WRIGHT COUNTY BOARD MINUTES
APRIL 13, 2010
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
Russek moved to approve the 4-06-10 County Board Minutes as presented, seconded by Eichelberg, carried 5-0.
Petitions were accepted to the Agenda as follows: Aud./Treas. Item #4, “Joint Ditch 14 Repair Request” (Hiivala); Item For Consid. #2, “Wright County’s Appeal Of Department Of Labor & Industry Decision In Corinna Township Case” (Thelen). On a motion by Russek, second by Thelen, all voted to approve the Agenda as presented.
On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda:
1. Performance Appraisals: T. Zins, Atty.; C. Pearson, Aud./Treas.; S. Riley, P&Z; D. Carlson, R. Erickson, B. Steen, K. Walker, Sher./Corr.
2. O/T Report, Period Ending 4-02-10. 3. Refer Quotes For Security Cameras To The Building Committee.
1. Approve Abatement, PID #215-032-002030, Jeanne Libert (Rockford Twp.).
2. Approve Abatement, PID #211-017-000130, Mark Chwialkowski (Marysville Twp.).
3. Approve Abatement, PID #114-108-001070, Meadow Pond Homeowners Assoc. (City of St. Michael).
4. Approve Abatement, PID #155-010-051130, MDI Limited Partnership #84 (City of Monticello).
5. Approve Abatement, PID #105-500-284424, Cokato Apartments Inc. (City of Cokato).
6. Approve Abatement, PID #101-037-001010, Albertville Townhomes LP (City of Albertville).
7. Approve Abatement, PID #219-000-363402, Daryl Kiefer & Darlene Schlechter (Victor Twp.).
8. Approve Abatement, PID #219-000-363401, Timothy & Judy Motzko (Victor Twp.).
9. Approve Abatement, PID #101-102-004210, David & Jennifer Simpson (City of Albertville).
10. Approve Abatement, PID #112-038-008340, Mark Cherry (City of Montrose).
11. Approve Abatement, PID #215-035-000150, Earl & Agnes Dixon (Rockford Twp.).
1. Renewal Of Seasonal On Sale 3.2 Malt Liquor License For Church Of St. Mary Of Czestochowa (Franklin Twp.).
1. Approve Maintenance/Construction Agreement With McLeod County For County Road 56 (Wright County Road 103).
E. HUMAN SERVICES
1. Refer To Building Committee Request For Temporary Storage Space In The Sheriff’s Office Vacated Space.
1. Request To Set Public Hearing for 5-04-10 @ 9:30 A.M. On Sheriff’s Office Fee Schedule Adjustments.
Bob Hiivala, Auditor/Treasurer, brought forth discussion on the March Revenue/Expenditure Guidelines. He referenced Page 12, Department 100, General Government, Line Item 100-6274, Wetlands Conservation, which is at 200% of budget. Hiivala explained that the County receives a State grant for the SWCD. For budget purposes, these pass through funds are recognized in and out. In 2010, the County forwarded both the 2009 and 2010 grant funds to the SWCD. Russek moved to accept the March Revenue/Expenditure Guidelines, seconded by Thelen, carried 5-0.
Hiivala said Woodland Township contacted the County regarding an emergency repair that was required on County Ditch 31. The repair involved replacement of a culvert (the culvert under the township road had collapsed). Russek instructed the Township to contact Kerry Saxton, SWCD, which they did. The repair has been completed and is being funded by the Township. This was provided as an informational item.
Hiivala said the Auditor’s Office was notified on 4-06-10 of a repair request to Joint Ditch 14. The request states that a County road (110th Street) is under water due to a broken tile and requests Commissioner review of the area. Hiivala stated that there is a small lake on either side of the road. The road was under water by 2’-3’ at one time. Hiivala felt the Highway Department may want to assist with funding the repair as it will help the County road. He thought the Highway Department may have some funds budgeted for culvert repairs. Hiivala said on one side of the road there is new tile and the other side has been patched. It is not working properly. He feels something is wrong on the north side of the road. Hiivala will let Meeker and McLeod Counties know that there may be repairs required (as it is a Joint Ditch). Sawatzke said the SWCD should review the repairs required and provide that information to the County. The contractors can bid based upon that information. Hiivala said it will also need to be determined whether this is private tile or County ditch tile.
The claims listing was reviewed. Mattson referenced a claim on Page 8, American Tower Corporation, $3,480.00, for tower lease. He questioned how many towers are being leased and the cost. Hiivala was directed to contact Bill Swing, IT Director, and Greg Howell, Sheriff Department, to obtain this information. A report is to be provided to the County Board. Russek referenced a claim on Page 12, United Group Inc., $1,370.90, for a chair being purchased for Sheriff-Corrections. Hiivala said the claim reflects this is for the purchase of one chair. Hiivala was directed to pull the claim and place it on the next week’s Agenda, having someone explain the cost of the chair. Russek moved to approve the claims as listed in the abstract, subject to audit, with the exception of the claim to United Group Inc. for the chair. The motion was seconded by Eichelberg and carried 5-0.
Barb Chaffee, CEO, Central MN Jobs & Training Services (CMJTS), said the recession has brought many unemployed people to the six Workforce Centers and six associate sites across the eleven counties. Activity logs reflect 108,495 visits in Workforce Area 5 compared to 63,000 the previous year. Chaffee provided some national statistics which include that for every job opening, there are seven job seekers. She said that in this Region, 3M had 42 job openings and received over 3,000 job applications for those jobs. The applications were all received at the Workforce Center as they receive the job applications for 3M. Last year, there were over 34,000 visits to the Monticello Workforce Center and almost 10,000 of those people were eligible for their programs (average of 1 out of 3 in Wright County). CMJTS used American Recovery and Investment funding, $4.7 million in Adult Dislocated Worker and Youth funding, $217,000 in On-The-Job Training funding, and they served over 44 businesses. A total of $2.5 million went towards HTI’s layoff of over 1,300, (largest layoff in the State). Over 900 of these layoffs were in Region 5 and the CMJTS has served over 700 thus far. With the increased demand for services, the staff from CMJTS grew from 63 to 109. Chaffee said the good news is that many people were trained and obtained work. The bad news is there was not enough funding. Of the 16 Workforce Centers in Minnesota, 14 are out of Federal and State Dislocated Worker training and support dollars. They have applied for a $12 million National Emergency Grant with help from the US Department of Labor. Chaffee said it appears they will obtain about $5 million. They do have waiting lists for dislocated workers. The unemployed are losing their homes and vehicles, and they cannot pay their bills, putting their families at risk. Chaffee said Wright County’s unemployment is at 10.2%. This figure has doubled (almost tripled) since 2007. Unemployment in Wright County was at 8.4% in December, 2009.
Chaffee requested approval of a Joint Powers Agreement between Wright County and the Minnesota Workforce Center for the period of 2010-2012. Chaffee outlined the changes to the Agreement:
• Page 3, Item B. In 2009, the Legislature passed a bill requiring the Workforce Center to add Adult Basic Education membership (at least two members) to their Board. Under law, the membership must be comprised of 51% private industry. The Joint Powers Board made a decision not to unseat the College President but to add an Adult Basic Education person.
• Pages 2 and 3 outline the possible configurations of the Private Business Membership.
• Page 5 outlines the Indemnification and Hold Harmless section. Because of 2008 changes in Legislation, the Joint Powers Board that serves the CMJTS is considered one entity. The language in the Agreement was changed to reflect that lawsuits can only be brought against the Joint Powers Board and do not continue to the individual counties that are within that Joint Powers Board.
Chaffee said the Agreement otherwise remains the same as in the past. Eichelberg moved to approve the 2010-2012 Joint Powers Agreement, seconded by Thelen, carried 5-0.
Chaffee provided an overview of the CMJTS Audit Results (years ending June 30, 2009 and 2008). No significant deficiencies were identified and no instances of noncompliance were required to be reported. There were no audit findings relative to the major federal grant programs. Chaffee said it is almost impossible to obtain a perfect audit. She said fiscal responsibility is very important at the CMJTS.
Tony Thomann, Central Region Manager for Wright & Sherburne Counties, provided an overview of the WIA Youth Recovery Act 2009. The program helps disconnected youth in their service area reconnect through education and training opportunities necessary to enter and advance in the workforce. The number of youth served in Wright County was 169. Workforce Area 5 received $1.6 million for Youth Recovery Act Funding which is the second highest in the State. Workforce Area 5 received $652,000 in WIA Title I-B Adult funding and $1.7 million in ARRA WIA Title I-B Dislocated Worker funding, which is second highest in the State in both categories. Thomann said the Region did well due to the population density in Wright County. The 10.2% unemployment figure for Wright County was based on February data. The March data will be out in the next couple of weeks. The job vacancy rates in Region 7W is at about 1.1% of jobs or about 8 job seekers for every open job. This is slightly higher than the National average. The Dislocated Worker Program assists dislocated workers in obtaining new positions through multiple pathways of education and training opportunities necessary to enter and advance in the workforce. Special funding was received for individual layoffs. Two large companies involved with layoffs were HTI (Hutchinson) and Dura Supreme. Thomann stated that the Demographic and Economic Profile reflects similar data for Wright County as in the past. Wright County has a lot of commuters. Wright County has many young people versus other counties in the State. The younger population is a bright spot for State and Federal funding for employment and training. Mattson questioned the process involved when a large business lays off people. Thomann indicated that when their business services team learns of this type of situation, they immediately contact the employer. If there are over 50 people laid off, their Rapid Response Team becomes involved. They attempt to respond promptly and get the people moving through the system.
Dina Wuornos is the Regional Supervisor of CMJTS staff that facilitate programs in Wright and Sherburne Counties. CMJTS celebrated their 25 Anniversary this past year. Wuornos highlighted areas in the Annual Report (calendar format). Wright County’s success stories were featured in November. The first story involved a participant in the WIA Adult Program who had a very difficult past. The person was retrained, graduated with honors, and was a key speaker for the graduation ceremonies. The youth success story involves a student at Maple Lake High School who was referred to the MN Youth Program. The student was mentored and shown problem solving skills as part of the work experience. These skills carried over and reflected in the student’s improved attendance and grades at school. Wuornos said Commissioner Eichelberg serves as the Vice Chair of the Joint Powers Board. Trish Taylor, Chair of the Workforce Investment Board, was introduced. Taylor thanked the Board for their support and invited them to see the new Workforce Center if they have not done so already.
(End of CMJTS Report)
Mark Nolan, Safety Director, said that during the first week in March, he was notified that the roof collapsed on the goat/livestock barn at the Wright County Fairgrounds. There is not much pitch to the roof and there was a lot of snow at the time. The structure is over 40 years old. The roof collapsed through the middle. Almost all roof trusses were either snapped or collapsed. A claim was submitted to MCIT (Minnesota Counties Intergovernmental Trust). Thereafter, Nolan met with the MCIT insurance adjustor. Their findings were that it would be more expense to repair than to replace so it is considered a total lost. Nolan said there are two values involved, cash value versus replacement cost. The building was insured for a little under $55,000. The cash value is figured by taking this amount less the deductible and depreciation, bringing the cash value to $38,000-$39,000. The second option would be to proceed with the replacement cost. MCIT would reimburse up to the independent appraisers amount. This figure has not been finalized but is estimated at about $64,000, less a $5,000 deductible. Nolan said the current building measures approximately 105’ x 30’. Russek and Mattson felt the estimated cost for rebuilding may be high. Nolan said the building must meet current codes. The existing building had electrical and lighting but did not have water or a concrete slab. He understands the Fair Board wants to build something similar but a slightly different structure may be considered and they may not want a concrete slab. Nolan said MCIT will provide reimbursement and it is up to the County on how to rebuild. Sawatzke said a building permit is required from the City of Howard Lake. He recalled that Brian Asleson, Chief Deputy Attorney, previously researched whether the County needs to meet commercial standards. He did not feel this was the case, he thought the building only had to meet ag standards. That will need to be researched. Richard Norman, County Coordinator, said that formal bids are not required due to the estimated cost of replacement. Formal quotes could be obtained. As the Fair Board leases the property, he suggested that the County draw up the specifications and set a date to receive formal, sealed quotes to be submitted to the County Board. He felt this would expedite the process. Nolan agreed and stated he mentioned this to the Ag Society members. It was the consensus of the County Board that prior to the Fair Board Meeting on April 19th, staff should research what code must be followed through Planning & Zoning and Asleson. The design/size can then be determined. Sawatzke moved to authorize Russek to work with Planning & Zoning staff, Administration staff, Asleson and the Fair Board to rebuild the building. The County Board will authorize the proceeds from the insurance claim to go toward the new building. A building permit will be required from Howard Lake, so they should also include that process. The motion was seconded by Eichelberg and carried 5-0.
Wayne Fingalson, Highway Engineer, said bids were received on 4-05-10 for the 2010 Overlay Contract. The bids were laid over to allow staff to provide a recommendation. Fingalson said there were a couple of minor changes to the bids dealing with arithmetic. Fingalson recommended awarding the bid to Hardrives, Inc. with the three alternates for a total of $4,336,657.20 which is 6.86% under estimate. Fingalson also provided a comparison of bid to budget. For the local levy portion of the budget, the low bid from Hardrives is $550,709.23 under budget. For the State Aid Regular portion of the budget, the bid from Hardrives is $270,171.45 under budget. Fingalson was contacted by the City of Cokato this morning and they want to proceed with their portion of the project on CR 153 (utilities and curb replacement). The work will be completed as part of the County’s project and the City will reimburse the County approximately $17,000. Russek moved to award the bid to Hardrives, Inc. for the 2010 Overlay Contract, in the amount of $4,336,657.20. The motion was seconded by Eichelberg and carried 5-0.
Fingalson received a bill in the amount of $125,000 from the City of Clearwater for work completed on two roads several years ago, former County Road 7 and 63. Because of a change in administration and some litigation issues dealing with prevailing wage, the project was put aside. The City is now billing the County for what is owed per the agreement. Fingalson felt the savings of $550,000 in the local levy could be used toward the bill. Sawatzke asked whether State Aid Highway funds could be used. Fingalson said this could not be done, as the roads were turned over to the City. Local funds were used for the project so the State Aid mileage could be used elsewhere. Richard Norman, County Coordinator, asked if the County knew four years ago, when the road was constructed, that there would be this obligation. Fingalson said the County was aware of this. However, the City did not notify the County of the cost until now. Fingalson said an option would be to wait to pay the City until the County can budget for the expenditure, but he felt it was logical to pay the bill out of the savings realized in the overlay contracts. It was the consensus of the Board that the claim for payment should be placed on the next County Board Agenda.
The Board discussed a request from the Fair Board for gravel needed at the Fair Grounds for road construction. This was laid over from the last meeting as the amount of gravel was unknown. Today, Fingalson explained the Fair Board estimates they will need about 1,300 yards. This is similar to last year’s request when the County Board authorized the Highway Department to haul the gravel. Fingalson said if the request is approved this year, the County may want to take into account the fuel costs and wear/tear on vehicles. For the estimated yardage, he felt this would total about $7,000, not including wages. The cost is about $5.50/yard for hauling. Last year, the Fair Board funded the gravel only and not the fuel or hauling costs. Ron Denn, Fair Board Member, said the amount of gravel needed may be closer to 1,400 yards. Mattson asked whether this was budgeted. Russek stated that it was not but the Fair Board is getting ready for the National Minneapolis-Moline (MM) Collectors Association tractors that will be on display at the Fair this year. Denn explained that the estimated number of participants in that event will be from 250-400. The economy may impact the participants who come from across the country. This is the group’s National summer show, which has never been held at a County Fair. As the County Board is allowing the Fair Board to utilize more property surrounding the Fair Grounds, they can accommodate this type of event. They are estimating an increase in attendance of between 5,000 and 20,000 people. One and two of a kind pieces of equipment will be displayed. The Fair Board also has other events planned for the Fair that have not been done before, so this may increase attendance as well. Denn said the Wright County Fair has great attendance because they are able to provide parking. This is not the case in many county fairs where attendance figures are not as good. Denn said they appreciate any help the County can provide with the gravel. The preparation work on the roads has been completed. Russek moved to approve the request from the Fair Board for approximately 1,400 yards of gravel from the County’s pit. The Highway Department will haul the gravel to the site. The motion was seconded by Thelen. Russek and Thelen amended the motion to include that the Fair Board will pay for the crushing and processing of the gravel. It was felt the Fair Board could provide a nice display site at the Fair for the Highway Department. The motion carried 5-0.
Norman said at their last meeting, the County Board took action to refer discussion on the County’s Membership in NACo to a Committee Of The Whole Meeting to be held on a regular Committee day (2nd or 4th Wednesday of the month). Norman asked the Board to consider holding the Committee Of The Whole Meeting following a regular Board Meeting as all Board members are present that day. Another option would be to refer the NACo discussion to the 2011 Budget Committee Of The Whole sessions to be considered as part of that formal process. Russek moved to schedule a Committee Of The Whole Meeting on 4-27-10 at 10:30 A.M. to discuss NACo dues. The motion was seconded by Sawatzke and carried 5-0.
Rose said she received notice of a hearing being held this morning for presentation of oral arguments in Wright County’s appeal of the September Department of Labor & Industry’s decision regarding Corinna Township’s authority to be the building inspector in the Township. The hearing is being held at 10:30 A.M. and will entail a 35 minute process for oral arguments. The judges then have 90 days to make a decision. She felt that should bring a close to the whole issue.
ACS Government Information. $4,558.24
Albertville Body Shop Inc. 999.88
Allina Hospitals & Clinics 6,142.05
American Messaging 431.61
American Tower Corporation 3,480.00
Ameripride Linen and Apparel 142.35
Anoka County Sheriff 8,833.60
Aramark Correctional Serv 6,560.49
Asplin Travel Plaza/Kirk 111.86
Atlantic Safety Products 183.30
B & B Products - Rigs and Squ 3,790.90
Bachman Printing 702.76
Barnes Distribution 255.39
Beaudry Propane Inc. 347.08
Breezy Point Resort Inc. 672.81
Brock White Co. LLC 2,794.78
Buff N Glo Inc. 115.00
Buffalo Auto Value 385.61
Buffalo Hospital 1,224.90
Buffalo/City of 66,537.63
Burdas Towing 414.33
Center for American & Inter 129.00
Center Point Energy 507.62
Chamberlain Oil Co. 432.48
CIT Information Services Inc. 10,000.00
Climate Air 32,015.78
Commvault Systems 7,880.71
Cottens Inc. 2,283.56
Dahlins Home & Farm 241.72
Deatons Mailing Systems Inc. 468.01
Department of Public Safety 8,550.00
DLT Solutions Inc. 1,282.56
Engel/Dale L 350.00
Erickson Engineering Company 3,125.00
Federal Signal Corporation 496.97
General Office Products Co. 280.55
Geocomm Inc. 437.50
Hardings Towing Inc. 160.32
Hillyard Inc. - Minneapolis 1,393.99
Hwy. Safety Zone 256.50
Interstate Battery Systems 726.38
Intoximeters Inc. 384.75
Lakedale Communications 397.96
LaPlant Demo Inc. 507.28
Larson Companies LTD/WD 495.71
Lawson Products Inc. 1,354.34
Loberg Electric 3,026.16
M & M Express Sales 735.25
Madden & Associates/Frank 3,026.80
Marietta Aggregates/Martin 3,681.01
Marks Service 234.11
McQuay International 27,904.00
Menards - Buffalo 496.73
Midland Corporate Benefits 997.75
MN CLE Inc. 230.00
Monticello Auto Body Inc. 229.79
Morries Parts & Service Group 2,803.87
MTI Distributing Inc. 240.50
Neil’s Floor Covering 1,007.38
New River Medical Center 800.00
Office Depot 2,728.56
ORyans Conoco 140.00
Pavement Resources Inc. 5,365.31
Pinta Acoustic Inc. 1,335.93
Pioneer Rim & Wheel Co. 237.57
Ramada Plaza Suites Fargo 549.80
RDO Equipment Co. 945.84
Reed Business Information 317.34
Regents of the University 31,862.49
RTVision Inc. 6,795.31
Sabre Communications Corp 33,634.80
Schermann/Robert D. 340.00
Sherwin Williams 142.91
Spectrum Solutions 145.00
Star West 168.00
State of MN-Office Enterpri 965.00
Tractor Supply Credit Plan 112.63
Uniforms Unlimited 341.29
US Bank 1,618.75
Victory Corps 484.07
Waste Management-TC West 1,011.71
Wisecup Law Office LLC 100.00
Wright County Auditor/Trea 370.50
Zee Service Company 274.04
32 Payments less than $100 1,776.54
Final total $347,376.85
The meeting adjourned at 10:14 A.M
Published in the Herald Journal May 3, 2010.