Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
FEBRUARY 18, 2014
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Daleiden, Potter and Borrell present.
Borrell moved to approve the 2-11-14 County Board Minutes as presented. The motion was seconded by Daleiden and carried 5-0.
The following item was petitioned onto the Agenda: Items For Consid. #6, “Change 2-26-14 Committee Meeting Date” (Sawatzke). Daleiden moved to approve the Agenda as amended, seconded by Potter, carried unanimously.
On a motion by Daleiden, second by Potter, all voted to approve the Consent Agenda:
A. ADMINISTRATION
1. Refer To Building Committee Former Sheriff’s Administration Area.
B. ASSESSOR
1. Approve Abatement, PID #155-010-067151, David Stromberg (City of Monticello).
2. Approve Abatement, PID #210-144-004050, Steven & Cynthia Grittman (Maple Lake Twp.).
Bob Hiivala, Auditor/Treasurer, presented the December Revenue/Expenditure Budget Report for approval. Hiivala distributed the Report to Departments for review and he has received feedback from all of them. The Report is being released to the Board, and the next step is to create the year-end report. Borrell asked whether the figures in the Report look good because the County opted to delay purchasing some items until 2014 to save on sales tax. Hiivala said purchases were delayed for two departments and it did result in some savings. He did not feel the savings reflected in the Report was driven by the sales tax. Daleiden made a motion to approve the December Revenue/Expenditure Budget Report, seconded by Borrell. Hiivala said the report will be posted to the County website. Sawatzke explained that expenditures were almost at what was budgeted, and revenues were about 3% over (on average). This resulted in an approximate $3.5 to $4 million surplus. The motion carried unanimously.
The claims listing was reviewed.
• Lee Kelly, County Coordinator, referenced Page 4, Corporate Payment Systems ($95.00). He stated this should be paid from the County Board Budget rather than the Coordinator’s Budget as the costs are associated with a meeting attended by Commissioner Potter.
• Kelly referenced Page 8, Wright County Highway Department ($13.73). The payment is scheduled from Budget 100 for Wright County Highway postage. Hiivala said the claim is for the Surveyor Department and should be coded to 01-103, not Budget 100.
• Sawatzke referenced Page 22 and claims associated with Highway Easement & Right-of-Way appearing to be related to the CR 12 Project, which is not scheduled until 2015. Virgil Hawkins, Highway Engineer, said the Project was originally scheduled for 2014. They are proceeding with right-of-way acquisition.
• Daleiden referenced a claim on Page 28, Verizon Wireless, ($4,913.17) for claims funded from the Human Services Exp. Dump Fund. Hiivala said this is a monthly bill for phones for Human Services which are paid from the Dump Fund. Human Services staff will spread these costs out to the various programs.
On a motion by Borrell, second by Daleiden, all voted to approve the claims as listed in the abstract, subject to audit, for a total of $860,813.30, with 202 vendors and 359 transactions.
Virgil Hawkins, Highway Engineer, invited Board members to attend the Transportation Day at the Capitol scheduled for 3-13-14. Board members will have the opportunity to visit with colleagues from all sectors of Transportation and all parts of Minnesota. It is a great opportunity to meet with Legislators and learn about updates on new transportation funding and legislation. Sawatzke moved to authorize attendance, seconded by Daleiden, carried 5-0.
Hawkins presented a draft resolution relating to spring load restrictions on County roads. The 2014 Weight Restriction Map will be placed on the County’s website and mailed to cities and townships to display. The map reflects the change of two 5-ton routes including Hwy. 3 (south of Cokato) and CR 119 (St. Michael). Sawatzke moved to adopt Resolution #14-09, seconded by Daleiden, carried 5-0 on a roll call vote.
Daleiden asked about the salt budget. Hawkins stated that the budget was exceeded for 2013, and they have not placed an order in 2014. Another order may be required depending on the weather in March. Cities and townships have used their allotments and are having to find salt at higher prices. Husom extended appreciation to the Highway Department for keeping the Wright County roads safe. When traveling to other counties, it speaks to the work that the Highway Department does. Hawkins said he is proud of staff, and they do receive a lot of compliments.
A Building Committee Meeting was held on 2-12-14. At today’s County Board Meeting, Daleiden moved to approve the minutes and recommendations. The motion was seconded by Potter and carried 5-0:
I. Replace Sliding Shed Door On The Sheriff’s Office Recreational Services Building.
Hoffman explained that the building was constructed in 1999. A sliding door is located on the north end of the building. All other doors on the building are overhead, similar the Highway Department shed door. Photos were supplied reflecting problems with clearance between the bottom of the door and the cement pad because of snow and ice buildup. In addition, problems have been experienced with the door jamming on the cement pad in the spring and fall. Sometimes they need to pull the door away 6” to gain clearance. The cement slab in front is a floating slab, but the actual door is over the apron.
Hayes said the estimate from Automatic Garage Door is $4,200 for an overhead door (16’ x 14’). Additional expense may be associated with framing and electrical. Hoffman said a remote opener to access the garage is suitable for their needs. The door does not need to be insulated, as this is a cold storage building.
Recommendation: Obtain three quotes and proceed with replacing the 16’ x 14’ door. Funding will be from Site Improvements.
II. Install Card Key Access On The Sheriff’s Office Arms Room Door.
Hoffman said the request will allow specific people to gain access and will eliminate the need to issue keys. Hayes obtained a quote from IFS for $2,670. The cost is higher than other card reader installations because conduit must be run and because the card reader is being installed on a concrete surface.
Recommendation: Approve the request with funding from Jail/LEC Repairs & Maintenance.
III. Request To Utilize Former Jail As Alternate For Emergency Back-Up Plan For Community Behavioral Health Hospital in Annandale.
Kelly stated that Dave Olafson from the MN Department of Human Services was unable to attend the Committee Meeting to explain the request more in depth. Kelly understands the Community Behavioral Health Hospital in Annandale is looking for a back-up emergency site and has inquired whether the County would be willing to have the former Jail site designated for this purpose. Kelly is unsure whether the County will be able to provide the space, which was articulated to Olafson. Some of the prohibitive issues include costs associated with placing locks on doors and portions of the former Jail needing to be secured. The County previously removed internal locks from the former Jail due to fire code.
Recommendation: Olafson may tour the site to see if it is suitable for his needs and present his request at a future Committee Meeting if desired.
IV. Suggestion Box.
1. A request for weather stripping on outside doors. The consensus was that Building Maintenance should look at all outside doors to see if replacement is needed.
2. A request for a magazine rack in the 1st Floor Lunchroom. Kelly said Human Services will keep the bookcase that was located in the 3rd Floor Lunchroom. A magazine rack will be ordered for the new Lunchroom.
3. A request to hold holiday lunches in the former Dispatch area. Hayes indicated the floor is uneven and there is hanging wire conduit. It was the consensus of the Committee that this will not be an option for that area without repairs.
(End of 2-12-14 Building Committee Minutes)
A Personnel Committee Meeting was held on 2-12-14. At today’s County Board Meeting, Sawatzke moved to approve the minutes and recommendations, seconded by Potter, carried 5-0:
I. Job Descriptions For Senior Appraiser And Deputy County Assessor.
Kramber said legislative changes in 2013 require license level increases throughout the assessment profession. There are currently four levels of assessment professionals: Certified Minnesota Assessor (CMA), Certified Minnesota Assessor Specialist (CMAS), Accredited Minnesota Assessor (AMA), and Senior Accredited Minnesota Assessor (SAMA).
Kramber said current appraisers holding the CMA designation must achieve CMAS designation by July 1, 2016, and must achieve AMA status by July 1, 2019.
Kramber said the County Board recently approved replacement of the Deputy Assessor position. Since they will be going through the hiring process, he wants to make sure the job description specifies the new requirements, and that candidates meet those qualifications.
Sawatzke asked what qualifications other counties require for similar positions. Kramber said neighboring counties require the SAMA designation for Deputy Assessor positions. The law will require at least an AMA.
Kramber distributed two job descriptions with proposed changes for the Deputy County Assessor and the Senior Appraiser positions (see attachments). Kramber said on Page 1 of the Deputy County Assessor job description, the end of the first paragraph under Essential Duties and Responsibilities, has a proposed additional line: “Performs County Assessor’s duties in his/her absence.”
On Page 3, under Minimum Qualifications, the first two paragraphs have the following proposed changes:
1) Change the first paragraph to state:
“Position requires a bachelor’s degree and five years of experience in assessment management and administration including two years of supervisory experience; or an equivalent combination of education and experience. Must hold a professional designation as a Senior Accredited Minnesota Assessor (SAMA), or hold the designation of Accredited Minnesota Assessor (AMA) and obtain SAMA within two years of hiring, and must satisfy continuing education requirements as established by the State Board of Assessors to maintain license. A valid driver’s license or evidence of equivalent mobility is also required.”
2) The proposed second paragraph under Minimum Qualifications states:
“Five years of progressive administrative or supervisory experience in an office setting, Certified General Real Property Appraiser License from the Minnesota Department of Commerce, Certified Assessment Evaluator designation from the International Association of Assessing Officers, and MAI designation from the Appraisal Institute.”
Bigelow said for the sake of consistency, she would like to research other County supervisory job descriptions regarding the years of supervision experience required. Bigelow said other counties also require a SAMA designation for this level of position.
Kramber said he is proposing that supervisors in the Assessor’s Office hold a SAMA designation. Sawatzke clarified that the law does not require that level of certification. Husom said it would be efficient in the event Kramber was out of the office for a period of time. In that event, staff would be legally certified to step in and perform Kramber’s functions.
Kramber said the second job description is for the Senior Appraiser position. He said Bigelow, Kelly and he reviewed the current one in light of upcoming changes in licensing requirements for 2016.
Sawatzke asked whether the SAMA designation is required for positions other than the County Assessor. Kramber said other counties he surveyed required a SAMA for Senior Appraisers.
Sawatzke said the legislative changes do not require SAMA certification for 2016. Kramber concurred, and said his goal is to position the County for future requirements. He added that half of the districts in Wright County utilize local assessors. Other counties have in-house staff to perform assessing functions.
Sawatzke said the County may see a drop in the number of districts utilizing local assessors. Kramber said his goal is to update the Senior Appraiser job description to reflect upcoming designation requirements. He said a Senior Appraiser should hold a senior designation such as SAMA to avoid restrictions from certain assessing activities due to their license level.
Sawatzke said the Deputy County Assessor job description is satisfactory. He asked Bigelow to research the Senior Appraiser job description. He asked her if this will have to be analyzed for a point system. Bigelow said if the job descriptions are approved by the County Board, both should be evaluated.
Recommendation: Support the revisions to Deputy County Assessor job description. Bigelow will research the Senior Appraiser job description.
II. Backfill Of Corrections Officer Position.
O’Malley said this request is to backfill a Corrections Officer position currently vacant.
Recommendation: Replacement of Corrections Officer position.
(End of 2-12-14 Personnel Committee Minutes)
A Technology Committee Meeting was held on 2-12-14. At today’s County Board Meeting, Daleiden said that the reason the Committee is recommending the three Human Services personnel be allowed onto the pilot program for BYOD is that the phones the County provides are broken. Those staff members are using their own phones at this time. Daleiden said the Committee recommendation is for Kelly to contact MCIT. Kelly said that he has been in contact with MCIT. MCIT generally does not take an official position for or against a policy such as BYOD. Kelly said there are language changes required to Items 14 & 15 of the BYOD Agreement, as well as some areas of the Technology Policy. MCIT cited FLSA and making employees aware that they are carrying County data on their phones. If a lawsuit does arise, the employee’s phone may be retained as evidence. Kelly asked that the Board allow staff to work on the language changes and for this item to be referred back to the Technology Committee. Sawatzke referenced language on the bottom of the first page relating to employees receiving a stipend while on unpaid leave status or non-working status such as FMLA or workers comp. Sawatzke does not feel an employee should receive a stipend in these situations. Daleiden said the Committee discussed whether it is worth prorating a stipend if the leave were only for two days, for example. Sawatzke questioned whether an employee would be on leave for two days under FMLA. Kelly said although it would be rare, it could happen. The following correction was made to the minutes: Page 1, last paragraph, last sentence should read, “It was the consensus of the Committee that MCIT should provide an opinion on whether employees should receive a stipend while on short-term, unpaid leave status or non-working status such as FMLA or workers comp.” Sawatzke suggested prorating the stipend for anything beyond one week. He also asked whether the stipend would be prorated for a half-time employee. Daleiden is unsure whether half-time employees would be issued a County cell phone. Sawatzke said that by virtue of usage, they would not receive a full stipend. He suggested the following language be placed in the Policy: “Part time employees will not receive more than a prorated stipend based on the hours that they work.” Potter moved to approve the Minutes and recommendations, seconded by Daleiden. The motion carried 5-0:
I. Bring Your Own Device (BYOD).
A pilot project was implemented in Public Works. The BYOD Agreement was to be presented back to the Committee with suggested changes. The Leadership Team has recommended putting this into practice for other departments. Swing distributed a draft of the Wright County BYOD Agreement with changes highlighted (see attached). Hiivala said many of the County owned phones were turned off in January. He reviewed the Verizon statements and the County is realizing a financial savings.
Discussion included how employees’ devices vary. MacMillan said there needs to be flexibility in the Policy while keeping within budget. Daleiden noted that Voice and Data, as listed separately, reflect a total reimbursement of $40/month; together they total $50/month. Hiivala said the costs need to be standardized for payroll purposes and for consistency amongst departments. One of the tangible benefits will be fewer bills to review.
The Committee discussed the option of tiers and it was decided to proceed as outlined in the draft BYOD Agreement. The department head will use their discretion to determine which stipend will apply. MacMillan referenced Item 14 of the BYOD Agreement which reflects that the employee will “comply with Section 711.08.c of the County’s Personnel Policy Manual that addresses use of portable devices. Failure to comply with these policies or the requirements of the Agreement may result in the cancellation of the stipend and/or deactivation of the device from the County’s mail server/network.” MacMillan said the County’s Personnel Policy addresses, in part, the use of portable devices. He thinks the Agreement and Personnel Policy language contradict one another. Swing said that the purpose is to protect the network and to secure data. Language revisions may be necessary as when this draft BYOD was created, he did not review the fine points of the Personnel Policy. The Committee discussed how the policies prohibited activities that are otherwise legal on personal time. There was a question of the County’s liability if an employee were to violate the law using a personal device. It was the consensus that Kelly should contact MCIT to provide an opinion on this topic.
Howell stated a situation which may arise in the Sheriff’s Department is damage to a personal phone while on duty. Currently, the Sheriff’s Department owns the phones used for business and the phones may be eligible for replacement if damaged. If an employee chooses to use their personal device and it is damaged during the course of duty, there could be claims for equipment replacement. Hiivala said the employee is responsible for their own device. Another topic of discussion included employee stipends while on leaves of absence. Swing said that is addressed in Item #8 of the BYOD draft Agreement. It was the consensus of the Committee that MCIT should provide an opinion on whether employees should receive a stipend while on a short-term, unpaid leave status or non-working status such as FMLA or workers comp.
Partlow said there are two employees in Human Services (supervisor and manager) who have held off purchasing a personal device plan because of the pending BYOD Agreement. She said it is important that they move forward with obtaining their devices. Partlow previously purchased a plan assuming the BYOD Agreement had been approved when it was only being rolled out to the Public Works employees. After discussion, it was the consensus of the Committee that those three employees be included in the pilot for BYOD devices. Kelly said that the County must be cognizant of setting precedence, and the figures in the Agreement must be agreed upon before it is rolled out. Daleiden said MCIT should provide an opinion on the Agreement language. The numbers reflected in the draft will remain as is. If MCIT identifies anything of concern, the Agreement should be brought back to Committee before it is offered to other departments. Once this is rolled out, Daleiden said that the Supervisor or Department Head should be filling out the BYOD Agreement for employees (selecting the stipend option that best fits the need). Swing said it is implied that no devices should be connected to the County’s network without having this form signed. In order for a device to connect, a stipend must be involved.
Recommendations:
• The Administration Department will consult with MCIT for an opinion on:
1) The BYOD Agreement and the County’s liability.
2) Stipend payments relating to unpaid leave status or non-working status.
• If MCIT approves of the draft BYOD Agreement, it can be implemented in other Departments. Otherwise, this topic will be brought back to the Technology Committee.
• Three Human Services employees (Partlow and two management personnel) are authorized to proceed under the pilot BYOD Agreement.
• Revise Items 14 & 15 of the BYOD Agreement.
(End of 2-12-14 Technology Committee Minutes)
A Ways & Means Committee Meeting was held on 2-12-14. The Committee discussed the employees of the Law Library. At today’s County Board Meeting, Sawatzke indicated that the funding for the staff of the Law Library comes from fines and fees collected from tickets (also funds books and supplies for the Law Library). If the County decides to employ the staff of the Law Library, it would not impact the County financially and the County would be reimbursed for their salaries. The County does provide the Law Library with space. Sawatzke said State law and comparable worth requirements would need to be met. One of the current Law Library employees is paid more in lieu of health insurance. That would not be the case if employed by the County, and the County is required to provide health insurance. Sawatzke made the following change to the Minutes: Page 2, 9th paragraph, 2nd to last sentence should read, “Bigelow thought Norgren’s may not be because of Norgren’s job requirements.” A job description will need to be developed for Norgren’s position through Trusight, including assignment of points and potentially a bargaining unit. With the second position in the Law Library, review would take place to see if a current County job description and points would fit the position. Sawatzke said that the process will determine the pay, but the positions may not be able to be paid what they are now. Local governments are required to have comp worth set up with point and salaries are paid in ratio to other employees. This is not done in 49 other States; it is costly to local government. The Committee also discussed supervision of the two Law Library staff members. It appears there may be a conflict of interest with supervision by the County Attorney, Tom Kelly. In addition, T. Kelly was asked to provide his social security number because of the need for an employer identification number. That is how this topic came up. Sawatzke understands that Hiivala is required to provide his social security number for Wright County’s federal identification number. An option would be to have the Law Library supervised by the County Coordinator. Daleiden referenced the opinion received on the Law Library fourteen years ago from Frank Madden’s Office. He suggested contacting them again to see whether their position remains the same due to any changes that could have arisen in legal or other requirements. Sawatzke said other counties are reviewing this same issue. Daleiden suggested contacting local Representatives to get something changed. Sawatzke felt that was a good idea, although that may hold up action for a number of months. Potter moved to approve the 2-12-14 Ways & Means Committee Minutes as corrected. The motion was seconded by Daleiden and carried 5-0:
I. Wright County Law Library.
T. Kelly distributed two letters, one from Susan K. Hansen of Frank Madden & Associates dated 5-4-99, and another from T. Kelly dated 2-12-14 as President of the Wright County Law Library.
T. Kelly said payroll and benefits for the two Law Library employees are channeled through County Administration and the Auditor/Treasurer’s Office. Bigelow had brought to his attention that public employers are required to conform to reporting standards for pay equity reports, taxes, workers compensation, property casualty and personal injury insurance.
T. Kelly noted that Hansen indicated that State Statute does not overwhelmingly favor law librarians to be employed by either the County or the Law Library Board. T. Kelly suggested that the County become the public employer of the two Law Library staff, and the Law Library Board pay the cost and manage the library.
T. Kelly said if the Law Library Board continues to employ the staff, he, as President, would have to provide his Social Security number to the State in place of Federal and State Employer Identification numbers. He was reticent to do so, as he has no knowledge the reporting and tax requirements.
T. Kelly referenced Page 2, Paragraph 1 of his letter dated 2-14-14 that states the Law Library served 4,526 citizens in 2013. In addition, the Law Library runs a free Law Clinic for people who can’t afford legal advice. In 2013, 381 people utilized this service. He believes it is reasonable for the County to act as employer of the Law Library staff. T. Kelly said the County Human Resources Department has the expertise to comply with the ACA requirements. He has no experience in such areas. He said the County’s only expense would be administration involved with two additional part time employees.
Sawatzke said the County has to consider that the Law Library receives a certain amount of funds and doesn’t provide health insurance for their staff. Would Library staff expect more money in lieu of health insurance? Sawatzke said if they became County employees, they would not have that option. The County cannot give employees additional dollars in the place of health insurance. The points for their respective positions will be calculated and their pay derived from that study.
Sawatzke asked which union the Law Library staff would belong to if they became County employees. Perhaps, after all factors are considered, the Law Library Board could be the employer, and the County could help T. Kelly resolve his reporting and administrative concerns.
Sawatzke asked Norgren about her vacation policy. Norgren said she follows the County policy. She works three full days or 24 hours per week. Sawatzke said with that number of hours, she would be qualified to receive prorated benefits as a County employee. Bigelow interjected that she would be entitled, but not required to enroll in those benefits.
T. Kelly asked about paying Norgren a market wage. He said a classification study was never done on that position. Sawatzke said they would gather information about her position, draft a job description and apply it to the existing point system.
Bigelow said job descriptions for both Law Library positions would be sent to the County’s consultant. She would work with them to identify a minimum and maximum pay range, and determine which union the positions would belong to, if applicable. She and Norgren have discussed whether Norgren could start higher than Step 1 on the Salary Schedule. Bigelow said she cannot start below the minimum or above the maximum pay range. She hopes the County could negotiate a reasonable classification for the position.
Husom asked whether the Law Library staff could fall within the County Attorney’s organizational structure. Sawatzke cited possible conflicts of interest if Law Library staff had clients who were being prosecuted by the Attorney’s Office.
Sawatzke said it wouldn’t cost taxpayers more money if Law Library staff became County employees, since the Library Board pays their wages.
T. Kelly asked if the Law Library Board would have to pay for workers compensation, property casualty, and personal injury insurance if they were designated the employer.
Sawatzke said the County has a similar arrangement with the County Historical Society. The County doesn’t pay the premiums, but the employees are included under the policy. The County does the payroll, but the employees are separated out under their own identification number. Bigelow said the County’s insurer, Minnesota Counties Intergovernmental Trust (MCIT), said they would cover the Historical Society, but as a separate entity.
Sawatzke suggested the County develop job descriptions for the Law Library staff and evaluate them via the classification process. The Law Library Board and T. Kelly may review the results and determine whether they wish to continue as the official employer of Law Library staff.
T. Kelly asked Norgren if she preferred being employed by the Law Library or the County. Norgren had no preference. She expressed no objections to working with Bigelow and T. Kelly on a job description. Norgren said another job description will be needed for the other Law Library employee, who performs different functions than Norgren.
Sawatzke said the second position may be equivalent to the Office Technician position in the County. Bigelow thought Norgren’s may not be because of Norgren’s job requirements. She will send Norgren a job description.
Bigelow asked to whom Norgren and the other staff person will report. The Department Head must sign off on the job description, especially if this becomes a future County position. T. Kelly suggested that the Law Library become a Department on its own. That would avoid potential conflicts of interest with the Attorney’s Office.
Sawatzke questioned why a County employee would be supervised by the Law Library Board. Sawatzke said Bigelow should obtain an opinion from the County’s consultant. He asked who law library staff traditionally report to at other counties. Bigelow did not get that information from those she surveyed. She added that if a county has a large law library, it makes sense for them to be a separate department.
T. Kelly said State Statute 134A.01 states that “any county may establish a county law library.” He said nowhere does it mention the County Attorney’s Office. If Law Library staff becomes County employees, they will need to report to someone else in the County. He suggested the Administration Department. State Statute says the County may be the employer of law librarians.
It also says the Law Library Board of Trustees manages the affairs of the Law Library. Sawatzke said in that instance, the Law Library Board must communicate with, (for example), L. Kelly regarding changes. There has to be cooperation. Bigelow said the Law Library Board would have to respect L. Kelly’s authority.
Sawatzke directed staff to check with other counties regarding who employs their law librarians. Bigelow should create job descriptions and work with the consultant to assign points. The County will then ask the Library Board to decide whether the results are acceptable to them.
Sawatzke did not think the second position would be hard to classify. He asked what the Law Library pays the second employee. T. Kelly said $12 per hour, 16 hours per week, with no vacation or sick leave benefits.
Bigelow said they have to follow union contracts. She said they will work on a questionnaire for both positions, work with the consultant, determine points and review union contracts. At that point, they would identify salary ranges. Bigelow asked whether Norgren will supervise the second employee. That needs to be addressed in the questionnaire.
Sawatzke said it has not yet been determined which entity will be designated the official employer of the Law Library staff.
Recommendation:
1) Bigelow will work with Norgren and T. Kelly to create job descriptions for both Law Library positions.
2) Bigelow will consult with Trusight to designate classification points and identify a potential salary range.
3) A determination will be made regarding whether the County or the Law Library Board will serve as the official employer of the County Law Library.
(End of 2-12-14 Ways & Means Committee Minutes)
Potter requested the Board authorize attendance at the Legislative Sessions Dinner being held next week in St. Paul. The Legislature begins meeting on 2-25-14 and the Dinner is part of the activities. It is an opportunity to meet with elected officials in St. Paul on the upcoming session and the priority list. The cost is anticipated at $95. Sawatzke requested more information on the event. Potter asked to table the item to the next meeting.
Husom brought forth information on LEAN Training. LEAN is improving operations by engaging employees to reduce waste and defects within processes to increase productivity, reliability, staff morale, and customer service. LEAN emphasizes efficiency, reducing cost and time, and action. She suggested a LEAN Kaizen event which aims to systematically improve a process (select a process, take it apart, and put it back together in a better way). Husom provided an example of intake areas in Human Services. Each intake station could be set up the same so that workers are familiar with the stations. Daleiden suggested starting with the Administration Department. Sawatzke felt this would be good as Administration could then assist other departments in going through this process. Borrell felt the topic should proceed to the Leadership Committee. Kelly stated there are many areas within LEAN including standardization, reduction of steps, and analyzing processes. He suggested the County pursue hosting LEAN training and possibly put together a multi-departmental team. AMC offers this training and he could look into this further upon Board direction. It was suggested that Kelly bring this information back to the next Board Meeting, including what is entailed with hosting a LEAN Kaizen event. Kelly will contact the former Human Services Director, Jay Kieft, to find out what was involved with the LEAN Training provided to Wright County Human Services staff and other agencies (who attended and the outcome). Kelly said that a Kaizen Event normally includes 5-8 people on a team for a 3-day event, and it is specific to a process. Daleiden made a motion to direct Kelly to obtain information on LEAN training including costs and to contact Kieft for more information and outcomes on the Human Services LEAN Training. Borrell asked that the topic be addressed at a future Leadership Team Meeting. The motion was seconded by Potter and carried 5-0.
Daleiden presented a draft resolution supporting Legislation that would allow counties to designate their website to publish public notices. This is a platform at AMC, and press members have brought up issues and concerns. Daleiden said the reason he is bringing this forth is for other counties that have issues with printed media. Sawatzke said Wright County is fortunate to have multiple newspapers and to receive great pricing from the Herald Journal, the official newspaper. Perhaps in some counties, there is only one newspaper. This may impact the competitive bid process. This action would provide for those counties and potentially set a standard rate. Daleiden said another concern is the current legal newspaper is located in the western end of the County. Those residents in the northeast end of the County may not subscribe to that newspaper, although the information may be available online. He would like to be able to get the information out to people easily and to as many as possible. He said that Borrell made a good suggestion of having a link to this information on Wright County’s website. Daleiden asked that this topic be laid over so he can complete more research with AMC.
There were no Advisory Committee/Advisory Board updates.
Sawatzke said the next Committee Meeting date is 2-26-14, and the AMC Legislative Conference is set for 2-26-14 and 2-27-14. He asked Kelly what items are scheduled for the next Committee date. Kelly said there is a request for the Building Committee to discuss the former Sheriff’s Administration area. Sawatzke said that due to the size of the project, holding that discussion in March will not hold anything up. Kelly said there are items for Human Services that are time sensitive that need to be discussed by the Personnel Committee. Sawatzke made a motion to set a Personnel Committee Meeting for 2-25-14 at 10:30 A.M. or immediately following the Board Meeting. The motion was seconded by Daleiden and carried 5-0.
Bills Approved
A M Maus & Son Inc $29,138.80
Albion Township 22,105.45
APEC Ind. Sales & Serv. 1,463.91
Aramark Services Inc 6,905.41
Archonix Systems LLC 9,370.00
Arens/Richard J and Joy M 5,321.00
Black Box Resale Services 212.00
Bolton & Menk Inc 4,038.50
Boyer Truck Parts 123.50
Bryant/David J 1,629.00
Buffalo Hospital 5,035.87
Buffalo Township 20,333.30
Center Point Energy 11,126.08
Centra Sota Coop. - Buffalo 6,253.07
Central McGowan Inc 111.49
CenturyLink 3,336.17
CenturyLink 1,623.17
Chatham Township 15,574.57
Clearwater Township 18,548.06
Clearwater/City of 811.60
CliftonLarsonAllen LLP 16,100.00
Cokato Township 21,887.38
Commissioner of Transp. 255.00
Corinna Township 32,249.82
Corporate Payment Systems 1,080.89
Croteau Plumbing 1,385.00
Crow River Tools 303.12
Culligan of Buffalo 300.00
Dakota County Sheriff 210.00
Databank IMX LLC 3,665.00
Dell Marketing LP 149.98
Design Elect. Inc-Cold Spring 11,103.26
Emergent Networks 40,690.00
Envirotech Services Inc 15,301.02
Federal Signal Corporation 107.73
Force America Inc 665.72
Franklin Township 36,720.91
French Lake Township 21,327.73
Gerald Whitcomb Excavating 6,642.00
Greenview Inc 1,152.66
Hennepin County Sheriff 140.00
Hillyard Inc - Minneapolis 4,167.71
IDC Automatic 252.25
Intereum Inc 4,277.00
Jans/Ruth A 4,489.00
Jerrys Towing & Repair 221.77
Karels Towing 178.48
Lebovsky/Gary 137.00
Loberg Electric 170.00
M & M Express Sales/Service 534.36
Maple Lake Township 28,161.39
Marco 2,959.78
Martin-McAllisters Consulting 450.00
Marysville Township 26,139.44
Maximus 6,175.00
MCIT 101.00
Menards - Buffalo 262.48
Meritide Inc 2,056.25
Middleville Township 19,623.70
Midstates Equip and Supply 57,743.43
MN Office of Enterprise Tech. 2,100.00
MN Sheriffs Association 120.00
Monticello Township 36,460.82
Nelson Auto Center 47,341.22
North American Salt Co 7,920.08
O’Ryans Conoco Marathon 135.00
Office Depot 3,568.79
Ortquist/Marvin J and Donna 9,299.00
Pederson/Grace M 5,004.00
PSS World Medical Inc 2,954.45
Public Agency Training Council 275.00
Regents of the University of MN 285.00
Rinke-Noonan 200.00
Rockford Township 36,736.61
Russell Security Resource Inc 211.25
Silver Creek Township 33,343.29
Southside Township 21,441.95
Stockholm Township 19,568.95
Straughan Hardware Co Inc 872.31
Synergy Graphics 1,421.97
TASC 1,095.00
Total Printing 579.75
Tractor Supply Credit Plan 123.17
Uniforms Unlimited 1,926.55
Verizon Wireless 6,273.27
Victor Township 20,972.11
W D Larson Companies Ltd 1,002.27
West Payment Center 1,013.24
Windstream 405.86
Woodland Township 18,483.32
Wright County Highway Dept 45,561.91
Wright Hennepin Electric 211.88
24 Payments less than $100 1,307.07
Final total $860,813.30
The meeting adjourned at 10:18 A.M
Published in the Herald Journal March 10, 2014.