Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
AUGUST 10, 2010
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
Russek moved to approve the 8-03-10 Wright County Board Minutes, seconded by Thelen, carried 5-0.
On a motion by Eichelberg, second by Russek, all voted to approve the Agenda as presented.
On a motion by Russek, second by Thelen, all voted to approve the Consent Agenda:
A. ADMINISTRATION
1. Performance Appraisals: T. West, Aud./Treas.; J. Coolen, Hwy.; G. Lebovsky, P&Z; H. Gerads, G. Poepping, G. Sorensen, Sher./Corr.; B. Benedict, D. Evjen, Surv.; C. Majkrzak, VS/Civil Defense/Nuclear.
B. HIGHWAY
1. Refer I-94/CSAH 37/CSAH 19 Funding Task Force Meeting Report To The 8-24-10 Budget Committee Of The Whole Meeting.
2. Lay Over Mutual Aid Agreement With The City Of Elk River to A Future Board Meeting.
Bob Hiivala, Auditor/Treasurer, presented the claims listing for approval. On a motion by Thelen, second by Eichelberg, all voted to approve the claims as listed in the abstract, subject to audit.
A Technology Committee Meeting was held on 8-03-10. At today’s County Board Meeting, Thelen moved to approve the minutes, seconded by Eichelberg, carried 5-0:
DISCUSS LAW/LEGAL INTEGRATION PROJECT.
Swing distributed an overview of eCharging (see attached). Swing announced that today’s meeting is informational with the purpose of introducing the scope of the law/legal integration project and ramifications as the County begins its first round of Budget Committee Of The Whole Meetings. He noted that this project will likely be an ongoing discussion as this is a large project that has many data elements.
He stated that his Technology Report from the 6-23-10 Technology Committee Meeting discussed two large projects: Law/Legal System Integration, and Imaging and Document Workflow in the financial division of Human Services. He stated that these projects were included on the Capital Improvement Project (CIP) list with unknown scopes and financial estimates.
Swing explained that this all started when MacMillan approached the County Board about applying for a $50,000 Federal grant (JAG grant). Swing stated that there is an established partnership with the Bureau of Criminal Apprehension (BCA) regarding the various components of eCharging. Swing noted that eCharging is a term the BCA uses to describe all subcomponents. There is funding available from the BCA. MacMillan stated that when the initial conversation took place about the JAG grant, the County Board challenged him to find a way to incorporate other departments into the benefit of the grant. MacMillan stated that this grant benefits cities, the County, the 10th Judicial District, and multiple departments. Eichelberg stated that the County Board wanted to ensure that the grant dollars are being well used. MacMillan stated that although this grant and project affects many jurisdictions, it is sitting in his Department’s budget. Swing stated that there is $80,000 earmarked in the 2010 Court Services budget, and an additional $80,000 in the 2011 Court Services budget. Swing confirmed this statement by saying that this won’t impact Court Services in the near future. The benefit is long term. MacMillan stated that it will immediately impact the Attorney’s Department and Court Administration.
Swing stated that there are two initial components of the Law/Legal Integration project: eComplaints (as described in handout) and an in-house interface of the Sheriff record management system (RMS) to the Attorney DAMION system (eReferral). The first is estimated to cost $5,000 and the point-to-point transfer is $30,000.
Swing stated that the BCA is ready to position us for eComplaints in November, 2010, with the Judges’ approval. A consensus needs to arise from all parties: Court Administration, Judges, Sheriff, Court Services, police department, and the Attorney’s Office. A major component of this project is to allow the Sheriff and local police departments to electronically sign a complaint. This is currently being done manually.
MacMillan stated that eComplaints and eReferral will be completed this fiscal year. Norman questioned whether there is a need for the $80,000 in the 2011 Court Services budget. MacMillan stated yes. The other $80,000 for 2011 is earmarked for future progress of the law/legal integration project. Swing stated that the detailed scope for a law/legal hub is outstanding. MacMillan stated that by the end of 2011, they could look at an end point solution.
Gentles asked whether it is a reasonable expectation to complete eCharging this year. Swing clarified that eReferral (point-to-point transfer from Sheriff to Courts (DAMION)) will be done in-house. Jobe asked whether Swing thinks the $30,000 expense for the point-to-point transfer will be expended before the end of the year. Swing stated yes. Disclosures from Positron and DAMION are needed to complete the electronic transfer from the Sheriff’s system to the Courts.
Norman asked whether the $80,000 budget request has a corresponding $80,000 in revenue to balance it out. MacMillan stated that he thought so. He stated that he thought this was included as part of the capital account projected through 2012. Norman asked Swing whether Hiivala has these estimates as an encumbrance against the capital account. Swing stated yes. Eichelberg asked when the County could anticipate receiving its 47% reimbursement. Swing stated that Mleziva found out that the reimbursement would be made within 12 months.
Norman asked whether the 10th Judicial District is in support of this project. Gentles stated that the State has built its computer system to facilitate eComplaints. The eComplaints component was piloted in the State prosecutor’s office, and as a result, there is hardly any cost to the County.
Swing stated that the Supreme Court has recently put their stamp of approval on the eCharging process. Gentles stated that three municipalities within the County are already doing eCitations. She stated that from the BCA’s point of view, they feel there is importance in the time savings of not duplicating data, and portraying accurate criminal histories. They have built the eCharging piece because there are a lot of people that use this information, and it needs to be accurate. Swing stated that this is a whole new era in the integration of data. This type of program will eliminate redundancies and errors.
MacMillan stated that this initial project could help pave the way to integrate the entire County. If this is successful, it could benefit other departments as well.
Eichelberg stated that this new electronic form of processing information has an implication of accountability. Thelen stated that it enables people to work interdepartmentally. Swing noted that this is not an initiative that an I.T. Department could pull off on its own. Swing stated that there is a lot of detail involved in this project. The Law/Legal Integration Project will be a multi-year complex project. There is ongoing discussion involving the State and other groups. Swing recommended conducting future Technology Committee Meetings with the BCA.
(End of 8-03-10 Technology Committee Minutes)
Bills Approved
Albertville Body Shop Inc.. $3,846.16
Allina Health Systems 136.62
Allina Medical 229.77
American Messaging 632.51
American Tower Corporation 3,480.00
Ameripride Services 247.20
Annandale Rock Products 358.82
Aramark Services Inc. 6,841.22
B & D Plumbing & Heating 200.00
Bachman Printing 280.85
Brethorst/Darnell 201.50
Buffalo Floral & Landscapi 160.00
Buffalo/City of 86,642.54
Cameron/Tim 150.00
Centra Sota Lake Region LLC 22,147.75
CenturyLink 147.70
Climate Air 76,832.81
Cokato Township 264.01
Cokato/City of 1,007.40
Computer Professionals 1,823.70
Consulting Radiologists 225.60
Corinna Township 885.60
Cottens Inc. 1,506.92
CPS Technology Solutions 248.33
Crop Production Services 1,024.77
Dahlins Home & Farm 121.00
Delano/City of 2,768.00
Dell Marketing LP 7,414.20
Dent Breakaway Industries 1,160.83
Dental Care Associates of B 346.00
Emergency Physicians Prof 723.44
Fastenal Company 361.61
French Lake Township 493.00
Glunz/Raymond 120.00
Going Under Dive Center 101.85
Gopher State One Call 108.75
Greenview Inc. 15,272.35
Herald Journal Publishing 228.00
Hillyard Inc. - Minneapolis 5,899.65
Holiday 15,970.43
Howard Lake/City of 2,154.35
HR Specialist Employment 179.00
Jans/Brian 119.99
Kustom Signals Inc. 121.70
LaPlant Demo Inc. 452.34
Lawson Products Inc. 405.39
Loberg Electric 259.16
M & M Bus Service Inc. 264.50
M & M Express Sales 213.75
M-R Sign Company Inc. 1,490.38
Maple Lake Township 804.00
Marco Inc. 143.21
Marietta Materials/Martin 405.59
Martin-McAllisters Consult 400.00
Marysville Township 465.75
Mattson/Richard 122.50
Menards - Buffalo 206.55
Midland Corporate Benefits 997.75
Mini Biff LLC 522.72
MN Attorney Generals Office 498.04
Monticello Auto Body Inc. 793.60
Monticello Times Inc. 454.60
Monticello Township 942.50
Montrose/City of 1,238.80
Morries Parts & Service Group 2,730.45
Norix Group Inc. 14,390.28
Northern States Power Co. 110.70
Office Depot 1,372.09
Penn Auto Glass LLC 270.00
PMI Computer Supplies 295.90
Reich/Cathy 2,008.49
Royal Tire Inc. 154.43
Russek/John 208.50
Ryan Automotive 1,015.93
Ryan Chevrolet 248.47
Sand Creek Group Ltd 2,142.50
SMR Promotion 626.10
Specialty Turf & Ag 1,736.72
Termnial Supply Co. 292.54
Towmaster 160.31
Veolia ES Solid Waste Midwe 808.63
Waste Management - TC West 2,213.42
Waverly/City of 479.00
Woodland Township 564.60
Wright County Journal Press 222.43
Xiotech 5,095.83
34 Payments less than $100 1,707.94
Final total $313,122.32
The meeting adjourned at 9:09 A.M
Published in the Herald Journal Sept. 6, 2010.


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