Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
DECEMBER 3, 2013
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
Daleiden moved to approve the 11-26-13 County Board Minutes as presented. The motion was seconded by Borrell and carried 5-0.
Petitions were accepted to the Agenda under Items For Consideration as follows: #4, “Authorize Temporary Child Protection Intake Position” (Michelle Miller); #5, “Update On Sheriff’s CAD RMS Project” (Todd Hoffman); and #6, “Change Date Of December Building Committee Meeting” (Daleiden). Sawatzke referred to the request to hire a temporary position in Human Services. He asked that in the future, requests for Human Services positions be referred to the Human Services Board. Potter moved to approve the Agenda as amended, seconded by Husom, carried 5-0.
On a motion by Daleiden, second by Husom, all voted to approve the Consent Agenda:
A. ADMINISTRATION
1. Refer to Building Committee:
A. Jail Showers, Law Enforcement Center.
B. Showers/Lockers, Former Sheriff’s Office.
B. HUMAN SERVICES
1. Position Replacements:
A. Office Technician I Position.
Bob Hiivala, Auditor/Treasurer, presented a draft resolution on a request for repurchase of tax forfeited property in the City of Buffalo, PID #103-010-095012, by Dale & Patricia Peavey (former owners). Brian Asleson, Chief Deputy Attorney, said the Peaveys have made the 1/10th deposit required for repurchase. Payment of delinquent taxes will be made on a 10-year installment plan. Tax payments for 2014 and 2015 must be kept current. Asleson made the following change to the draft resolution: 2nd Whereas, replace “The Applicants will deposit…” with “The Applicants have deposited…” The applicants will be required to pay the penalties and interest that has accrued. Potter moved to adopt Resolution #13-45 authorizing the repurchase of tax forfeited property as presented. The motion was seconded by Husom and carried 5-0 on a roll call vote. The Resolution language authorizes Hiivala to sign the Contract.
Hiivala stated there is grant money available from the Help America Vote Act (HAVA) through the Election Assistance for Individuals with Disabilities (EAID) Grant Program. Wright County is applying to replace four non-ADA compliant voting booths with one booth that is customized for either a 4-person freestanding, a 3-person corner, or a 2-person (against the wall) at a cost of $829.00; five Signature Templates for Visually/Mobility Impaired individuals-$29.75; and three 4” Magnifiers for visually impaired individuals-$26.95. Total cost would be $939.60. The Grant deadline is 12-04-13. Municipalities were encouraged to apply separately, as the County can not apply on their behalf. Potter moved to approve an application to the Election
Assistance for Individuals with Disabilities (EAID) Grant. The motion was seconded by Husom and carried 5-0. (Note: a resolution was adopted later in today’s Meeting relating to this Grant)
On a motion by Potter, second by Daleiden, all voted to approve a Temporary Liquor License for the Maple Lake Property Owners Assn., Inc. The group holds an annual ice fishing event on Maple Lake. The application has been approved by the Sheriff, Attorney, and the Maple Lake Township Clerk and Chair.
Borrell moved to approve the claims as listed in the abstract, subject to audit, for a total of $216,963.92 with 95 vendors and 126 transactions. The motion was seconded by Potter and carried unanimously.
Lee Kelly, County Coordinator, presented a draft resolution which would establish the 2014 Budget at $102,355,468 and 2014 Certified Taxable Levy at $50,590,962. Sawatzke said the draft should be reduced by $24,566 for a half-time position in the Veterans Services Department that the Board decided not to fill. In anticipation of this action, Kelly had prepared a draft resolution reflecting this reduction. This will change the amount of the increase from .08% to .03%. Borrell moved to adopt Resolution #13-46 adopting the 2014 Budget at $102,330,902 and the 2014 Certified Levy at $50,566,396. The motion was seconded by Daleiden and carried 5-0:
RESOLUTION 13-46
BE IT RESOLVED that the Wright County Board of Commissioners hereby establishes the 2014 Budget as follows:
BUDGET 2014 AMOUNT
General Revenue $52,982,070
Road and Bridge 18,827,332
Human Services 25,775,357
Debt Service 4,693,593
LID’s 52,550
TOTAL BUDGET $102,330,902
BE IT FURTHER RESOLVED that the Wright County Board of Commissioners hereby establishes the 2014 Certified Taxable Levy as follows:
BUDGET 2014 AMOUNT
General Revenue $33,688,238
Road and Bridge 7,904,457
Human Services 9,514,100
Sub-Total $51,106,795
Less: County Program Aid 5,286,542
NET TAXABLE LEVY $45,820.253
Plus Special Levies
Debt Service 4,693,593
LIDS”s 52,550
TOTAL CERTIFIED TAXABLE LEVY
$50,566.396
(End of Resolution 13-46)
Kelly provided a 4th Floor Security update laid over from the last Board Meeting. The monthly monitoring fee by Wright Hennepin Security for panic buttons will be $19.95/month (3-year Contract). The cost to add additional panic buttons is $120 for mounted or $75 for portable. There are a couple of options for repeaters. Additional quotes were obtained from American Ballistics for bullet proof glass. The quotes range from $5,800 to $11,675.
Tom Kelly, County Attorney, supported proceeding with both the panic buttons and the bullet proof glass at whatever option gets the job done at the least cost. He said $4,500 is available to be used from drug forfeiture dollars (non-levy funds). Potter stated that the price variation for the bullet proof glass relates to the resistance factor. Craig Hayes, Purchasing Agent, said American Ballistics quoted several levels of protection. The $11,675 relates to Level 3 protection whereas the $5,800 is for Level 2 protection. Sawatzke asked whether there has been an event in the history of Minnesota’s 87 Counties where someone was shot through glass or a door. Daleiden said there have been other types of issues in other counties. Daleiden said he would like to proceed with more research on the bullet proof glass but suggested moving forward with the panic buttons.
Daleiden moved to approve placement of the panic buttons to include the Veterans Service Office. Potter said more testing needs to be done to make sure they work with a repeater. The consensus was to approve the panic button requests that have been presented thus far. Anything in addition would need to be presented to the Building Committee. The motion was seconded by Borrell and carried 5-0.
Potter made a motion to allow placement of Level 2 bullet proof glass on the 4th Floor at a cost of $5,800 using $4,500 in funding from drug forfeiture dollars toward the purchase. Potter felt this would provide peace of mind to staff because of recent incidences that have occurred. The motion was seconded by Husom. Husom previously worked in Corrections and said having the glass was good in certain situations. Sawatzke said he is appreciative of the $4,500 in funding from the drug forfeiture fund. He pointed out that use of the $4,500 toward this purchase makes that funding not available for other things in the future. Therefore tax levy dollars may be used to supplement and, in the end, the taxpayers end up paying for this security. The motion carried 3-2 with Sawatzke and Borrell casting the nay votes. It was the consensus that any further panic button requests should be forwarded to the Building Committee.
At 9:30 A.M., Sawatzke closed the meeting and opened the Public Hearing on the proposed changes to the Fees For Service Schedule. Kelly said the following changes are being proposed:
Pursuant to Minnesota Statues, Chapter 373, notice is hereby given by the Wright County Board of Commissioners of the intent to modify and implement the following charges for service (Proposed language and fee changes are reflected in bold):
PARKS
Item; Current 2013 Rate; Proposed 2014 Rate
Camping Parks (Collinwood/Schroeder)
-Electric Sites; $22.00 per night; $25.00 per night
-Camping Site Reservation Fee; $3.00; $5.00
-Firewood Bundles; $3.50; $4.00 per bundle
Increase the contribution made toward the Campground Improvement Fund by $1.00 per camping occasion (for a new total of $6.00 /camping occasion) to offset ongoing cost of software maintenance, hosting fees, and payment gate way charges.
SURVEYOR
Item; Current 2013 Rate; Proposed 2014 Rate
Plat Re-Check; –;$75.00 per plat
2 ft. Contours (2008 LIDAR Data)*;
$20.00 per Qtr Qtr Section
$250.00 per section; $100.00 per Section
$3,000.00 per PLS Township; $3,000.00 per PLS Township
$25,000.00 County; $25,000.00 County
Postage and handling for Plat Book; $5.00 each; $6.00 each
(End of proposed fee schedule changes)
Daleiden referenced the increase of $1.00 in contribution made toward the Campground Improvement Fund. It was explained that $6 of the $25 per night camping fee for Collinwood and Schroeder Parks will be used for those specific Parks ($19 is placed in General Revenue). Currently, $5 of that amount is for campground improvements. The extra $1 that is proposed to be collected will be used to pay annual maintenance costs associated with software. The Public Hearing was closed at 9:35 A.M.
Potter moved to approve the changes in the Fee Schedule as proposed. The motion carried 5-0 on a second by Daleiden.
Bill Swing, Information Technology Director, requested approval of a Contract with CivicPlus for the redesign of the Wright County Website. The original base bid of the Contract was $78,897. After negotiations, an additional $1,200 will be added to allow a single sign-on feature for management content. The final cost will be $80,097. Annual maintenance costs will be increased by $300, for a total of $11,124, and relate to the sign-on feature as well. Swing said a 3-year payment schedule is proposed ($34,115/year including up front and maintenance costs). Swing said part of the negotiations was to clarify key functionality. The intent is for the following: 1) To plan for better design of County Board functions; 2) To include a payment option for the Auditor/Treasurer; 3) Social media; and 4) Online forms feature. Negotiations resulted in $2,400 worth of annual costs that are being provided to the County for licensing features that won’t be billed. It also includes a $600 one-time cost associated with storage media. Swing said the key is the reduction in the escalator from 5% to 3% once they are into maintenance. Swing anticipates a 5-7 month timeline for the Website update. Daleiden said there are a number of other Minnesota counties that utilize CivicPlus. Working with those counties will help determine what best serves Minnesota counties. Potter moved to approve the Contract with CivicPlus for the Website Redesign. The motion was seconded by Daleiden and carried 5-0.
Michelle Miller, Social Services Manager, requested approval to hire a temporary employee to work with Child Protection Intake. The Child Protection Intake Social Worker has accepted a position in a different Human Services unit and coverage is necessary during the period of time required to post, interview, and start a new FTE Social Worker. The Social Services Division has a candidate who has provided Child Protection Intake coverage in the past and can start immediately. The temporary position will be hired at Step 1 of the Salary Schedule. Daleiden moved to approve the temporary position until the end of January, 2014. If there is a need to continue for longer than that, the request should be presented to the Human Services Board. Husom seconded the motion and it carried unanimously.
Sean Riley, Planning & Zoning Administrator, said at the 11-19-13 meeting, the County Board voted 3-2 to instruct staff to draft a resolution declaring Corinna Township as the Shoreland Authority for all shoreland located in Corinna Township. Today, the draft resolution was presented for approval. Sawatzke said that a recent newspaper article suggested that taking this action requires a 4/5 vote. Greg Kryzer, Assistant County Attorney, said he has not seen the article. He researched this topic and was unable to find anything. This action does require a majority vote of the Board. The DNR will be the ultimate body that decides whether Corinna Township qualifies as Zoning Authority. Sawatzke said if something is found in Statute regarding the 4/5 vote, it can be brought to the County Board’s attention. Kryzer said if there is such a requirement, he thought the DNR would have brought that forward. Potter made a motion to adopt Resolution #13-47, seconded by Daleiden. The motion carried 4-1 on a roll call vote with Sawatzke casting the nay vote:
RESOLUTION DECLARING CORINNA TOWNSHIP AS THE SHORELAND
AUTHORITY FOR ALL SHORELAND LOCATED IN CORINNA TOWNSHIP
WHEREAS, between 2011 and 2013 Wright County and Corinna Township entered into a Joint Powers Agreements or a Memorandum of Understanding which allowed for the Joint Administration of shoreland management, and building and sewage code enforcement;
WHEREAS, the previous agreements specified that if Corinna Township requested, Wright County would make a determination as to whether or not Corinna Township has demonstrated that their ordinances and administration of official controls is at least as restrictive as the County’s official controls;
WHEREAS, Minnesota Administrative Rule 6120.3900 provides for a procedure to declare Corinna Township as the designated shoreland authority for all shoreland areas located within Corinna Township;
WHEREAS, Corinna Township has requested that Wright County make a determination as to whether or not Corinna Township is as restrictive as Wright County in administrating official controls within the designated Shoreland Areas;
WHEREAS, Wright County held a Committee of Whole meeting on October 8, 2013 and held a public hearing at the Corinna Township Hall on November 6, 2013, and reviewed the evidence presented regarding Corinna Township’s administration and enforcement of the Shoreland Areas and whether or not Corinna Township’s official controls are at least as restrictive as Wright County;
WHEREAS, Wright County has reviewed the criteria established by the Minnesota Department of Natural Resources in the Statement of Need and Reasonableness as it pertains to Administrative Rule 6120.3900 and find that the Department of Natural Resources places a premium on accountability;
WHEREAS, Wright County finds that the current arrangement in place with Corinna Township as contained in the Memorandum of Understanding for the Joint Administration of Building and Septic Inspection provides sufficient accountability to ensure that Corinna Township will be and will continue into the future to be as restrictive as Wright County in its enforcement of the Department of Natural Resources Shoreland Management Controls;
WHEREAS, Wright County will retain its statutory authority and control for any and all changes to the Wright County Zoning Map;
NOW, THEREFORE, BE IT RESOLVED, the Wright County Board of Commissioners pursuant to the powers granted in Minnesota Administrative Rule 6120.3900 do hereby appoint and designate Corinna Township as the Shoreland Management Authority for all shoreland areas located within Corinna Township;
BE IT FURTHER RESOLVED, that this appointment and designation is only valid so long as Corinna Township is as restrictive as Wright County in the administration and enforcement of official controls within the shoreland management areas;
FINALLY, BE IT FURTHER RESOLVED, the Wright County Board of Commissioners reserves the right to review this resolution and revoke this appointment and designation in the event Corinna Township is no longer administrating the official control in a manner consistent with the Minnesota Administrative Rules and the official controls adopted by Wright County.
(End of Resolution #13-47)
Lt. Todd Hoffman, Sheriff’s Office, provided an update on the CAD RMS Project. Elert & Associates have drafted a Request For Proposal (RFP) which has been reviewed by the County Attorney’s Office. As of 12-02-13, 14 firms have accepted the RFP. The last date for questions is 12-20-13. Proposals are due and will be opened on 1-17-13. Hoffman said the recommendation to the County Board is tentatively scheduled for 3-11-13. The review process will occur from 1-17-13 and 3-11-13 and will involve the Sheriff’s Office, County Coordinator, and IT Director. Borrell and Daleiden requested to be informed when the group is involved in the review process. Sawatzke asked whether those should be posted as official meetings with two Commissioners attending. Asleson said it will depend on the topic of the meeting and what is being accomplished. In this situation, it appears staff will review proposals and bring forth a recommendation. He assumed they would want to review the RFP’s prior to bringing them to the Technology Committee. The question becomes whether Commissioners can attend staff meetings without publicly noticing those meetings. Asleson did not have a problem with this as long as there are no decisions made. Daleiden said he wanted to be informed as the selection is narrowed and presentations are made. He wants to see how these RFP’s relate to the new website and cover redundancies that he is concerned about. Lt. Hoffman said the plan is to narrow selection to 2-3 vendors who will then be asked to make presentations. He will keep the Commissioners updated. Sawatzke said Asleson should be consulted if there are questions on whether the meeting is being held in Committee format.
At the request of Commissioner Daleiden, Potter made a motion to change the Building Committee Meeting date from 12-18-13 to 12-17-13 at 11:00 A.M. The motion carried 5-0 on a second by Daleiden.
Earlier in today’s meeting, the County Board authorized the Auditor/Treasurer to make application to the Election Assistance for Individuals with Disabilities (EAID) Grant. Hiivala learned that a resolution is required with the application. Daleiden moved to adopt Resolution 13-48, seconded by Borrell, carried 5-0 on a roll call vote.
Bills Approved
180 Degrees $631.92
Accurate USA 152.50
All Wheels Recovery 220.16
American Office Products 406.02
Aramark Services Inc 14,602.84
Baertschi/Paul 155.00
Beaudry Propane Inc 1,170.50
Big Shot Archery LLC 4,514.40
Burdas Towing 208.11
Cenex Fleetcard 1,126.19
Center Point Energy 371.13
Central Fire Protection 309.00
Climate Air 3,543.05
Constellation Justice Systems 1,686.00
Delano/City of 2,401.43
Edocument Resources 8,617.29
Engel/Dale L 562.50
Experian 1,779.33
Granite Electronics 1,482.00
Granite Pest Control Services 221.62
H M Cragg Co 1,575.00
Hardings Towing Inc 267.19
Helena Chemical Company 1,524.00
Hennepin County Treasurer 1,800.00
Hillyard Inc - Minneapolis 5,657.26
Integrated Fire & Security 8,448.15
Kramber/Greg 247.48
Kustom Signals Inc 685.27
Laplant Demo Inc 1,350.64
Maple Lake/City of 2,388.70
Mapping Solutions 1,128.00
Marco Inc 3,177.26
Martin Marietta Materials 179.54
Menards - Buffalo 240.47
MN Counties Comp. Coop. 1,426.42
MN Monitoring Inc 7,410.25
MN Society of Prof Surveyors 806.20
Monticello/City of 19,374.24
Montrose/City of 972.73
North Suburban Towing Inc 171.00
Office Depot 2,938.94
Peterson’s Towing & Recovery 159.24
Promotion Marketing 461.00
Purick/Ryan 100.00
Ratwik,Roszak,&Maloney 171.00
Safety Signs 99,282.98
Swing/William J. 243.00
T & M Towing and Snow Plowing 133.60
TASC 1,095.00
Titan Energy Systems 4,524.64
Uniforms Unlimited 189.80
Waverly/City of 2,796.61
Wright County Highway Dept 467.82
26 Payments less than $100 1,409.50
Final total $216,963.92
The meeting adjourned at 9:57 A.M.
Published in the Herald Journal Jan. 6, 2014.


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