WRIGHT COUNTY BOARD MINUTES SEPTEMBER 14, 2010
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
Russek moved to approve the minutes of 9-07-10, seconded by Eichelberg. Bob Hiivala, Auditor/Treasurer, requested the following correction to the minutes: Page 2, 4th paragraph, 7th line should read, “He added that there are two other counties involved with the Manatron Program that are in the same situation as Wright County.” Russek and Eichelberg accepted this change to the motion. The motion carried 5-0.
Petitions were accepted to the Agenda as follows: Item For Consid. #4, “Schedule Personnel Committee Of The Whole Meeting To Discuss Recorder Position” (Norman). Thelen moved to approve the Agenda as amended, seconded by Russek, carried unanimously.
On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda:
1. Performance Appraisals: A. Duis, C. Hohl, M. Sandquist, Atty.; W. Marschel, L. Pulvermacher, Aud./Treas.; H. Bray, C. Marx, Hwy.; T. Janikula, P&Z; R. DuBois, C. Flemming, Sher./Corr.
1. Refer Possible Extension Of Contract For Legal Services For Child Protection Matters To Ways & Means Committee.
C. INFORMATION TECHNOLOGY
1. Refer To Technology Committee:
A. Demonstration Of New Systems.
1. Mileage Reimbursement (Human Services).
2. E-subscription (Hiivala).
3. Requisition & Purchase Order.
4. Public Health On-Line Scheduling.
Hiivala requested approval of an Application for a One-Day Temporary On-Sale Liquor License For ISD 883 Education Foundation. The event will be held at the Rockford Township Hall on 10-16-10. Russek questioned whether the Sheriff and Attorney are okay with the application. Hiivala responded that he believed they had signed off but there is no indication on the form submitted. Russek moved to approve the Application, seconded by Eichelberg, carried 5-0.
On a motion by Russek, second by Thelen, all voted to approve the claims as listed in the abstract, subject to audit.
A Personnel Committee Meeting was held on 9-08-10. At today’s County Board Meeting, Sawatzke moved to approve the minutes and recommendations. The motion was seconded by Eichelberg and carried 5-0:
I. POSITION OPENINGS.
A. Deputy Sheriff.
The resigning Deputy Sheriff’s last day was last week. Replacing this newly vacated position would maintain the Sheriffs Department current staffing level which is down five positions. There is an eligibility list in place from which the next candidate would be selected. He noted that there will be a gap between the resignation and the hire because the background investigation is a lengthy process. This will produce a financial savings to the County. Eichelberg commented that this is an essential position. RECOMMENDATION: Authorize request to hire a Deputy Sheriff.
B. Assistant Jail Administrator.
Norman stated that it is still his recommendation to appoint somebody to work out of class until the grievance has been settled. He stated that this seems to be the easiest solution since the position is required as part of the Jail Staffing Plan. G. Miller noted that he was not available to attend the 8-25-10 Personnel Committee Meeting and asked what issues the Committee has regarding the advertising and hiring of this position. Sawatzke stated that one of the issues is that the grievance arbitration will cost the County money. He stated by not filling the position immediately, the County would save money which could go toward the cost of the arbitration process. He stated that the second issue is that there appears to be a misunderstanding regarding what the starting salary would be for the new hire. He stated that O’Malley thinks the candidate should be able to negotiate their salary and the County Board is standing by their decision that new hires are to start at Step 1. G. Miller stated that O’Malley’s grievance is not pertinent to this hire. He stated it is his opinion that the County Board is being retaliatory by delaying hiring for this position in order to offset the cost of a grievance arbitration. He stated that O’Malley is exercising his rights through his collective bargaining agreement. G. Miller stated that as Sheriff, he is entitled to have an Assistant Jail Administrator. He stated that if anything were to happen to O’Malley, there is nobody available that could step in to fulfill his duties. He stated that this position is in his budget and is a vital role within his Department. G. Miller stated that the County carries a liability in operating a Jail. He is entitled to hire a qualified individual to assist in the operations of the Jail. G. Miller commented that the County Board has always set the salary of its employees. He stated that within the Sheriffs Department, there has been a long standing practice on promotions; however, the final decision is ultimately up to the County Board. G. Miller stated that the County should advertise the position, and then offer the candidate the starting salary. The candidate has the option to accept or turn down the position. He suggested that the candidate should be informed what their starting salary will be when they interview for the job. He stated that this position shouldn’t be held hostage because there is a grievance. This position has been vacant way too long. Eichelberg stated that per Statute, the County is required to fill the position. He stated that he questions how soon the position must be filled. Sawatzke stated that he is in favor of posting and hiring for the position. Sawatzke stated that the County Board acknowledged O’Malley’s request to hear his case for why he felt he deserved a higher starting salary. The County Board listened, then acted, and now is faced with a potential arbitration. He stated now the County has to pay legal costs to prepare for the arbitration. He stated that it is his opinion that O’Malley didn’t practice good will in accepting the position after the County Board made its decision. He stated that it is his opinion that O’Malley shouldn’t have accepted the position if he wasn’t satisfied with the starting salary. G. Miller stated that Sawatzke is entitled to his opinion; however, an employee is entitled to their rights per their collective bargaining agreement. There are strong opinions on both sides. The arbitration process will determine who is right and wrong. There is a strong case to be made and the outcome of an arbitration is anybody’s guess. Norman noted that the first step in the process is to determine whether the issue is grievable or not. Norman noted that an arbitration costs a lot of money both direct and indirectly. Both sides will be putting in a lot of time to prepare for the case. RECOMMENDATION: Authorize request to advertise for the position of Assistant Jail Administrator.
C. Corrections Officer.
Hagerty stated that a new Corrections Officer did not make their probation. The request is to replace that position. The Department would refer to the eligibility list to fill the vacancy. Eichelberg noted that this is an essential position. RECOMMENDATION: Authorize request to hire one Corrections Officer.
(End of 9-08-10 Personnel Committee Minutes)
Brian Asleson, Chief Deputy Attorney, requested approval of a Purchase Agreement for PID #114-500-122312 and authorization for signatures on the Warranty Deed. This is a parcel in St. Michael that the Highway Department acquired in 2008 when the CSAH 19 project was completed between downtown St. Michael and CSAH 18 near the former High School. The property was commonly referred to as the McNamara property. The older home on the property sat near the right of way and the County demolished it. The lot is suitable for residential purposes. The property was previously advertised with little interest. The buyers have offered $22,500 with a proposed closing before the end of September. Asleson said if approved, he will obtain the signatures of the County Board Chair and County Coordinator on the Deed prior to closing. Thelen moved to approve the Purchase Agreement and authorize signatures on the Warranty Deed, seconded by Eichelberg, carried unanimously.
Norman presented a draft resolution setting the 2011 draft Budget & draft Certified Taxable Levy. For 2011, the draft total Budget is down 2/10ths of 1% and the draft Certified Levy is up 3% from 2010. Russek noted that from this point forward, the 2011 Budget and Certified Levy can only be reduced and cannot be increased. Eichelberg moved to adopt Resolution #10-33, seconded by Russek. Mattson noted the work completed on the budget by the County Board, Norman, and Department Heads to get it reduced to this level. The motion carried 5-0 on a roll call vote:
BE IT RESOLVED that the Wright County Board of Commissioners hereby establishes draft 2011 budgets as follows:
GENERAL REVENUE $ 51,311,192
ROAD & BRIDGE 17,719,450
HUMAN SERVICES 23,366,700
DEBT SERVICE 7,377,656
LAKE PULASKI L.I.D. 30,000
MINK-SOMERS L.I.D. 13,420
TOTAL BUDGET $ 99,818,418
BE IT FURTHER RESOLVED that the Wright County Board of Commissioners hereby establishes a draft 2011 Certified Taxable Levy of $50,063,412.
(End of Resolution #10-33)
Steve Jobe, Surveyor, provided an update on GIS activities. Over the past four years, Mike Pooler has been working with departments and implemented some creative GIS applications. About a year ago, Pooler came up with an idea to expand to cities and townships what is being done with the County GIS applications. The Wright County GIS User Group was formed over the past year. Representatives from the County, cities, and townships meet quarterly to discuss collaborative issues. Jobe said the current 911 addressing system is dependent on GIS. Pooler is working on the deficiencies in that system. Upcoming projects include the Next Generation 911. This is a GIS based system as opposed to the current system the County is using. The next GIS User Group Meeting is planned for 10-07-10 at 10:00 A.M. at the Wright County LEC. The Agenda is still being developed but will include such topics as: 1) A brief overview of 911; 2) Current E911 status; and 3) the Next Generation 911. A tour of the Dispatch Center will be included as an opportunity to see how Dispatch is utilizing the GIS technology into 911 calls. All cities and townships will be invited. Jobe stated that it will be an informational meeting with a tour. It was clarified that a meeting notice does not have to be posted if the Commissioners attend and there are no decisions or recommendations that will be forwarded to the County Board. As several of the County Board members had a conflict with the 10-07-10 date, Jobe will look into a possible date change for the meeting and will communicate with Commissioners directly on rescheduling if necessary. This was provided as an informational item.
Norman said a meeting was held last week with B&C Consulting, the County’s broker for health insurance. Wright County will seek proposals for health insurance this year. He referenced MN Statute 471.6161, Group Insurance, Governmental Units. By Statute, a formal bid process is not followed. It will be bid through Request for Proposals (RFP). Notice will be published in the Howard Lake Herald that the County is accepting RFP’s for health insurance. Subd. 3 of the Statute reflects that, “The political subdivision may negotiate with the carrier on benefits, premiums, and other contract terms.” He said this is where B&C Consulting comes to the forefront as the broker representing the County and its employees. The proposed schedule includes sending out the RFP’s on 10-02-10. B&C Consulting will receive the RFP’s on 11-02-10. They will take the next two weeks to analyze and negotiate the best deal for the County and its employees. On 11-16-10, they will present the report and recommendations to the County Board. That may be followed with bargaining units voting on a couple of alternates to the three existing plans. This was a suggestion that came out of the Labor/Management Health Insurance Committee Meeting. Thelen moved to approve the process, seconded by Sawatzke. Russek inquired whether a Labor/Management Health Insurance Committee Meeting will be held prior to 11-16-10. Norman indicated there will not be time to hold a Committee Meeting given the timeline for receiving RFP’s, negotiations, and the proposals being presented to the County Board. The motion carried 5-0.
Norman requested the Board schedule a Personnel Committee Of The Whole Meeting to discuss the Recorder position. On a motion by Russek, second by Sawatzke, all voted to schedule the Meeting for 9-21-10 at 11:30 A.M.
Albertville Body Shop Inc. $1,065.00
Allina Hospitals & Clinics 239.72
American Institutional Supplies 108.15
American Messaging 1,254.44
Ameripride Services 247.87
Aramark Services Inc. 7,403.45
Arctic Glacier Inc. 236.91
Asplin Travel Plaza/Kirk 119.85
Black Moore Bumgardner 100.00
Buff N Glo Inc. 132.00
Buffalo/City of 92,915.97
BV Construction Inc. 3,100.00
Center Point Energy 114.94
Centra Sota Lake Region 43,116.95
Climate Air 2,326.96
Collins Brothers Towing 142.68
Cottens Inc. 2,976.18
Culligan of Buffalo 700.00
Diers Electric 122.36
Employers Association Inc. 9,100.00
Floyd Total Security 719.63
Fyles Excavating & Honey W 175.00
Hancock Concrete Products 1,015.31
Hillyard Inc. - Minneapolis 2,073.38
Hornseth/Mary E. 174.00
Junction Towing & Auto Repair 150.69
Lake Region Coop Oil 713.59
Lakdale Telephone Co. 361.26
LaPlant Demo Inc. 1,031.57
Lawson Products Inc. 242.36
Liebert Corporation 1,022.54
Loberg Electric 249.86
M Lee Smith Publishers LLC 377.00
Mid-Minnesota Hot Mix Inc. 3,417.41
MN Assn. of County Feedlot 130.00
MN Counties Computer Coop 18,852.24
Monticello Auto Body Inc. 106.88
Monticello/City of 20,865.78
Morries Parts & Service Grp 286.29
MTI Distributing Inc. 543.59
North Homes Inc. 1,596.80
North Metro Realtors Assc 105.00
Office Depot 812.93
Omann Brothers Inc. 693.29
ORyans Conoco 125.00
Performance Kennels Inc. 171.79
PMI Computer Supplies 268.90
Prairie Lakes Detention Cen 5,824.00
Reds Auto Electric 112.76
Rockford Fire Department 5,000.00
Rogers Radiator Repair 518.03
Royal Tire Inc. 1,186.91
Russell Security Resource 371.28
Safelite Fulfillment Inc. 266.57
St. Joseph Equipment Inc. 675.94
State Farm 1,055.18
State of MN-Office Enterprise 1,052.35
Stephens Jr. Inc./Walter F. 384.41
Uniforms Unlimited 113.92
University of Minnesota 200.00
Unlimited Electric Inc. 1,905.93
Vance Brothers Inc 2,439.80
Veolia ES Solid Waste Midw 695.25
Verizon Wireless 159.65
Voss Lighting 140.69
Waste Management TC-West 212.39
Watchguard Electronic Ho 556.50
West Payment Center 835.80
Wright Henneppin Coop Elec 3,855.14
Wright Hennepin Electric 145.08
44 Payments less than $100 2,017.00
Final total $275,841.12
The meeting adjourned at 9:32 A.M
Published in the Herald Journal Oct. 11, 2010.