WRIGHT COUNTY BOARD MINUTES
OCTOBER 11, 2011
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
The Board minutes of 10-04-11 were corrected as follows: Page 7, under Personnel Committee Of The Whole Minutes, 4th paragraph, last line should read, “The job descriptions will be presented at a Personnel Committee Of The Whole Meeting” (Mattson); Page 13, 2nd paragraph, 5th line should read, “In the process, the person was quoted fees owed to the City of St. Michael for the sewer connection charge” (Norman). Mattson referenced the recommendation of the Personnel Committee Of The Whole relating to the HR Director on page 13. He questioned whether the job description will be presented to the Personnel Committee Of The Whole prior to advertising. Richard Norman, County Coordinator, confirmed this is correct. Thelen moved to approve the Board Minutes as corrected, seconded by Mattson, carried 5-0.
On a motion by Eichelberg, second by Thelen, all voted to approve the Agenda as presented. On a motion by Thelen, second by Eichelberg, all voted to approve the Consent Agenda:
1. Performance Appraisals: T. Erickson, B. Lutes, Atty.; K. Ahlm, Aud./Treas.; D. Demarais, Hwy.; C. Engel, T. Klaers, D. Munsterteiger, P. O’Malley, T. Pippo, Sher./Corr.
2. O/T Report, Period Ending 9-30-11.
3. Refer To Building Committee The Nursing Mothers Room Policy.
4. Review/Approve Budget Committee Of The Whole Minutes, 2012 Budget Process.
5. Approve/Authorize Signatures On Memorandum Of Agreement With Non-Union Employees To Allow Donation Of Vacation Time To Employee.
6. Approve/Authorize Signatures On Memorandum Of Agreement With AFSCME Union, Attorney’s Unit Employees To Allow Donation Of Vacation Time To Employee.
Bob Hiivala, Auditor/Treasurer, presented the 10-05-11 County Ditch 10 Committee Minutes. On a motion by Mattson, second by Eichelberg, all voted to approve the minutes as presented:
Rhonda Ray referred to some statistical information and other findings that she had compiled from various sources. She said that the Lake Ann Association is concerned that repairs or cleanout of the ditch system will increase flooding and affect the water quality in the lake. She reported that the DNR website sets the historic swing for water level as 7.33 ft. in 2011. Ray estimates that the lake has been at the 5 ft. level this year, and there is a great deal of sediment from runoff in the lake. She shared photos of the shoreline and dock of their property, which illustrates high water and sediment that was present after a two day heavy rain. She said that she estimated that it took 3-5 weeks before the water began to recede, and there has been a fluctuation of sediment in the lake.
Mattson said that he is aware of these conditions, and it was his suggestion that the next step should be requesting vendors to submit a bid for the work. If the cost turns out to be quite high, the petitioner (Roy Marschall) and other benefited landowners may not wish to proceed with a total cleanout.
A list of recommendations prepared by Joe Jacobs was shared with Ray & Stidger, and considerable additional discussion ensued addressing the topics of private tiling into the main ditch system, possibly outletting into Lake Emma, extending the ditch system, redetermination of benefitted land, the difference between a simple repair and a full-fledged improvement, what means might be used to control the water flow to the lake (holding ponds and/or buffer strips), establishment of a lake improvement district, and possible grant money (Clean Water Fund) that could be applied for to improve water quality and that might provide the added benefit of controlling water flow.
After some further discussion, it was the group consensus to forward a copy of the Soil & Water recommendations to Roy Marschall, and set a date and time to meet at the site before the end of the month with Ditch Committee members and Soil & Water staff, and invite vendors, as well, to view the site and offer a bid on the project.
Hiivala will make the necessary contacts.
(End of 10-05-11 County Ditch 10 Committee Minutes)
Hiivala requested approval of the September Revenue/Expenditure Guidelines reflecting 75% of the year. Some savings are being realized in the areas of staff training and insurance. Land Record revenues are running short. The budget reports do not reflect second half taxes; however, tax payments are starting to be collected. The County has not received the 2nd half of County Program Aid. With those items included in the budget, Hiivala said the budget would look pretty good. Eichelberg moved to accept the September Revenue/Expenditure Guidelines, seconded by Sawatzke, carried 5-0.
Hiivala requested scheduling a Committee Of The Whole Meeting on 10-19-11. The purpose would be to meet with Larson Allen on GASB 54 actions the Board will need to take prior to the end of the year. Mattson moved to set a Committee Of The Whole Meeting for 10-19-11 at 3:30 P.M. The motion was seconded by Thelen and carried 5-0.
The claims listing was reviewed. Russek referenced a claim on page 10, City of Buffalo ($47,815.49) and questioned whether the charges related to utilities just for the Law Enforcement Center. Hiivala confirmed this and said it is for the period of 8-02-11 to 9-02-11. The charges relate to services provided (electric, water, sewer, storm sewer, and taxes). Russek referred to a claim on Page 18, Tiburon Inc. ($83,000). The charges include $16,600 for 20% taxable maintenance and $66,400 for non-taxable maintenance. Lt. Todd Hoffman, Sheriff’s Office, indicated that Timeron provides records management services for the Sheriff’s Office including the E911 System. The charges relate to annual maintenance. Hiivala said the claim reflects the annual maintenance period is 10-01-11 to 9-30-12. Mattson referred to a claim on page 9, Michael Woodford ($52.50), for mileage. He said although the mileage expense is not large, he questioned whether one of the six Planning & Zoning vehicles should be used for travel instead. Upon review of the claim, Hiivala explained it relates to multiple trips to Corinna Township. Sawatzke said although Planning & Zoning has six vehicles, this could involve a situation where all vehicles were being used. Mattson asked that staff be made aware that this is what the vehicles are to be used for. Sawatzke said that mileage claims are also seen in the Assessors Office and that may be another situation where there are more employees traveling than vehicles available for use. On a motion by Eichelberg, second by Thelen, all voted to approve the claims as listed in the abstract, subject to audit.
Sawatzke moved to schedule a Personnel Committee Of The Whole Meeting on 10-25-11 at 1:30 P.M. to discuss setting elected department head salaries for 2012. The motion was seconded by Thelen and carried unanimously.
Norman said the Contracts for Ag Inspector services and the Parenting Through Divorce Program are due for renewal on 1-01-12. He is requesting authorization to offer renewal at the current contract rates. Norman said with approval, he will contact the parties to make the offer. If the offer is not acceptable, the Contracts will be referred to the Ways & Means Committee. Mattson made a motion to authorize Norman to proceed in this manner, seconded by Eichelberg. Thelen asked what the Ag Inspector is currently paid by Contract. It was felt it was around $10,000 but the Contract was not brought to the meeting. A Contract is also held for Parenting Through Divorce for several thousand dollars. Mary Ann Peterson, who runs the Program, collects fees directly from participants. Thelen questioned why the County does not handle the ag inspector services internally. Russek responded that to be an ag inspector, the person has to be certified by the US Department of Agriculture. The person is responsible for inspecting and testing seeds. Sawatzke recalled discussion by the County on this subject in the past, including possibly offering Ag Inspector services through Planning & Zoning or the SWCD. However, since the Ag Inspector is a regulatory position, it was felt that residents may not be as welcoming to the other services provided by those offices. Norman said at one time, the Ag Inspector position was a half-time position employed by the County. There were periods when the Ag Inspector worked 50 hours per week and other periods where they didn’t work much at all. It made sense to contract out for this service rather than to employ a part-time employee. It was discussed whether these services should be handled through Planning & Zoning or the SWCD. Thelen asked whether the Ag Inspector reports to anyone. Norman said the Ag Inspector provides an annual report. There is also a standing Committee that can be called by the Ag Inspector through the Administration Department. Authorization to do this is posted on the bulletin board outside of Administration. Thelen said the Ag Inspector services were utilized a couple of times by her at the request of a township. Norman said he believes townships are to name an ag inspector to work with the County’s Ag Inspector. Russek clarified that the person appointed at the township level is a weed inspector. Sawatzke felt this is generally handled by a township board member. He thought that when Paul McAlpine resigned as Ag Inspector, the County held considerable discussion on options. Russek said Ken Johnson, the Wright County Ag Inspector, works half-time in Sherburne County. Johnson’s responsibilities include checking seeds and fertilizers through any store. He also samples loads at bulk fertilizer plants. Sawatzke said that Johnson is required to do this. Johnson is licensed through the Department of Agriculture. Thelen asked whether all of these functions are articulated in the Contract. Norman responded that the Contract references State Statute that outlines the scope of activities the Ag Inspector is to carry out. The motion carried 5-0.
Ace Auto Upholstery 160.00
Aggregate & Ready Mix of MN 1,200.00
Allina Hospitals & Clinics 442.95
American Planning Associat 130.00
American Tower Corporation 10,805.40
Ameripride Services 307.95
Annandale Rock Products 305.34
Asplin Travel Plaza/Kirk 135.83
B & B Products - Rigs and Squ 1,622.45
Black Box Resale Services 480.00
Bonk Masonry Inc/Gary 1,950.00
Breezy Point Resort Inc. 555.00
Buffalo/City of 82,761.18
Center Point Energy 114.00
Centra Sota Cooperative 27,201.05
Chamberlain Oil Co. 255.98
Clearwater River Watersh 4,060.11
Commissioner of Transport 300.00
Contech Construction Prod 16,890.90
Cottens Inc. 2,462.52
Dell Marketing LP 121.78
Dental Care Associates of B 226.00
Design Electrical Contract 922.47
Electric Pump 1,488.04
Elk River School ISD 728 2,685.76
Fred Bonk Gravel 100.00
Frontier Precision Inc. 186.12
Frontline Plus Inc. 1,278.72
Gale-Tec Engineering Inc. 1,904.00
Geyer Signal of St. Cloud 7,200.00
Gopher State One Call 166.85
Granite Electronics 684.89
Hancock Concrete Product 645.53
Hardings Towing Inc. 160.31
Hillyard Inc. - Minneapolis 268.62
Horiba Jobin Yvon Inc. 123.96
Howard & Tolins 100.00
Interstate Battery Systems 435.84
Kaplan Professional Sch 850.00
Karels Towing 485.21
Keeprs Inc. 284.98
Kustom Signals Inc. 444.79
Lab Safety Supply Inc. 180.55
Lake Region Coop Oil 115.98
LaPlant Demo Inc. 527.98
Larson Companies LTD/WD 1,725.91
Lawson Products Inc. 361.08
Loberg Electric 543.81
Lostetter/Carol H 100.00
M & M Express Sales and Ser 201.09
M-R Sign Company Inc. 3,053.73
Marco Inc. 197.72
Mathiowetz Construction 41,455.92
Menards - Buffalo 156.84
Mid-Minnesota Hot Mix Inc. 1,736.22
Mini Biff LLC 373.20
MN Assn. of County Probat 360.00
MN Continuing Legal Educat 590.00
MN Corrections Associat 250.00
Morries Parts & Service Grp 1,779.01
Mumford Sanitation 129.87
New River Medical Center 639.62
North American Salt Co. 12,184.97
Nuss Truck and Equipment 924.84
Office Depot 694.88
Omann Brothers Inc. 476.42
ORyans Conoco 165.00
Peavey Company/Lynn 1,576.90
Red River Specialties Inc. 1,509.75
Reese/Genell K. 141.00
Royal Tire Inc. 12,735.54
Safelite Fulfillment Inc. 875.83
Sirchie Finger Print Lab 575.00
Software House International 1,868.18
St. Cloud Fire Equipment Inc. 413.50
St. Paul Area Association of 114.00
Tiburon Inc. 83,000.00
Total Funds by Hasler 801.00
Total Printing 797.77
Vance Brothers Inc. 4,726.76
Waste Management - TC West 2,220.76
Woods Edge Apples 129.00
Wright Hennepin Electric 210.26
Zep Sales & Services 418.88
36 Payments less than $100 1,857.02
Final total $406,985.02
The meeting adjourned at 9:26 A.M
Published in the Herald Journal Nov. 7, 2011.