Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JANUARY 25, 2011
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
Thelen moved to approve the 1-18-11 County Board Minutes, seconded by Mattson, carried unanimously.
Petitions were accepted to the Agenda as follows: Item For Consid. #3, “Cancel Ways & Means Committee Meeting scheduled for 1-26-11” (Norman); Item For Consid. #4, “County Day At The Legislature” (Eichelberg). Thelen moved to approve the Agenda, seconded by Eichelberg, carried 5-0.
On a motion by Mattson, second by Sawatzke, all voted to approve the Consent Agenda:
A. ADMINISTRATION
1. Performance Appraisals: T. Baxter, J. Carpenter, J. Gagnon, B. LaRose, M. Pacelli, B. Petersen, M. Rhodes, Sher./Corr.
2. Claim, MCIT, $677,950 (Workers’ Comp. Premium, 2011).
3. Claim, MCIT, $579,971 (Property/Casualty Premium, 2011).
4. Claim, Frank Madden, $1,853.60 (December, 2010 Service).
5. Reappoint Janice Bergstrom To The Parks Commission, Eff. Jan., 2011 – Dec., 31, 2013. (Mattson)
B. AUDITOR/TREASURER
1. Approve 2011 Tobacco License Renewals for: St. Michael Liquors, Thrifty White Drug #743 (St. Michael City); Olson’s Truck Stop (Silver Creek Twp); South Haven Municipal Liquor (South Haven City).
Bob Hiivala, Auditor/Treasurer, presented the claims listing for approval. Hiivala referenced a claim on Page 10, SHI International Corp. ($127.19) for flash drives for the Sheriff’s Department. The claim was originally coded to Furniture & Equipment (6621) and will be changed to Operating Supplies (6411). Mattson referenced Page 11, Aramark Services Inc ($5,850.78) for Jail food and laundry. Mattson said the claim usually reflects the dates of service. He felt the claim amount was low. Hiivala said the claim will be edited to reflect the dates of service of December 30, 2010 to January 5, 2011. Pat O’Malley, Jail Administrator, said the costs are normally lower during this period of time. Thelen moved to approve the claims as listed in the abstract, subject to audit. The motion was seconded by Eichelberg and carried 5-0.
Pat O’Malley, Jail Administrator, requested approval of the 2011 Jail Medical Contract with Buffalo Correctional Services (Allina). The request includes signing a letter authorizing Allina to sub-contract with Emergency Physicians Professional Assoc. (EPPA) for physician services. O’Malley said the 2011 Contract is the same as 2010 with the exception of a 3.5% increase (an increase of $591.25/month or $7,095/year). The annual Contract rate would be $209,811 in 2011. The 2011 budget includes a projected 5% rate increase for the Contract. The Contract has been reviewed by Brian Asleson, Chief Deputy Attorney. Mattson asked whether it is expected that there will be an automatic increase in the cost. O’Malley said an increase was expected in 2011 relating to the personnel costs associated with the Contract. Last year, an increase was realized due to an increase in physician costs as part of the EPPA agreement. He did not think there was an increase in the contract the prior year. Eichelberg moved to authorize signatures on the Contract and the letter authorizing sub-contracting with EPPA. The motion was seconded by Thelen and carried 5-0.
A Ways & Means Committee Meeting was held on 1-12-11. At today’s County Board Meeting, Richard Norman, County Coordinator, stated the Ways & Means Committee is scheduled to meet tomorrow. He has not received the requested data from Anoka County on the Joint Powers Agreement for the Regional Crime Laboratory. He requested cancelling the Ways & Means Committee Meeting tomorrow. Sawatzke said the Anoka County Board should be following a budget setting process including setting fees. Wright County is looking to follow the parameters which were established four years ago when they entered into the Joint Powers Agreement with Anoka County. Sawatzke made a motion to approve the 1-12-11 Ways & Means Committee Minutes, seconded by Mattson. Tom Kelly, Attorney, said it is his understanding that the Committee formed under the Joint Powers Agreement is to meet twice per year and have representation from each Member County (Sheriff, Law Enforcement, and County Board). He questioned whether the Committee has met. Russek said he and former Sheriff Gary Miller attended when the Regional Crime Lab was being built. Kelly said it was his understanding that under the Joint Powers structure, each Member County should have a chance to look at the budget for the Crime Laboratory and provide input to the Anoka County Board prior to the budget being approved. Sawatzke said that is why they have requested data from Anoka County. The motion carried 5-0 to approve the minutes:
I. Regional Crime Laboratory Joint Powers Agreement.
A copy of the Regional Crime Lab Joint Powers Agreement was distributed, as well as a 12-10-10 memo from Norman to the Board outlining what he felt were material weaknesses in the administration of the Agreement (attached). Norman sent a letter on 1-05-11 to the Anoka County Sheriff (copy to Anoka County Administrator) requesting the following data:
1. The Annual Budget since the inception of the Joint Powers Agreement.
2. The Actual Annual Expenditures since the inception of the Joint Powers Agreement.
3. The annual staffing level.
4. A list of the non-members and when they contracted for service with the Regional Crime Laboratory.
Asleson said the Crime Laboratory is not covered by the Joint Powers Agreement. Anoka County owns the building and employs those who work there. The Joint Powers Agreement between Anoka, Wright and Sherburne Counties is for defined services. Wright County has the ability to opt out of specific services. The Agreement holds a 5-year term and there is not an early out. The Agreement was entered into in 2008. Asleson felt it was set up that way so the Crime Laboratory could get up and running. He said the service provided to other agencies is public data. Wright County should be informed as to what services are being provided for members and non-members. Sawatzke stated that although the Agreement was signed in 2008, Wright County actually started paying in 2007.
Sawatzke stated the County Board should have an opportunity to review the budget for the Crime Laboratory prior to it being approved. The Committee formed under the Joint Powers Agreement is supposed to determine what each members share is. Currently, that share is based on population and was not decided by that Committee. He felt the share should be based on usage.
Sawatzke asked Norman to request from Anoka County copies of the meeting minutes where the budget was approved and of the two annual meetings (six sets of minutes for the period of 2008-2010). Norman said Anoka County should also be providing proper notice of meetings and should be posting their Agendas. Section 8.05, Accountability for Funds, reflects that Anoka County shall report to the Committee at least annually on all receipts and disbursements related to this Agreement and that is not being done.
Hoffman said the Anoka Crime Laboratory has employed a DNA expert which will speed the process up for obtaining results. Up to now, the DNA tests have been going to the BCA and can take 6-7 months for a result. Hoffman said the number of sexual assaults is on the increase. They probably send over 5-10 DNA test requests per month. He estimated Anoka County may process 4-5 times that amount per month. Hoffman said Anoka County’s crime rate is substantially higher.
Sawatzke restated that basing the Joint Powers Agreement on usage would be a better business model. Wright County does pay a small subsidy but the majority of the cost is based on usage. At the end of the term of the Agreement, Sawatzke said that Wright County could look at obtaining services on a fee basis. A review of usage and fees could be done at that time. He said being a member of the Joint Powers Agreement should come with privileges such as getting the work completed sooner and at a better price.
This item will be laid over to the next meeting. If a response has not been received from Anoka County, Norman will request that the item be referred to a future Committee Meeting. Norman will request additional information from Anoka County as reflected in the minutes.
(End of 1-12-11 Ways & Means Committee Minutes)
Norman said a letter was received from David Johnson, Executive Director, of the Minnesota Department of Public Safety, Bureau of Criminal Apprehension (BCA) relating to the eCharging project that was just completed with Wright County. The letter congratulates the County for taking part in the project which will allow the processing of criminal complaints via e-Charging. The BCA eCharging Team acknowledged the outstanding efforts of Cindy Hohl, Wright County Attorney’s office, for her work as deployment implementation coordinator. They described her organizational skills as exceptional which made for a smooth deployment. The Team also extended thanks to Bill Swing, Cheri Nelson, and Brian Malinski from the Wright County Information Technology Department for their support in getting the workstations set up and ensuring the CourtView adapter was completed and operational before the deployment. The letter acknowledged the efforts of Chris Shinnick, City of Buffalo Information Technology Department, for ensuring the readiness of the Buffalo PD and for providing the necessary support to the participating agencies within the cities of Annandale and Howard Lake. The BCA feels the collective efforts of these individuals ensured a successful deployment. Norman said the County often hears about problems or complaints. He felt it was important to recognize the employees for doing an outstanding job on the eCharging project. Tom Kelly, County Attorney, said Wright County is the 18th county out of 87 in the State to move forward with this project. Through his communications with the BCA, he understands that Wright County had one of the more smooth transitions in getting the system implemented. Kelly recognized the efforts of Luann Winterhalter of the County Attorney’s Office who provided great assistance to Hohl in this project. The project allows for electronic signatures on documents associated with the criminal justice system. Bill Swing, Information Technology Director, said this is the first multi-agency project where collaboration occurred not only internally to Wright County but with outside agencies including the BCA and Wright County Police Departments. He said this project sets the foundation for further law legal integration. Swing recognized other Wright County Information Technology staff who worked on the project: Kris Crandall, Donita Martin, and LaVonne Lehmberg. The Board extended thanks to all who were involved in getting this project implemented.
Norman requested that the Board cancel the 1-26-11 Ways & Means Committee Meeting. The Committee was to discuss the Regional Crime Laboratory Joint Powers Agreement. Norman has not received the information that was requested from Anoka County, but hopes to have it prior to the next Committee Meeting date of 2-09-11. Mattson requested that Norman provide the Anoka County Board Chair with copies of any correspondence requesting data from Anoka County. Sawatzke moved to cancel the 1-26-11 Ways & Means Committee Meeting, seconded by Mattson, carried 5-0.
Eichelberg presented information from the AMC Website relating to “County Days at the Capitol 2011,” which provides counties an opportunity to visit during the 2011 Legislative Session. It offers counties an opportunity to discuss the most relevant current events at the Capitol with AMC staff, meet with State Legislators to advocate on behalf of counties, and attend committee hearings. Eichelberg moved to authorize attendance at the AMC Legislative Conference in St. Paul on March 23 & 24, 2011. The motion was seconded by Thelen and carried 5-0. Commissioner Thelen then made a motion to authorize attendance at the “County Days at the Capital 2011.” The motion was seconded by Eichelberg and carried 5-0.
Bills Approved
Advanced Graphix. $166.19
Advantage Gear Inc. 5,557.50
American Tower Corporation 10,805.40
AMI Imaging Systems Inc. 1,125.00
APEC Industrial Sales and Serv 455.81
Anoka County Corrections 6,608.90
Aramark Services Inc 5,850.78
Barker Co./Bob 134.36
Buffalo Chamber of Commer 150.00
Buffalo Floral & Lanscaping 200.00
Center Point Energy 4,082.16
CIT Information Services Inc. 302.58
Clearwater Township 582.40
Clearwater/City of 683.00
Climate Air 1,133.74
Consulting Radiologists Ltd 117.60
Corinna Township 836.60
Creative Forms & Concepts 180.63
Deatons Mailing Systems Inc. 164.53
Denn/Franklin E 413.00
Dept. of Corrections 28,495.88
E Central Regional Juvenile 15,878.40
Gabriel/Cathleen 100.00
Grack/David 200.00
Grainger 232.06
Hardings Towing Inc 106.88
Hero 247 617.50
Hiivala/Robert 109.50
Hillyard Inc. - Minneapolis 620.62
Hoisington Koegler Group 4,175.25
Home Solutions 2,248.41
Impact Proven Solutions 15,708.00
Keeprs Inc. 162.96
Maple Lake Fire Department 750.00
Maple Lake/City of 614.60
Marysville Township 837.45
Menards - Buffalo 383.61
MN Assn. of County Officers 530.00
MN CLE Inc 425.00
Monticello Auto Body Inc. 1,655.70
Monticello Township 1,214.00
Moore Medical Corp 137.02
Neopost Inc. 549.18
Office Depot 657.78
Polar Chevrolet 56,494.00
SHI International Corp 127.19
Simplex Grinnell LP 431.78
Special Operations Training 325.00
Sprint 8,493.50
St. Cloud Stamp & Sign Inc 164.85
St. Michael/City of 4,960.40
Verizon Wireless 825.53
Village Ranch Inc 14,966.89
Walker Trucking/C 9,220.00
West Payment Center 312.07
Woodland Township 508.00
Wright Co. Highway Dept. 44,944.55
Wright Hennepin Electric 866.86
Zack’s Inc. 686.57
Ziegler Inc. 4,080.00
12 Payments less than $100 717.39
Final total $264,084.56
The meeting adjourned at 9:25 A.M
Published in the Herald Journal Feb. 21, 2011.


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