WRIGHT COUNTY BOARD MINUTES
MARCH 5, 2013
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
The 2-26-13 Board Minutes were corrected as follows: Page 9, 4th Paragraph, 1st sentence should read, “Borrell asked if that location discharges a lot of phosphorus into the ground water” (Borrell); Page 10, 3rd Paragraph, 5th line should read, “Daleiden said it is used less than it used to be” (Daleiden). Sawatzke noted that the corrections made were to the Committee Of The Whole Minutes which were approved at the 2-26-13 Board Meeting. The action today would correct those Minutes. Potter moved to approve the 2-26-13 Board Minutes as revised, seconded by Daleiden, carried 5-0.
Daleiden moved to approve the Agenda as presented. The motion was seconded by Husom and carried 5-0.
The Consent Agenda was discussed. Potter requested that Item B1, Court Administration, “Refer To Building Committee Carpet In Courtrooms 1, 2 & 5” be removed for discussion. On a motion by Husom, second by Daleiden, all voted to approve the remainder of the Consent Agenda:
1. Performance Appraisals: K. Chrissis, Atty.; W. Biros, Bldg Maint.; M. Pramann, Ct Svcs.; E. Ross, Hwy; C. Davis, IT; J Bean, D. Carlson, R. Erickson, M. Fox, J. Hermansen, K. Hoyne, J. Miller, Sher./Corr.
2. Schedule Boy/Girl County Day, 4-23-13.
3. Tri County Regional Forensic Laboratory Report, January 2013.
1. Authorize Signatures On Annual MN DNR Boat & Water Safety Grant.
Item B1, Court Administration, “Refer To Building Committee Carpet In Courtrooms 1, 2 & 5”, was discussed. Potter recently toured the Courtrooms and viewed carpeting in disrepair (odor and tears). He requested that Richard Norman, County Coordinator, be allowed to proceed with carpet replacement instead of referring the item to the Building Committee. Daleiden asked whether the carpet replacement is included in the 2013 Budget. Norman stated that the funding source will be Budget 100, Site Improvements line item. The item was not specifically discussed during the Budget sessions, but funds are budgeted for this type of repair that may not be anticipated during the Budget process. It was the consensus that a minimum of three quotes should be sought. Daleiden moved to authorize Norman to proceed with obtaining quotes and completing the carpet replacement in Courtrooms 1, 2 and 5. The motion was seconded by Husom and carried unanimously.
Bob Hiivala, Auditor/Treasurer, requested the Board schedule a Budget Committee Of The Whole Meeting to review the 2012 Budget. Borrell asked for an evening meeting to allow for more input from the public. He asked whether that agenda could allow for additional topics of discussion on spending or budgetary items. He felt there would need to be parameters set on discussion items. Sawatzke said that an Agenda is required and the topic cannot divert from the Agenda. If discussion is relative to the Budget, he felt that would be acceptable. Potter moved to schedule a Budget Committee Of The Whole Meeting for 3-28-13 at 6:00 P.M. The motion carried 5-0 on a second by Daleiden.
Hiivala presented the December Revenue/Expenditure Guidelines. He said a change will be made to the Guidelines to allow for an e-payment of PERA for an employee, which will be coded to the appropriate line item under Road & Bridge. The expense has already been incurred. Norman referenced the Gravel Tax line item on Page 33 at $72,377.10. The November Revenue/Expenditure Guidelines reflect the total at $126,556.66 and he inquired about the reduction. Hiivala said this relates to allocations being made to townships and to the reserve fund. Revenues also declined in December for gravel tax. Daleiden moved to approve the December Revenue/Expenditure Guidelines. The motion was seconded by Husom and carried 5-0.
The claims listing was discussed. Norman said the claim on Page 5, Neil’s Floor Covering ($517.50) for carpeting in the Attorney’s Office should be charged to Budget 111, Building Care & Maintenance, and not to Budget 091, County Attorney. Daleiden asked whether this was included in the 2013 Budget. Norman said this type of expenditure is funded by the Repairs & Maintenance line item in the Building Care Budget. That specific project wasn’t necessarily discussed but building repairs were. Hiivala will correct the claim to be funded from Budget 111. Daleiden moved to approve the claims as listed in the abstract, subject to audit, for $1,111,286.82, 163 vendors and 249 transactions. The motion was seconded by Potter and carried 5-0.
Virgil Hawkins, Highway Engineer, requested approval of Detour Agreement No. 03049 on CSAH 8 and CSAH 75 for grading, surfacing, and guardrail replacement on I-94. The Agreement provides for payment by the State to Wright County for road life consumed on CSAH 8 and CSHA 75, being used as part of a temporary detour required for this project near the City of Clearwater. The detour is expected to be completed by July, 2013. The CSAH 75 Overlay Project will not begin until the detour has been lifted. Hawkins explained that one lane of I-94 will be kept open during the project. The detour route will be offered as an alternate for people to utilize if desired. Daleiden moved to adopt Resolution #13-06 authorizing Wright County to enter into MnDOT Agreement No. 03049, seconded by Husom, carried 5-0 on a roll call vote.
Hawkins requested approval of a Maintenance/Construction Agreement with McLeod County for County Road 56 (Wright County Road 103). The conditions remain the same as previously covered in agreements with McLeod County for this county-line road, except that the new Agreement shall continue indefinitely, subject to cancellation by either party upon a 60-day written notice. The Agreement covers routine maintenance, construction, and miscellaneous items. Daleiden moved to approve the Agreement, seconded by Potter, carried 5-0.
Hawkins presented for approval a revised Joint Powers Agreement (JPA) with Buffalo Township relating to the joint construction of a public roadway in Grand Castle Estates. He provided history of this item, stating that the developer went bankrupt and the road was not completed. An agreement was reached whereby the new investor will put forth $100,000 toward the construction of the road. The remainder of the cost will be split between Wright County and Buffalo Township. Since the Agreement was signed, Hawkins determined that the Highway Department will be able to take on this project, resulting in less cost for the project in not having to hire the consultant ($25,000). There will be costs associated with staff time. Hawkins felt the end result may be a better product because of their close supervision. What is being presented today is an amended Agreement with Buffalo Township reflecting this change. Buffalo Township approves of the amended Agreement. Surveying is being completed and bids will be obtained soon, possibly as part of the bid process for overlays. Daleiden moved to approve the revised JPA with Buffalo Township, seconded by Potter. The motion carried unanimously.
On a motion by Potter, second by Husom, all voted to cancel the 4-30-13 County Board Meeting due to the occurrence of five Tuesdays in April.
Potter moved to authorize attendance at a Training Program sponsored by AMC, “Building Foundations: Making Solid Land Use Decisions.” The Program is being held 3-22-13 in Baxter and 4-03-13 in Mankato. The motion was seconded by Husom and carried 5-0.
At 9:30 A.M., Sawatzke closed the bid process for the CSAH 35 Bridge Replacement Project, SAP 086-635-038, Bridge #86532. The Project is located on CSAH 35 over the North Fork of the Crow River (between CSAH 3 and CSAH 4). Hawkins said the Engineer’s estimate is $1.5 million. The Project will be funded with Bridge Bonding and State Aid dollars. Hawkins opened the bids and requested they be laid over for one week for tabulation. Potter moved to lay the bids over for one week as requested, seconded by Husom, carried 5-0:
Bidders; Bid Bond; Amount of Bid
Duininck, Inc. (Prinsburg); Yes; $1,766,342.25
Lunda Construction Co. (Rosemount); Yes; $1,784,134.91
Redstone Construction Co., Inc. (Mora); Yes; $1,666,663.11
Robert R. Schroeder Construction Co., Inc. (Glenwood); Yes; $1,685,457.19
Structural Specialties, Inc. (Hutchinson); Yes; $1,709,033.48
Mathiowetz Construction Company (Sleepy Eye); Yes; $1,580,294.91
A Personnel Committee Of The Whole Meeting was held on 2-19-13. At today’s County Board Meeting, Potter made the following correction to the Minutes: Under Member’s Present, remove “Potter.” Borrell moved to approve the Minutes as corrected, seconded by Daleiden, carried 5-0:
I. Human Resources Director Position.
Norman stated that he has identified the finalists for the position. He is planning on making a job offer next week. The purpose of today’s meeting is to discuss the parameters he has in making a job offer. After discussion it was the consensus to recommend that, if need be, he can go to Step 2 on the Salary Schedule. If he needs to go higher than Step 2 he needs to come back to the Committee for further discussions.
(End of 2-19-13 Personnel Committee Of The Whole Minutes)
10000 Lakes Chapter ICC $210.00
Albertville/City of 3,025.40
Albion Township 21,312.27
Allina Hospitals & Clinics 422.25
Allina Medical Transportation 1,403.47
Ameripride Services 158.08
AMI Imaging Systems Inc 1,046.25
Anoka County Corrections 14,292.98
Anoka County Sheriff 16,793.73
Aramark Services Inc 6,495.69
Buffalo Township 19,610.10
CDW Government Inc 705.25
Cenex Fleetcard 601.98
Center Point Energy 153.77
Centra Sota Coop - Buff 45,400.27
Chamberlain Oil Co 2,770.71
Chatham Township 15,007.81
Cherokee Manufacturing 477.00
Civic Research Institute Inc 179.95
Clearwater Township 17,856.84
Cokato Township 21,118.39
Corinna Township 31,078.78
Cottens Inc 1,626.33
CRA Payment Center 245.84
Dell Marketing LP 1,645.32
Envirotech Services Inc 20,865.80
EPA Audio Visual Inc 1,142.40
Formula Propeller & Marine Inc 198.42
Franklin Township 35,453.90
French Lake Township 20,502.64
Granite Pest Control Services 126.32
Hardings Towing Inc 187.03
Hillyard Inc - Minneapolis 188.21
HR Specialist Employment Law 179.00
Information Sys. Corp. 124.53
Interstate Automotive 213.75
Keeprs Inc 4,322.77
Laplant Demo Inc 529.86
M-R Sign Company Inc 465.70
Maple Lake Township 27,164.22
Marco Inc 6,288.33
Maria Felger Ramos LLC 105.00
Marietta Aggregates/Martin 519.29
Marysville Township 25,253.14
McLeod Co. Auditor-Treas. 1,898.89
Middleville Township 18,970.99
Midway Iron & Metal Co Inc 359.86
Midwest Protection Agency Inc 902.44
MINNCOR Industries 173.94
MN Monitoring Inc 9,518.75
MN Pollution Control Agency 465.00
MN Secretary of State 120.00
MN Sheriffs Association 110.00
Mobil Satellite Technologies 839.88
Monticello Township 35,209.34
Morries Parts & Serv. Grp. 602.50
Neil’s Floor Covering 517.50
Nelson Auto Center 365,356.97
North American Salt Co 114,395.15
Northern States Power Co. 104.86
Office Depot 1,572.94
Potter/Michael J 245.50
Ray Allen Mfg Co Inc 240.90
Rockford Township 35,476.22
Russell Security Resource Inc 115.00
Silver Creek Township 32,188.52
Sirchie Finger Print Lab. 925.00
Snowplows Plus 506.64
Southside Township 19,868.48
St Cloud Times #1076 288.03
Stockholm Township 18,832.46
Unlimited Electric Inc 1,212.10
Verizon Wireless 329.77
Victor Township 20,230.84
Walmart Store 01-1577 577.32
Wigen Companies Inc 775.29
Woodland Township 17,793.06
Wright Co. Auditor Treasurer 1,000.00
Wright Co. Highway Dept 35,798.37
Wright Hennepin Electric 659.07
Zacks Inc 1,276.92
20 Pymts. less than $100 1,008.63
Final total $1,111,286.82
The meeting adjourned at 9:38 A.M
Published in the Herald Journal March 25, 2012.