Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JUNE 8, 2010
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
The minutes of 6-01-10 were corrected as follows: Page 4, 3rd paragraph, 4th sentence should read, “It is referred to as a Transit Study but it is actually a Long-Distance Bus Route Study”; Page 4, 3rd paragraph, 2nd to last sentence will be removed which reads, “The draft will not be implemented until next year but will provide the tools to know what is needed (i.e., park & ride lots, funding options)” (Thelen). Russek moved to approve the minutes as corrected, seconded by Thelen, carried 5-0.
Petitions were accepted to the Agenda as follows: Aud./Treas. Item #6, “Ditch 31” (Russek); Item For Consid. #6, “NACo Report” (Mattson); Item For Consid. #7, “AMC Redesign Summer Initiatives” (Norman). Russek moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.
On a motion by Thelen, second by Eichelberg, all voted to approve the Consent Agenda:
A. ADMINISTRATION
1. Performance Appraisals: B. Asleson, L. Dixon, S. McCauley, Atty.; K. Crandall, IT; S. Bliven, G. Gerards, R. Rolfzen, T. Sandin, Sher./Corr.; J. Kurth, Surv.
2. Refer Five Year Capital Improvement Plan To The Capital Improvement/Finance Committee.
3. Refer Roberts Rules Of Order To The Ways & Means Committee (Mattson).
4. Approve/Authorize Signatures On Memorandum Of Agreement With Local No. 49 To Allow Donation Of Vacation Time To Employee.
5. Claim, MCIT, $8,767 (2009 Automobile Adjustment).
6. O/T Report, Period Ending 5-28-10.
B. ATTORNEY
1. Approve Payment Of Invoice ($285) From Stanley E. Held For Services As Hearing Officer For Dangerous Dog Appeal Hearing (Professional Services).
C. AUDITOR/TREASURER
1. Renewal Of Combination Off/Off Sale Liquor License For “Lake Center Bar & Grill Inc.”, including 2:00 A.M. Closing Permit (Corinna Twp.).
D. INFORMATION TECHNOLOGY
1. Refer To 6-23-10 Technology Committee Meeting: 1) 2011 Technology Budget Guidelines; & 2) Report On Technology.
2. Approve 800 MHz Radio Budget Letter To Cities.
Bob Hiivala, Auditor/Treasurer, said the 2010 Legislature made a number of changes to Minnesota Election Laws. Among these changes is a new process for administering absentee balloting and new requirements for municipalities and counties. The changes in the absentee balloting process were intended to create more consistency in how absentee ballots are accepted or rejected. As a result of these Legislative changes, Wright County is now required to pass a resolution establishing a Wright County Absentee Ballot Board (MS 203B.12). Hiivala stated as provided in Sections 204B.19 to 204B23, he plans to appoint members of his staff to the County Absentee Ballot Board. The following municipalities have requested and have received designation from Hiivala to administer their own absentee voting process: Cities of Albertville, Buffalo, Delano, Monticello and St. Michael. The Secretary of State’s Office is providing specialized training with respect to the absentee voting process to the Auditor/Treasurer staff and to the municipalities. Hiivala presented the resolution that allows for the establishment of a Wright County Absentee Ballot Board. Eichelberg moved to adopt Resolution #10-19, seconded by Russek, carried 5-0 on a roll call vote.
Minnesota Statute 204C.31 states that the County Canvassing Board shall consist of: County Auditor/Treasurer, Court Administrator, Mayor or Chair of the County’s most populous municipality (City of St. Michael), and two members of the County Board selected by the Board from its members who are not candidates at the election. The Statutes prescribe that the County Canvassing Board shall meet on or before the third day following the State Primary. Hiivala suggested 8-12-10 at 8:30 A.M. in the County Board Room. Eichelberg moved to appoint Russek and Thelen to the Canvassing Board to meet on the date and time suggested, seconded by Russek. Richard Norman, County Coordinator, indicated that Budget sessions will be held that day as well. It was the consensus that Budget Sessions could start at 10:00 A.M. that day. The motion carried 5-0.
With funding from Help America Vote, 23 precincts in Wright County updated to M100 Tabulating Machines. Hiivala presented a Contract for approval with Election Systems and Software (ES&S) for an annual amount of $3,795.00. The Contract will provide maintenance of the machines. In an effort to save the precincts money, the County will contract with ES&S and bill the precincts. All precincts have signed an agreement with Wright County that they will abide by the terms of the Contract. The Contract has been reviewed by Brian Asleson, Chief Deputy Attorney. Russek moved to approve the Contract with ES&S, seconded by Eichelberg, carried unanimously.
In 2008, the County applied for a Ditch Record Modernization Grant through the State. The State recognized that many counties have manual records in need of modernization. Wright County was notified that they were not selected in 2008 (22 applicants were selected to receive the grant and Wright County was number 23 on the list). Hiivala felt there was a high likelihood that Wright County will receive the grant if they apply again. Hiivala requested authorization to apply for the $50,000 grant. The match requirements include in-kind staff labor from the Auditor/Treasurer’s Office, the SWCD, and the Surveyor’s Office (if they have time). Many records have been scanned but not indexed. They would also work with the SWCD to inventory the ditch systems. This will improve the GIS Layers. Russek asked whether the $50,000 will be enough to complete the work. Hiivala felt it would. If the Grant is received, they will work with BWSR on a work plan that will detail what will be done. Eichelberg questioned whether additional staff will be requested to complete the work. Hiivala explained current office staff will continue the program once it is up to speed. Russek moved to authorize signatures on the Grant application, seconded by Thelen, carried 5-0.
Russek brought forth discussion on Ditch 31. He was contacted last week by Brad Fyle, Fyle’s Excavating, on a request to clean out a portion of Ditch 31 that runs through property owned by Vernon & Mildred Yager. The Yagers want to clean out the area at no cost to the County. Russek said there is no one else on this portion of the Ditch. The repair work will not happen for several weeks. Mattson said this type of request has been approved previously but the landowner had to work through Kerry Saxton, SWCD, to make sure they do not clean out the Ditch to a different level (wider or deeper). Russek moved to authorize cleanout of Ditch 31 on the Yager property at no cost to the County. The landowner/contractor must work with Kerry Saxton, SWCD, to make sure cleanout is completed properly. Hiivala said the action plan should be put into the Ditch 31 records. He will work with Russek on that. Mattson questioned whether this is an emergency repair to the Ditch. Otherwise, the item was petitioned onto the Agenda and is considered an action item. Russek said it is an emergency repair as water is backing up on their property. The motion carried 5-0.
On a motion by Russek, second by Thelen, all voted to approve the claims as listed in the abstract, subject to audit.
Steve Berg, Emergency Management Director, said Wright County has been awarded an Emergency Management Performance Grant (EMPG) in the amount of $51,346.00 for 2010. This is a matching grant that is met through the Sheriff’s budget. The Grant is possible through Federal funds provided to the State, which are then distributed to the 87 counties. If a county does not turn in the application or meet the requirements, they are not awarded grant funding. The distribution is formulated on a 1/3 base amount, 1/3 on population, and 1/3 on net tax capacity. Larger counties receive more funding. If approved, the Contract will be signed and sent to the State for their signatures. Eichelberg moved to approve the EMPG Grant, seconded by Sawatzke, carried 5-0.
Berg said upon review of the Emergency Operations Plan (EOP), he found that the resolution authorizing the dispatch and use of County equipment and services by the County Coordinator in emergency situations was not signed and dated. The EOP is being upgraded for the Regional Review Committee in November, so he feels this resolution should be adopted. The resolution authorizes the County Coordinator to release County equipment and personnel for areas outside of the County. Thelen moved to adopt Resolution #10-20, seconded by Russek, carried 5-0 on a roll call vote.
Lee Kelly, Special Projects Administrator, requested that the Board adopt a resolution and authorize signatures on the Waiver of Recovery Zone Bond Allocation. In 2009, Wright County received allocations under the Recovery Zone Bond Program. The County’s Economic Development Recovery Zone Bonds ($3,976,000) were reallocated to the Cities of St. Michael and Albertville (about $1.9 million each). No projects have been identified which are eligible to utilize the County’s allocation of the $5,965,000 in Recovery Zone Facilities Bonds. Kelly said Noel LaBine, Economic Development Partnership, has done due diligence to identify projects that would qualify for the funds but has not come up with anything. Minnesota Management and Budget has requested that unused Recovery Zone Bond allocations are waived back into a State pool for redistribution. Kelly requested the Board authorize this action for the $5,965,000. St. Michael has used their allocation but the City of Albertville has not bonded yet. Kelly felt discussion on this may be forthcoming. Thelen moved to adopt Resolution #10-21 authorizing signatures on the Waiver of Recovery Zone Bond Allocation. The motion was seconded by Eichelberg and carried 5-0 on a roll call vote.
Marc Mattice, Parks Administrator, brought forth a request for the Board to authorize signatures on documents relating to the purchase of land for the Bertram Chain of Lakes Project. During the County Board Meetings of 3-09-10, 3-16-10, and 4-06-10, authorization was given to move forward with a Phase II purchase at the Bertram Chain of Lakes Regional Park. All background work has been performed, including the acceptance of the Grant ($549,587.99) from Metro Greenways, appraisals, updates to the Natural Resources Management Plan, and the property survey. Central Land Title is compiling the closing documents. During the mentioned meetings, the County Board approved the local match from the County ($274,814) out of the CIP Levy Stabilization Fund 34. The documents are between Wright County, the City of Monticello, and the YMCA of Metropolitan Minneapolis. The first document is the Purchase Agreement and the second is the Memorandum of Understanding Second Addendum. The language in the Purchase Agreement is the same as the Purchase Agreement from the first purchase except for the purchase price and legal description. Sawatzke moved to approve signatures on the Purchase Agreement, seconded by Thelen. Russek said he would vote against the motion as he feels the County is overextending itself. He is against spending money on Parks when there are other things that are necessities. Mattson said it is a great piece of land and he has nothing against it. However, he did not feel this was the correct time to purchase the land. He said his District has over 5,000 unemployed and it will be hard for those people to accept this action. The motion carried 3-2 with Mattson and Russek casting the nay votes. Mattice then asked for approval of the Memorandum of Understanding Second Addendum. The Memorandum Of Understanding was updated to reflect past purchases of land and the closing date. Mattice said Chief Deputy Attorney Asleson and the YMCA have reviewed the document. Both the Purchase Agreement and the Memorandum of Understanding are in the possession of the YMCA. They will sign the documents and provide them to Mattice. Mattice will deliver them to the City of Monticello for their signatures. Mattice said the City has already taken action to authorize signatures on the documents. The documents will then be brought to the County Coordinator’s Office for signatures. Sawatzke moved to authorize signatures on the Memorandum of Understanding, seconded by Thelen, carried 3-2 with Mattson and Russek casting the nay votes.
Norman said the Water Management Summit will be held on 7-12-10 in St. Cloud. Eichelberg moved to authorize attendance by the Board, seconded by Thelen, carried 5-0. Thelen and Russek indicated they will attend the Summit. It was noted that both the Chair and Vice Chair of the Human Services Board will be attending the Summit and will not attend the Human Services Board Meeting on 7-12-10.
On a motion by Russek, second by Eichelberg, roll call vote carried 5-0 to adopt Resolution #10-22, Highway Right-Of-Way Plat for the CSAH 40 Bridge (SP 86-640-02).
On a motion by Thelen, second by Russek, roll call vote carried 5-0 to adopt Resolution #10-23, Highway Right-Of-Way Plat for CSAH 75 (SAP 86-675-13).
On a motion by Eichelberg, second by Russek, roll call vote carried 5-0 to adopt Resolution #10-24, Highway Right-Of-Way Plat for CSAH 3 (86-603-17).
Thelen moved to adopt Resolution #10-25 approving Amendment No. 6 to Mn/DOT Agreement No. 86572 for the TH 55 Corridor Coalition. The motion was seconded by Russek. Mattson asked whether the County Board has discussed this Agreement. Russek said the County needs a fiscal agent to obtain Federal funding and Mn/DOT serves in this role. The motion carried 5-0 on a roll call vote.
Mattson was contacted by Paul Beddoe, Associate Legislative Director of the Washington Office of NACo. Beddoe explained to Mattson that NACo will present additional information in their upcoming newsletters explaining their position on the Health Care Bill. The information previously provided by NACo may not have explained this properly. Beddoe thanked Mattson for bringing this issue forth and indicated that members of other counties had done so as well. This was provided as an informational item.
Norman said AMC sent information relating to the summer Redesign Initiatives. AMC is requesting that the document be reviewed and that interest in any initiatives should be conveyed to AMC by 6-11-10. Sawatzke referenced the section, “Streamlining Local Planning & Zoning Ordinances.” He thought Tom Salkowski, Planning & Zoning Administrator, or Commissioner Russek, who serves on the Planning Commission, may be interested in that initiative. Sawatzke said it would be good to have Planning & Zoning Administrators involved with that process.
Bills Approved
Allina Hospitals & Clinics. $3,984.59
American Messaging 566.92
American Tower Corporation 3,480.00
Amerigas-Cokato, MN 548.56
Ameripride Linen and Apparel 103.28
AMI Imaging Systems Inc. 990.00
APEC Industrial Sales & Serv 303.57
Aramark Services Inc. 6,614.52
Barker Co./Bob 758.14
Botach Tactical 215.00
Boyer Truck Parts 318.41
Brainstorm Inc. 112.33
Buffalo/City of 67,357.80
Center Point Energy 111.89
Centra Sota Lake Region LLC 24,263.53
CenturyLink 287.13
Cottens Inc. 1,505.36
Emergency Physicians Prof 168.75
Ernst/Debbie 182.50
Farm-Rite Equipment Inc. 794.88
General Pallet Inc. 507.00
Glunz/Raymond 120.00
Granite Electronics 3,609.95
Green Lights Recycling Inc. 244.19
Hardings Towing Inc. 133.59
Hardrives Inc. 747,880.64
Howell/Rebecca 262.50
Jonas/Pete 180.00
Kelly/Thomas N. 482.87
LaPlant Demo Inc. 636.21
Lostetter/Carol H. 200.00
M & M Bus Service Inc. 385.79
Marco Inc. 2,938.47
Mattson/Richard 144.00
Menards - Buffalo 202.49
Metro Group Inc./The 4,259.78
Midland Corporate Benefits 997.75
MN Board of Aelslagid 132.00
MN Safety Council 740.00
MN Supreme Court 1,585.00
Morrie’s Parts and Service Group 706.41
North Metro Realtors Assoc. 105.00
Office Depot 903.45
Precision Prints of Wright Co. 646.60
Ramacciotti/Frank 100.00
Research in Motion Corp 1,930.18
Russell Security Resource 166.64
Ryan Automotive 1,934.09
Schmitz/Douglas M. 11,881.00
Schmitz/Sharon K. 11,881.00
Schneider Corporation 4,215.00
Specialty Turf & Ag 241.54
Stericycle Inc. 673.92
Thelen/Rose 1,235.13
Thingvold/Lori 100.00
Total Printing 968.44
Truck Utilities Inc. 163.83
Vance Brothers Inc. 2,134.83
Waste Management - TC West 2,792.72
Westside Wholesale Tire 420.13
Wright County Auditor Trea 100.00
Wright Hennepin Electric 287.61
26 Payments less than $100 1,271.77
Final total $923,168.68
The meeting adjourned at 9:42 A.M
Published in the Herald Journal July 19, 2010.


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