WRIGHT COUNTY BOARD MINUTES JANUARY 15, 2013
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
The minutes of 1-08-13 were corrected as follows: Page 3, change the title of “Mid Minnesota Mississippi River Research Conservation and Development (RC&D)” to “Mid Minnesota Mississippi River Resource Conservation and Development (RC&D)” (Norman); Page 6, 4th paragraph, 1st sentence should read, “Borrell moved to recognize the Oath of Office for Greg Kramber and his reappointment to the position of County Assessor” (Potter). Potter moved to approve the Minutes as corrected, seconded by Daleiden, carried unanimously.
Petitions were accepted to the Agenda as follows: Item For Consid. #1, “Discussion RE: Terms” (Borrell). Husom moved to approve the Agenda as amended, seconded by Borrell, carried 5-0.
On a motion by Potter, second by Daleiden, all voted to approve the Consent Agenda:
1. Performance Appraisals: L. Kelly, Admin.; M. Erickson, Atty.; D. Anderson, K. Mortenson, J. Niebolte, K. Shrode, Hwy.; T. Piram, P&Z; J. Ahlm, D. Anderson, C. Burton, R. Fischer, C. Grew, M. Kaczmarek, E. Kunkel, A. Myren, P. Walker, Sher.
2. Voluntary Leave Without Pay Annual Report, 2012.
Gloria Gooler, Officer Manager I, Auditor/Treasurer’s Office, was present on behalf of the Auditor/Treasurer. The original Agenda request was for the Board to approve a progress payment to Brad Fyle for repairs on Joint Ditch 15 in the amount of $15,000, which is 75% of the original contract amount of $20,695 (approved on 9-04-12). Gooler distributed a revised request for payment in the amount of $12,417 to Brad Fyle, which is for 60% of the original contract. This is based on a site visit completed by Kerry Saxton, SWCD, who feels the work is at 60% completion. Saxton contacted the Auditor/Treasurer and it was decided the payment request would be lowered to reflect this. Borrell moved to approve a payment to Brad Fyle in the amount of $12,417 (60% of the original contract) for work completed on Joint Ditch 15. The motion was seconded by Daleiden and carried unanimously.
On a motion by Daleiden, second by Potter, all voted to approve the claims as listed in the abstract, subject to audit, including 154 vendors for a total of $432,218.57.
Marc Mattice, Parks Administrator, requested the Board schedule a Parks Committee Of The Whole Meeting. The Agenda will include Bertram Chain of Lakes Regional Park (project history, planning, partnership, timelines, agreements, funding and grants). Borrell moved to set the Meeting for 2-05-13 at 10:30 A.M. The motion was seconded by Daleiden and carried 5-0. The Meeting will be held in the County Board Room.
Borrell brought forth discussion on terms for Committee/Advisory Board appointments. Borrell said an appointment may be made just preceding a new Commissioner’s term and may not necessarily coincide with that term. The appointment may run over two terms. Borrell contacted other counties to find out their process. He learned that appointees may serve at the pleasure of the County Board (i.e., they serve in that capacity until the Board member appoints someone else). Appointments are approved by the County Board. Borrell feels that Board members are held accountable to constituents and Committee/Advisory Board appointees should feel that same level of commitment. Borrell said if Wright County were to move to appointments that did not have terms, it would require a change in Ordinance. This is not regulated by the State. Borrell would like to have that discussion with the remainder of the Board members. Sawatzke said this could either be discussed at the County Board level or it could be referred to a Committee Of The Whole Meeting. His initial observation is that the method used for appointments works fine. Sawatzke said he may or may not support the change, but he thought discussion on this topic would be good. He pointed out that there are two sides to this issue. Borrell moved to set a Committee Of The Whole Meeting for 1-29-13 at 10:30 A.M. The motion was seconded by Husom and carried 5-0. Sean Riley, Planning & Zoning Administrator, said he has material prepared on this topic and plans to attend the Meeting.
Riley then presented his Agenda item. He stated the Agenda reflects that an appointment needs to be made to the Joint Planning Board of the Clearwater Orderly Annexation Area (COAA). There are five members of that Board with two being appointed by the Township, two by the City, and one is appointed jointly. If those entities cannot agree on an appointment, then it comes to the County Board for an appointment. Riley said Commissioner Thelen previously served on this Board. Since placing this item on the Agenda, Riley has learned that a Commissioner appointment is only made when the city and township do not agree on the appointment of the fifth member. No action is necessary at this time.
Virgil Hawkins, Highway Engineer, requested approval of Highway Right-of-Way Plat No. 70 for the CSAH 35 Bridge Replacement Project (SAP 86-635-038). The County is waiting for MnDOT approval. Replacement of and approach work is scheduled for the 2013 construction season. Right-of-way acquisition is required to improve the roadway. The Highway Department has been working with landowners to acquire the necessary easements. Approval of the Plat will allow acquisition of the right-of-way and recording of the easements. Hawkins will come back to a future Board Meeting to request setting a bid letting date in March. In response to Potter, Hawkins confirmed that this Project is part of the Five-Year Plan. Daleiden moved to authorize signatures on the Plat, seconded by Potter, carried unanimously.
Hawkins extended an invitation to Board members to attend the Transportation Day at the Capitol on 2-07-13. The session runs from 9:30 A.M. to 3:00 P.M. and will provide the opportunity to visit with colleagues from all sectors of transportation throughout the State. It will also provide the Board the opportunity to meet with the new Legislators and learn about updates on transportation funding and new legislation. Borrell moved to authorize attendance at the Transportation Day at the Capitol on 2-07-13. The motion was seconded by Husom and carried 5-0. Online registration will be completed individually by the Board members.
Hawkins requested the Board schedule a Transportation Committee Of The Whole (TCOTW) Meeting with the following Agenda items: 1) Tour of the Highway Department Facilities (Introduction to Road & Bridge); and 2) Discuss Streamlining of Bid Opening/Award Process (for highway construction projects) to Improve Efficiency. Potter moved to set a TCOTW Meeting for 2-04-13 at 1:30 P.M., seconded by Husom, carried 5-0. The Meeting will be held at the Public Works Building.
The meeting recessed at 9:23 A.M. and reconvened at 9:31 A.M.
At 9:31 A.M., Sawatzke closed the bid process for the Street Lighting Safety Project (SP 086-070-008). Hawkins said the project involves construction of rural intersection lighting at ten locations. It will be funded with a combination of Highway Safety Improvement Program (HSIP) funds in the amount of $162,000 and local funds in the amount of $18,000. The Engineer’s Estimate is $180,000. There is one addendum to the Project. Hawkins said the Addendum covers several items in response to questions by the Bidders. He did not see the Addendum as a significant item. The bids were opened as follows:
Bidder; Bid Bond; Acknowledge Addendum; Bid Amount
Design Electric, Inc., St. Cloud, MN; Yes; Yes; $138,756.00
Egan Companies, Inc., New Hopoe, MN; Yes; Yes; $189,860.00
Granite Ledge Electrical Contractors, Inc., Foreston, MN; Yes; Yes; $168,818.00
Killmer Electric Co., Inc.. Crystal, MN; Yes; Yes; $202,995.00
MP Technology LLC, Maple Lake, MN; Yes; Yes; $174,900.00
Parsons Electric Corp., Duluth, MN; Yes; Yes; $243,600.00
Q3 Contracting, Inc., Little Canada, MN; Yes; No; $218,341.80
On a motion by Potter, second by Daleiden, all voted to lay the Street Lighting Project bids over to the 1-29-13 County Board Meeting.
Abbott Northwestern Hosp. 4,330.72
Albertville Body Shop Inc 525.82
Allina Medical Transportation 1,923.20
American Tower Corporation 11,575.01
Ameripride Services 441.25
Anoka County Juvenile Center 558.00
APEC Industrial Sales & Serv. 641.63
Aramark Services Inc 12,680.85
Assn of Metro. Cty Officers 195.00
Assn of MN Emerg. Managers 100.00
Association of MN Counties 26,185.00
Barnes Distribution 486.28
Beaudry Propane Inc 2,013.04
Bob Barker Company Inc 108.49
Boyer Truck Parts 384.30
Buffalo Clinic 898.00
Buffalo/City of 61,266.78
Bureau of Crim. Apprehension 240.00
Center Point Energy 635.01
Centra Sota Coop. - Buffalo 1,400.61
Climate Air 1,233.64
Corporate Payment Systems 1,442.56
Cottens Inc 145.29
Creative Forms & Concepts 698.23
Culligan of Buffalo 1,225.41
Dell Marketing LP 879.63
Dept. of Public Safety 8,310.00
Engel/Dale L 525.00
Envirotech Services Inc 11,582.75
Fibernet Monticello 359.80
Force America Inc 1,272.76
Forestry Suppliers Inc 246.65
Gould Towing 468.10
Hampton Inn 178.34
Hardings Towing Inc 256.50
Health East EAP 1,300.00
Herald Journal Publishing Inc 457.19
Hillyard Inc - Minneapolis 2,225.00
Horrocks Inc 114.27
Interstate Automotive 106.87
Interstate Battery Systems 677.79
Kaplan Professional Schools 850.00
Lawson Products Inc 352.90
Loberg Electric 257.55
Marco Inc 1,540.87
Martin-McAllisters Cons. 1,600.00
Menards - Buffalo 287.09
Mid-States Organized Crime 300.00
Milana P Tolins LLC 100.00
MN Assn of County Officers 3,090.00
MN CLE Inc 335.00
MN Continuing Legal Ed 275.00
MN Counties Comp. Coop. 29,558.21
MN Department of Health 200.00
Monticello Towing LLC 252.22
Moore Medical Corp 245.35
Morries Parts & Service Group 339.10
NADA Appraisal Guides 172.00
O’Ryans Conoco Marathon 170.00
Office Depot 1,211.46
Performance Office Papers 148.58
Precision Prints of Wright Co 522.62
Royal Tire Inc 3,474.49
Safelite Fulfillment Inc 559.96
Sign Man of MN Inc/The 267.19
St Cloud Times 344.00
St Michael/City of 200,000.00
Translanguages LLC 225.00
23 Payments Less than $100 1,106.44
Final Total $432,218.57
The meeting adjourned at 9:39 A.M
Published in the Herald Journal Feb. 4, 2013.