Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JUNE 21, 2011
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
Thelen moved to approve the 6-14-11 County Board Minutes, seconded by Eichelberg, carried unanimously.
Petitions were accepted to the Agenda as follows: Item For Consid. #2, “Authorize Advertising For Administrative Clerk Position” (Norman). Thelen moved to approve the Agenda as amended. The motion was seconded by Eichelberg and carried 5-0.
The Consent Agenda was discussed. Mattson referenced Item A4, “Approve Memorandum Of Understanding With International Union Of Operating Engineers RE: Wright County Fair” and was concerned with overtime hours. Russek said the Memorandum of Understanding is completed annually with the 49er’s. On a motion by Eichelberg, second by Thelen, all voted to approve the Consent Agenda:
A. ADMINISTRATION
1. Performance Appraisals: J. Borrett, M. Janzen, Assr.; D. Cotton, J. Eaton, S. Kunkel, T. Sandin, B. Schaap, C. Sorheim, L. Stine, J. Winkelman, Sher.
2. O.T. Report, Period Ending 6-10-11.
3. Reappoint Laureen Bodin To A Three-Year Term On The Wright County Personnel Board Of Appeals.
4. Approve Memorandum Of Understanding With International Union Of Operating Engineers RE: Wright County Fair.
B. ASSESSOR
1. Approve Abatement, PID# 107-029-002040 And 107-029-002090, City Of Delano.
2. Approve Abatement, PID# 105-500-331427 And 105-500-331410, Tracy And Melody McConkey.
C. AUDITOR/TREASURER
1. Approve Renewal Of Combination On/Off Sale Liquor License For “Up The Creek Grill & Bar” (Silver Creek Township).
D. HIGHWAY
1. Set Bid Opening Of 7-26-11 At 9:30 A.M. For Hanover/St. Michael Trail Project.
E. SHERIFF
1. Authorize Signature On The Hazard Mitigation Assistance Program Project Completion Certification (Sub-Grantee’s Authorized Representative).
Bob Hiivala, Auditor/Treasurer, presented a request from Joann Wren to improve her driveway that crosses County Ditch 13. The improvement may involve a larger culvert. The improvements would be at the cost of the petitioner. Hiivala spoke with Wren’s sons and communicated that they must work with Kerry Saxton, SWCD, on design and installation. Mattson moved to approve the request for improvements, seconded by Eichelberg, carried 5-0.
Hiivala presented the May Revenue/Expenditure Guidelines. Hiivala said all departments are doing well at 40% of the year with regard to expenses. There are some anticipated shortfalls in revenues which relate to tax payments, grant funding, and other County Program Aid (due to the pending State shutdown). On a motion by Eichelberg, second by Mattson, all voted to accept the May Revenue/Expenditure Guidelines.
The claims listing was discussed. Hiivala referenced claims on Page 7, Ernst General Construction ($22,564.45) and said these relate to the repair of the Human Services Center. The County has received insurance proceeds to cover this expenditure. Hiivala referenced Page 27, Midway Ford ($23,313.72) for the purchase of a vehicle for the Compost Facility from S.C.O.R.E. funds. The approval to purchase occurred in November but the vehicle was not purchased until June. Sawatzke stated that the truck replaces a 20-year old vehicle. On a motion by Mattson, second by Thelen, all voted to approve the claims as listed in the abstract, subject to audit.
Brian Asleson, Chief Deputy Attorney, received a request from Robert and Sharon Cruikshank, owners of property in Maple Lake Township, to transfer property into another school district. The property they own is made up of two tax parcels, located in two different school districts. The Planning and Zoning Office is requiring that the parcels be combined into one tax parcel. Statute allows the landowner to request transfer into another school district. The smaller parcel is located in the Maple Lake School District. The larger parcel is in Monticello Township and includes a shed. There are no residences on either property but there is one building entitlement. The request by the Cruikshanks is to have the parcels combined and to be placed in the Maple Lake School District. Asleson was unsure how much of an issue this creates for the school districts involved, but he wanted to make the Board aware that placing the property in the Maple Lake School District creates an odd boundary. The properties are contiguous. The property immediately to the north is in the Maple Lake School District. Sawatzke asked whether the property was contiguous before. Asleson said he believed it was. The area was re-platted and a transfer of property into the Monticello School District occurred in the last 5-7 years. Asleson said there are not a lot of details on the request from the Cruikshanks, only that they are requesting the Maple Lake School District. The property is classified non-homestead as the property owners live elsewhere (Maple Lake District). The proposed Order reflects a total of just over 10 acres between the two parcels. Thelen moved to approve the Order allowing the parcel to be combined into one and for the entire parcel to be contained within the Maple Lake School District, ISD #881. The motion was seconded by Mattson. Mattson stated that some years ago, the School Districts of Buffalo and Howard Lake were involved with division of land to districts. The State Board of Education made the decision. He questioned how that situation differed from the current request. Asleson said he was unfamiliar with the previous request. It may have been initiated by the State or the school districts involved. There are two processes allowed by Statute. The first is the situation being addressed today, where parcels are being combined into one school district as it does not make sense to have them split. Notice is not required to the school districts involved. The second relates to larger pieces of property where notice is provided to the school districts involved. Asleson will complete the Order with the information as voted on by the Board. The effective date of the Order will be today and will affect taxes payable 2012. The motion carried 5-0. The Order is as follows:
ORDER TRANSFERRING PROPERTY TO ISD #881
WHEREAS Robert J. and Sharon Cruikshank are the owners of property located in Maple Lake Township; and
WHEREAS A portion of their property, identified as PID #210-100-234403, approximately 9.56 acres in size, is located in the Monticello School District, ISD #882; and
WHEREAS A portion of their property, identified as PID #210-100-234406, approximately 0.88 acres in size, is located in the Maple Lake School District, ISD #881; and
WHEREAS The Cruikshanks are being required by Wright County Planning and Zoning to combine the two tax parcels listed above into one tax parcel; and
WHEREAS The Cruikshanks have petitioned the Wright County Auditor/Treasurer to transfer the larger portion of their property into the Maple Lake School District, so that the entire parcel would be contained within ISD #881; and
WHEREAS There are currently no dwellings on the land in question and no public school students currently residing on the property;
NOW, THEREFORE, IT IS HEREBY ORDERED:
1. That PID #210-100-234403 and PID #210-100-234406 shall be combined into one parcel of land for tax purposes, and that said parcel shall be transferred in its entirety into the Maple Lake School District, ISD #881.
2. That the effective date of this Order shall be June 21, 2011.
3. That, effective for taxes payable in 2012, the property which is the subject of this Order shall be relieved of all taxes from the Monticello School District, ISD #882 and shall be subject to all taxes levied by the Maple Lake School District, ISD #881.
4. That the mailing of a copy of this Order to the two school districts involved, as well as to the Minnesota Commissioner of Education shall be sufficient notice for all purposes.
Dated: June 21, 2011
Robert J. Hiivala, Wright County Auditor/Treasurer
(End of Order Transferring Property To ISD #881)
Wayne Fingalson, Highway Engineer, presented a draft resolution to advance encumber State Aid Construction Funds for the CSAH 34 Project (3-mile segment). The issue was discussed at the 6-14-11 County Board Meeting and at the 6-20-11 Transportation Committee Of The Whole Meeting. In order to complete the 3-mile segment of the CSAH 34 Project, the County needs to request to advance encumber $825,000 from next year’s State Aid Construction Fund to complete this as a State Aid Project. Eichelberg moved to adopt Resolution #11-36, seconded by Sawatzke. Richard Norman, County Coordinator, said in referencing the 6-14-11 County Board Minutes, the figure of $617,609 was presented as the amount needed to advance encumber from State Aid Funding to meet the goal of completing the CSAH 34 Project. Norman said that amount is significantly lower than the $825,000 figure being requested today. He asked whether something has changed. Fingalson said the $825,000 is a revised estimate. The figure may be high but it allows them the maximum amount to advance. Whatever the cost is, that is what will be advance encumbered. Sawatzke said the County should already know the estimated cost. Fingalson said they plan to use a warm mix and this will hopefully come at a lower price. He said they are looking at the unknown with only 3 miles on the contract. The $825,000 figure was presented as it would be the most that they would expect it to cost. Sawatzke asked how much the 3-mile segment on CSAH 34 would have cost if it would have been included as part of the bids for the remainder of CSAH 34. Fingalson did not have the figures available but felt it would be around $650,000. Sawatzke said if the County was going to complete the work at $650,000 a month ago and now it might cost $825,000, he thought the County should reconsider completing the work this year. He noted that the same contractor will be out in that area so it becomes an economy of scale issue. Fingalson said he hopes the contractor will recognize that. Fingalson said the work will not be completed by a supplemental agreement; rather, it will involve the processing of bidding again. The motion carried 5-0 on a roll call vote.
The Board received correspondence from Nancy Hoffman, Chair of the Region 7WCEDS Strategy Committee. The letter reflects that the St. Cloud Area Economic Development Partnership (SCAEDP) was working to establish a US Department of Commerce-Economic Development Administration (EDA) for Region 7W including Benton, Sherburne, Stearns and Wright Counties, and recently began the process of closing its doors. Hoffman states that having an EDA District established for the region allows local units of government to apply for grants from the EDA. In one of their final decisions, in an effort to continue with creating an EDA District for the region, the SCAEDP enlisted the assistance of the East Central Regional Development Commission to provide staffing for this undertaking under the guidance of the SCAEDP’s surviving Comprehensive Economic Development Strategy (CEDS) Committee. The CEDS Committee held their initial meeting on 6-02-11 and is beginning the planning process for moving forward. The first step is to garner input from the local elected officials. Hoffman said the request is that the Wright County Board appoint one of its members, or the County’s Economic Development staff person, to be a liaison to this Committee for the purpose of strategic planning for this new regional economic development organization. The group meets on the first Thursday of the month at 9:00 A.M. in Foley. The next meeting is scheduled for 7-07-11. Mattson moved to appoint Commissioners Sawatzke to the CEDS Committee, with Eichelberg as the alternate. This was done with the thought that if one Commissioner has a conflict with attending a meeting, the other can attend. The motion was seconded by Thelen. Sawatzke said it does not appear this is a formal voting group. If it is found that it is, the appointment will come back to the County Board and one Commissioner will be appointed. The motion carried 5-0.
Norman requested authorization to advertise for an Administrative Clerk position in the Administration Office. The person currently in that position gave notice yesterday and will be leaving the week of 7-04-11. Norman said by obtaining authorization to advertise, the process to fill the position will be substantially shorter. If this proceeds to the 7-13-11 Personnel Committee Meeting, the recommendation from the Committee will not be approved until the 7-19-11 County Board Meeting. The Administration Department is already one Administrative Clerk position short (not filled in 2010) and with the recent resignation, the Office Manager will be covering three positions. In addition, staff members have requested vacations during the summer months. Russek said he could support the request because of the impact on the Office Manager to cover three positions. Sawatzke said the clerical area of the Administration Office is understaffed by 1/3 and this resignation makes it 2/3. He questioned why the request couldn’t go to the 6-22-11 Personnel Committee Meeting. He said every position request has been referred to the Personnel Committee. There have been numerous positions where only one person has completed a specific type of job. He felt it would set a bad example not to have the Administration Department follow this process. He felt the Committee will support the request. Mattson moved to refer the Administrative Clerk position to the 6-22-11 Personnel Committee Meeting, seconded by Sawatzke. Russek felt the process should be hastened because of the impact of being two positions short. Eichelberg asked whether bypassing the Personnel Committee has been done previously as he did not want to set precedence. He understands the importance of losing a position that is vital to the organization because of taking minutes at meetings. He asked what the negative would be of referring this to tomorrow’s Committee Agenda versus acting upon it today. Russek said it amounts to a week difference. The motion carried 4-1 with Russek casting the nay vote.
Bills Approved
Advantage Gear Inc. $3,236.09
Albertville/City of 50,000.00
Allina Medical Transportat 500.00
Amerigas-Cokato MN 553.06
Ameripride Services 400.06
Annandale Rock Products 274.79
Aramark Services Inc. 6,100.90
Arctic Glacier Inc. 212.33
Boyer Truck Parts 486.60
Buff N Glo Inc. 446.33
Cameron/Tim 150.00
Center Point Energy 3,230.67
Centra Sota Cooperative -E 29,315.70
Climate Air 1,165.08
Corporate Payment Systems 4,279.00
CPS Technology Solutions 225.00
Crop Production Services II 5,167.09
Culligan of Buffalo 450.00
Deatons Mailing Systems Inc. 485.21
EMEDCO 681.21
Emergency Physicians Prof 898.50
Ernst General Constructio 22,564.45
Ernst/Debbie 211.79
Fitzco Inc. 171.00
Globalstar USA 116.18
Grainger 1,023.00
Granite Electronics 4,795.00
Hance Utility Services Inc 146.21
Herald Journal Publishing 320.85
Hewlett Packard 8,248.35
Hivala/Robert 602.35
Hoisington Koegler Group I 12,049.79
Interstate Battery Systems 299.89
Intoximeters Inc. 111.23
Jerry’s Towing & Repair 566.44
Knife River 1,098,645.57
LeClaire/Kimberly D. 154.00
Marco 3,688.51
Marco Inc. 1,568.94
McCalla/Denise 532.17
Menards - Buffalo 517.51
Midway Ford 23,313.72
Minneapolis Police Department 650.00
MN Assn. of Assessing Office 480.00
MN Counties Computer Coop 430.00
MN Monitoring Inc. 195.75
MN Office of Enterprise Tec 349.11
Monticello Auto Body Inc. 133.59
Monticello Township 842.75
Morries Parts & Service Group 1,298.93
Office Depot 429.64
Paulson/Corey 125.00
Qwest 6,781.32
Ray Allen Mfg. Co. Inc. 426.65
RM Mechanical Inc 271.88
Russell Security Resource 1,170.00
Ruttgers Sugar Lake Lodge 380.68
St. Croix Solutions 11,804.95
Timekeeping Systems Inc. 1,025.00
Tires Plus 101.12
Uniforms Unlimited 516.97
US Internet 325.00
Vance Brothers Inc. 2,142.36
West/Tanya 462.45
Windstream 272.67
Wright County Highway Dept 232.50
Wright Hennepin Electric 1,024.78
28 Payments less than $100 1,454.76
Final total $1,321,232.43
The meeting adjourned at 9:31 A.M
Published in the Herald Journal July 11, 2011.


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