Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
APRIL 23, 2013
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
The 04-16-13 Board Minutes were reviewed. Daleiden moved to approve the Board Minutes as presented. The motion was seconded by Husom and carried 5-0.
On a motion by Potter, second by Daleiden, all voted to approve the Agenda as presented.
Daleiden moved to approve the Consent Agenda as presented. The motion was seconded by Borrell and carried 5-0. The Consent Agenda is as follows:
A. ADMINISTRATION
1. Performance Appraisals: M. Muehring-Paulson, Atty.; D. Pace, Bldg Care; B. Bersie, N. Carlson, C. Hausmann, Hwy.; R. Cowley, N. Flesher, R. Gongoll, K. Guinn, R. Halverson, K. Hofman, J. MacLeod, Sher/Corr.; R. Benedict, Surv.
2. Tri County Regional Forensic Laboratory Report, March 2013.
3. O/T Report, Period Ending 04-13-13.
At 9:05 AM, Commissioner Sawatzke welcomed those present for Boy/Girl County Day. The County Board introduced themselves and the areas they represent. The Board fielded questions from the students. As part of Boy/Girl County Day, students toured other parts of the Government Center and attended a lunch at the American Legion.
Marc Mattice, Parks Administrator, requested the Board approve a donation from Cedar Lake Association to develop a watercraft inspection program at Schroeder Park Lake Access. He also requested a seasonal position to perform the associated tasks. Mattice stated the Minnesota Department of Natural Resources (DNR) will have water craft inspections at the State owned lake accesses looking for invasive species and making sure that when boaters leave the access, they do the proper take out procedure, such as draining their transoms. Cedar Lake will have 54 shifts from the DNR at the State owned access off of County Road 6. However, at Schroeder Park, there is a County access that will not have any shifts. After some discussion, the Cedar Lake Association has decided they would like to donate to Wright County funds to be used for a water craft inspector, who would be employed by the County. The reason the Cedar Lake Association would have the inspector employed by Wright County is due to liability issues. If an accident or incident would occur, then the Cedar Lake Association would not be liable for that. The funds would be donated to the Temporary Line Item in the Parks budget and Mattice would then hire the employee. The Parks Department would work with the Cedar Lake Conservation Association on scheduling the highest period of time to inspect the one access. Mattice stated he has also been speaking with Lake Sylvia and Joe Jacobs, Wright County Soil and Water Conversation, on developing a County wide water craft inspection program. Jacobs would take the lead on this project for the Wright County Lake Associations and stated there are several counties who have already shown interest. There are two possible vendors for a County-wide Program: (1) Volt Workforce from New Brighton, Minnesota and (2) Waterguards from Paynesville, Minnesota. Both companies would hire, employ, and handle the workers’ compensation/liability on the employee.
Sawatzke questioned if the contribution from the Cedar Lake Association would cover the entire cost of the new employee. Mattice stated that when he was first working with the Lake Association, the County applied for a grant through the DNR; however, that grant was not accepted. The donation from Cedar Lake Association would cover most of the costs but Mattice would like to double the hours, if possible, depending on the Parks Budget. The Parks Department has currently not started the seasonal workers yet because of the weather and due to the late start Mattice is hoping to be able to fund this position.
Sawatzke questioned how often the access is used. Mattice stated that Fridays and Saturdays are the busiest days. Hours would depend on the schedule, the ice out, and Parks would also work with the Campground Manager to figure out the busiest times. Mattice stated that if the DNR access fills up then boaters will come to use the County’s access. Sawatzke questioned the exclusive duties of the employee and what the employee would do in between boat dockings. Mattice stated that checking the boats would be the employee’s main duty. Husom stated that she has met with the public and there has been concern about transferring invasive species like milfoil and zebra mussels. Sawatzke stated that he supports the concept but his concern stems from using County funds. There are about 300 lakes within Wright County and the County does not have the resources to provide a watercraft inspector at each access. Sawatzke stated that if the County is going to fund the program, they should be prepared to have more lakes become apart of this in the future. Mattice stated that this program would simply be a pilot project to find out if it works or fails. Mattice also said that this access is County owned property where most other accesses are State owned. If everything works out, there would be around seven County owned accesses where Parks would station a watercraft inspector.
Sawatzke questioned what percentage of the DNR accesses had inspectors. Mattice stated Lake Sylvia, Cedar Lake and Beebe Lake had 54 shifts and in all, about 14 lakes had inspectors. Husom stated that not all lakes have public access or are recreational lakes. Sawatzke stated there are dozens of lakes that are not on that list and questions how taxpayers will react to funding an inspector at a lake other than their own. Mattice stated that he is not asking for additional funds, just what he is allowed in the Parks budget. Sawatzke questioned if the late start to the seasonal employee’s has allowed Mattice the ability to budget this new employee. Mattice stated that is correct. Sawatzke questioned if there would be a record kept on the number of boats coming through the access and whether or not the inspector finds invasive species. Mattice stated that Parks has created a survey that will be completed by the inspector on each boat. If anything is found, it will be checked off and kept on record. The survey would also include where the boat is coming from and where it was last docked.
Sawatzke questioned if the inspector would have the authority to issue a citation if invasive species were found. Mattice stated that the training the inspectors will receive is called a Zero Level Training and they would not have the authority to issue a citation. However, the inspector can deny access to boaters in Schroeder Park since it is a paid access. Borrell stated that he shares concern with Commissioner Sawatzke and questioned if the inspector would put in hours at other lake accesses. Mattice stated that the inspector would only be at Schroeder Lake because this is a pilot test. If the County finds this program to be successful, it can be reviewed in August when budgets are discussed. Daleiden moved to approve the donation from the Cedar Lake Association to develop a watercraft inspection program at Schroeder Lake Access and a seasonal position to perform associated tasks. The motion was seconded by Husom. Mattice requested the motion also include a limit of $500 for this program from the Parks budget. Daleiden agreed to the amendment. The motion carried 5-0.
Captain Patrick O’Malley, Jail Administrator, requested the Board approve a resolution proclaiming May 5 – May 11, 2013 as Corrections Officer Week in Wright County. Daleiden moved to adopt Resolution #13-10. The motion was seconded by Potter and carried 5-0 on a roll call vote.
RESOLUTION PROCLAIMING THE WEEK OF MAY 5-11, 2013 AS
CORRECTION OFFICER WEEK
WHEREAS, In 1984, President Ronald Reagan signed Proclamation 5187 creating “National Correctional Officers Week”;
WHEREAS, The Wright County Board recognizes that correctional personnel has become increasingly complex and demanding;
WHEREAS, The Wright County Board recognizes that correctional personnel are called upon to fill, simultaneously, custodial, supervisory and counseling roles;
WHEREAS, The Wright County Board recognizes the professionalism, dedication and courage exhibited by our correctional personnel throughout the performance of these demanding and often conflicting roles deserve our utmost respect;
THEREFORE, BE IT RESOLVED, That we, the Wright County Board of Commissioners, do hereby acknowledge the week of May 5-11, 2013 as “Correctional Officers’ Week” in honor of the dedicated professionals who supervise the County’s inmate population.
(End of Resolution #13-09)
Lt. Todd Hoffman, Sheriff Office, requested to schedule a Technology Committee Of The Whole specific to the Computer Aide Design (CAD) dispatch center and the Records Management System (RMS) project. Hoffman stated it would be about an hour presentation. Sawatzke suggested 05-14-13 after the Board Meeting and questioned if the meeting would occur at the Law Enforcement Center. Hoffman stated it would be convenient to have the meeting in the Board Room since representatives from Elert & Associates will be present. Potter moved to schedule a Technology Committee Of The Whole on 05-14-13 at 10:30 AM following the Board Meeting. The motion was seconded by Husom and carried 5-0.
Bob Hiivala, Auditor Treasurer, presented the March Revenue/Expenditure Guidelines. Daleiden made a motion to approve the March Revenue/Expenditure Guidelines. The motion was seconded by Borrell. Hiivala stated at the Public Meeting there was a request to have more transparency. He requested to be able to post the approved March Revenue/Expenditure Guidelines on the Wright County Website with an announcement on the Home Page that the Guidelines have been released. Sawatzke questioned if Hiivala would replace the March Guidelines with the April Guidelines once they are approved. Hiivala stated that was correct. The motion carried 5-0.
Hiivala presented a County Ditch 38 Update. He stated that Kerry Saxton, Wright County Soil & Water Conversation, did a site survey of Ditch 38 to see if it is at a critical level since the County held off getting alternatives due to the possibility of overreacting. Saxton is now requesting a meeting with the Commissioners; however, Hiivala stated he feels it would be more appropriate to have Commissioner Borrell meet with Saxton and then report back to the Board. Borrell stated the last time the Board spoke with Saxton, they were going to decide what the tube looked like under the railroad tracks and then go from there. Borrell questioned if it was too wet to do that project. Hiivala stated that he spoke with Saxton and questioned if the County could use pumps to release some of the water if the tubes under the railroad track to the west of the trailer park are available. Daleiden stated he would like to meet with Saxton also. Richard Norman, County Coordinator, questioned if this was a Ditch Committee Meeting. Hiivala stated it was not and that it was just a Commissioner deciding what needs to be done then bringing the action back to the Board. Borrell stated Daleiden and himself do not need Per Diem for this meeting. Norman stated if the Commissioners are going to do a field site visit, they should declare it as a Ditch Committee Meeting with a date and time specific so that people who live in the area can join. Hiivala stated that the Commissioners are fact finding at this meeting and that the action item would be the appropriate Ditch Committee topic to discuss with the public. Hiivala said this is not a Ditch Committee Meeting where they will post a date and time or need minutes. Sawatzke stated if they were to schedule a Ditch Committee Meeting, it will be at least three weeks until the Commissioners are able to do a site visit due to the Board not meeting next week. The request to schedule a Ditch Committee would need to be on the agenda for the first week in May and held at least three days after that. By that time, residents could possibly be under water. Hiivala stated this is not outside of what the County Ditch Policy is and stated that right now if he became aware of a ditch issue, he would refer it to the Commissioner from that District. It was decided that Borrell and Daleiden would meet with Saxton at the County Ditch 38 site, without scheduling a Ditch Committee Meeting.
The claims listing was reviewed. Borrell moved to approve the claims as listed in the abstract, subject to audit, for $147,099.57, with 149 vendors, and 209 transactions. The motion was seconded by Husom and carried 5-0.
Bill Swing, IT Director, requested authorization to release a Requested For Proposal (RFP) for 911 Dispatch Intrado VIPER Upgrade & Maintenance. Swing stated on 02-19-13 the Board approved proceeding with preparation for the request for proposal. Swing has the RFP prepared and would like the approval of the Board to issue the RFP tomorrow. The RFP was reviewed by County Purchasing, IT, Sheriff and Attorney Offices. He would also like to point out that part of the schedule on the RFP process involves the proposal for the bid opening and suggested 05-14-13 during the County Board Meeting. Sawatzke questioned if the RFP process had been budgeted for this year. Swing stated it was coming out of the 911 Surcharge Account.
Daleiden questioned if 05-14-13 was an adequate turn around time for proposals. Swing stated the IT Department had reviewed the schedule with a consultant, and they believe it is appropriate. Sawatzke questioned the number of vendors. Swing stated there were two. Sawatzke questioned Swing’s Board Action Item sheet and the date of 02-19-13. Swing stated that was a typo. Norman stated the Board should schedule a specific time for the bid opening and suggested 9:30 AM. Daleiden questioned Section 7.04 under the Permission to Proceed, it states “The Contractor must obtain the Board’s permission before proceeding with any work necessitating cutting into or through any part of the building structure.” Daleiden stated he believed there are people more qualified to make that decision. Swing stated that it should say ‘Project Team’ rather than ‘Board’.
Sawatzke questioned who the project manager would be and questioned if Brad Hatfield, Head of Maintenance at LEC, would be on the Project Team. Swing stated that Hatfield is not on the Project Team. Borrell stated that Section 7.05 also listed the Board and questioned if it should say Project Team instead. Swing stated that was correct and he would like to make that change as well. Sawatzke questioned who is on the Project Team. Swing stated the team includes: 911 Communications Supervisor Sgt Annette Habisch, Sheriff Management Cpt Greg Howell, IT Management Director William Swing and IT Infrastructure Cheri Nelson. This team will also include members of Elert & Associates. Husom moved to approve the proposal with the amended changes. The motion was seconded by Daleiden. Norman questioned if the motion also included the bid opening date and time. Sawatzke stated it did. The motion carried 5-0.
Dr. Quinn Strobl, Medical Examiner, provided the 2012 Annual Report, which is a summary of the Medical Examiner’s involvement for deaths occurring in Wright County. In 2012, 375 deaths were investigated by the Medical Examiner’s Office. Of the 375 deaths, 163 were registered hospice patients. 249 cremations were approved and twenty eight percent (107 deaths) required a scene investigation. Jurisdiction was assumed in 66 cases and 46 autopsies were performed. Of these, 14 deaths were attributed to natural causes (ages 16 to 63 years) and 9 were found to have a heart condition. In 2012, 13 people died in a motor vehicle related accidents, 5 included substance abuse (4 alcohol related and 1 methamphetamine related). There were 13 deaths classified as accidental, non-motor vehicle related. Of those, 4 involved substance abuse: A 19-year-old and 29-year-old died to the misused fentanyl patches; a 44-year-old woman misused heroin; and a 61-year-old man misused methamphetamine. There were 12 deaths due to suicide in Wright County, 6 less than in 2011. Of those deaths, 9 were due to a gun shot wound and 8 were intoxicated with alcohol. There were no deaths classified as a homicide in 2012. One incident involved recovery of bones which were subsequently deemed non-human. The death of a three-month-old girl was classified as undetermined and attributed to sudden unexpected death in infancy.
Dr. Strobl stated that in 2013, her office became the Medical Examiner for both Chisago County and Carver County. When more counties are added, the rate across all counties is lowered. The 2013 rate for Wright County went from $289,000 to $270,000, a savings of over $10,000. Sawatzke questioned the style of the report and said the reports received in the past were much more in-depth. Dr. Strobl stated she brought in-depth reports for the Commissioners to view separately. The Medical Examiners Office is currently transitioning to a streamline report due to the fact that the data in the book is summarized in the report. In the future, they will discontinue making the books. Sawatzke stated the Board likes to know the specifics, such as in a motor vehicle related accident. If the County has eight motor vehicle accidents and four occur on the same road, then the County has a problem. Strobl says she understands and the Medical Examiners can continue to put together one book for the Board’s review.
Joe Hagerty, Wright County Sheriff, stated that the Sheriff Office does run a fatality report, which can be shared with the Board. This report breaks it down to the time of day, location, type of road, etc. Hagerty stated he would also like to comment on the Sheriff Office’s relationship with the Medical Examiner. Before the County’s contract with the Medical Examiner, the Sheriff’s Office only had one physician, usually through the Buffalo Hospital, which would take on the roll of the Coroner. If that certain physician was the attending Emergency Room physician at the time of the accident, he/she could not leave the hospital and come to the scene. This left many death scenes without a professional review. Hagerty believes the 15 year contract with the Medical Examiner’s Office has been very beneficial to the County.
Daleiden questioned the meaning of “Cases Declined, Includes all Jurisdiction types other than Assumed”, on the Medical Examiners Report. Dr. Strobl stated that if a death occurs outside a license facility or if the death is due to a dramatic or toxic event, it is reported to the Medical Examiner. For example, if an 80-year-old woman dies peaceful in her sleep at home but it is unexpected, the Medical Examiners will still investigate. Once the Medical Examiner has determined there is no foul play in the death, they can choose to have the doctor sign the death certificate. In short, it means that the Medical Examiner investigates the death but declines the jurisdiction of the death.
Potter reminded the Board that Virgil Hawkins, Highway Engineer, did not bring back the price of the Self-Propelled Pickup Sweeper for Board approval as discussed at the 04-16-13 Board Meeting. Sawatzke stated that he called Hawkins and Hawkins will have to bring it to the 05-07-13 Board Meeting.
The meeting adjourned at 10:00 AM.
Bills Approved
4 Wheel Drive Center/the $1,343.47
AERCOR Wireless Inc 5,448.91
Allina Hospitals & Clinics 1,448.95
Ameripride Services 304.21
Annandale/City of 1,168.60
Appraisal Inst. North Star Chap 190.00
Aramark Services Inc 6,523.30
Aspen Equipment Company 255.90
Black Box Resale Services 225.00
Borrett/Jim 210.00
Buff N Glo Inc 309.00
Cad Technology Center Inc 6,960.00
Center Point Energy 7,846.66
Centra Sota Coop. - Buffalo 34,753.57
Cent. MN Mental Health Ctr. Inc 154.64
CenturyLink 224.07
Chatham Township 829.00
Corinna Township 821.00
Cst Distribution LLC 1,203.88
Culligan of Buffalo 400.00
Emergency Auto. Tech Inc 662.75
Expert Towing Inc 189.17
Fibernet Monticello 359.80
Fishnet Security Inc 623.25
Fitzco Inc 170.31
Forestry Suppliers Inc 465.99
Frontier Precision Inc 202.50
Gabriel/Cathleen 200.00
Grainger 214.17
Hance Utility Services Inc 865.69
Hanover/City of 1,099.37
Hardings Towing Inc 187.03
Hickmans Service Inc 150.69
Hiivala/Robert 183.00
Hillyard Inc - Minneapolis 668.57
HR Specialist Employment Law 249.00
Impact Proven Solutions 1,595.38
Jerrys Towing & Repair 154.97
Johnson Larson Peterson PA 100.00
Kris Engineering Inc 705.03
Laplant Demo Inc 554.63
Latest Products Corporation 198.88
Marco 2,710.33
Marysville Township 994.45
MCIT 503.00
Menards - Buffalo 181.24
Messaging Architects Inc 1,618.37
Middleville Township 577.80
Midwest Protection Agency Inc 1,470.27
MN Dept. of Human Serv 2,709.99
MN Counties Comp. Coop. 14,873.80
MN County Recorders Assoc. 150.00
MN Dept. of Labor & Industry 100.00
Moore & Moore Advantage 179.97
Morries Parts & Service Group 428.26
Morrow/Terry 210.00
MRA The Management Assoc. 300.00
Mumford Sanitation 129.87
New River Medical Center 254.00
North Suburban Towing Inc 154.97
Office Depot 575.39
Philippi/Chase 210.00
Praska/Tom 210.00
Rasmuson/Anthony 350.00
Rinke-Roonan 200.00
Rockford/City of 1,591.00
RS Eden 1,585.84
Russell Security Resource Inc 494.69
Setter/Randi 100.00
Sign Man of MN Inc/the 106.88
Silver Creek Township 995.80
Streichers 137.75
T & S Trucking 13,482.00
Triplett/Keith 210.00
Unlimited Electric Inc 809.28
Weber/Gordon S 140.00
West Payment Center 1,065.26
Westside Wholesale Tire 1,415.96
Wright County Highway Dept 6,381.35
Wright Henn. Coop Elec Assn 5,586.85
Wright Hennepin Electric 1,725.98
Zep Sales & Services 500.89
26 Payments Less Than $100 1,257.99
Final Total: $147,099.57
Published in the Herald Journal May 27, 2013.


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