Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JULY 27, 2010
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
Richard Norman, County Coordinator, suggested the following changes to the minutes of 7-20-10: Page 1, last paragraph, 1st sentence, change from “demo’d” to “tested”; Page 2, 1st paragraph, 5th line, sentence should read, “Hiivala noted that the County has been conservative on its investment income estimates, however, this year looks as if the County faired well in its investments”; Page 2, 2nd paragraph, 4th line should read, “Hiivala confirmed Eichelberg’s statement by stating these are grouped by municipality and township, not by election precincts”; Page 2, 4th paragraph, 8th line, change from “STS” to “Sentence-To-Service (STS)”; Page 2, last paragraph, second line, capitalize “Conference Room 120A”; Page 2, last paragraph, and Page 3, 1st paragraph, capitalize the word “Landfill” wherever found; Page 3, 1st paragraph, 6th line, change to “Russek stated that pertaining to the MPCA permitting process,…”; Page 3, 2nd paragraph, 2nd sentence should read, “The purpose of the Report is to identify and present a summary of the Medical Examiner’s involvement for deaths occurring in Wright County during the year 2009”; Page 3, 2nd paragraph, 7th line, change to, “Page 2 of the Report indicates…”; Page 3, 2nd paragraph, 8th line, change to, “The Office performed 57 autopsies…”; Page 4, 1st paragraph, line 1, change to, “One set of bones was brought into the Office…”; Page 4, 2nd paragraph, 7th line, capitalize the word “State”; Page 4, 2nd paragraph, 8th line, should read, “The final decision of the location of the transmission line was determined by the MN PUC…”; Page 4, 2nd paragraph, line 13th line, change to “The easement itself will be located on a 150’ wide ROW”; Page 10, 1st paragraph, 2nd sentence should read, “The amended motion failed 2-3 (Eichelberg, Thelen, and Mattson casting the nay vote)”; Page 10, 1st paragraph, 4th line should read, “The initial motion to approve the minutes and all recommendations failed 2-3 (Mattson, Sawatzke, and Russek casting the nay vote)”; Page 10, 2nd paragraph, 3rd line should read, “Russek moved to refer the issue to the Ways & Means Committee Meeting, seconded by Sawatzke”; Page 10, 3rd paragraph, line 1, remove the duplicate word “that”; Page 10, 3rd paragraph, 2nd sentence should read, “Sawatzke stated that there is also a PILT Meeting this year”; Page 10, 5th paragraph, 4th line, sentence should read, “Norman stated that he will go back and revise the schedule and bring it to the 7-27-10 County Board Meeting for approval.” The following additional corrections were made to the minutes: Page 3, 1st paragraph, 3rd line, change from “City of Buffalo resident” to “Maple Lake Township resident” (Russek); Page 9, 1st paragraph, line 2, should read, “Sawatzke stated that this same argument was made for a recent Lead Clerk Supervisor promotion in the Sheriffs Department and the Board followed the Policy” (Sawatzke); Page 10, 3rd paragraph, 3rd sentence should read, “AMC has asked that a representative from each county attend this workgroup”; Page 10, 3rd paragraph, 4th sentence should read, “He stated that although Wright County doesn’t have as much Federal and State land as the other northern counties, Wright County ….” (Sawatzke). Russek moved to approve the minutes with the noted corrections, seconded by Thelen, carried 5-0.
The Agenda was discussed. Norman requested that Consent Agenda Items B1, “Court Services, Approval Of Edward Byrne Memorial Justice Assistance Grant Program for Wright County Court Services Of $12,557.00” and Consent Item C1, “Information Technology, Schedule Technology Committee” be moved to Items For Consideration for discussion. Russek moved to approve the Agenda as amended, seconded by Thelen, carried 4-0 (Sawatzke absent).
On a motion by Russek, second by Thelen, all voted to approve the Consent Agenda including the removal of Items B1 and C1:
A. ADMINISTRATION
1. Performance Appraisals: C. Nelson, I.T.; J. Adams, J. Danner, D. Flom, W. Locke, Sher./Corr.
2. Approve Placement Of Office Manager/Legal Administrative Assistant Supervisor On Class “H”, Non-Union Salary Schedule.
3. Approval of 7-14-10 Personnel Committee Meeting Minutes.
Bob Hiivala, Auditor/Treasurer, requested the Board approve the Wright County Summary of Designations for the Year Ended 12-31-09. This information will be reflected on the County’s financial sheets. Eichelberg moved to approve the Summary of Designations for the Year Ended 12-31-09, seconded by Thelen, carried unanimously:
General Revenue, Designation for Cash Flow, $14,897,867; Designation for Compensated Absences, $2,062,373
Road and Bridge, Designation for Cash Flow, $4,034,876; Designation for Compensated Absences, $258,651
Human Services, Designation for Cash Flow, $4,659,871; Designation for Compensated Absences, $519,368
We understand that the actual designations included in the financial statements will be limited to the extent that undesignated/unreserved fund balance allows.
The claims listing was reviewed. Mattson received information indicating that Qwest will be making a corporate name change and wondered whether the County needs to renew contracts with Qwest because of this. Hiivala is aware of the name change. He felt the question should be posed to Brian Asleson, Chief Deputy Attorney, but also thought that any contracts the County holds with Qwest would be honored. On a motion by Russek, second by Thelen, all voted to approve the claims as listed in the abstract, subject to audit.
Norman presented the draft Budget Committee Of The Whole Schedule relating to 2011 budget sessions. Eichelberg will not be available for the meetings on 8-11-10. Russek moved to approve the Schedule as presented, seconded by Eichelberg, carried 5-0.
Marc Mattice, Parks Administrator, said the Parks Commission met on 7-12-10. At today’s County Board Meeting, Mattice presented the Parks Commission recommendations. The following is discussion which occurred at today’s County Board Meeting:
1. Approve changing hours that the Public Water Access & Fishing Pier are available to the public at Clearwater/Pleasant Regional Park. Park users at Montissippi Regional Park have expressed concerns with the hours of operation for the public access and fishing pier within the Park. The users feel the Parks Department is not following the hours stated in the cooperative agreement with the MN DNR. Mattice said the agreements, developed in the early 1990’s, reflect that the access and fishing pier need to be open for public use for 16 hours per day. Currently, the Park hours are 6:00 A.M. to sunset (applies to all facilities within the Park). Mattice contacted the DNR Trails and Waterways Division who indicated that the wording is no longer viable and as long as the access and pier follow the same hours as the rest of the facilities in the Park, there are no issues regarding the agreement. If hours change for other facilities within the Park, the access and fishing pier hours must follow. Mattice said the following Parks have cooperative agreements for either the access or fishing pier: Clearwater/Pleasant Regional Park (access & pier); Mud Lake (pier); Schroeder (pier); Collinwood Regional Park (pier); Beebe Lake Regional Park (pier); and Montissippi Regional Park (access & pier). The Parks Commission reviewed access at these Parks and stated that all of them except for Clearwater/Pleasant Regional Park have combined access roads for all facilities. It would be difficult to enforce different hours for different facilities in the Parks. The Clearwater/Pleasant Regional Park would offer the opportunity for special hours as the water access and fishing pier are accessible by a separate parking area. The Parks Commission recommendation is to keep all access and pier hours as they have been historically, and to allow 24-hour use of the access and fishing pier parking area at the Clearwater/Pleasant Regional Park.
2. Approve Submission Of A Grant Application To The Statewide Health Improvement Program For Funding To Update The County Bikeway and Trail Plan. Mattice said there is a Statewide Health Improvement Program grant that could possibly fund an update to the County-wide Bikeway and Trail Plan. The funds could be used to hire a consultant that would help in evaluating the existing Plan. The consultant would propose new or alternative routes, planned connections, make signage recommendations and design standards, and propose policy recommendations. The existing Plan was developed by the Parks Department and adopted by the County Board in 2002. The Highway Department has interest in assisting with this project. The Parks Commission recommends moving forward with a project application to the Statewide Health Improvement Program to update the Bikeway and Trail Plan.
3. Approve Working With Landowner Adjacent To Ney Park To Determine Land Value And For Consideration Of Submission Of A Grant Application. Mattice said there are two properties available next to Robert Ney Regional Park. One property is approximately 20 acres in size and is located between the main and east units of the Park. The other property is on the west side of County Road 8. The Parks Commission feels the first property is a key piece due to its adjacent location to the Park. A Legacy Grant could be applied for in 2011, which would require a 25% local match that may be covered by the balance in the Robert Ney Park Reserve Fund. An appraisal would be required. The Parks Commission recommends having Mattice continue discussion with the landowner and to submit a grant application in 2011 in an attempt to purchase the first property (20 acres). The recommendation passed 4 to 1 at the Parks Commission level. The consensus of the Parks Commission on the second parcel is that it is not a key parcel since it is not directly adjacent to the Park and no efforts should be made to purchase the property. Mattice said there is about $38,000 in the Ney Park Fund which could be used for the match.
4. Approve Or Refer To Committee Fee Schedule Changes. Mattice said the Parks Commission annually reviews their Fee Schedule. This should have been completed at their May meeting but there was not a quorum. The fees have not been adjusted since 2007. The Parks Commission recommendation is to refer the fee increases for consideration during the 2011 budget process. Mattice said the fee increases would increase revenues slightly. Norman stated that changes to the Fee Schedule should be presented during Budget Sessions. A public hearing will be held in November for any changes to the Fee Schedule, effective 1-01-11. Sawatzke referenced the fees for Camping Sites (Electric @ $18/night and Non-Electric @ $16/night). He inquired as to how much is placed into the fund that is used for future improvements to the campground. Mattice stated that $5 of the Camping Fee is placed into that fund, less tax. Mattice said the suggested 2011 rates are $22/night for Electric and $16/night for Non-Electric. They are anticipating keeping the amount placed into the improvement fund at $5. Sawatzke said the improvement costs continually increase. He suggested possibly increasing the share of the fee put into the improvement fund, as long as the cost to the public is not more than the proposed fee increase. If the fee were divided so more is put into the improvement fund, then funding would be available when a new restroom or other improvement is required. He felt this should be discussed further at the time of the public hearing.
Thelen made a motion to approve the recommendations brought forth by Mattice from the Parks Commission:
1) Keeping all access and pier hours as they have been historically, and to allow 24-hour use of the access and fishing pier parking area at the Clearwater/Pleasant Regional Park.
2) Moving forward with a project application to the Statewide Health Improvement Program to update the Bikeway and Trail Plan.
3) Authorizing Mattice to continue discussion on land near Ney Park with the landowner to determine land value and to make a grant application in 2011.
4) Refer the proposed increases in the Parks Fee Schedule to the Budget Committee Of The Whole.
The motion was seconded by Eichelberg and carried 5-0.
Russek moved to adopt Resolution #10-28, seconded by Eichelberg, carried 5-0 on a roll call vote:
RESOLUTION AUTHORIZING THE USE OF THE EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) AWARDED TO WRIGHT COUNTY
WHEREAS, the U.S. Department of Justice, Justice Assistance Grant Program (JAG) under the Fiscal Year 2010 Local Solicitation (Edward Byrne Memorial) has advised the County of Wright of its direct award of $12,557 under this program; and
WHEREAS, no cash match is required by the County of Wright; and
WHEREAS, this funding, not to exceed $12,557, will be implemented to further the Intensive Aftercare Probation Program conducted by Wright County Court Services;
NOW THEREFORE BE IT RESOLVED by the Wright County Board of Commissioners this 27th day of July, 2010, that this Grant be, and is hereby authorized, and has made a public notification.
(End of Resolution #10-28)
The Board discussed a request from Bill Swing, Information Technology Directory, to schedule a Technology Committee Meeting to discuss the Law/Legal Integration Project prior to the onset of Budget Sessions. Thelen moved to schedule a Technology Committee Meeting for 8-03-10 at 1:00 P.M. The motion was seconded by Eichelberg and carried unanimously.
Bills Approved
AG Enterprises LLC $1,610.00
Allina Health Systems. 250.47
Allina Hospitals & Clinics 3,820.59
Allina Medical 605.82
Allina Medical Laboratories 781.80
Allina Medical Transportation 454.00
Ameripride Linen and Apparel 242.48
ANCOM Communications Inc. 4,775.18
Anoka County Corrections 6,742.20
Anoka County Sheriff 8,859.84
Aramark Services Inc. 6,841.00
B & B Products - Rigs and Squ 4,322.17
Barker Co./Bob 510.00
Boyer Truck Parts 759.30
BP Amoco 1,454.57
Bryan Rock Products 284.17
Buffalo Township 780.20
BV Construction Inc. 325.00
Center Point Energy 2,915.14
Centra Sota Lake Region LLC 1,394.84
Central McGowan Inc. 211.04
Chatham Township 771.70
Clearwater Township 1,120.70
Climate Air 1,317.35
Commissioner of Transporta 3,953.44
Consulting Radiologists 370.20
Crop Productions Services 2,503.46
DS Solutions Inc. 521.02
E-MDS 1,056.89
Erickson/Robert 125.00
Fastenal Company 148.57
Fraizer/Terry 145.00
Gale-Tec Engineering Inc. 1,490.50
Grainger 1,450.22
Hanover/City of 906.00
Herc-U-Lift 134.18
Howard/Jolanta 200.00
Klatt True Value Electric 170.80
LaPlant Demo Inc. 481.88
Liebert Corporation 9,202.88
M-R Sign Company Inc. 708.41
Marco 352.76
Marco Inc. 1,267.53
Marysville Township 915.00
Menards - Buffalo 186.71
Mid-America Business System 1,416.41
Midwest Protection Agency 1,867.64
Midwest Safety Counselors 142.73
Miracle Recreation Equipment 189.24
MN Counties Computer Coop 207.84
MN Sheriffs Association 575.00
MN State Bar Association 200.00
MN Supply Company 142.92
Monticello Auto Body Inc. 149.63
Monticello Township 1,301.80
Morries Parts & Service Group 2,346.22
Novacare Outpatient Rehab 591.14
Office Depot 826.82
Prairie Lakes Youth Program 6,390.00
Qwest 4,333.47
Rockford Township 2,168.50
Rockford/City of 1,579.20
Royal Tire Inc. 4,024.62
Scharber & Sons Inc. 908.44
Sherwin Williams 144.32
SHI International Corp 72,144.15
South Haven/City of 278.20
Specialty Turf & Ag 467.04
Sprint 1,024.82
St. Cloud Stamp & Sign Inc. 265.57
Stockholm Township 740.80
TDS Telecom 259.44
Tilsner Carton Co. 1,984.03
Tires Plus 346.15
TKDA 1,247.09
Total Printing 343.98
Towmaster 641.46
Trans Languages LLC 720.00
Uline 184.88
Victor Township 597.60
Walmart Community GEMB 185.71
Watchguard Electronic Ho 370.00
Waverly/City of 119.65
Wright County Highway Dept. 51,297.56
Wright Hennepin Coop Elec. 669.62
Wright Hennepin Electric 1,484.80
Zack’s Inc. 373.97
Zarnoth Brush Works Inc. 602.78
21 Payments less than $100 1,118.28
Final total $244,413.53
The meeting adjourned at 9:25 A.M
Published in the Herald Journal Aug. 30, 2010.


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