Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
MARCH 6, 2012
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
A moment of silence was observed in remembrance of Ozzie Arlien who recently passed away. Arlien served for a number of years as the Auditor/Treasurer, the Executive Secretary to the County Board, and as a County Commissioner for two years.
Russek moved to approve the 2-28-12 County Board Minutes. The motion was seconded by Mattson and carried 5-0.
On a motion by Eichelberg, second by Russek, all voted to approve the Agenda as presented.
On a motion by Russek, second by Eichelberg, all voted to approve the Consent Agenda:
A. ADMINISTRATION
1. Performance Appraisals: K. Chrissis, A. Mohaupt, Atty.; B. Hendricks, Hwy.; S. Hoover, N. Lee, A. Lund, B. Steen, D. Weed, Sher./Corr.
2. Tri County Regional Forensic Laboratory Report, January, 2012.
3. Schedule Boy/Girl County Day For 4-24-12.
B. AUDITOR/TREASURER
1. Refer Office Assistant Position To Personnel Committee.
C. COURT ADMINISTRATION
1. Refer To Building Committee Discussion RE: Request For Card Readers In Court Administration.
D. PARKS
1. Appoint Jennie Hakes, District 2 Representative, To A Three-Year Term On The Parks Commission (Eff. Jan., 2012-Dec., 2014).
E. NUCLEAR
1. Refer To Building Committee Discussion RE: Remodel Request For EOC Utilizing The Vacated Sheriff’s Evidence Room.
Denise McCalla, Chief Deputy Auditor/Treasurer, presented for approval the “Policy and Guidelines for Repairs of Joint County Drainage Systems in Meeker, McLeod, Renville, Sibley, and Wright Counties.” Mattson stated that repair requests will be presented to the County Board for approval. The Joint Drainage System is a different process than was used previously and works well. Mattson said the other counties involved have clean ditches. They started their programs to clean and repair ditches long ago. Mattson moved to approve the Policy and Guidelines for Repairs of the Joint County Drainage Systems in Meeker, McLeod, Renville, Sibley, and Wright Counties. The motion was seconded by Russek and carried 5-0.
The claims listing was discussed. Mattson questioned claims on Page 13, to be paid from the Highway Department budget. The first is to Coleman, Hull & VanVliet, PLLP ($114,995.45) and the second is Mathiowetz Construction ($135,468.95). Brian Asleson, Chief Deputy Attorney, said the claim for approximately $115,000 relates to the settlement agreement reached with Mathiowetz Construction for the CSAH 12 project. The payment is made to the mediator and the mediator pays Mathiowetz Construction. Mattson moved to approve the claims as listed in the abstract, subject to audit, not including the two claims referenced. The two claims will be discussed later in the meeting with Wayne Fingalson, Highway Engineer. The motion was seconded by Russek. At this point in the meeting, Fingalson arrived at the Board Meeting. He clarified that the $115,000 payment involves the settlement that is paid to the contractor through the mediator. The $135,000 claim to Mathiowetz Construction is the amount that is above this settlement that relates to retainage. There will be a final payment to Mathiowetz Construction in about one month. The mediator required the County to pay the $115,000 settlement amount by 3-09-12. Mattson and Russek amended the motion to include payment of the two claims in addition to the remaining claims in the abstract, subject to audit. The motion carried 5-0.
Steve Berg, Emergency Management Director, requested that the Board appoint a representative and alternate to the Central MN Emergency Services Board Emergency Management Advisory Committee. The Central MN Emergency Services Board is the former Regional Radio Board. Potential appointments should be staff members with specialized skills in the provision of Emergency Management focusing on policy, management, and administration. The recommended appointees are Steve Berg as the designee and Jon Young, Public Health, as the alternate. Berg referred to the By-Laws of the Central MN Emergency Services Board Emergency Management Advisory Committee. The purpose of the Emergency Management Advisory Committee is to:
A. Coordinate planning, training, and the purchase and use of equipment to ensure the most effective response to emergencies, both natural and other, within HSEM Region 4.
B. Promote and ensure distribution of grant funds consistent with the membership of HSEM Region 4 and the purpose and program of the grants.
C. Advise the Central Minnesota Emergency Services Board on matters of protocol, procedures and operations as interoperable communications relates to Emergency Management.
D. Recommend and support legislation for improving and increasing the effectiveness of emergency preparedness.
Eichelberg moved to appoint Steve Berg (designee) and Jon Young (alternate) to the Central MN Emergency Services Board Emergency Managers Advisory Committee. The motion was seconded by Sawatzke. Sawatzke questioned who serves as the County Board appointment to the Central MN Emergency Services Board. Eichelberg said that he is the appointment. In response to Sawatzke, it was explained that this new Committee will advise the Central MN Emergency Services Board and will not act independently. Sawatzke asked whether there is another advisory Committee to the Central MN Emergency Services Board. Lt. Greg Howell, Sheriff’s Office, said that the Regional Radio Board changed to the Central MN Emergency Services Board. There is an advisory committee that was formed in relation to the Regional Radio Board, which Howell and Bill Swing, IT Director, serve on. That committee advises the same Board and focuses on the emergency management portion. It is an established committee with a different emphasis. The motion carried 5-0.
Wayne Fingalson, Highway Engineer, asked the Board to approve the Wright County/Township Agreements for the Town Road Signing Project. The County Board passed a resolution on 10-25-11 approving an Agency Agreement between MnDOT and Wright County for Federal Participation in the Township Signing Program. Agreements between Wright County and all Wright County Townships were distributed to the Townships for their approval and signature. The County has received all 18 Agreements back from the Townships. The Project is currently in the inventory phase and they are about 3-4 Townships away from completing the inventory. This is part of the contract that MnDOT has with the consultant firm. The County serves as liaison. The County will be billed by MnDOT for the work and, in turn, the County will bill the Townships. The approximate cost to each Township is about $2,000. The total contract amount is about $39,000. Russek moved to authorize signatures on the Wright County/Township Agreements for the Town Road Signing Project. The motion was seconded by Eichelberg. Fingalson explained that the project benefits the Townships in that federal funding is used for 80% of the cost of upgrading their signs to meet reflectivity standards. The County receives benefit as street name signs are brought up to date. Thelen expressed appreciation to the Highway Department and to the Townships. The motion carried 5-0.
A Personnel Committee Meeting was held on 2-28-12. At today’s County Board Meeting, Eichelberg moved to approve the minutes and recommendations of the Committee. The motion was seconded by Sawatzke and carried 5-0:
I. Position Opening: Park Caretaker, Collinwood Park
Mattice said the Parks Department has two seasonal, six-month Park Caretaker positions. They contribute to Public Employees Retirement Association (PERA) for the six months they work, and receive vacation and sick leave benefits. The 2011 wage scale for this position is $15.04 – $21.12 per hour. The Collinwood Park position is open due to the recent death of the employee.
Norman verified that this position is no longer a union position due to changes in the 2009-2011 Contract, Article 2.
Sawatzke asked the amount the County charges the employee for living in the house on-site. Mattice said the Park Caretaker pays utilities, including installation and the monthly fee for a private phone line. He said if the Park Caretaker chooses to live there during the winter, the rent is $225 per month plus utilities. Sawatzke asked the condition of the home. Mattice said it is in decent condition for an old farmhouse. He said the benefit of an on-site Caretaker is added security for the Park.
Sawatzke asked if there were any reasons why this position would not be needed. Mattice said the position was essential. Sawatzke asked when the Park Caretaker became a County position. Mattice said in 1993. Prior to that, this was a contract position. Sawatzke asked whether there is a problem with overtime. Mattice said there is some overtime, but he tries to keep it to a minimum. Overtime occurs primarily early and late in the season when the seasonal help goes back to school. To manage this situation, Mattice said they may work four hours Monday through Thursday and longer hours on the weekend.
Eichelberg asked if Mattice will advertise the position once approved. Mattice replied that he would request an external posting immediately. He asked whether the new Park Caretaker could work 26 weeks and two days versus 26 weeks. His purpose would be to bring them in before the season starts to allow them time to become familiar with the Park and campsites. Sawatzke asked if the position would still be considered half time. Norman said the position would still be considered 50%.
Recommendation: Approve replacement of Park Caretaker position at Collinwood Park.
(End of 2-28-12 Personnel Committee Minutes)
A MN CAER Pipeline Safety Training Program will be held in Buffalo on 3-15-12 at 6:00 P.M., at the Wild Marsh Golf Club. Mattson is unable to attend the training but felt it may be something others would want to attend. He said that there is a pipeline in the western part of Wright County. Russek attended a training two years ago in St. Cloud and found it very interesting. He said there is a pipeline in the southeastern part of Wright County as well. He stated education credits can be earned through the training. Russek moved to authorize attendance. The motion was seconded by Mattson and carried 5-0. Steve Berg, Emergency Management Director, has attended the training for the past 15 years and plans to attend this training as well.
Richard Norman, County Coordinator, was notified by Stearns County that the next AMC District Meeting will be held on 6-12-12 and will be hosted by Chisago County. Norman requested that any suggested Agenda items for that meeting be submitted to him by 3-09-12. After discussion, it was decided that Norman should respond that on 6-12-12, the Wright County Board will not be able to attend as they will be holding a Board Meeting and a Board of Equalization Meeting. Norman said he will suggest a date change.
At 9:30 A.M., Commissioner Thelen closed the bid process for the 2012 Overlay Project, Contract 12-01. Fingalson said the base bid will include work proposed on Hwy. 2 and CR 128. Alternate 1 will involve work that is proposed on CR 123 and CR 143 in Corinna and Silver Creek Townships. Alternate 2 is for proposed improvements in Bill Anderson County Park. The bids will be opened and laid over. During that time, the Highway Department will verify totals. Fingalson plans to convey the bid amounts to the Townships this afternoon. Corinna Township meets this evening and Silver Creek Township meets on 3-20-12. Fingalson will discuss Alternate 1 with the Townships on 3-26-12 at the Transportation Committee Of The Whole Meeting. The bids will be awarded on 3-27-12. Russek moved to lay the bids over to the 3-27-12 County Board Meeting. The motion was seconded by Mattson and carried 5-0. The Engineer’s estimate follows along with the bids:
Engineer’s Estimate:
Base Bid; Alternate 1; Alternate 2; Total
$1,650,000; $1,020,000; $19,000; $2,689,000
BIDDERS
Bid Bond; Base Bid; Alternate 1; Alternate 2; Total
Knife River Corporation, Sauk Rapids:
Yes; $1,518,078.11; $872,174.94; $20,610.00; $2,410,863.05
Duininck, Inc., Prinsburg:
Yes; $1,626,987.46; $916,047.82; $21,905.00; $2,564,940.28
Central Specialties, Alexandria:
Yes $1,583,908.04 $846,881.45 $19,265.00 $2,450,054.49
Hardrives, Inc., Rogers:
Yes; $1,583,937.34; $843,619.45; $18,186.00; $2,445,743.39
The meeting recessed at 9:42 A.M. and reconvened at 10:00 A.M. for the Employee Recognition Ceremony. Each year the Board recognizes employees for individual and group achievement. The recipients were announced for the 10, 15, 20, 25, 30 and 35 Year Service Awards.
The Individual Achievement Award was presented to Tarah Huston of the Extension Office. She was nominated by Kathy Patterson, Human Services, who described Huston as an asset to the Extension Office and to the 4-H Program. She said Huston is the face of the Extension Office and is very friendly. She deals with many people through the 4-H and Extension Programs and maintains a cool outlook while doing so. Huston was tremendously helpful in the Extension Office during this past year when a long-term employee passed away. That position has been vacant for a year. Huston worked to train in temporary employees and interns, and found ways to make the office run more efficiently. She took classes on web design and applied what she learned to improve and expand the Extension Office programs on the website. This resulted in increased participation in programs and additional revenues were realized. Patterson stated that Huston assists 4-H families, as well as public and County staff. She also serves on a number of committees and programs. Huston helped with the Extension Staff Consulting Committee, which is a State Board that focuses on improving employee morale and working conditions. She has also helped with the local Buffalo Grocery Coop Committee, she is an active member of the 4-H family, and she is a Sunday school teacher. Patterson said Huston works to make sure things run smoothly and efficiently, whether at work or through the outside programs she belongs to. Huston extended appreciation to Patterson for nominating her and to the Extension Office, and said it is an honor to receive the award.
The Group Achievement Award was presented to the School Resource Officers (SRO) including Krystal Beauchane, Craig Burton, Craig Canton, Amanda Erickson Grew, David Estenson, Jeff Fox, Jake Hermansen, Michael McGill, and Drew Scherber. Sgt. Eric Leander is the supervisor of the SRO’s. Jessica Nelson presented the award. The Child Protection Unit nominated the SRO’s because of their extensive work in the school system to keep families and students safe. Child Protection workers have contact with the SRO’s daily on safety concerns for students, ways to improve working together, and making sure reports are received for the day. On average, about 150 reports are received each year. SRO’s read and address the situation to make sure the students are safe. She said the SRO’s go above and beyond in this regard as they are not required to do this. Wright County has decided to take this extra step to review reports and follow up with the students. Very positive feedback has been received on the work that is done. Nelson said representatives of the State were out recently looking at the case files and the work that is done in Wright County. They were impressed with the response received from the SRO’s. Nelson is grateful for the service the SRO’s provide and their response. She felt they were greatly deserving of the Group Achievement Award. Mattson attends Safe Schools Meetings and said it is interesting to listen to comments made by the Court Services Director, the Sheriff, and the County Attorney. He said things have dramatically changed from when he was in school in the way students are assisted so they are safe. Thelen thanked the group for the work they do. She said it is a unique program in terms of the effectiveness in Wright County. Sawatzke added the SRO Program is fairly new but has realized success due to these outstanding people in the schools.
Individual Honorable Mention (nominations for Individual Achievement Award) included Jill Hylla (Public Health Coordinator-Human Services), Barb Holmquist (Administrative Confidential Secretary-Highway), and Laurie Davis (Sr. Office Support Specialist-Human Services). Group Honorable Mention (nomination for Group Achievement Award) included Financial Workers and Office Support Staff (Jackie Benn, Kelly DeMarre, Gina Flanigan, Pam Guiney, Heather Miller, Shannon Nelson, Barbara Norrix, Laurie Perkins, Kristine Persson, Blayr Randolph, Hope Spooner, Lisa Yanish, Erica Curtis, Tina Erickson, Anne Hill, Mandy Jordan-Lemmerman, Tammi Martens, Jodi Martin, Jolene Reed, Heather Ritter, Julie Szarke-Peura, Kathy Tenney, Jacki Valerius, Dana White, Amie Blomberg, Kelly Hiestand Bonnie Paumen). Thelen said that in these tough economic times, tasks have significantly expanded in Human Services. She extended thanks to the group for their service. The Board acknowledged the Awards Review Committee members (Kris Crandall, Cindy Hohl, Lee Kelly, Mike Pooler, and Tanya West). Thelen said in these times, government workers are not getting the honors they deserve. She said employees are the backbone of the County and they should not underestimate the significant achievements they make.
Bills Approved
Ameripride Services $189.23
AMI Imaging Systems Inc 1,399.80
Anoka County Sheriff 7,992.97
Aramark Services Inc 6,857.22
Association Of MN Counties 25,274.00
Autism Allies 120.00
Baudville 126.30
Boyer Truck Parts 1,618.66
Buffalo Hospital-OTPT Comm 1,000.00
Cenex Fleetcard 491.83
Ctr. For Ed. & Employment Law 159.00
Central MN Mental Health 185.00
Dental Care Assoc. Of Buffalo PA 510.00
CenturyLink 515.64
Coleman, Hull & Van Vliet 114,995.45
Design Electrical Contractors 519.50
Eichelberg/Elmer 284.00
Elk River Municipal Utilities 119.93
Ernst/Debbie 362.00
Globalstar USA 233.36
Glunz/Raymond 125.00
Grainger 306.73
Guardian Manufacturing Co 227.50
Hardrives Inc 20,413.69
Hillyard Inc - Minneapolis 3,803.33
Holt Motors Inc 153.37
Husom Electric 238.00
Interstate Automotive 133.59
Interstate Battery Systems 386.57
Jans/Brian 103.99
Lacount Sales LLC 299.98
LaPlant Demo Inc 1,108.77
Larson Companies LTD/WD 1,461.56
M & M Express Sales & Service 127.50
Marco Inc 3,290.76
Martin-McAllisters Consulting 400.00
Mathiowetz Construction 135,468.95
Matt Legal Services 100.00
Menards - Buffalo 411.53
MN Assn. Of County Officers 5,015.00
MN CLE Inc 195.00
MN Counties Intergov. Trust 2,500.00
MN Supreme Court 987.00
Morries Parts & Service Group 609.38
National Seminars Group 199.00
North American Salt Co 94,836.61
Office Depot 2,769.78
Purick/Ryan 100.00
Ramacciotti/Frank 100.00
Rinke-Noonan 285.00
Russell Security Resource Inc 360.75
Sherburne Co Public Works 133.15
St Cloud Times 288.03
State Of MN-office Enterprise 130.32
University Of Minnesota 450.00
Verizon Wireless 161.16
Weighing Systems & Services 1,162.99
Zack’s Inc 147.28
22 Payments Less Than $100 1,046.66
Final Total $442,991.82
The meeting adjourned at 10:31 A.M
Published in the Herald Journal March 26, 2012.


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