WRIGHT COUNTY BOARD MINUTES
JULY 23, 2013
The Wright County Board met in regular session at 9:00 A.M. with Sawatzke, Daleiden, Potter, and Borrell present. Commissioner Husom was absent because of her participation in the nuclear exercise in St. Paul. Commissioner Sawatzke stated he would leave today’s Board Meeting early to participate in the nuclear exercise in the EOC (Emergency Operations Center) at the Government Center.
The following changes were made to the 7-16-13 County Board Minutes: Page 3, 4th paragraph, 1st sentence should read, “Potter asked if the County is at 18% of bonding capacity” (Sawatzke); Page 4, 4th paragraph, 3rd line, change from “(approx. 100’)” to “(approx. 1000’)” (Borrell); Page 4, 4th paragraph, 4th line, sentence should read, “There is no tree obstruction in that area so the cleanout will be relatively easy” (Borrell); Page 4, 6th paragraph, 1st line, sentence should read, “He referenced another culvert on Fillmore Avenue SW near CR 30 in Woodland Township” (Borrell); Page 4, 7th paragraph, first line should read, “Borrell said Engelmann is not on the Ditch 31 benefit rolls” (Borrell). Potter moved to approve the County Board Minutes as corrected. The motion was seconded by Daleiden and carried 4-0.
Petitions were accepted to the Agenda as follows: “Jeanie Bryant RE: Problems at the Landfill” (requested by Jeanie Bryant). Lee Kelly, Interim County Coordinator, removed Items For Consid. #4, “Appointment To The Metropolitan Area Water Supply Planning Advisory Committee”. Kelly stated that the Item is duplicate to Items For Consid. #2. Potter moved to approve the Agenda as amended, seconded by Daleiden, carried unanimously.
On a motion by Borrell, second by Potter, all voted to approve the Consent Agenda:
1. Performance Appraisals: B. Aanerud, A. Harvey, T. West, Aud./Treas.; T. Decker,
K. Johnson, D. Jore, C. Paulson, J. Wright, Hwy.; K. Olson, B. Rausch, C. Torkelson, Sher.; T. Klein, Surveyor.
2. Approve Law Enforcement Contracts For The Cities Of Maple Lake And Waverly.
3. Approve Wright County Personnel Policies Revision, Policy 512, Personal Appearance Of Employees.
4. Tri-County Regional Laboratory Report, June 2013.
B. HUMAN SERVICES
a. Social Worker-Adult Services Unit.
C. INFORMATION TECHNOLOGY
a. Information Technology Technician
Jeanie Bryant, Buffalo resident, said she was in contact with Veolia Landfill (Advanced Disposal) this morning. She learned the Landfill peeled back something they should not have which resulted in the release of methane gas. Bryant said this cannot continue to happen. She said they have owned their property since before the Landfill moved in. Bryant said the Landfill should be closed down and not given another permit. Borrell asked whether Bryant contacted the Sheriff’s Office to file a report so the incident is documented. He encouraged her to contact the Sheriff to determine whether a deputy can come out during an incident. Bryant said she had not contacted the Sheriff’s Office today as there is not much they can do. Sawatzke also felt this would assist in documenting the incident. He said the Landfill sometimes emits a bad odor and sometimes it does not. Bryant said that eventually the Landfill will approach the County with a request for a permit. She envisioned the Landfill will call it an expansion but said it will actually be for a new landfill. Daleiden asked whether Bryant has attended the PCA Hearings to provide input. Bryant said she has done this numerous times. Bryant said the area around the Landfill has become more populated and it is not a good location for a Landfill.
Bob Hiivala, Auditor/Treasurer, presented the claims listing for approval. Daleiden referenced a claim on Page 23, Veolia Environmental Services ($11,786.13) for HHW Disposal. Sawatzke said this claim relates to household hazardous waste disposal and is funded with SCORE dollars for recycling type activities. Daleiden referenced a claim on Page 17, Bryan Rock Products ($710.18) for driveway fines. Virgil Hawkins, Highway Engineer, stated that this relates to overlay projects and the work the Highway Maintenance Division completes on shoulders and driveways. Borrell moved to approve the claims as listed in the abstract, subject to audit, for $307,131.65, 138 vendors, and 276 transactions. The motion was seconded by Potter and carried unanimously.
Brian Asleson, Chief Deputy Attorney, said the County Board adopted a preliminary resolution on 6-18-13 regarding the issuance of revenue bonds for Lake Ridge Care Center. On 7-09-13, a Public Hearing was held. The final resolution being presented today authorizes the issuance of bonds and authorizes the Board Chair and Interim County Coordinator to execute the necessary documents. Potter moved to adopt Resolution #13-20, seconded by Borrell, carried 4-0 on a roll call vote.
MnDOT is requesting input on their proposed 20-year transportation plan (MnSHIP). The plan does not address the expansion needs of the congested I-94 west corridor. Borrell moved to adopt Resolution #13-21 requesting inclusion of the I-94 west corridor expansion in the Minnesota State Highway Investment Plan (MnSHIP). The motion was seconded by Daleiden and carried 4-0 on a roll call vote.
Brian Asleson, Chief Deputy Attorney, said a constituent in Cokato Township contacted the County last week indicating they could not reach the Ag Inspector. The County checked into this further and it was discovered that the County’s Ag Inspector, Ken Johnson, passed away in early May. Statute indicates the County Board can appoint an Ag Inspector or designate a County employee to carry out the duties. Asleson was in contact with Kerry Saxton, SWCD, who may be willing to serve in the role temporarily. Township supervisors are weed inspectors in their jurisdictions. Asleson is willing to send a letter to Ag Enterprises LLC indicating the County is terminating the Contract as of 7-31-13, as the County does not know if services have been performed since Johnson’s passing. Sawatzke suggested referring the Ag Inspector issue to the Ways & Means Committee for further discussion. Borrell asked that discussion on a County Ditch Inspector be added to that Agenda as well. Potter moved to schedule a Ways & Means Committee Meeting for 7-31-13 at 9:00 A.M., seconded by Daleiden, carried 4-0. The Agenda will include discussion on the Ag Inspector and Ditch Inspector positions.
Sawatzke said the County will need to determine what to do in the interim for the Ag Inspector. He spoke with Saxton about whether the SWCD would be interested in completing the duties long term. Saxton visited the site in Cokato Township and found the field is populated with thistles. He said Saxton is hesitant on completing Ag Inspector duties long term as he works with farmers on projects. Sawatzke said Saxton indicated there are noxious weeds everywhere and he felt this could cause a conflict in roles. Asleson suggested holding off on appointing an interim Ag Inspector. He said Saxton could make contact with this individual case and see if they can get some cooperation from the landowner. Sawatzke said it is his understanding that the field in question is not being farmed and therefore is not getting the weed control that is needed.
Borrell made a motion to terminate the Ag Inspector Contract with Ag Enterprises LLC effective 7-31-13. The motion was seconded by Daleiden. Sawatzke said if Ag Enterprises LLC wants to perform the services with a different individual, they can attend the Ways & Means Committee Meeting next week to discuss. In response to a question by Daleiden, Asleson said a County Ag Inspector must be certified. However, local weed inspectors do not have to be. By Statute, the County must provide the service. Sawatzke said the local weed inspectors do obtain support from the County’s Ag Inspector. Sawatzke stated that the Department of Agriculture’s web page reflects that the Wright County Weed Inspector position is vacant. The motion carried 4-0.
At 9:24 A.M., Sawatzke passed the gavel to Commissioner Potter. Sawatzke left the Board Meeting to be part of the nuclear exercise. Commissioner Potter served as Chair for the remainder of the Meeting.
Virgil Hawkins, Highway Engineer, distributed the 2012 Highway Department Annual Report. Approval of the Report will be placed on the 8-06-13 County Board Agenda.
Hawkins requested approval of Agreement No. 13-53 for the replacement of Southside Township Bridge No. L9395 using Township Bridge Program funding. The Agreement outlines the funding participation, construction, and maintenance responsibilities between Southside Township and Wright County. Borrell moved to approve Agreement No. 13-53, seconded by Daleiden, carried 3-0.
A Building Committee Meeting was held on 7-17-13. At today’s County Board Meeting, Potter provided an overview of the Minutes. The cost to move lateral files from the former Sheriff’s Office to the Jail basement area is $7,750. Borrell questioned if this is something that could be done in-house. Potter said Hayes will obtain more information. Part of the cost relates to staging, as the files need to be broken down completely to get to the rails prior to reassembling them. Potter said they are also waiting for quotes on the lunchroom walls. Discussion led to the costs associated with the epoxy product used in the in the Jail showers. The County has spent around $32,000 for five cells and that cost will be repeated seven times more. It will be looked into whether this is an application error or a product error. The County Attorney is going to consult with other counties that have also experienced the problem. Daleiden said he is concerned that shower pods that were never used have epoxy cracking. Kelly said that he will work with Brad Hatfield, Building Maintenance Supervisor, on this issue. Daleiden said that staff should find out from the other counties who they had install the product, how long ago, whether it was the same product, etc. Borrell said that either the contractor or the manufacturer should be held accountable. Daleiden moved to approve the Building Committee Minutes, seconded by Borrell, carried 3-0:
I. Interview Room Construction, Human Services Center Reception Area (HS Board).
II. Tour Former Sheriff’s Office To Assess Suitability For A Lunchroom, Training, & State DMV Testing Area.
A tour of the old Sheriff’s Office was taken. Hayes first suggested the old Squad Room as the new employee lunchroom. However, it does not meet Daleiden’s request that the room have windows. Potter questioned if the old Dispatch & Warrant Rooms would work. He stated they could knock down the walls in between the rooms and the outside wall allowing for more space. Hayes stated the jail’s old kitchen could still be used. Potter suggested making an opening between the lunchroom and the kitchen. Hayes stated the carpet would also need replacing. Daleiden stated he liked the use of these rooms because there were windows and access to an outside door.
Regarding an employee training room, it was discussed to remodel the old Squad Room. Daleiden stated that Conference Room C118 was already set up and would be an easier transition for a training room. He suggested making C118 the training room and remodeling the old Squad Room for a conference room. It was also discussed to use rooms I-1, I-2, and I-3 as smaller personal conference rooms.
The Committee discussed using the old Intake/Reception area as a DMV testing room. Potter stated this would be a good area to use since there was already a counter and an open area where the students testing can be watched over. Daleiden stated that the Testing Room would only go back until the pillars and the old Sheriff offices would not be part of their area.
Recommendation: Receive estimates for removing walls to create an employee lunchroom, replacing the carpet, turning old Squad Room into a conference room and turning the old Intake/Reception Area into a DMV testing room.
III. Paint Issues, Jail Showers
Hatfield stated that the paint in the jail showers is an epoxy product and it has started cracking. Daleiden stated he was aware of several other counties that are having this same problem and does not believe that after only six years, the County should be having this issue. Hatfield stated there are several other counties dealing with this issue and some jails are newer than Wright County’s jail. Daleiden questioned if the same contractor was used in all situations. Hayes stated that the County had hired a consultant and then the consultant hired out the contractor. The same consultant was used in all cases so it is likely that the same contractors were used as well. Daleiden stated that if it was a bad adhesion issue, then the contractor needs to be held accountable for their mistakes. He suggested speaking with the County Attorney to see what the options were. Daleiden stated there is also a shower pod that has never been used but the paint is still cracking so it has nothing to do with the moisture in the air. Potter stated it would be good to see if the County could get some funding relief. He agreed that staff should speak with the other Counties experiencing this same problem and with the County Attorney.
Recommendation: Meeting with the County Attorney to discuss different options and speak with other Counties experiencing the same issue.
(End of 7-17-13 Building Committee Minutes)
The Board discussed the appointment of a Wright County representative on the Metropolitan Area Water Supply Advisory Committee. Asleson said Statute reflects that this appointment is made by the Governor and wondered if Administration would be forwarding the name to the Governor’s Office. Kelly said he was contacted by the MET Council on the appointment. Borrell moved to recommend Commissioner Daleiden as the Wright County representative on the Metropolitan Area Water Supply Advisory Committee. The motion was seconded by Daleiden and carried 3-0.
Daleiden made a motion to adopt Resolution #13-22 approving a Charitable Gambling Application Form LG230, Knights of Columbus #4653, Apple Jack Orchards, 4875 37th St. SE, Delano, MN (Rockford Township). The motion was seconded by Borrell and carried 3-0 on a roll call vote.
180 Degrees $1,105.86
Abbott Northwestern Hospital 244.09
Albertville/City of 82,511.34
Allina Health 111.08
Annandale Rock Products 538.81
Annandale/City of 1,665.85
Anoka County Corrections 16,856.00
Aramark Services Inc 6,664.66
Black Box Resale Services 1,077.00
Bluetarp Financial Inc 300.36
Bob Barker Company Inc 3,651.89
Boyer Truck Parts 590.21
Braun Intertec Corporation 4,740.00
Bryan Rock Products 710.18
Buffalo Township 705.60
Burdas Towing 450.49
Bureau of Crim. Apprehension 120.00
CDW Government Inc 3,679.71
Centra Sota Coop. - Buffalo 28,649.67
Centrasota Oral & Maxil. Surgeon 161.66
Chatham Township 885.40
Cokato/City of 927.80
Corinna Township 250.00
Crop Production Services Inc 304.88
Dell Marketing LP 10,647.72
Edocument Resources 12,097.52
EPA Audio Visual Inc 414.68
Expert Automotive & Towing Inc 342.00
Gale-Tec Engineering Inc 7,828.44
Hillyard Inc - Minneapolis 190.32
John Deere Financial 438.40
Keaveny LTC Pharmacy 2,721.76
Laplant Demo Inc 572.78
Marco Inc 687.21
Martin Marietta Materials 223.35
Minn. Dept. of Human Service s490.07
MN Chemical Company 2,854.63
MN Monitoring Inc 8,981.25
MN State Bar Association 1,953.00
Morries Parts & Service Group 264.61
Mumford Sanitation 129.87
Northern Safety Technology 1,337.51
Office Depot 805.66
Prairie Lakes Youth Programs 555.00
Precision Dynamics Corp. 1,477.53
Precision Prints of Wright Co 143.21
Royal Tire Inc 258.62
RS Eden 1,392.72
Safelite Fulfillment Inc 358.18
SHI International Corp 5,328.79
Specialty Turf & Ag 105.27
SRF Consulting Group Inc 1,614.84
Stahlke Bus Services 583.04
State of MN-Office Enterprise 1,150.00
T & M Towing and Snow Plowing 126.21
Total Printing 368.72
Traffic Marking Service Inc 14,047.47
Trueman Welters Inc. 585.58
Us Internet 3,588.00
Veolia Environmental Services 11,786.13
Verizon Wireless 6,860.88
W D Larson Companies Ltd 1,502.20
Wright Henn. Coop Elec Assn 7,069.38
Wright Hennepin Electric 2,192.03
Xiotech Corporation 26,296.18
22 Payments less than $100 1,212.19
Final total $307,131.65
The meeting adjourned at 9:35 A.M
Published in the Herald Journal Aug. 19, 2013.