Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES SEPTEMBER 21, 2010
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
On a motion by Thelen, second by Russek, all voted to approve the 9-14-10 Wright County Board Minutes as presented.
Eichelberg moved to approve the Agenda, seconded by Russek, carried unanimously.
On a motion by Russek, second by Thelen, all voted to approve the Consent Agenda:
A. ADMINISTRATION
1. Performance Appraisals: L. Thingvold, Assr.; A. Gillham, K. Green, Aud./Treas.; L. Diederich, Ct. Svcs.; B. Heiskary, Hwy.; S. Bjore, D. Clemence, H. Gillham, C. Mazer, R. Mossman, K. Olson, B. Rausch, B. Schaap, Sher./Corr.
2. O/T Report, Period Ending 9-03-10.
3. Approve Charitable Gambling Application Form LG220, Pelican Lake-Wright Cty Chapter of MWA, Rockford Township Hall, 3039 Dague Ave. SE, Buffalo MN 55313 (Rockford Twp.).
4, Authorize Delegates To Attend AMC Annual Conference, December 6-8, St. Cloud.
5. Cancel Board Meeting Of 12-07-10 (AMC Conference).
Bob Hiivala, Auditor/Treasurer, demonstrated E-subscription, which is a new service being provided to taxpayers. E-subscription will offer taxpayers the ability to sign up to receive email notifications relating to property tax announcements and offer the ability to view property tax statements online. Taxpayers will continue to receive mailed copies of their property tax statements. Bill Swing, Information Technology Director, said the E-subscription service through the Auditor/Treasurer’s Office is the first being offered in the County. This will be leveraged for all County Departments at some point. This was provided as an informational item.
Hiivala asked the Board to approve the August Revenue/Expenditure Guidelines. Hiivala said the County is in good shape overall, including absorbing the first half of the unallotment from the State. Mattson referenced Page 27, Sheriff/Corrections, reflecting Professional Services at 105% of Budget for 2010. Sawatzke said much of this expense relates to computer software support. There are some psychological exams as well. Eichelberg moved to approve the August Revenue/Expenditure Guidelines, seconded by Russek, carried 5-0.
The claims listing was discussed. Russek moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Thelen. Mattson referenced expenditures for prisoners and questioned whether the reports can reflect revenue coming back from the inmate’s insurance. Hiivala said the Revenue & Expenditure Guidelines are the net product (expenditure less insurance receipts). Hiivala felt that if Commissioner Mattson would like a report detailing reimbursement, it could be requested of Jail Administration. The motion to approve the claims passed 5-0.
Brian Asleson, Chief Deputy Attorney, presented for approval a Squad Car Lease Agreement with Wright Technical Center. Wright Technical Center has requested possible use of a retired squad car for training purposes (at their location) for their Law Enforcement Program. The Agreement outlines such things as liability and care/maintenance of the vehicle. Sheriff Gary Miller said about four years ago, the Wright Technical Center initiated a program for law enforcement and fire fighters. This was done with the support from local fire departments and the Sheriff. Sheriff Miller serves on the Advisory Board at the Technical Center. The program provides participants hands-on training and some classes may be transferrable. The Agreement reflects that the vehicle will not leave the Wright Technical Center grounds and provides a one-year lease with a 30-day opt out clause for either party. The mechanics class will maintain the vehicle. Eichelberg stated that the Agreement is written in such a manner that the County is removed from liability. Eichelberg moved to approve the Agreement, seconded by Thelen, carried 5-0.
A letter was received from Wright County Community Action (WCCA) requesting reappointment of Bruce Anderson and Trish Taylor to three-year terms as Public Sector Representatives on the WCCA Board of Directors. Terms expire 10-09-10. Thelen moved to approve the reappointments, seconded by Eichelberg, carried 5-0.
Correspondence was received from Functional Industries relating to their application to the Federal Transit Administration for a Section 5310 Grant. The application is for funding to assist in the purchase of one medium-sized bus (PTMS Class 400) configured to accommodate up to four wheelchairs and eight seated passengers. Sawatzke moved to approve a letter of support from the Wright County Board, seconded by Russek, carried 5-0.
Tom Salkowski, Planning & Zoning Administrator, asked for guidance from the Board on negotiations which are taking place with Corinna Township relating to zoning administration. Salkowski and Thelen have met once with Charlotte Quiggle and Ben Oleson, who were appointed by the Corinna Township Board to work on these negotiations. Concepts were developed and outlined in a memo (from Salkowski to Oleson dated 9-03-10) and presented to the Corinna Township Board at their 9-07-10 Meeting. These points are a package, with the implementation of all being necessary for success:
1. Wright County will report to the Minnesota DNR that Corinna’s proposed shoreland ordinance and administration is at least as restrictive as the County’s, and that the County intends to transfer shoreland administration to the Township.
2. Corinna Township will negotiate agreements with Wright County which will designate the County as Building Official for Building Code purposes, and utilize the County for plan review and inspection services for all buildings and sewers (SSTS) in the Township.
3. Until these agreements are finalized or either party decides that agreements cannot be reached, Corinna Township will observe a moratorium on issuing SSTS permits in the shoreland area. The County will advise the Township of any pending permits and provide copies of such permits issued by the County.
4. In order to continue building trust and cooperation, past grievances and current complaints will be handled at ongoing meetings being held to effectuate this concept and final agreement and/or with the individuals or entities directly involved rather than in public forums or in written documents for public distribution.
The memo further states that the goal is that by November 1st, they flesh out the details necessary for final implementation and submit a memo to the respective Boards for review. A subsequent goal could be that by December 31 all written agreements, contracts, procedures and forms necessary to complete the transfer will have been approved so that the transfer of land use administration to Corinna Township can be effective January 1, 2011.
Salkowski said the Corinna Township Board agreed with all but Item #3 of the points listed. He outlined each of the points. In Item #1, DNR rules are specific that the County has to agree to turn over shoreland administration to Corinna Township before this can happen. Item #2 reflects that Corinna Township will enter into agreements with the County to reflect the County will become the building official and administer the building codes and complete sewer system inspections in the Township. Item #3 is the item where agreement has not been reached thus far. It was suggested at the group meeting between Salkowski, Thelen, Quiggle and Oleson, that while these agreements are being finalized, the sewer permitting process will be completed by the County. Both the County and the Township are requiring permits at this time. The Township Board did not agree to the suggestion and instead felt the County should cease permitting and let the Township do it. Salkowski and Oleson are discussing ways to deal with this. It was agreed by both parties that people should not have to obtain a permit from both entities but they could not agree who it should be obtained from. The group is suggesting that to speed up the part of the agreement involving sewer systems, they would be contracted from the County immediately while they are going on with negotiations. Salkowski said Item #4 is basically putting the past behind and going forward to build a better relationship.
Salkowski said there are a lot of details to work out and work to be completed. He thought it was important to get the framework set. Salkowski said both he and Oleson feel the need to inform the elected officials they work for of the status and both agree that this is a goal worth pursuing. The group is scheduled to meet on 9-24-10. Sawatzke referenced Salkowski’s comment on details and work to be completed and questioned how it is determined what the group will discuss. Sawatzke said he could agree on the guiding principles dependent upon the details. Salkowski said some discussion points may come up as they move along, but most of them are spelled out in the lengthy memos written by himself or the Township almost two years ago. Some of the issues may include record keeping, how payments will be exchanged, who answers whose questions, how to best serve the citizens of the County and Township, exchange of information between the Township and County, whose record system will be used, whether the Township can be set up to work within the County’s system or whether they find another way to do that, enforcement responsibilities, and who hires attorneys to enforce the laws. Salkowski said he prefers looking at this as working toward a partnership, whether it includes a strict contractual agreement with a fee to the Township or whether there is some type of a partnership. He felt it will require a lot of discussion and there will be a lot of “fence mending” along the way.
Thelen said when the group initially met, the consensus was if they received agreement from both Boards on the framework then they would continue to meet. The group will look at each of the processes, how they are currently done, and how the processes may shift. A draft plan is desired by 11-01-10 and they hope to finish the process by the end of the year. She clarified that Quiggle and Oleson have been authorized by the Township to act on their behalf. Sawatzke felt the County Board should hold a meeting to discuss what they feel should be included in the plan. The group could then come back after they have negotiated. His concern was that the group will bring forth something they felt both parties had negotiated and then it is questioned. Thelen said the idea is that this will be reviewed again on 11-01-10. She felt it would be good to get some feedback from the Board while they are working on an Agreement. The agreement includes broad concepts so they can move forward. Russek referenced Item #3 and the Township not wanting to wait until the first of the year to complete enforcement on shorelands. He asked Salkowski whether it was important to authorize the group to meet to work toward this, but also whether a Committee Of The Whole Meeting should be scheduled to review what the group discusses at their meeting on 9-24-10. Salkowski said it has been made clear that the Township Board feels an urgency and would like to have this done by the first of the year. He felt the schedule was ambitious but maybe it was good to try and get these things accomplished. Their goals include a draft by November 1 and completion by December 31. He said the only thing they have not agreed upon is who is going to do sewer permits in the meantime. Both the County and the Township are requiring permits and both feel they have authority to do so. Salkowski said it appears they may be able to reach some sort of agreement fairly soon on that issue. He would prefer to have the chance to brief the County Board. He would be better prepared to provide details on the types of things that will be discussed. He felt that could be done as they move forward. The group meeting this Friday could be used to better define the details and then he could brief the Board thereafter. Salkowski said he prefers to do this correctly and only do it once. Decisions made will affect the County and all of the townships for a long time, so he said it needs to be done right. Thelen said the group of four established the dates of completion, not the Township. She felt it was beneficial not to extend the process too long, especially with the double permitting that is occurring.
Sawatzke did not see a problem with the group continuing to meet as long as no formal agreements are made. He felt the group could meet prior to the Committee Of The Whole Meeting to discuss things but not agree to anything. He stated if there is discussion on who has authority on rezoning and variances, he felt the Board should be part of that discussion. He said the County gave up the building permits to the Township. The County lost the case on building permits and decided not to appeal. He said there is a whole host of things where the County is in a different position by Statute, with sewer permits being one of those. He referenced a letter from Mr. Kryzer that stated that his position is that sewer permits are substantially different than building permits. Sawatzke said a Committee Of The Whole Meeting should be set so the Board can form their position prior to the group agreeing to things. Thelen said the group will develop something to present to the Board. Sawatzke said the faster the Board agrees to things, the faster the group can work on things instead of just working on concepts. Thelen asked what types of issues should be brought to the Committee Of The Whole, whether there are more than what is being presented today. Sawatzke referenced one point made today that “Wright County will report to the Minnesota DNR that Corinna’s proposed shoreland and administration is at least as restrictive as the County’s, …”. Sawatzke felt that was a pretty open-ended issue. He asked whether that meant that the County is going to pass over rezoning to Corinna Township or whether rezonings will continue to go to the Planning Commission. He said they need to talk about that issue and variances. Thelen said if the Board is looking for more information, the Committee Of The Whole Meeting should be set after the group meets on 9-24-10.
Charlotte Quiggle, Corinna Township Planning Commission Chair, asked to clarify a few things. Issues such as variances, zoning decisions, etc. are all set by Statute. She said when Corinna becomes the zoning authority in the Township, they will be the final authority on variances, conditional use permits, etc. However, up-zoning would still come to the Planning Commission, so the Township is not less restrictive than the County. Quiggle said, for example, they couldn’t take something from Ag and rezone it R-1 as that would be less restrictive than what is in County zoning. Sawatzke said those are the things that need to be discussed. Quiggle said those items are not optional under Statute. She said once Corinna becomes the zoning authority, they would do the variances. That is what the zoning authority means. Salkowski said that is one of the things he wants to talk about. Salkowski felt a better list needs to be provided to the Board reflecting the things that need to be discussed, although that list may be the same as the list of two years ago. Sawatzke said the lay of the land has changed some so the County may want to deviate or move off position on some of those things. Russek moved to schedule a Committee Of The Whole Meeting for 10-11-10 at 10:00 A.M. The motion was seconded by Thelen and carried unanimously. Sawatzke said the group meeting should be held on 9-24-10 but he asked that they not agree to anything at that meeting.
On a motion by Sawatzke, second by Russek, all voted to cancel the 11-23-10 Board Meeting due to the occurrence of five Tuesdays in November.
Russek moved to schedule the Fees-For-Service Public Hearing for 11-16-10 at 10:00 A.M. The motion was seconded by Sawatzke and carried 5-0.
Norman said that the County Board held a public meeting on 12-01-09 to discuss the 2010 Budget and Levy. He proposed that the Board schedule a Board Meeting on 11-30-10 at 6:00 P.M. to discuss the 2011 Budget and Levy. Norman plans to present the resolution setting the final 2011 Budget and Levy at the regular Board Meeting on 12-14-10. Eichelberg moved to schedule a Board Meeting for 11-30-10 at 6:00 P.M., seconded by Thelen, carried 5-0.
The normal schedule for Committee meetings is the second and fourth Wednesdays of the month. Norman proposed holding one committee meeting date in November and December because of holidays. This was done in 2009. Sawatzke moved to schedule 11-17-10 and 12-15-10 as the Committee meeting dates. The motion carried 5-0.
Bills Approved
AAA Striping Service Inc. $68,869.20
Adult & Pediatric Urology 382.87
Albertville Body Shop Inc. 1,300.00
Ameripride Services 302.91
Anoka County Corrections 12,892.70
APEC Industrial Sales & Serv 455.29
Aramark Services Inc. 6,993.80
Astech 202,775.75
Barnes Distribution 333.23
Berg/Stephen L. 125.00
Bottiger/Shawna 150.00
Buffalo Clinic 430.70
Buffalo Floral & Landscap 160.00
Center Point Energy 525.04
Centra Sota Lake Region LLC 1,389.98
Central McGowan Inc. 509.78
Childrens Hospital & Clinics 500.00
Climate Air 1,637.01
Cokato/City of 300.00
Corporate Payment Systems 663.88
Crop Production Services ii 364.93
Culligan of Buffalo 422.08
Delano Sports Center Inc. 299.68
Dell Marketing LP 151.72
Design Electrical Contract 74,301.79
Election Systems & Softw 2,356.59
Emergency Physicians Prof 537.00
Engel/Dale L. 500.00
Fehn Gravel & Excavating/De 5,236.17
Gale-Tec Engineering Inc. 9,456.00
Grainger 174.48
Greenview Inc. 22,504.55
Hillyard Inc. - Minneapolis 2,065.12
Interstate All Battery Cent 148.73
J & J Marine Inc 21,343.98
Kimberlys Brokerage Inc. 1,144.08
LaPlant Demo Inc. 440.52
LarsonAllen 14,400.00
M-R Sign Company Inc. 6,402.88
Marco Inc. 257.57
Marietta Materials/Martin 256.13
Mattson Well Company 130.00
Menards - Buffalo 171.27
Mini Biff LLC 522.72
MN Corrections Association 360.00
MN Counties Intergoverment 344.00
Monticello Auto Body Inc. 366.66
Morries Parts & Service Grp 1,455.56
Northland Business System 5,594.91
Office Depot 1,119.33
Omann Brothers Inc. 208.41
Qwest 4,929.27
Royal Tire Inc. 3,081.00
Russell Security Resource 468.38
Safelite Fulfillment Inc. 495.24
Sand Creek Group LTD 4,496.25
SEH 113,373.00
State of MN-Office Enterprise 370.00
State Supply Co. 313.96
Stephens Jr. Inc./Walter F. 196.68
Synergy Graphics 782.28
TDS Telecom 259.80
Total Printing 406.13
United Parcel Service 137.06
Vance Brothers Inc. 2,439.80
Village Ranch Inc. 2,784.42
Wright County Highway Dept. 7,425.51
Wright Hennepin Coop Elec 748.45
Wright Hennepin Electric 2,431.94
Zack’s Inc. 2,133.66
15 Payments less than $100 641.45
Final total $621,648.28
The meeting adjourned at 9:47 A.M
Published in the Herald Journal Oct. 11, 2010.


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