Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
SEPTEMBER 3, 2013
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
The 8-27-13 County Board Minutes were corrected as follows: Page 4, last paragraph, 2nd sentence should read, “Borrell said he may vote against the security audit” (Borrell); Page 7, last paragraph, 2nd sentence should read, “Sawatzke asked whether a timetable should be stated within which the metal detectors should be moved” (Borrell). Daleiden moved to approve the minutes as corrected. The motion was seconded by Husom and carried unanimously.
The following items were petitioned onto the Agenda under Items For Consideration: #2, “Ditch 15 Lateral” (Borrell); and #3, “Security Audit” (Sawatzke). Potter moved to approve the Agenda as amended, seconded by Daleiden, carried 5-0.
On a motion by Potter, second by Borrell, all voted to approve the Consent Agenda:
A. ADMINISTRATION
1. Performance Appraisals: L. Thingvold, Assr.; J. Lewandoski, Rec.; E. Adams, P. Bailey, J. Barto, E. Thole, Sher./Corr.
2. O/T Report, Period Ending 8-17-13.
3. Approve Law Enforcement Contract For The City Of Clearwater.
B. HUMAN SERVICES
1. Position Replacements:
a) Public Health Nurse
b) Financial Worker
C. SHERIFF
1. Position Replacement:
a) Office Technician II (Part Time)
Bob Hiivala, Auditor/Treasurer, requested approval of a $60 Change Fund for the Family Planning Grant in Human Services. The sole purpose of a change fund is for making change for customers doing business. Change fund accounts are not used for making purchases. Daleiden moved to approve the $60 Change Fund for the Family Planning Grant in Human Services. The motion was seconded by Potter and carried 5-0.
On a motion by Daleiden, second by Potter, all moved to approve the claims as listed in the abstract, subject to audit, for a total of $717,169.32, 116 vendors, and 167 transactions.
Tammy Bigelow, Human Resources Director, presented the following recommendation for the County Coordinator interview process:
1. Schedule first round of interviews with candidates as recommended by Human Resources Director.
2. Select candidates from first round of interviews to go through leadership evaluation conducted by Martin-McAllister.
3. Candidates who participated in leadership evaluation to be brought back for second interviews.
Sawatzke said there are several Coordinator and Administrator openings in other counties and the processes may have involved a leadership evaluation. He inquired whether Wright County could obtain those study results. Bigelow felt Wright County may not be able to use the study results as those results are between Martin-McAllister and that County. Although processes may be identical, what Wright County and another county are looking for may be different (i.e., culture). She stated this process involves finding the candidate with the right fit for Wright County. The evaluation cost for each candidate is $850. Husom moved to approve the interview process for the County Coordinator, seconded by Daleiden. Bigelow said the first round of interviews will involve 6 candidates and 30-minute interviews. After the leadership evaluation, another 2-4 candidates will be selected for second interviews. Tentative dates selected for interviews include 9-17-13, 9-18-13, and 9-20-13. Bigelow will bring back the interview schedule to the next County Board Meeting. The motion carried 5-0.
Lt. Greg Howell, Sheriff’s Office, and Bill Swing, Information Technology Director, requested approval of a contract with Independent Emergency Services (IES) for Wright County 911 Dispatch Intrado VIPER upgrade and maintenance in the amount of $173,853.31 and system maintenance costs for Year 2 at $25,525.10 and Year 3 at $26,054.30, funded from the 911 Surcharge Account. This cost is about $11,000 less than was estimated. IES is one of two companies in the State that provides this service. Daleiden moved to approve the Contract with IES for 911 Dispatch Intrado Viper upgrade and maintenance. The motion was seconded by Borrell and carried 5-0.
A Personnel Committee Meeting was held on 8-21-13. At today’s County Board Meeting, the following corrections were made to the minutes: Page 1, Members Present, remove “Bigelow” and add “Kelly”. Borrell moved to approve the minutes as corrected, seconded by Potter, carried 5-0:
I. PERFORMANCE REVIEW
A. Steve Jobe, Surveyor.
Based on three performance reviews submitted, the Committee recommends an overall rating of “Exceptional.”
(End of 8-21-13 Personnel Committee Minutes)
Borrell said a request for repair on a Joint Ditch 15 lateral has been received from Dave Eide. There has not been an official order for a redetermination on Joint Ditch 15, but the momentum seems to be going that way based on an informational meeting recently held. It was discussed that existing ditch rolls could be used to fund repairs that are needed prior to a redetermination. Hiivala explained that Eide rents the land that is owned by Mike Stamer. He said the Joint Ditch Drainage Authority appointed Borrell as the Chair and so he is able to obtain quotes for the work. Borrell said the desire is to complete the work this fall because of trees that are blocking the lateral. Daleiden said his largest concern is the impact downstream of any cleanout. Borrell said that this repair does not involve a large watershed. There may be some impact downstream but he feels the system can handle it. Hiivala said some work has been completed on Joint Ditch 15. It is important that if quotes are obtained that the work is properly identified so that all quotes are comparable. Hiivala added that if repairs are significant, it may have to go back to the Joint Ditch for approval. Borrell will let Stamer know this is being worked on.
Sheriff Joe Hagerty brought forth discussion on the security audit. He contacted former Sherburne County Sheriff Bruce Anderson to find out about the audit conducted in Sherburne County. It was performed by the US Marshalls Office out of Minneapolis because Sherburne County has a contract to hold federal prisoners. The audit was performed to make sure everything is secure. This service is not provided outside of jails. Sheriff Hagerty also contacted the FBI who does not perform this type of security audit. He met with Judge Kathleen Mottl last week to find out her requests on Court security. Sheriff Hagerty reminded the Board that it is his responsibility to provide security in the Courts area. He referenced a weapons-free zone diagram created in 2003 by the 10th Judicial District reflecting the area that is considered Courts. Judge Mottl indicated to Sheriff Hagerty that a new diagram is being created. Sheriff Hagerty would like to include the elevator and staircase near Courts in that new diagram of the weapons-free zone.
Sheriff Hagerty stated there are firms that can provide security audits. Daleiden suggested contacting Homeland Security. Sawatzke said there are many other court areas in the State that do not have metal detectors. He said he presumed those areas have been called weapon-free zones. He felt that just because they are deemed to be weapon-free, it does not mean that a metal detector is required immediately preceding the area. Sheriff Hagerty said there are courthouses that do not use metal detectors but they do have areas that are weapon-free zones. He met with the 10th Judicial Bench a few years ago regarding the required statutory notice to the Sheriff when a member of the public is carrying a firearm into the Courthouse. The individual is asked to present their permit when entering the building and are told they should not enter the Courts area if they are carrying a firearm. Staff is working to discuss what can be done for Courts in terms of methods of providing service. Staff members involved in that process include Interim Coordinator Lee Kelly, Capt. Greg Howell, Lt. Todd Hoffman, and Court Administrator Peggy Gentles. Sawatzke thought the new system may be better for security. Currently, a person with a licensed permit to carry is free to go anywhere, including Courts. In the future, a licensed permit holder won’t be able to get to Courts because they would have to go through the scanning area. Sheriff Hagerty said it will be easier to track in the Courts area. Last year there were zero crimes by the permit holders in Wright County,
Husom asked about security for Court Services and County Attorney. Sheriff Hagerty stated that some counties have their buildings set up so these other divisions are housed with Courts. That may not be a possibility in Wright County. Sawatzke asked if Sheriff Hagerty had any recommendations in light of the report. Sheriff Hagerty responded that he did not. His focus is on Courts. The Sheriff’s Office will still have a presence in the building and will pass through the entire building as time permits. That is another reason why he supports having the detectors on the main level. Sawatzke asked other Board members if they support having the security station remain on the same level. Borrell referenced the elevator near Courts. Lt. Todd Hoffman said that a meeting will be held with the elevator contractor possibly next week. The contractor is creating a diagram on how things will work on the main floor. Potter said the License Bureau inquired whether Deputy presence will still be provided on Thursday evenings when they are open to the public. Sheriff Hagerty said that is something that can be discussed. Borrell stated that this has not been done in Cokato or Delano. Sawatzke said a Deputy has been present on Thursday evenings for about three years. This was in response to a request for security based on an incident. Daleiden understood there was one occurrence where someone had to be subdued. Sheriff Hagerty said that also happened in Courts last week. Sawatzke said that is a separate issue. As there were no further questions on the security audit, the consensus is that they are moving forward with the switch in locations.
Bills Approved
Adams/Robert W $100.00
Ameripride Services 322.57
Anoka County Sheriff 23,620.00
Aramark Services Inc 7,560.48
Bluetarp Financial Inc 278.91
Boyer Truck Parts 278.68
BP Amoco 288.56
Buffalo Hosp.- Otpt Comm. 627.79
Burdas Towing 190.24
Central Hydraulics Inc 321.36
CenturyLink 702.38
Chamberlain Oil Co 289.16
Climate Air 142.50
Core Professional Services 800.00
Dell Marketing LP 2,224.06
Design Elect. Inc-Cold Spring 6,590.91
Elk River Municipal Utilities 147.36
Fastenal Company 565.46
Fleetpride 235.48
Glunz Constr. Septic Serv. LLC 130.00
Grainger 154.74
Granite Electronics 493.89
Hillyard Inc - Minneapolis 3,394.47
Houston Engineering Inc 4,643.50
Jerrys Towing & Repair 258.64
Karels Towing 189.44
Knife River 12,803.82
League of MN Cities 225.00
M & M Express Sales - Service 620.29
Madden Galanter Hansen 10,954.28
Marco Inc 4,166.59
Mathiowetz Construction 399,751.12
Matt Legal Services 100.00
Menards - Buffalo 474.92
Mini Biff LLC 112.41
MN Corrections Association 185.00
MN Monitoring Inc 1,283.75
MNCVSO Assist. & Secretaries 114.50
Morries Parts & Service Group 398.56
Munson/Margaret 384.00
North American Salt Co 66,254.49
Northern States Power Co 1,811.60
Office Depot 249.48
Potter/Michael J 213.00
Prairie Lakes Youth Programs 555.00
Ramacciotti/Frank 100.00
Rhodes Lock & Glass 185.00
Safety Signs 123,604.70
SHI International Corp 265.05
Sign Man of MN Inc/The 218.03
SRF Consulting Group Inc 5,668.67
St Cloud Stamp & Sign Inc 207.98
Stoll/Brian 286.50
Suburban Emergency Assoc. 225.62
Tires Plus 806.45
Total Printing 1,024.29
Traffic Marking Service Inc 23,091.04
Verizon Wireless 165.36
Village Ranch Inc 2,404.92
W D Larson Companies LTD 581.82
Walmart Store 01-1577 944.04
Westside Wholesale Tire 114.64
Wright Co. Highway Dept 933.01
27 Payments Less Than $100 1,133.81
Final Total 717,169.32
The meeting adjourned at 9:37 A.M.
Published in the Herald Journal Sept. 23, 2013.


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