BP Amoco 1,226.66
Buffalo Clinic 132.42
Buffalo Township 664.80
City Buffalo 5,035.20
Bureau of Crim. Apprehension 800.00
CDW Government Inc. 1,940.29
Cenex Fleetcard 657.06
Chatham Township 1,340.30
Clearwater Township 625.20
Climate Air 5,092.91
Cokato Township 538.76
Collins Brothers Towing 162.45
Commvault Systems 2,700.00
CPS Technology Solutions 419.56
Creative Forms & Concepts 464.79
Cub Pharmacy 8,088.58
Distinctive Design Irrigation 554.00
Dale Engel 800.00
Franklin Townshp 997.80
French Lake Township 915.80
Fyles Exc. & Honey Wagon 812.50
GCS Service Inc. 247.73
Gould Towing 149.63
City Hanover 881.00
Hardings Towing Inc. 213.76
Hewlett Packard 3,372.97
Hillyard Inc. - Minneapolis 5,423.78
Jolanta Howard 100.00
Tracy Janikula 185.88
Brian Johnson 432.66
Kustom Signals Inc. 170.23
L-3 Communications Mobile Vis 223.37
LaPLant Demo Inc. 994.32
Machines & Media Inc. 539.72
City Maple Lake 1,743.15
Marco Inc. 5,022.79
Marysville Township 886.35
Mathiowetz Construction 12,187.72
Menards - Buffalo 1,361.77
Middleville Township 518.60
Midway Iron & Metal Co. Inc. 976.67
Midwest Safety Counselors Inc 120.75
MN Counties Computer Coop 1,103.33
Monticello Township 1,256.00
City Montrose 910.60
Morrell Towing Inc. 282.77
Motorola Inc. 1,346.25
Mark Nolan 148.50
Office Depot 2,134.74
Precision Prints of Wright Co. 227.64
Frank Ramacciotti 300.00
Rhodes Lock & Glass 228.51
City Rockford 1,882.00
Rolyan Buoys 541.32
Roof Spec Inc. 1,111.50
RS Eden 13,995.25
John Russek 160.05
Lisa Rutland 263.60
Schneider Corporation 4,215.00
Shell Fleet Plus 518.11
Software House International 491.63
Southside Township 467.00
St. Cloud Stamp & Sign Inc. 119.74
City of St. Michael 4,926.80
Stockholm Township 373.10
Total Printing 320.63
Trimin Government Solutions 2,494.83
Larry Unger 194.00
United Rentals N America 194.87
City Waverly 458.20
Wright Co. Highway Dept. 34,001.45
Wright Soil & Water Cons. Dist. 337.73
Xcel Energy 648.44
10000 Lake Chap. ICC Members 210.00
28 Payments less than $100 1,144.80
Final total $185,273.13
The meeting adjourned at 9:59 A.M
Published in the Herald Journal Nov. 30, 2009.