Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
JUNE 5, 2012
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
Russek moved to approve the 5-29-12 Board Minutes. The motion was seconded by Mattson and carried 4-0 (Eichelberg abstained as he did not attend the 5-29-12 Board Meeting).
Eichelberg moved to approve the Agenda. The motion was seconded by Russek and carried unanimously.
The Consent Agenda was discussed. Mattson referenced Item C1 of the Consent Agenda: “Planning & Zoning, 1. Accept The Findings & Recommendations Of The Planning Commission For The Following Rezoning: John Bishop (Corinna Twp.). Planning Commission unanimously recommend approval of the request to rezone that portion of the property that is riparian, approximately 12 acres, from AG & S-2 to R-1 & S-2.” Mattson did not want to remove the item for discussion but wanted to have discussion on the Bertram Chain of Lakes land. Minutes from the last Planning Commission meeting reflect approval for the YMCA to complete things in the Bertram Chain of Lakes Park using the County’s money. He said the Bertram project started out with the YMCA being land rich and money poor. The YMCA was paid a great sum of money for the land and is using that money to build shelters, ampitheatres, trails, and campsites. Mattson feels it is the County’s money that is being used. The Bertram Chain of Lakes project has been placed on the County Board Agenda many times for discussion by Parks and others, but it was omitted in this instance. He felt the County Board should have the opportunity to discuss the request presented to the Planning Commission. Thelen said as a point of order, the topic is not part of the Agenda. Mattson agreed that this could be placed on the next Board Agenda. He viewed this as a serious issue as they are taking the money that the County has paid the YMCA and using it to build. He said they couldn’t do that before. Sawatzke said the original Agreement with the YMCA was approved on a 5-0 vote for purchase of land at Bertram Chain of Lakes. He said all Board members understood from day one that part of the Agreement is for the YMCA to be there long term. He asked that the Administration Office provide at the next Board meeting the minutes reflecting approval of the Agreement, reflecting that everyone was aware of this from the start. He recalled that early on, all motions relating to the YMCA by the County Board were passing 5-0. Sawatzke said this was pointed out and he felt that Mattson had voted in favor of it. Sawatzke viewed it positively that the YMCA is investing back into the Park. They are making an investment for the youth in Wright County. When the YMCA is not using the facilities, it will be available for other citizens to use. Mattson said it is with County dollars. Sawatzke responded that some of those dollars were County and City dollars, as well as Legacy Funding that was received through the State. He felt it is better that the YMCA invests locally than investing in the Minneapolis YMCA. Thelen clarified that when she makes a purchase and receives something in return, the money is now that person’s. She said the YMCA is using their money to build. The County has the land. Thelen said if there is further discussion on this issue, it should be placed on an upcoming Agenda. Mattson said he would like to have that discussion. He has seen one area construction worker building around Buffalo; the remainder are metro builders. Sawatzke asked if the comment is relative to the YMCA and Mattson said it is not. The reference is to the building industry in general.
On a motion by Russek, second by Sawatzke, all voted to approve the Consent Agenda:
A. ADMINISTRATION
1. Performance Appraisals: M. Pramann, Ct. Svcs.; C. Davis, Hwy.; J. Adams, J. Danner, T. Halberg, D. Handeland, R. Howell, J. McMackins, M. Williamson, Sher./Corr.
2. Reappoint Connie Lounsbury To Wright County Personnel Board Of Appeals, Three-Year Term Eff. 7-01-12.
3. O/T Report, Period Ending 5-26-12.
B. ASSESSOR
1. Approve Abatement, PID #114-022-006010, St. Michael American Legion Post 567 (City of St. Michael).
C. PLANNING & ZONING
1. Accept The Findings & Recommendations Of The Planning Commission For The Following Rezoning:
A. John Bishop (Corinna Twp.). Planning Commission unanimously recommend approval of the request to rezone that portion of the property that is riparian, approximately 12 acres, from AG & S-2 to R-1 & S-2.
Gloria Gooler, Confidential Secretary, Auditor/Treasurer, presented the claims listing for approval. Mattson said he would like to discuss the Aramark Agreement and what is being spent compared to the population of the Jail. He will bring that discussion forth when the Aramark Agreement is discussed at today’s meeting. Mattson said he used to be able to tell how many inmates were in the Jail. The claims to Aramark have gone from $5,000 to $6,000. On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.
Lt. Pat O’Malley, Jail Administrator, requested approval of Amendment #8 to the Jail Food Service Agreement with Aramark. This Amendment is to the current Agreement for food services. Since last fall, O’Malley has researched food service in other Jails and with other vendors. The County is currently under a contract rate with Aramark. Those numbers and the Aramark claims are audited by Jail staff every week. The price negotiated with Aramark is about $6,000 per week for food, cleaning products, and miscellaneous supplies. Aramark has realized about an 11% increase in food prices since January, 2011, with some items increasing to as much as 20%. Some changes have been made to the menu for inmates at the Wright County Jail. The Jail must follow 2911 Rules per the State of MN, Department of Corrections. There are certain nutritional and operational items that must be met. A recent change to the menu involves replacing one milk serving per day with a drink mix. This was implemented based on milk being wasted or not used. The amount of milk served was reduced but it is still within the guidelines required for nutritional value. Another change relates to all cold breakfasts being served. The Jail used to serve four hot breakfasts per week. This results in a change in the Aramark staffing component. Aramark will prepare the breakfasts the evening before. Corrections staff will pull the breakfasts from the coolers and serve them.
O’Malley said it can be difficult to compare services between jails. The comparison he completed looked at similar sized jails and reflects the prices charged are where they should be. O’Malley is aware of two other jails that have taken on new food vendors. The result was those vendors had problems meeting their contractual obligation with regard to prices. The Agreement prices were re-negotiated to prevent the vendors from going bankrupt.
The Aramark Agreement Amendment being proposed today reflects a 3% increase over three years. O’Malley said the menu changes implemented will result in about a $7,000 savings in 2012. If the inmate count increases, that number will also increase. Even with the 3% food cost increase, the costs should remain about the same as for the period of June, 2011-June 2012 (if the inmate counts remain about the same).
Another option that will be implemented next month is an inmate worker program in the Jail kitchen. An inmate will be used to clean and complete tray preps. With this type of arrangement, problems can arise with relationship and contraband issues. O’Malley explained that kitchen staff have a different mindset than those hired as Correctional Officers. It will be a matter of making sure the right inmates are placed in that environment so that there are no problems with safety or security.
O’Malley stated that meals are charged on a sliding scale. With more inmates, purchasing can be done in bulk quantities resulting in reduced costs. Product must be used or rotated by a certain date. Storage is limited in the Jail kitchen. When the inmate population is low, items cannot be purchased in bulk. Mattson asked whether sentence-to-service inmates are included in meal counts. O’Malley said meals are made for all inmates every day.
Richard Norman, County Coordinator, referenced the change in the breakfast menu and asked whether Aramark is supplying the food for the breakfast and putting it together. O’Malley said the savings to Aramark is realized through labor costs. The cold breakfast prep is completed by Aramark staff the prior evening. Jail staff distributes the breakfast. Aramark kitchen staff normally start at 5:00 A.M. With the change in menu to cold breakfast, they will not come in until 9:00 A.M. Norman asked about the 3% increase reflected in the Agreement Amendment, as there is a savings to Aramark in staff time and food product if they are not fixing a hot breakfast. O’Malley said the cost of cold versus hot food does not make up much difference in cost. The savings for Aramark relates to labor. That savings is reflected in the per meal savings. Research completed by the Jail reflects food costs are continuing to rise. The problem for Aramark is they do not know when those food prices will stabilize so they need to cover their anticipated costs. O’Malley stated that another Jail tried to utilize more inmate labor with one staff member. The problem occurs if the staff member is gone for any reason. They need to maintain the security of the Jail and provide inmates with a meal. Reliability and quality is needed.
Russek asked if it was because of these changes that there is no increase in 2012. O’Malley said that is correct. In the first year, the Jail will realize savings of $.07-$.09/meal. The former Agreement included scaled pricing every 20 meals. This was changed to every 10 meals which will provide a better savings at the higher end of the scale. O’Malley said they do monitor the scaled cost of meals and adjust the quantity ordered based on best price. They also buy in bulk when possible, depending on shelf life. Jail food is produced in mass and served cafeteria style. The food is generic and meets specific requirements (i.e., diabetic, religious, etc.). Part of the Aramark Agreement costs include the expertise of dieticians to prepare the food to meet those needs. Aramark also provides an inspection team that sets up and prepares for health inspections. Aramark has another program which reviews efficiencies of kitchens. Because of the Aramark Agreement, the Jail receives discounts from Galls. O’Malley stated that Aramark provides excellent service. Eichelberg moved to approve Amendment #8 to the jail Food Service Agreement with Aramark. The motion was seconded by Russek. Mattson asked whether O’Malley can have the claims listing provide the number of prisoners each week. O’Malley will work with the Auditor’s Office to determine whether this can be included. The motion carried unanimously.
Brian Asleson, Chief Deputy Attorney, presented a request on behalf of Greg Kryzer, Assistant County Attorney. Kryzer has been working with Marc Mattice, Parks Administrator, and Steve Jobe, Surveyor, on in-holdings within a County Park. Ever since the County acquired the Park over 30 years ago, there have been a number of private properties in the Park with incorrect legal descriptions. There are ten private in-holdings that will be dealt with: 206-000-181401, 206-000-181413, 206-000-181412, 206-000-181410, 206-000-181411, 206-000-181404, 206-000-181415, 206-000-181402, 206-000-181414, and 206-000-181416. With the number of properties and owners, it made sense to deal with the properties in Closed Session. Staff will contact property owners to meet on an individual basis to discuss encroachment problems. Sawatzke moved to schedule a Committee Of The Whole Closed Session on 6-12-12 at 10:30 A.M. to discuss real estate values and counter offers on the sale of County property for those parcels listed. The motion was seconded by Russek. Norman asked if the meeting will be held in the Commissioners Conference Room and if it will be recorded. Asleson said this is correct. The motion carried 5-0. A Board of Equalization Meeting is scheduled for that day (if needed). The Board said the Assessor should be notified that no appointments should be scheduled prior to 11:15 A.M.
Bills Approved
B & B Prod. - Rigs and Squads $7,311.40
BP Amoco 195.42
Breezy Point Resort Inc 584.44
Buffalo Hosp.-Otpt. Comm. 4,000.00
Buffalo/City of 100,000.00
Bureau of Crim. Apprehension 225.00
Cenex Fleetcard 245.89
Climate Air 224.00
CST Distribution LLC 2,407.77
Dell Marketing LP 4,557.61
Diers Electric Inc 129.76
Douglas County Public Works 100.00
Elk River Municipal Utilities 103.24
Federal Signal Corporation 318.79
Glunz Construction LLC 125.00
Going Under Dive Center 258.47
Grainger 227.86
Granite Electronics 325.24
Helena Chemical Company 3,063.04
Hewlett Packard 3,596.17
Husom Electric 275.00
Information Sys. Corp. 385.39
Jahnke/Chris 152.50
Marco Inc 4,450.35
Marietta Aggregates/Martin 326.45
McNamara Inc/B 6,000.00
McQuay International 2,696.00
Menards - Buffalo 446.57
Midwest Protection Agency Inc 1,120.58
Millner/Scott R 100.00
MN Board Of Assessors 305.00
MN Counties Ins Trust 7,309.00
Northern States Power Co. 508.97
Office Depot 1,615.65
Precision Prints Of Wright Co 659.42
Quantum Corporation 1,000.00
Retrofit Companies Inc 517.04
Royal Tire Inc 6,698.87
Ryan Chevrolet 103.22
Schmaltz/John 270.34
Schwenzfeier/Linda S 250.00
Sherwin Williams 388.08
St Croix Solutions 18,504.70
Telvent DTN 2,364.00
Transcend United Tech. 229.50
Victory Corps 297.05
Waste Management-TC West 1,356.01
Woodford/Michael 112.50
Wright County Highway Dept 94,999.91
23 Payments Less Than $100 968.95
Final Total: $282,410.15
The meeting adjourned at 9:35 A.M
Published in the Herald Journal June 25, 2012.


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