Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
MAY 21, 2013
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
Daleiden moved to approve the 5-14-13 County Board Minutes as presented. The motion was seconded by Husom and carried unanimously.
Daleiden moved to approve the Agenda as presented, seconded by Potter, carried 5-0.
The Consent Agenda was discussed. Daleiden removed for discussion Consent Item A2, “Reappoint Stephen Michel To Three-Year Term On The Wright County Personnel Board Of Appeals Effective 07-01-13.” On a motion by Potter, second by Husom, all voted to approve the remainder of the Consent Agenda:
A. ADMINISTRATION
1. Performance Appraisals: R. Hickman, D. Oliver, A. Wendorf, Maint.
3. Refer I.S.D. #877 Lease Agreement To The Ways And Means Committee.
4. Refer Discussion RE: Sheriff City Contracts For 2014-2015 To The Ways And Means Committee.
B. ASSESSOR
1. Approve Abatement, PID# 101-600-3643137, Lamar Companies (Albertville City).
2. Approve Abatement, PID# 101-600-3643138, Lamar Companies (Albertville City).
Consent Item A2, “Reappoint Stephen Michel To Three-Year Term On The Wright County Personnel Board Of Appeals Effective 07-01-13” was discussed. Daleiden asked for more information on the Personnel Board of Appeals. Richard Norman, County Coordinator, said the Board is a three-member panel that hears cases such as veteran preference hearings and grievances by non-union employees. The meetings are infrequent, recalling the last was 4-5 years ago. The County has its own federally certified personnel system, and one of the requirements is the panel. The County Attorney’s Office administers the hearing process. The Administration Office is not involved, unless through testifying on behalf of the employer. Norman said Stephen Michel has been the HR Director at Dura Supreme since 2006. Daleiden moved to approve the reappointment to Stephen Michel to a three-year term on the Wright County Personnel Board of Appeals, effective 7-01-13. The motion was seconded by Husom and carried 5-0.
Virgil Hawkins, Highway Engineer, said the annual Micro-Surfacing bids were opened last Friday. One bid was received from Astech Corporation in the amount of $226,567.40. The bid is in line with past bids, and was calculated after gas prices went up slightly. The Highway Department Budget for Micro-Surfacing and Sealcoating is $535,000. The costs for Sealcoating have been under estimate. Hawkins said if the bid is awarded today, he will inform staff that the expenditures for Micro-Surfacing and Sealcoating combined should not exceed budget. The Micro-Surfacing project is on CR 39 from CR 19 to CR 42 in Otsego (approximately a 5-mile stretch). Daleiden moved to award the 2013 Micro-Surfacing Contract (Contract #1308) to Astech Corporation in the amount of $226,567.40. Potter seconded the motion and it carried unanimously.
Bill Swing, Information Technology Director, said Request For Proposals (RFP’s) for the 9-1-1 Dispatch Intrado VIPER Upgrade and Maintenance were opened at the last Board Meeting and laid over to today’s Meeting. He requested an additional week for review of the responses and to check references. Husom moved to approve laying the RFP’s over to the 5-28-13 County Board Meeting, seconded by Borrell, carried 5-0.
A Technology Committee Of The Whole Meeting was held on 5-14-13. At today’s County Board Meeting, the following corrections were made: Page 3, 3rd paragraph, and Page 5, 2nd paragraph, change from “Phrase One” to “Phase One” in all instances (Husom). Daleiden moved to approve the Minutes as corrected, seconded by Husom, carried 5-0:
Staff requested this meeting to inform the Board of the situation regarding the current software in the Sheriff’s Department. Hagerty stated that the legacy system the Sheriff’s Office is currently using will no longer be supported by Tiburon. In order to get ahead of the discontinuation of this system, the Sheriff’s Office would like the Committee to recommend working with Elert & Associates on finding a replacement system. Hagerty stated that since the Sheriff’s Office has thirteen different contracts within Wright County as well as cities and school districts that they provide safety to, it is essential that the information being pulled from their Record Management System (RMS) is correct. Hagerty stated that part of the funding source for this new program would be the 911 Fund.
Swing reviewed the history of the Sheriff’s Departments Technology. In the late 1970’s, there was first a TI990 box brought into the County. This TI990 box would crash every few months until 1995, when the County had a major upgrade. In 1995, the County hired a consultant by the name of Ronald Vegemast and he moved them to the stratis-maker. The County also went into the E-911 System and the enhanced radio system. That software was used until 2006 when it became necessary to upgrade because of the new LEC building. Swing stated that the Department was hardwired into the mainframe stratis. At this point in time, the County used a consultant by the name of Lauren LaBlanc. The project started in January, 2006, when the Board signed the contracts and continued until the Fall of 2009. Swing stated that these projects are very complex and expensive. However, the County has experienced issues with the current vendor since the company was sold to Positron. This includes the breaking down of the RMS system due to the buy-outs and discontinued support. Swing introduced Tom Kummrow, Elert & Associates (E&A), to discussed the possibilities for a new system.
Borrell questioned what company the County is currently with and if it would be in the County’s best interest to continuing using that company. Swing stated that the County is currently using Tiburon and they would be a bidder for the new system. Kummrow stated that he would like to talk to the Commissioners about how E&A plans to handle the situation. Kummrow stated that there are three systems that are all related. Those systems are the 911 Telephone System (which was discussed at the 05-14-13 Board Meeting), the Records Management System (RMS) and the Computer Aid Dispatch System (CAD). When the County first purchased these systems, they were all sold together. However, since then, different companies have bought each of the systems. The 911 Telephone System was sold to Metrado and the RMS System was sold to Tiburon. Kummrow stated that the County now has one telephone system with two different support companies. The difference between the two systems is that when Tiburon bought the RMS System from Positron, they enhanced the system without completely redeveloping it.
Kummrow stated that while Tiburon will still have a chance to continue supporting the County, the system Tiburon is proposing will be a new system rather than an upgrade as they are calling it. E&A will make sure the County gets the best product for the best price as well as a product that will fit all the needs of the County. The project needs to be looked at extensively to make sure the different systems being used will integrate well. Another option the County can look at is separate modules. They can choose to get a different module all together or continue to use the module they have in the interface.
Kummrow also discussed the Sheriff’s CAD system. He stated that the CAD system is what allows dispatchers to access the records and resources when there is in an incident in the field. The system can also help track where the squad cars are dispatched to in order to track the amount of crime in a certain area. E&A has conducted interviews with users of the systems, the building staff regarding the performance of the systems, reviewed the accuracy of the information and observed how the system was used. The main issues noticed were that the system is outdated, it is losing support and the efficiency and the accuracy of the information received from the system is less than desirable.
A positive point to the upgrade deals directly with the 911 Telephone System. The new system is called Next Gen 911 or Ngen 911 and will have the ability to send images and text messages. Kummrow stated the State is also migrating to the Ngen 911 system as well. Upgrading the system will also bring more safety to the deputies because they will have correct information when searching the record of an individual.
E&A’s recommendation would be to go through the Request for Information (RFI) and Request for Proposal (RFP) process. During the RFI process, E&A would look at the market place and all the vendors to determine what systems are the best match for the County. E&A wants to be able to find those systems and develop a plan in order to put the second part to work, which is the RFP. They will look at different manufactures, different solutions and different interfaces verse modules. E&A would like to evaluate everything in Phase One so that when the County is ready for Phase Two, there is a more defined idea of what the County needs, and what the budget will need to be. The program will cost about one million dollars which would be budgeted and spread out over the next four years. Kummrow wanted to remind the Board that this is just an estimated price and the actual price could be lower.
Borrell questioned if this estimated price would include software and hardware. Kummrow stated that was correct. Borrell questioned what type of hardware is currently in the squad cars. Hoffman stated that the squad cars currently have laptops and that any updates on that hardware would not be a part of this project. This project is going to be mainly software unless the vendor chosen requires a certain type of server. Borrell questioned Swing why a new server would be needed. Swing stated it would depend on the inboard servers. Kummrow stated that within the whole project, hardware costs would be around $25,000. Borrell stated he did not agree with the cost estimate.
Hoffman stated that the software the County would purchase has already been developed and what the County would be paying for is the R&D. Kummrow stated he understands Borrell’s hesitation with the costs but also stated this is the same cost other counties have paid for new systems. Borrell questioned if this software system would be shared with cities within Wright County. Swing stated licensing issues would prevent the County from sharing or selling the system. However, the County could ask cities if they would be willing to invest in this same system in the future, but it would mean the same cost for them. Kummrow stated one thing E&A would like to look into would be a cloud platform option. A cloud platform is basically one platform that all customers share. He is hoping this would reduce the cost, but is unsure because it is a new system on the market.
Borrell questioned the safety of the deputies going into an unknown situation since the County and cities are not able to share information. Hagerty stated there was a chance a couple years ago to get the County and cities on the same system but it did not work because the surrounding cities chose to go with another company. Hagerty stated the County and the cities do exchange information through the use of an MVT. Hoffman stated that Borrell’s concerns are part of the reason they are speaking with the Committee today. The Sheriff’s Office would like to get ahead of the shutdown of the system they currently use so they are not forced into resigning with Tiburon when there maybe a better system available through another company. Kummrow stated he would like the County to be at a point where they are telling the vendors what is needed instead of the vendors telling the County what is available.
Daleiden questioned if E&A knew what systems Sherburne County and Stearns County are using and how old those systems are. Hoffman stated that Sherburne is currently using two different systems. In 2009, they were going through an upgrade with Tiburon and noticed several issues. Sherburne stopped mid-upgrade and continued with a company called Pro-Phoenix. Hoffman stated what they are asking the Committee for today is their approval to work with E&A on only Phase One which is looking at the different options. He is not requesting the Committee approve the entire project. Hoffman also stated that the $33,000 for this contract with E&A would come out of the 911 Surcharge Fund. Once Phase One is completed, Hoffman would return to the Board with a better understanding of the systems available and the costs for those systems.
Borrell questioned if Kummrow knew of any counties using the cloud system. Kummrow stated he did not but he does know that Tiburon is the lead producer of that system. Daleiden questioned the costs of each Phase. Kummrow stated the phase costs can change depending on the vendor chosen. Sawatzke questioned who would be included on the Working Group. Hoffman stated that the group has not been decided yet, but it would include at least Capt. Greg Howell, Sgt. Habisch, Lee Kelly, Capt. Patrick O’Malley and himself. Hoffman would also like at least one Commissioner to be part of the group. Daleiden stated he is concerned with companies promising a certain product but not delivering that product. He questioned which system the State is using. Kummrow stated he was unsure what system the Highway Patrol has but he will research and review the system.
Hoffman questioned the next move in order to be able to start this project. Daleiden stated that it needed to go back to the Board Meeting on 05-21-13 for approval. Husom stated the Committee could make a recommendation. Sawatzke questioned how much the County has paid to get to this point in the project. Hoffman stated it was $23,500. Kummrow stated that included the study and the work that has been completed on the 911 Telephone System. Sawatzke questioned where the funds came from. Hoffman stated it came from the 911 Surcharge Funds. Sawatzke questioned if it was approved by the Board. Hoffman stated it was approved about a month ago.
Potter stated that he approves of this project. Sawatzke stated the recommendation to the Board would be to accept the staff recommendation of going into the RFI, with the contract coming to the Board for approval. Hoffman questioned if Sawatzke was giving Swing permission to sign the Contract. Sawatzke stated that the contract must come in front of the Board for approval and be signed by the Board Chair. Swing stated the contract would be brought to the Board within a couple of weeks. Sawatzke requested that Swing present the contract to the Board before the meeting so there is time to review it in case any questions arise.
Recommendation: Accept the staff recommendation of going into the RFI process using Elert & Associates as the consultant. A contract will be put on the Agenda in a couple of weeks. The contract shall not exceed $33,000.
(End of 5-14-13 Technology Committee Of The Whole Minutes)
Mike MacMillan, Court Services Director, brought forth discussion on the wRight Choice Program, an alternative to suspension for Wright County students in grades 6-12. He introduced Mark Mischke, Buffalo High School Principal, Kris Thompson, Buffalo High School Assistant Principal, and Abe Abrahamson, Court Services Juvenile Supervisor,. The pilot program began in 2011 as a collaborative between Buffalo-Hanover-Montrose Schools and Wright County Court Services. wRight Choice has expanded to include seven area school districts and provides academic and behavioral support for students who display inappropriate behavior at school. The Program is located in the Government Center and staffed with a licensed teacher, Leesa Sherman, with auxiliary services from the County. There are a maximum of 10 students per day. Students typically are in the Program for one to five days. Depending on the offense, students may be placed for a term up to 45 days when agreed upon between School and County officials. Students who attend wRight Choice will focus on academic work, restorative measures, intervention and reinstatement back to school. wRight Choice provides students immediate consequences for their actions while creating opportunities to learn alternative ways to conduct themselves when presented with other difficult situations. wRight Choice partners include: Wright County Commissioners, Human Services, Public Health, Buffalo Police Department, Sheriff Department, and Central Minnesota Mental Health Services.
Thompson extended appreciation to the Commissioners for their support of the wRight Choice Program. She stated this has been a collaborative effort. She said out-of-school suspension does not work well as behaviors are not changed. Eight schools are involved in the wRight Choice Program including Buffalo-Hanover-Montrose, Delano, Howard Lake-Waverly-Winsted, Maple Lake, Monticello, Rockford, St. Michael and Big Lake (Sherburne County). Big Lake is not within the District, and they are trying to do something within Sherburne County to model the Program. The wRight Choice Program is government funded so there is a low budget to work with. It is an integrated Program, working together to provide resources to help youth change their behavior. The Truthought Cognitive Behavior Program is used to teach students about decision making, thinking errors, self esteem, and respect. Students are taught to identify behaviors so when they are in situations of conflict, they can identify and have tools to change their behavior or make a different choice. Thompson said they are seeing successes through the County and the number of repeat offenders has declined. They are gathering data on the Program.
Thompson said the wRight Choice Program recently received the Star of Innovation Award in Minnesota. This Award is given through the Principal’s Association. There are two Gold Choice Awards in the State. At a workshop this summer, a presentation will be made which will focus more on the collaborative efforts in the County. Thompson said Wright County is unique in their programs compared to other counties in the State. Safe Schools came out of Wright County. The wRight Choice Program and MEADA came out of Safe Schools. She said there are a lot of good people working together to come up with some amazing things.
Mischke stated that the end goal is preparing students to be more successful. The uniqueness of bringing 8 school districts together hasn’t happened elsewhere. He extended appreciation to the Board for fielding the idea originally and providing space in the Government Center for the Program. The other component that is essential is the volunteer opportunities for people in the Courthouse to connect with youth. Very rarely is that done other than within the school system. It provides staff an opportunity to work with youth and to work on the concept of paying forward. It is the realization of the students that life is not just about them. Mischke said if the students can walk away with just that component, the Program has been successful. He said there are other things that are happening that are productive and positive with the Program as well. The number of schools involved is a true indicator of the success of the Program.
Abrahamson described this as a win/win situation. The collaborative Program has drawn attention. In December, Abrahamson, Thompson and Sherman put on training at the MN Department of Education. A member of JJAC (Juvenile Justice Advisory Committee) was present. Afterwards, Abrahamson was contacted by JJAC and learned that the Program will receive a $126,000 grant. It is a two-year grant that starts 7-01-13. Funds are used to expand and enhance the Program. The funds will be used to hire a paraprofessional who will assist Sherman. This will allow Sherman to work more independently on the restorative justice piece (behaviors and how to make improvements) and expansion of the Truthought Program.
Sawatzke congratulated those present on receipt of the JJAC Award and asked whether the schools involved in the wRight Choice Program are willing to commit resources once the grant funding is no longer available. MacMillan said for two years, the rates will not have to be increased because of the grant funding. After that time, the contract rates may have to be adjusted to offset the grant. MacMillan understands that the request to utilize additional space in the Government Center will need to be presented to a Committee. He described the current space as ideal for a classroom setting, as it allows for separation. MacMillan stated the Program was originally designed for up to 10 students and that will not change. Currently, it is difficult for Sherman to have more than 5-6 students. Because of the hire of the paraprofessional, that number may increase to 10 and Sherman will be able to work more closely with the students.
Borrell asked whether they are seeing students return to the Program. MacMillan said there have been positive results and they are not seeing repeat offenders. They are working to obtain data from the schools involved. MacMillan said there are two Court Services staff members who are in charge of the Truthought training. Staff members from Court Services and the school districts have been trained. The purpose is to help youth make better choices. Thompson said the Truthought Program teaches more of an adult type thinking process and it can be used throughout their lives while making choices. Borrell asked whether the curriculum allows students in the Program to use textbooks from their schools so they stay on course with their classes. Thompson said many things are online and students have access to laptop computers, so they are able to stay up to date on homework and tests.
Thompson said those students that have made the largest turnaround are involved in the mentoring program. There are about 15 students who go to middle schools and work with students. Those involved feel better by giving back. There is also a backpack program where the students place food in backpacks which are given to elementary students who are at risk (those who qualify for free lunch). Students see others in difficult situations and it has a humbling effect on them as they see the full picture of what is happening. She said the volunteer piece and service component has helped them see what the world is about and that it is not just “us against them.” MacMillan said 160 students have gone through the wRight Choice Program. The numbers have increased this year with an average daily population of 4-5. The average stay varies depending on the student’s needs. Many students stay 1-5 days but the Program allows up to 45 days. It provides a tool in reducing expulsions, as that process is severe and damaging to the child and their families. They are required to have data available for the Program as part of the grant. Borrell asked if there is a way for the students to mentor other students if they desire to do so. Thompson said they do involve students with community service type projects, such as the backpack program. MacMillan invited the Board to stop in and observe the wRight Choice Program.
Bob Hiivala, Auditor/Treasurer, brought forth discussion on the County Ditch 10 Bids and Specifications that were laid over. Borrell feels the County has spent enough on hydrology studies and the engineer, and nothing has been completed to date on the Ditch. He supports going forward with the recommendation that was presented by Wenck last week. Since the discussion at the last Board Meeting, Borrell was in contact with Wenck on his concern with areas silting in. Wenck informed him that should not be a problem. Borrell suggested the County Ditch 10 Bids and Specifications should be placed on the next Board Agenda. He originally felt it made sense to work from the outlet up but he is now ready to proceed as recommended by Wenck. Hiivala said there are five bullet points the Board needs to answer as part of the draft Bids and Specifications. The action would be for the Board to decide on those bullet points and authorize Wenck to come back with a final of the Bids and Specifications. Potter suggested that Daleiden and Borrell receive the information from Wenck ahead of time to expedite the discussion at the next Board Meeting. Borrell moved to place the Bids and Specifications on the next County Board Agenda and for Wenck to present the final draft of the document at that Meeting. The motion was seconded by Potter and carried 5-0.
The claims listing was reviewed. Daleiden referenced a claim on Page 14, Croteau Plumbing ($13,723.00) to replace toilet flushers and questioned what the bill relates to. Hiivala stated the bill is for 14 automatic flushers in the Courthouse Annex. Further review indicates the flushers were failing so the entire meter was replaced. Borrell moved to approve the claims as listed in the abstract, subject to audit, for a total of $111,274.65 with 205 vendors and 369 transactions. The motion was seconded by Potter and carried 5-0.
Potter made a motion to authorize attendance at the AMC District 5 Meeting being held 6-13-13 in Little Falls from 8:00 A.M. – 5:00 P.M. The motion was seconded by Daleiden. Sawatzke said that District 5 Meetings occur several times during the year. District 5 is comprised of Benton, Chisago, Crow Wing, Isanti, Kanabec, Meeker, Mille Lacs, Morrison, Sherburne, Stearns and Wright Counties. Norman stated this particular meeting is important because AMC staff will be providing an update on the impacts recent Legislative actions will have on counties. Norman said County Program Aid is scheduled to increase and a one-year levy limit has been passed. It is important that the County Board realize the levy limits imposed as they enter into 2014 Budget sessions. The motion carried 5-0.
Husom stated the crashed vehicle trailer has been parked in front of the Government Center. She encouraged the public to take an opportunity to read the commentary and look at the vehicle. She said this is an example of a seat belt use success story.
Bills Approved
A M Leonard Inc $437.71
ACS Government Info. Serv. 4,977.22
Airsoft Station 672.10
Ameripride Services 236.46
Anoka County Corrections 8,725.00
Aramark Services Inc 6,799.66
Arctic Glacier USA Inc 117.64
Beaudry Propane Inc 501.99
Best Buy Advantage Account 148.98
Bigelow/Tamara 117.25
Black Box Resale Services 341.35
Borrell/Charlie 932.32
Boyer Truck Parts 165.73
Brock White Co LLC 302.43
Buffalo Hosp.-OTPT Comm. 386.56
Center Point Energy 5,398.43
Centra Sota Lake Region LLC 113.43
Central Mcgowan Inc 119.15
CenturyLink 6,203.83
CenturyLink 1,708.85
CES Imaging 187.01
Climate Air 350.66
Cokato/City of 453.00
Collins Brothers Towing 185.96
Croteau Plumbing 13,723.00
Culligan of Buffalo 300.00
Dental Care Assoc. of Buffalo 423.00
Determan/Karen 113.84
Expert Auto. & Towing Inc 160.31
Fibernet Monticello 359.80
Forestry Suppliers Inc 241.98
Frazier/Terry 225.00
Gabriel/Cathleen 500.00
Gilson Company Inc 330.14
Globalstar USA 184.29
Grainger 841.60
Hausmann/Chad 114.01
Hewlett Packard 6,774.36
Hillyard Inc - Minneapolis 1,029.99
Howards Plumb., Heating & Air 650.63
Intereum Inc 501.20
Klatt True Value Electric 115.39
Lacount Sales LLC 563.59
Laplant Demo Inc 552.62
Marco 2,710.33
Menards - Buffalo 287.95
Metro Group Inc/The 257.70
Midway Iron & Metal Co Inc 103.38
Mini Biff LLC 136.64
MN Assn of Co. Prob. Ofcrs 285.00
MN Bureau of Crim. Apprehen 380.00
MN Bureau of Crim. Apprehen 332.50
MN Dept. of Labor & Industry 600.00
MN Native Landscapes 800.00
Motorola Inc 1,434.35
Office Depot 1,326.46
Olsen Companies 106.37
Philippi/Chase 185.00
Ramacciotti/Frank 100.00
Richards/Thomas W 1,000.00
RTVision Inc 4,961.67
Russell Security Resource Inc 106.36
Scott Co Treasurer 370.00
SHI International Corp 2,548.97
Subway 135.17
T & S Trucking 5,508.00
Total Printing 253.19
United Parcel Service 120.16
Vance Brothers Inc 821.29
Verizon Wireless 6,235.36
Voss Lighting 867.83
West Payment Center 1,065.26
West Sherburne Tribune 120.00
Windstream 347.20
Wright County Highway Dept 4,252.77
Wright Henn. Coop Elec Assn 5,241.22
Wright Hennepin Electric 186.36
17 Payments less than $100 186.36
Final total 111,274.65
The meeting adjourned at 9:56 a.m.
Published in the Herald Journal June 17, 2013.


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