Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
OCTOBER 25, 2011
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
The minutes of 10-18-11 were corrected as follows: Page 6, 2nd paragraph, 2nd sentence should read, “The Legislature had the redistricting plan done and the Governor vetoed it” (Russek). Thelen moved to approve the minutes as corrected. The motion was seconded by Eichelberg and carried 5-0.
Changes to the Agenda were discussed. Russek asked that Items For Consid. #2, “Committee Of The Whole Minutes/Recommendations” be moved to Aud./Treas. Item #3. Items were petitioned onto the Agenda as follows: Aud./Treas. Item #4, “County Ditch 10 Site Inspection” (Hiivala); Items For Consid. #5, “National Drug Take Back Event” (Todd Hoffman). Eichelberg moved to approve the Agenda as amended, seconded by Thelen, carried 5-0.
The Consent Agenda was discussed. Sawatzke referenced the Contracts with Mary Ann Peterson and Ag Enterprises, LLC. He asked whether the contracts are identical to the previous contracts other than the dates. Richard Norman, County Coordinator, confirmed this. Eichelberg moved to approve the Consent Agenda, seconded by Thelen, carried unanimously:
A. ADMINISTRATION
1. Performance Appraisals: B. Hatfield, Admin.; A. Duerr, Aud./Treas.; M. Gardner, L. Westphal, Recorder; N. Eldred, M. Lauer-Witt, B. Miller, B. Olson, K. Olson, Sher./Corr.; M. Trunk, Surveyor.
2. Claim, Madden Galanter Hansen, LLP, $10,675.91.
3. Refer To Building Committee Discussion RE: Constructing A Raingarden On County Property.
4. Set Committee Of The Whole Meeting To Discuss Labor Negotiation Strategies, 10:30 A.M., November 1, 2011 (CLOSED SESSION).
5. Approve/Authorize Signatures On Contract With Mary Ann Peterson.
6. Approve/Authorize Signatures On Contract With Ag Enterprises, LLC.
B. PLANNING AND ZONING
1. Accept Planning Commission Recommendation For The Rezoning Of 10 Acres Of Property Owned By Carl W. Anderson (Rockford Twp.) From AG General Agricultural and S-2 Residential-Recreational Shorelands to R-2a Suburban-Residential and S-2.
2. Accept Planning Commission Recommendation For the Rezoning Of Approximately 79-80 Acres Of Property Owned By Melvin D. Dykhuizen (Corinna Twp.) From AG General Agricultural To A/R Agricultural-Residential.
Bob Hiivala, Auditor/Treasurer, requested approval of a contract with RT Vision, Inc. for electronic timesheets at a cost of $46,169.93. Hiivala explained that the contract will include a timecard product, as well as an employee product allowing self-service to access such things as pay stubs, time cards, W-2’s, and a detailed history of where the employee’s money is going. Hiivala stated the $46,169.93 will be split into two payments. The first half will be paid in 2011. The employee product will not be available until approximately March, 2012, so that is when the second half will be paid. Funding will be from Dept. 100, Professional Services. Mattson moved to approve the Contract, seconded by Sawatzke, carried 5-0.
Hiivala said a County Ditch 10 site inspection is scheduled for this week. Comments were received from the petitioners indicating this is not a good week for the meeting due to farming schedules. He asked the petitioners to contact him with a proposed date, possibly in November. He will provide advance notice of the meeting to the Board. Hiivala will contact the Lake Ann Association with the date when it has been set. This was provided as an informational item.
A Committee Of The Whole Meeting was held on 10-19-11. At today’s County Board Meeting, Thelen referenced the minutes which reflect, ”The Levy would be an example of a Committed Fund.” She asked whether that would be the Levy Stabilization Fund or the Levy. Hiivala stated that adoption of the Levy is an example of the County’s commitment to spending those funds first. It does not have anything to do with the Levy Stabilization Fund. Thelen asked for an example of the Levy Stabilization Fund. Hiivala responded that in the Levy Stabilization Fund, the County will need to determine how much should be spent on capital type assets and how much should be earmarked to fund reserves. The money earmarked for stabilizing the levy will be transferred back to the General Fund and it would become part of the Unassigned fund balance. The amount of money that stays in the Capital Projects would be Committed or Assigned for Capital Acquisitions. Mattson moved to approve the Committee Of The Whole Minutes and recommendations. The motion was seconded by Eichelberg and carried 5-0:
I. GASB 54.
Host reviewed the attached GASB No. 54 Implementation handout. The objectives are:
• To understand the new fund balance categories.
• To develop a GASB #54 Implementation Plan from the example provided.
• To be aware of the necessity/requirement for a complete, well thought out, Fund Balance Policy.
Host also distributed a GASB 54 Implementation Plan for Local Governments and a sample Fund Balance Policy (attached).
There are five categories of fund balances including Non-spendable, Restricted, Committed, Assigned, and Unassigned. Host explained that the difference between Committed and Assigned is that Committed Funds must be designated by the end of the year and would require a resolution to make any change. Designation of Assigned Funds are done after the first of the year and change of designation does not require a resolution. Hiivala pointed out that the Levy Stabilization Fund will have to be moved from the Capital Project Fund to the General Fund. The Levy Stabilization Fund is not for purchasing capital assets. The Levy would be an example of a Committed Fund. Hiivala questioned whether commitments must be adopted annually. Host explained that this will depend on the resolution language. Norman referenced the sample resolution reflecting an undesignated fund balance in a range equal to 35-50% of the General Fund Operating Expenditures. Host felt that would be a good statement to include in the Fund Balance Policy.
Recommendation: The County Board shall pass a Fund Balance Policy by 12-31-11. Hiivala will be presenting a draft Policy at a future County Board Meeting.
(End of 10-19-11 Committee Of The Whole Minutes)
The claims listing was discussed. Mattson referenced the change of business name from Qwest to Century Link. He asked that Hiivala keep track of costs with this transition. He is concerned that Century Link does not overcharge the County. Hiivala said that Telecommunications Meetings are held with Bill Swing and this can be discussed at that meeting. An analysis can be brought back to the County Board. On a motion by Mattson, second by Thelen, all voted to approve the claims as listed in the abstract, subject to audit.
Fred Bengtson, Area Wildlife Manager for the DNR, presented a request for a Water Management Area (WMA) in Marysville Township. The DNR is proposing to purchase 0.72 acres in Section 25, T119N, R26W, in Marysville Township. The purpose is to establish the area as an addition to the Malardi State WMA. The DNR also proposes to purchase a 3.95 acre perpetual water control outlet and access easement adjacent to the WMA, also in Section 25, T119N, R26W. The easement will remain privately owned. These lands are part of a larger partnership with Ducks Unlimited to improve wildlife habitat and water quality on Malardi Lake through applied water level management techniques. As the DNR will use State funds to purchase the 0.72 acre property with the purpose of establishing it as a WMA, the DNR is required to obtain County Board approval (M.S.97A.135). The St. Paul DNR Office would like County Board approval on the 3.95 acre easement parcel. In addition to wildlife habitat conservation, WMA’s are open for public use including hunting, trapping and hiking. The State will make PILT (M.S. 477A.11) payments to Wright County for this parcel. Mattson moved to adopt Resolution #11-46 approving the purchase of 0.72 acres and 3.95 acres in Section 25, T119N, R26W, Marysville Township. The motion was seconded by Thelen and carried 5-0 on a roll call vote.
Correspondence was received from Minnesota Counties Intergovernmental Trust (MCIT) regarding the 2011 Annual Meeting on 12-05-11. The MCIT Bylaws provide for the designation of an official voting delegate and alternate. The current Wright County Delegate is Richard Norman and the Alternate is Jack Russek. Eichelberg made a motion to keep the same Delegate and Alternate, seconded by Sawatzke, carried 5-0.
The Board discussed scheduling a Committee Of The Whole Meeting to discuss the Joint Powers Agreement with Corinna Township. Thelen said the current Joint Powers Agreement is in place through 12-31-11. The Agreement reflects that if requested by Corinna Township, Wright County will make a determination as to whether Corinna has “demonstrated to the county board that their proposed ordinance and administration is at least as restrictive as the county’s…” Thelen said that a meeting was held with Sean Riley, Planning & Zoning Administrator, and a representative of the Corinna Township Board, and the Township is requesting this. Thelen felt the Agreement should be referred to a Committee Of The Whole Meeting. It was agreed that Riley and Greg Kryzer, Assistant County Attorney, should attend the meeting. Thelen moved to set the Committee Of The Whole Meeting for 11-08-11 at 10:30 A.M. The motion was seconded by Eichelberg and carried 5-0.
The Highway Department submitted a proposed Agency Agreement between Wright County and Mn/DOT allowing Mn/DOT to act as the principal coordinator for the Township Signing Preliminary Engineering Project. Eichelberg stated that a meeting was held with the Highway Department and townships last week on the Township Signing Project. Eichelberg moved to adopt Resolution #11-47, seconded by Thelen, carried 5-0 on a roll call vote.
Lt. Todd Hoffman, Sheriff’s Office, said two months ago, the Sheriff’s Office installed a permanent Drug Take Back Program. The purpose of the Program is to reduce the amount of unused prescription drugs in households, thereby keeping it away from kids and preventing abuse. It also prevents the amount of drugs thrown into landfills or flushed, affecting the groundwater and soil. The Wright County Sheriff’s Office has a drop box and will accept unwanted prescription drugs Monday through Friday, 8:00 A.M. – 5:00 P.M. The Office hours are extended to 6:00 P.M. on Thursdays. The receptacle is located inside the main lobby of the Sheriff’s Office next to the Civil Division counter. Hoffman announced an upcoming Unwanted Prescription Drug Take Back Event being held on 10-29-11 from 10:00 A.M. to 2:00 P.M. at the Wright County Sheriff’s Office and Annandale Police Department. The event is being held in conjunction with the Drug Enforcement Administration National Drug Take Back Initiative. Russek questioned the amount of prescription drugs dropped off at the Sheriff’s Office to date. Hoffman estimated this at about 15 lbs within the last two months. The Program has not received a lot of publicity to date, and efforts are made to keep the Program anonymous. The Sheriff’s Office does not go through the drugs dropped off. The prescription drugs are received, sealed in a secure box, and placed in the Evidence Room. At some point, they are brought to incinerators. This was provided as an informational item.
Brian Asleson, Chief Deputy Attorney, said the County’s Clandestine Drug Lab Sites (Meth Lab) Ordinance was adopted in 2005. Several Wright County Departments have worked together to prepare a draft Public Health Nuisance Ordinance. The Ordinance would be built upon the authority found in State law and would strengthen the County’s ability to abate public health nuisances. The draft Ordinance is quite comprehensive in application and contains provisions which would make the 2005 Ordinance obsolete. Asleson said Joel Torkelson, Wright County Public Health, has taken the lead. Torkelson is the person that is contacted to follow up on public health situations and strongly supports a comprehensive Public Health Nuisance Ordinance. In the past, the Ordinance has followed State law. The draft Ordinance would increase the County’s authority to enforce cleanup and assess costs back to a property if County dollars are expended. Asleson said the draft Ordinance is posted on the County’s website. Notice will be sent to townships and cities of the County’s intent to adopt the Ordinance. Thelen moved to set a Public Hearing for 11-29-11 @ 9:30 A.M. The motion was seconded by Mattson. Mattson asked about the timeline for cleanup of properties with the new Ordinance. Asleson said per State law, a property owner must be given 10 days to clean up. In reality, 10 days may not be enough. He said this may present a situation much like what occurs with Planning & Zoning. The situation ends up being monitored. Asleson said the Ordinance may not change this process because of the 10 days timeline through State law. There is a provision that allows the County the ability to demolish a building if the cost to repair is more than 75% of the value of the building. Norman asked Asleson whether the 11-29-11 meeting will be to hold a Public Hearing. Asleson responded that notice will be published that the Board will consider adoption of an Ordinance and repeal of another. It is not a public hearing. Thelen and Mattson agreed to revise the motion to reflect that it is not a public hearing. The motion carried 5-0. Asleson said that in 1989, Wright County deeded property to Dahlheimer Distributing Company, Inc. as part of a realignment of then CR 118. That deed reserved certain lands for utility easements as well as a street easement, both of which were never used. The property now contains a commercial strip development and the present owner has requested that the easements be extinguished. Asleson said that the Highway Department has requested the current property owner obtain letters from the utility owners as to whether they currently have any utilities in the area or whether they intend to in the future. Asleson said the response is that all parties are willing to have the easements extinguished. All utilities are located on the perimeter of the property. Asleson requested that the Board authorize signatures on a quit claim deed extinguishing the easements on the Union Crossings Property in Monticello. Sawatzke asked whether the County paid for the easements. Asleson said this is not the case, as is with most highways. There are utilities located in the outer reaches of the right of way. In this situation, there may have been utilities in 1989, so the County reserved those utility easements as part of getting rid of the unwanted right of way. Apparently those utilities no longer exist in that location. With regard to the street easement, Asleson said the City may have requested this in 1989 and the plans have changed. Sawatzke said it appears that the City is in support of this action so he could support the request. Asleson said there is a letter in the file from Jeff O’Neill, City Administrator, stating the City of Monticello has no objections to this action. Sawatzke moved to authorize signatures on the Quit Claim Deed, seconded by Eichelberg, carried unanimously.
Hiivala returned to the meeting for discussion on the RT Vision Contract, approved earlier in today’s meeting. He requested the Board authorize his signature on the Agreement. He will bring the Contract back for Board approval at a later date. Thelen moved to authorize the Auditor/Treasurer’s signature on the Agreement, seconded by Mattson. Norman said that earlier in today’s meeting, Hiivala mentioned two vendors that he received proposals from other than RT Vision. Norman asked for copies of the proposals for the County Board packet. Hiivala said he reviewed Optimum Solutions and DT Ventures. He only received verbal quotes from them. DT Ventures did not meet the criteria as they do not offer time card entry; they only offer the employee product that was mentioned as a back end product. Optimum Solutions was part of the Optimum HR and Optimum Payroll System. The County does not have the Optimum Payroll System so Hiivala did not look to move forward with that. Russek asked whether the County should obtain quotes for purchases under $50,000. Russek said the County Board usually recommends them and felt they should be obtained. Sawatzke said it may be hard to obtain them at this point and felt they were not needed. Norman said a formal bid process is required for anything over $100,000. Hiivala said DT Ventures did not meet the criteria so they were not considered. Sawatzke asked how the Agreement differs from the Contract. Hiivala stated the Contract will agree to 50% down and 50% at the back end of the project. The Agreement covers the total cost of the product at $46,000. Sawatzke asked whether the Board Chair’s signature is required by State Statute. Norman stated signature is required of the Board Chair or someone the Board authorizes. The minutes will reflect that action. The motion carried 5-0.
Bills Approved
AG Neovo Technology Corp. $270.00
Allina Hospitals & Clinic 206.49
Allina OCC Med 215.00
American Institutional Supp 461.30
American Office Products 281.81
Ameripride Services 206.65
Annandale Rock Products 959.12
Aramark Services Inc. 6,242.19
Brethorst/Darnell 195.00
Bryan Rock Products 235.42
Buffalo Floral & Landscaping 160.00
Buffalo Township 754.60
Center Point Energy 1,746.52
Centra Sota Cooperative -E 57,912.00
CenturyLink 3,094.17
Climate Air 11,304.57
Contech Construction Prod 572.96
Creative Forms & Concepts 553.19
Crop Production Services II 492.90
Delano/City of 2,376.60
Diamond Mowers Inc. 107.16
Dingmann Marine & More LLC 242.13
EMCS Inc. 450.00
Emergency Physicians Prof 187.50
Farm-Rite Equipment Inc. 267.19
First State Tire Recycling 420.00
Fyles Excavating & Honey W 175.00
Gale-Tec Engineering Inc. 2,610.00
Going Under Dive Center 491.21
Grainger 217.13
Hanover/City of 858.20
Hedlund Plumbing 875.00
Hennepin County Sheriff 140.00
Herc-U-Lift 2,028.78
Hildi Inc. 4,500.00
Hillyard Inc. - Minneapolis 1,796.45
Howard & Tolins 100.00
Howard Lake/City of 1,537.90
Intoximeters Inc. 382.87
Jacobs/Jeffrey W 975.00
Jeddeloh & snyder PA 1,623.50
Knife River Corporation - N 1,372.28
Kramber/Greg 569.50
LaPlant Demo Inc. 484.84
Le St. Germain Suite Hotel 505.96
Maple Lake/City of 1,049.60
Marietta Aggregates/Martin 631.87
Marysville Township 982.80
Menards - Buffalo 224.98
MN Counties Computer Coop 212.15
MN Fall Mainntenance Expo 675.00
MN Transportation Alliance 340.00
Morries Parts & Service Group 3,141.02
Mueller/Craig 416.17
Multi Health Systems Inc. 263.52
NADA Appraisal Guides 196.00
New River Medical Center 729.69
North American Salt Co. 1,616.86
Northern Safety Technolog 582.53
Office Depot 1,563.72
Omann Brothers Inc. 816.43
Path 786.66
Philippi/Chase 320.00
Precision Prints of Wright Co 136.80
Purick/Ryan 100.00
Red River Specialties Inc. 2,415.60
Rockford Township 2,420.70
Rockford/City of 1,477.80
Royal Tire Inc. 415.21
RS Eden 1,656.73
Safariland Training Group 475.40
Schedule Soft 3,080.00
Schoenberg Construction 2,460.00
SHI International Corp 5,827.73
South Haven/City of 317.40
St. Michael/City of 5,919.40
Stephens/Bill 101.50
Stockholm Township 396.60
T & M Towing and Snow Plow 192.11
Titan Machinery 241.84
Total Printing 106.07
Trimin Systems, Inc. 2,569.85
Trueman Welters Inc. 479.98
US Internet 325.00
Verizon Wireless 810.21
Vernon Company/The 391.61
Weber/Gordon 140.00
West Payment Center 877.59
Westside Wholesale Tire 204.47
Windstream 274.93
Wright Co. Highway Dep 55,502.13
Wright Co. Human Serv 3,263.82
Wright Hennepin Coop Elec 4,420.95
Wright Hennepin Electric 1,821.50
Wright Soil & Water Conser 186.94
Xcel Energy 878.45
16 Payments less than $100 791.86
Final total $226,387.27
The meeting adjourned at 9:37 A.M
Published in the Herald Journal Nov. 14, 2011.


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