Wright County Board Minutes

NOVEMBER 20, 2012
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Mattson, Russek, Thelen, and Eichelberg present.
On a motion by Russek, second by Eichelberg, all voted to approve the 11-13-12 County Board Minutes.
Petitions were accepted to the Agenda as follows: Aud./Treas. Item #6, “Auditor/Treasurer Fee Schedule” (Hiivala); Aud./Treas. Item #7, “Truth In Taxation Hearing” (Sawatzke). Bob Hiivala, Auditor/Treasurer, requested that Aud./Treas. Item #1 be amended to read, “Approve Plat: Dickinson Spring Industrial Park 4th Addition (Rockford Twp.)” (identifying the Township). Russek moved to approve the Agenda as amended. The motion was seconded by Sawatzke and carried unanimously.
Eichelberg moved to approve the Consent Agenda. The motion was seconded by Russek. Mattson referenced Item A6, “Acknowledge Receipt Of MCIT Dividend, $790,653.” He wanted to call attention to the item to inform the public of the dividend. The motion carried 5-0 to approve the Consent Agenda:
1. Performance Appraisals: J. Wright, Hwy.; K. Larson, I.T.; M. Koscianski, K. Lipelt, K. Perkins, Sher./Corr.
2. Schedule 2012 Employee Recognition Ceremony For 3-19-13 @ 10:00 A.M.
3. Approve Offering Allina Health’s “Healthy Communities Partnership Program” To Employees.
4. Claim, Madden, Galanter & Hansen, LLP, $8,196.64 (Service, Sept. 2012). 5. Approve/Authorize Signatures On Labor Agreement With Teamsters Local No. 320, Non-Licensed Essential Unit.
6. Acknowledge Receipt Of MCIT Dividend, $790,653.
1. Claim, Coleman, Hull & van Vliet, PLLP, $1,487.50, Mediation Fees For Main v. Wright County.
1. Accept The Findings And Recommendations Of The Planning Commission For The Following Rezoning:
A. Kenneth T. Felger (Rockford Twp.). Planning Commission Unanimously Recommends Approval Of The Request To Rezone Approximately 40 Acres From AG General Agricultural To R-2(a) Suburban-Residential.
Bob Hiivala, Auditor/Treasurer, requested approval of a Plat. On a motion by Russek, second by Sawatzke, all voted to approve a plat, “Dickinson Spring Industrial Park 4th Addition (Rockford Township),” as submitted by Ry-Land, LLC, a Minnesota Corporation, fee owners of property described in part as: Lot 1, Block 1, Dickinson Spring Industrial Park have caused the same to be surveyed and platted as Dickinson Spring Industrial Park 4th Addition; with all outstanding taxes, including green acre liability, if any having been paid; the park dedication fee has been paid (Receipt#154501); the Township has a written agreement to accept the roads; and Greg T. Kryzer, Assistant Wright County Attorney, has reviewed the mylars, title opinion and accompanying legal documents prepared by Bradley W. Solheim and finds the plat to be ready for recording.
Hiivala requested the Board schedule a Tax Forfeit Committee Meeting to review six parcels in Carrigan Estates in the City of Waverly. These parcels are in addition to what the Committee originally reviewed. The purpose will be to make a determination on whether the City can take the parcels through tax forfeiture. Russek moved to schedule a Tax Forfeit Committee Meeting on 11-27-12 at 8:30 A.M., Auditor/Treasurer’s Conference Room. The motion was seconded by Eichelberg and carried 5-0.
Hiivala said the County was informed of flooding issues on Ditch 41 by property owner Chris Kern. Hiivala said a request has recently been presented to Kerry Saxton, SWCD, to abandon a portion of the Ditch that runs north into Property #205-000-244-300 and to allow the property owners to run a private tile system to the open ditch, which is not part of the County Ditch System. The request is to abandon that part of the Ditch 41 tile system. Hiivala plans to contact Kurt Deter, Rinke Noonan, to determine whether this request is appropriate. Hiivala said part of the request today is whether the County Board will approve of this action if Deter approves of it. Hiivala said Saxton indicates the landowners are going to tile some of the benefited area up to the public ditch system. Saxton is not sure whether that system has the capacity to handle it. The request being addressed today is whether part of the County Ditch 41 tile system can be abandoned.
Mattson asked if the person that will complete the work is the only landowner involved. Hiivala said his understanding (through Saxton) is that Todd Wurm has agreements with the landowners involved of what the intent is. Hiivala assumed that would have to be signed prior to proceeding with any work. Russek said if a private ditch is involved, permission will need to be granted to hook up to it. Someone paid to have the ditch dug and they would have rights to the ditch. Hiivala said the water drains to Cokato Lake, which is an impaired Lake. There may be additional obstacles in that regard. The first action is to determine whether a portion of the tile can be abandoned from the Ditch 41 System. Mattson said there is a trailer park near the Ditch and inquired whether they have signed off. Hiivala was unsure of actions taken by the petitioner thus far.
Thelen questioned the action being sought today. Hiivala stated that as he has notified the Board of this issue today, he will contact Deter for his opinion. He will then place on an upcoming Agenda Deter’s opinion on any ramifications of abandoning that segment of the Ditch System. Hiivala recommended the County Board table their decision until he has an opportunity to contact Deter. His understanding is this step needs to be completed before they can decide what they are going to do with draining that system.
Sawatzke asked what will happen to the tile. Hiivala said it will be dug out and removed. Sawatzke asked whether all of the water will run to the north. Hiivala understands (from Saxton) that a private tile will be dug and the water will be drained to the north to an open ditch system. That open ditch system flows to the west. Hiivala said Saxton has some issues associated with that, as the water ultimately flows to Cokato Lake. He said Saxton asked that this be discussed by the County Board to determine whether the County will allow the petitioner to redirect that part of the tile system to the north.
Hiivala referenced the map and said that they hope to provide some relief to the parcel highlighted in yellow (PID #205-000-254-200) by draining. He was unsure how extensive the private tiling will be. Russek said the tile runs back and forth through that parcel. Hiivala said Saxton indicated the request is to drain PID #205-000-244-300 north. Hiivala is unsure whether that will help to improve the tile system to improve the drainage for PID #205-000-254-200. Russek stated that Ditch 41 actually drains into the open ditch. Hiivala said that is correct. It outlets into the open ditch system so there is already a benefit. Hiivala said that discussion today was to alert the Board of this request. Russek moved to table this item, seconded by Eichelberg, carried 5-0.
Hiivala said the County Board previously took action to approve moving forward with the second round of septic loan funding available through the MPCA. At that time, Hiivala indicated to the Board that he would need to bring back the Note Disclosure. He presented a resolution which would authorize the County to borrow from the MPCA (MN Pollution Control Agency) and to lend to eligible lenders to fund projects for the control and abatement of water pollution. An application has been received which would use the balance of the first round of funding and a portion of the second round. Hiivala said in order to access the second round of funding, the resolution must be passed allowing participation and authorizing signatures by the Board Chair and County Coordinator. Eichelberg moved to adopt Resolution #12-65 relating to the MPCA Clean Water Partnership, authorizing the County to borrow money from the MPCA and to lend money to eligible lenders to fund projects for the control and abatement of water pollution. The motion was seconded by Russek and carried 5-0 on a roll call vote. At the request of Hiivala, Russek moved to authorize Hiivala’s signature on the “Certificate of County Auditor as to Registration of Note.” The motion was seconded by Eichelberg and carried unanimously. At the request of Hiivala, Russek moved to authorize the County Board Chair and County Coordinator to sign the General Obligation Note (MPCA) for Targeting BMP’s in the Crow River Watershed Project. The motion was seconded by Eichelberg and carried unanimously.
Hiivala brought forth discussion on the Auditor/Treasurer’s Fee Schedule. The County Board recently held a Public Hearing to receive public comment on proposed fees that are set by the County Board. Hiivala submitted at today’s meeting the entire Fee Schedule for the Auditor/Treasurer’s Office. He asked that the Board acknowledge those fees that are set by Statute. The Schedule reflects the fees charged in 2012 and the proposed 2013 fee, along with by what authority the fee is set. Hiivala said that if a fee is set by Statute or Federal guidelines, such as with passports, those fees can change anytime during the year. The County Board’s action would be just to adopt those guidelines. Mattson referenced the Genealogy Fee of $30 charged by the License Bureau. Hiivala responded that fee was part of the recent Public Hearing. The fee was established based on staff wages to complete the research (wages plus the benefit package). The fee is based on actual costs. Richard Norman, County Coordinator asked that the motion should acknowledge receipt of the Auditor/Treasurer Fee Schedule. If a fee is set or changed per Statute, it should be presented to the County Board. That will ensure that the change is acknowledged and put into the master Fee Schedule. Mattson referenced the fees that are charged for marriage licenses (different fees set when a class is attended versus when it is not). Sawatzke said he is not familiar with the classes and said it is apparently something MN Statute requires. Hiivala said an example would be marriage classes offered by a church. This fee has been in existence for many years. The public has the ability to reduce the Marriage Application Fee by attending classes. Sawatzke asked if there are statistics on the benefit of these classes. Hiivala was unsure. Statute does not require attendance at a class but it results in a reduced fee. Eichelberg moved to acknowledge the Auditor/Treasurer’s Fee Schedule which reflects by what authority a fee is set. The motion was seconded by Russek and carried 5-0.
The Truth In Local Taxation Hearing will be held on 11-27-12 at 6:00 P.M. as part of an evening County Board Meeting. Some years ago, the County provided a three-year comparison of broad budget categories at one of the Hearings. Based on comments from constituents at the last Hearing, Sawatzke suggested that the County put together this comparison for review at the 11-27-12 Meeting. Sawatzke also asked whether budget information will be available on the County’s website prior to the 11-27-12 Hearing. He said that is one request that seems to be brought forward each year at the Hearing.
Norman met recently with Hiivala and it was agreed that data will be placed on the Internet. He wasn’t sure that it would mirror the format of the Budget books. Hiivala was in contact with other counties to see what material they provide on their websites. Hiivala referenced year-end budget summaries that are provided to Board members. He would like to use that format to provide the information on the website. He did not see that it would take long to incorporate the 2011 information into the summary. Hiivala plans to post budget information on the Wright County website on the Auditor/Treasurer’s page yet this week.
Mattson said that when he looks at financial data, he reviews actual expenditures in addition to the budget. He preferred including one year of actual expenditures followed by two years of projected. Hiivala said that during the budget process, the Budget Committee Of The Whole looks at five years of actual and budgeted line items. Sawatzke said the important thing is to provide some information on the website for public review. The public will provide feedback on whether it is what they are looking for. Thelen supported providing information on the one year of actual expenditures. Sawatzke said that Hiivala should clearly label the information so it does not cause confusion (budget versus actual expenditures). Hiivala said he will post information on the 2011 budget and actual expenditures, the 2012 budget, and the 2013 proposed budget. Not every line item will be laid out. The material will reflect personnel, supplies, projects, and programs. Hiivala plans to post information on the website reflecting what information will be presented at the Truth In Taxation Hearing. He wants to have Norman review the information prior to it being posted.
Hiivala said the Public Hearing is where the County’s budget is presented. Greg Kramber, Assessor, has provided him with information on the tax capacity of the County. A change in the tax capacity has a great impact on what an individual taxpayer pays. The cities, townships and school districts have held their hearings and have certified their levies to the County. The County divides that by the tax capacities and the tax statements are sent out. Russek said with regard to the County’s tax capacity, there is quite a difference between new growth and inflated values. He asked that the information provided at the Hearing reflect new growth and what has escalated from increased values. Hiivala said Kramber did provide statistics on new growth but did not have time to break it down by category. One of the graphs that will be shown is who is paying the proportionate share of the bill. He felt this is important information to share. They do not want to slow down the Truth In Taxation Hearing but feel it is important information to share.
Hiivala asked if he could discuss County Ditch 16. He invited Ken Lantto to attend the Board Meeting today, but Lantto was not present when the Meeting started. Therefore, Hiivala did not ask to petition County Ditch 16 onto the Agenda. As Lantto arrived later in today’s Meeting, Hiivala asked if County Ditch 16 could be discussed. He reminded the Board that County Ditch 16 was discussed a few weeks ago when he obtained permission to send a letter to three landowners who each own a portion of an original parcel that is part of County Ditch 16. Hiivala said that Ken Lantto is in agreement with the reassignment of benefits. He understands that the neighbors have agreed as well, even though they are not required to reply. Hiivala said there is a repair that is needed on the Ditch. Hiivala said Saxton indicated that it is a great opportunity for repair(the timing is right).
At Norman’s suggestion, Russek moved to modify today’s County Board Agenda to add County Ditch 16. The motion was seconded by Mattson. Sawatzke asked Hiivala if he is certain there is no one else that may want to speak to this. Hiivala said he was not sure and it was not advertised that this would be discussed. Norman asked whether there will be an action item involved. Hiivala said there will be. He will ask the Ditch Authority to authorize Saxton to scope the repair of County Ditch 16. The repair relates to a collapsed tile. Sawatzke asked whether the scoping is beyond what a Commissioner from a District is allowed to approve themselves. Mattson stated that Saxton viewed this as a band aid repair because of time constraints. A more complete repair could be done next year. Thelen called the question on modifying today’s County Board Agenda to include County Ditch 16. The motion carried 5-0.
Hiivala said both Ken Lantto and Frank Lantto (property owner) were present for discussion. They are benefitted property owners on County Ditch 16 and are aware of a collapsed tile that is in need of repairs. Mattson asked whether Saxton has been in contact with Ken Lantto. Ken Lantto responded that he has been. Mattson moved to proceed with minor repair this year on County Ditch 16 and to proceed with larger repair next year, making sure all benefited landowners are involved. Hiivala asked for clarification on whether Mattson wants all benefited property owners notified. Mattson said not at this time but they should be when the larger repair is completed. Thelen said the motion on the floor is for a temporary repair on Ditch 16. The motion was seconded by Russek. Sawatzke asked whether Saxton will oversee and approve all work. Hiivala said that is correct. Hiivala said if the minor repair does not necessitate a bid process, the four vendors they have been working with will be contacted. The motion carried 5-0.
The claims listing was reviewed. Hiivala referenced Page 21, Buffalo Hospital. He said they have identified the amount of $405.17 as a duplicate payment so it will be removed from the abstract. Mattson asked that Allina bills be carefully checked to avoid duplicate payments. Hiivala said Jail staff has a procedure they follow regarding inmate reimbursement and insurance. Mattson referenced a claim on Page 10, Titan Energy Systems ($1,565.20). This claim relates to expenditures for the 800 MHz Radio System. He questioned the costs associated with maintenance of the generator ($343.20) that should be new. Hiivala said all 800 MHz expenditures are being tracked under Line Item 01-100-6305. Invoices are reviewed by Bill Swing, IT Director. Any questions relating to the generator expenditure should be directed to Swing. Mattson moved to approve the claims as listed in the abstract, subject to audit, 162 vendors for a total of $267,922.75. Hiivala amended the total value of the claims because of the one claim that is being pulled to Buffalo Hospital. The amended total is $267,517.58. The motion carried 5-0.
Greg Kryzer, Assistant County Attorney, requested the Board schedule a Public Hearing to amend the Wright County Water Surface Use Ordinance #12-01. The DNR is requesting a change on Lake Ann on the Seasonal No Wake Ordinance from 100’ to 150’ to be in compliance with the personal watercraft restriction. The decision before the Board at the Hearing will be to either amend the Ordinance to 150’ or repeal the Seasonal Ordinance to be in compliance with DNR regulations. In addition, Pleasant Lake has asked to be added into the Water Surface Use Ordinance. Pleasant Lake was late with their request when the Ordinance was passed so they were not included. At the Hearing, it will be up to the County Board whether to include them or not. Thelen asked whether Lake Ann is okay with the change. Kryzer stated that he has been in contact with the President of the Lake Ann Association. Notice has been sent to Victor Township as well. On a motion by Mattson, second by Russek, all voted to schedule the Public Hearing for 12-11-12 at 9:30 A.M.
Virgil Hawkins, Highway Engineer, presented a draft resolution to advance State Aid Highway funds for 2013 Construction. MnDOT needs this approved resolution in order to advance funds. Eichelberg moved to adopt Resolution #12-66 advancing State Highway funds for 2013 Construction. The motion was seconded by Sawatzke and carried 5-0 on a roll call vote.
Hawkins requested the Board schedule a Transportation Committee Of The Whole (TCOTW) Meeting. The proposed Agenda is: 1) Discuss and finalize 5-Year and 10-Year CIP Plan; and 2) Discuss purchase of skid steer loader (hydraulics out on ’97 unit). On a motion by Sawatzke, second by Mattson, all voted to schedule a TCOTW Meeting on 11-27-12 at 11:00 A.M., Public Works Building.
A Building Committee Meeting was held on 11-14-12. At today’s County Board Meeting, Mattson moved to approve the minutes and recommendations. The motion was seconded by Eichelberg. Sawatzke referenced the reserved parking assignments at the Government Center and asked if the proposed parking assignments will compete with public parking. Norman responded that the parking places involved have been reserved places for years and therefore will not compete with public parking spaces. The motion carried 5-0:
I. Expand Data/Voice Room, Human Services Center.
Swing distributed a copy of a Request For Board Action dated 10-16-12 regarding enlarging the Data/Voice Room in the Human Services Center (see attached). Swing said the Information Technology (IT) Department has outgrown the current space. He referenced the quote from Ernst General Construction, Inc. on the back of the handout. Swing said he discussed the issue with Kieft, Elletson and DeMars, who agreed to allow him to expand into the Human Services file room. Swing said it is difficult to work in the current Data/Voice Room. Eichelberg asked if the Data/Voice Room wall would be removed to allow for the expansion. Swing said Elletson agreed to allow the Data/Voice Room to extend by about eight feet into the Human Services filing room. The expanded Data/Voice Room will be enclosed. Norman recommended the project be funded out of the Building Maintenance and Repair Budget, Repairs and Maintenance Line Item.
Recommendation: Authorize expansion of Data/Voice Room at the Human Services Center at a cost not to exceed $4,769 and funded out of the Building Maintenance and Repair Budget, Repairs and Maintenance Line Item.
II. Reserved Parking Assignments.
Norman said the overlay project around the Government Center made it necessary to temporarily reallocate some employee parking spots. Since the project is now complete, Norman would like to reassign permanent parking spaces for certain Departments as soon as possible. Kelly distributed two maps illustrating the temporary parking assignments (see attached). One map showed the West parking lot and the other the lot behind the Courthouse. Eichelberg asked whether the people who were relocated originally had parking spaces. Norman responded there were people assigned behind the Courthouse who were temporarily moved to the West parking lot across the street.
Kelly contacted Departments who have been assigned parking spaces. Kelly said the assigned spots behind the Courthouse include Planning & Zoning in spaces 1 through 4, Court Services in spaces 5 through 7, and IT in space 8. The Assessor Department holds spaces 7 through 9 in the West parking lot, Court Services has spaces 5 and 16, and space number 6 is reserved for the Employee Of The Year. The remaining spaces (11 through 15) are reserved for County cars. Kelly said most of the County cars park in the West lot. Planning & Zoning has not been using their originally assigned spaces, nor has Court Services. Kelly spoke with Department Heads, and none appear to have an issue regarding where they park. However, when prompted, Kelly was told they prefer the West parking lot. He has worked out a possible solution.
Planning & Zoning prefers the West parking lot, spaces 1 through 4 rather than behind the Courthouse. The Assessor currently has three spaces (7 through 9) in the West lot. The Assessor Department has recently acquired two additional cars, and would also like spaces 10 and 11 in the West lot. If that doesn’t work, they would accept additional spots behind the Courthouse. Kelly said MacMillan in Court Services expressed no preference for parking spaces. Kramber requested a sixth space for future expansion should they get another vehicle. Kelly said the lot behind the Courthouse has signs with Department names on them, so if changes are made, they would have to be moved. Norman asked how many spots Court Services has. Kelly responded that they have a total of five.
Kelly reiterated that the maps show current assignments. Court Services is assigned three spaces (5, 6, and 7) behind the Courthouse and two in the West lot (5 and 16). Kelly suggested an alternative would be to designate a number of spots that will accommodate County cars, and leave the remaining open or assign by numbers. Norman requested a space behind the Courthouse for Mark Nolan, Safety Director, and Lee Kelly, Special Projects Administrator. Norman added that employees are not allowed to use the back access door to the former Sheriff Office area because the entire area is vacant. Employees are required to use the West Courthouse door. Al Buskey, Building Maintenance Supervisor, requests that several spots be left open in the Courthouse parking lot for snow removal. Snow is pushed to the east end of the lot.
Eichelberg asked who would be assigned space number 1 behind the Courthouse. Norman suggested that spaces 1 and 2 be assigned to Nolan and Kelly, since Planning & Zoning wishes to park in the West lot. He asked Kelly to clarify that the Assessor has two additional cars. Kelly said they do, but it would be best to put them together in a block in the West parking lot. Norman suggested they take spots 7 through 11 in the West lot. Kelly said Kramber has requested six spaces if possible. Norman suggested Court Services use spaces 12 through 16 in the West lot and Planning & Zoning be assigned 1 through 4. That leaves space number 5 open. The Assessor could use that spot for another vehicle. The Employee Of The Year could keep space number 6.
Eichelberg said that resolves the West lot. Norman said IT has space number 8 behind the Courthouse. He requested spaces 3 and 4 for second shift custodians.
Norman said all Department Heads have assigned spaces in the garage. However, some of the larger Departments have assistants who have assigned parking spots. Kelly said he did not assess parking in the garage. Norman said a Planning & Zoning vehicle parks in the garage in an inconvenient place. There are also one or two Human Services supervisors who park in this area. It would be best to move those three vehicles out and leave the spaces they occupy open. Norman said it is awkward to get out of his garage parking space when the Planning & Zoning car is parked there. Mattson asked whether Planning & Zoning ever uses that vehicle. Norman did not know how often the vehicle was used. He suggested Planning & Zoning be assigned spaces 1 through 5 in the West lot, and the vehicle that parks in the garage could use space 5.
Kelly was not aware of the car in the garage. He asked whether it was a County car. Norman said it is. Eichelberg suggested having signs made. Kelly did not know whether the County would need signs. He said perhaps the existing signs could be moved to more appropriate places. Norman clarified that the only verbiage on the signs is “Reserved.”
Eichelberg suggested Kelly notify affected Departments regarding the new parking arrangements. He added that the new parking assignments will keep vehicles together by Department. Kelly summarized the revised parking assignments behind the Courthouse:
• Kelly and Nolan park in spaces 1 and 2;
• Custodians park in spaces 3 and 4;
• Spaces 5 and 6 are assigned to Human Services vehicles that currently park in the garage;
• Space number 7 is reserved for IT staff;
• Space numbers 8 and 9 are open.
Revised parking assignments in the West lot are as follows:
• Planning & Zoning – Spaces 1 through 5;
• Employee Of The Year – Space 6;
• Assessor – Spaces 7 through 11;
• Court Services – Spaces 12 through 16.
Recommendation: Approve updated assignments of employee parking spaces in the West parking lot, the parking lot behind the Government Center, and the underground garage.
III. Request To Install Larger Mail Drop Box, Human Services Center. (Human Services Board Item).
(End of Building Committee Minutes)
A Personnel Committee Meeting was held on 11-14-12. At today’s County Board Meeting, Eichelberg moved to approve the minutes and recommendations. The motion was seconded by Mattson and carried 5-0:
A. Account Clerk, Auditor/Treasurer Department.
Hiivala said this position is vacant due to a resignation. The primary function is to work on ditch issues. Hiivala said they have a grant to help fund this position. Sawatzke asked whether the Account Clerk focuses on ditches full time. Hiivala said they will for the next few years. Sawatzke asked whether the grant will cover 100% of the cost of the position. Hiivala said the grant is for $50,000; however, Kerry Saxton of the Wright County Soil and Water Conservation District will use some of the funds for equipment. Hiivala added that the grant is an in kind match. The former employee already logged some time on the project. He assured the Committee that the position will have no problem fulfilling the in kind requirement. Hiivala said they will bring in Houston Engineering to help update records. The Account Clerk position will also perform accounting functions.
Recommendation: Authorize replacement of the Account Clerk position in the Auditor/Treasurer Department.
B. Highway Maintenance.
Hawkins requested authorization to fill a night Highway Maintenance position for public safety, snow and ice control. He mentioned there is another Maintenance worker on a medical leave that may be lengthy. Hawkins said there is also an opening for a Sign Technician.
Eichelberg recommends approving the request due to the staff shortages in the Highway Department. Sawatzke agreed, and said it may be likely that another employee from within the Department may want to transfer, which would create an opening in another shop. Norman said the union contract requires the position be posted. However, if an employee transfers from one shop to this position, Hawkins does not have to bring a new request to the Personnel Committee. Sawatzke added that would only be necessary if someone transfers to the Highway Department from a different Department.
Recommendation: Authorize replacement of the Highway Maintenance position.
C. Public Health Nurse.
Jorgensen-Royce explained that a Public Health Nurse (PHN) resigned, and another PHN in the Agency is training for the vacated position. She distributed information about the position (see attached). The open PHN position is a Waiver position in the Health Care Management (HCM) Unit. Jorgensen-Royce said filling this position is critical as they have one nurse on leave and another who is working only part time. Additionally, the Agency will shortly be providing Waivers via MnChoices, an automated and comprehensive assessment and support planning application. Jorgensen-Royce said this application requires the Agency to reorganize the way they assess clients. Staff will undergo a considerable amount of training. This position is fully funded through a variety of sources. This PHN will work on the Wellness On Wheels (WOW) van, and provide immunizations and car seat checks, among other services. Sawatzke asked whether Public Health educators do car seat checks. Jorgensen-Royce said the Agency needs many staff trained to check car seats. This position requires that knowledge due to the functions of the WOW van. Jorgensen-Royce clarified that she is not asking for additional staff, but is shifting employees around to cover areas of need.
Sawatzke said the position is fully funded and revenue generating. Jorgensen-Royce said it is a way to provide services without using local tax dollars.
Recommendation: Authorize replacement of the Public Health Nurse position in the Health Care Management Unit.
D. Office Technician I, Human Services.
Elletson requested approval to fill an Office Technician I position that serves as the main receptionist at the Human Services Center. She distributed a document explaining the job duties (see attached). The current employee took a promotion and has been in training. Elletson shifted staff around to temporarily handle the position functions. Eichelberg asked whether this position must be posted internally. Norman said Personnel will post it internally as well as advertise for external candidates.
Recommendation: Authorize replacement of the Office Technician I position in Human Services.
E. GIS Specialist.
Jobe explained that the Department recently filled a Senior Survey Technician position with an internal candidate formerly employed as a Geographic Information Systems (GIS) Specialist. Jobe said in addition to the vacant GIS Specialist position, the Department has an opening for a Survey Technician. Jobe proposed filling the Survey Technician position instead of the GIS Specialist position. The pay and classifications are the same between the two jobs. Jobe said the Department retained the employee with GIS Specialist skills and experience. Sawatzke asked whether any contract or union rules prohibit this situation. Norman said sporadic help across position functions is different than requiring those duties consistently as part of a job description. Jobe said the Department has experienced two turnovers in the Senior Survey Technician position. He feels the solution lies in filling the Survey Technician position instead of the GIS Specialist position. This would allow the Senior Survey Technician to spend less time in the field and more time in the office. Eichelberg asked whether the Survey Technician job description will address duties currently not accomplished due to the GIS Specialist vacancy. Jobe assured him it would. Norman asked Jobe his intent regarding utilizing the new Senior Survey Technician to do GIS work. Jobe said that will be on an as needed basis. He spoke with Mike Pooler, GIS Coordinator, who has agreed to take on more of the work previously done by the GIS Specialist.
Recommendation: Authorize replacement of the Survey Technician position. The GIS Specialist position will remain open.
F. Deputy Sheriff (2).
Norman said he did not receive any information from the Sheriff Office regarding these positions. He suggested the Committee lay this item over until the 12-12-12 Personnel Committee meeting. Eichelberg asked whether two Deputies have already left County employment. Norman said they have. Sawatzke asked whether Hagerty gave Norman any indication whether he desires these two positions to be filled. Norman said in the past he has received emails from the Sheriff Office with information regarding requests to fill positions. Sawatzke said the Committee needs background information on position replacement requests.
Recommendation: Lay over until the 12-12-12 Personnel Committee meeting.
G. Corrections Officer.
Norman said he did not receive any information from the Sheriff Office regarding this position. Eichelberg asked whether a Corrections Officer left County employment. Norman said they did. Eichelberg said information is needed for the record regarding position replacement requests. Norman said every other Department Head, whether appointed or elected, comes to the Committee with position replacement requests.
Recommendation: Lay over until the 12-12-12 Personnel Committee meeting.
(End of 11-14-12 Personnel Committee Minutes)
Bills Approved
Abrahamson/Brian $313.50
Allina Hospitals & Clinics 222.78
Ameripride Services 576.63
Anderson/Larry 125.00
Aramark Services Inc 6,560.52
Brock White Co LLC 255.70
Buffalo Auto Value 881.72
Buffalo Hospital 8,933.24
Burdas Towing 245.66
Bureau Of Crim. Apprehension 2,000.00
Canal Park Lodge 112.25
Carefree Lawn 340.00
CDW Government Inc 479.45
Center Point Energy 3,871.74
Central McGowan Inc 109.44
CenturyLink 7,502.91
Climate Air 3,330.64
Community Lawn Care 147.01
Corporate Payment Systems 1,416.62
Culligan of Buffalo 207.17
Dell Marketing LP 9,621.88
Design Elec. Inc-Cold Spring Elec. 1,239.85
First National Bank of Cokato 500.00
First State Tire Recycling 8,781.31
Gopher State One Call 208.90
Gould Towing 162.45
H M Cragg Co 1,550.00
Halonen/George D 2,802.00
Help Systems Il LLC 851.54
Hillyard Inc - Minneapolis 3,009.87
Howard/Jolanta 200.00
Integrated Fire & Security 281.51
Interstate Automotive 160.31
Jerrys Towing & Repair 154.97
Le St Germain Suite Hotel 505.96
Lous Gloves Inc 1,007.00
M-R Sign Company Inc 614.15
Marco Inc 839.18
Martin-McAllisters Consulting 1,200.00
Mathiowetz Construction 76,294.50
Menards - Buffalo 921.21
Mid-Minnesota Hot Mix Inc 2,043.24
MN - PIE 150.00
MN Assn of Assess. Personnel 100.00
MN Dept. of Labor & Industry 481.50
MN Office of Enterp. Tech. 1,150.00
MN Secretary Of State 240.00
NADA Appraisal Guides 196.00
New River Medical Center 326.29
Northern Safety Technology 185.93
NPELRA 150.00
Office Depot 1,204.26
Polar Chevrolet 28,778.10
Precision Prints of Wright Co 130.39
Ramacciotti/Frank 100.00
Regents of the University of MN 230.00
Rinke-Noonan 200.00
Rolyan Buoys 485.88
Royal Tire Inc 2,356.20
Safelite Fulfillment Inc 162.92
Savance 125.00
Sawatzke/Pat 469.00
Schmaltz/John 299.13
SHI International Corp 105.93
Society for Human Resource Mgt 180.00
Stephens/Bill 109.77
Steve O Septic 290.00
Stockholm Township 422.60
Titan Energy Systems 1,565.20
Traffic Marking Service Inc 32,288.20
Trueman Welters Inc. 4,520.82
Twin City Seed Company 585.13
Uniforms Unlimited 3,153.25
Vance Brothers Inc 1,012.16
Verizon Wireless 920.34
W Metro Buick-Pontiac-GMC 103.05
Windstream 281.87
Wright Hennepin Coop Elec 4,518.60
Wright Hennepin Electric 161.48
Xiotech Corporation 27,774.14
ZEP Sales & Services 622.62
18 Payments less than $100 800.01
Final total $267,517.58
The meeting adjourned at 9:59 A.M
Published in the Herald Journal Dec. 17, 2012.

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