WRIGHT COUNTY BOARD MINUTES
JANUARY 6, 2015
Bob Hiivala, County Auditor/Treasurer, called the meeting to order and asked for an election of the Chairperson for the coming year. Borrell moved to nominate Potter as Chairperson for 2015, second by Daleiden. Hearing no other nominations, Daleiden moved to cease nominations, second by Borrell, and to elect Potter as Chairperson for 2015. The motion carried unanimously, and thereafter Commissioner Potter presided at the meeting.
Daleiden moved to nominate Borrell as Vice Chairperson for 2015, second by Husom. Hearing no other nominations, Daleiden moved to cease nominations, second by Sawatzke, and to elect Borrell as Vice Chairperson for 2015. The motion carried unanimously.
On a motion by Daleiden, second by Husom, all voted to dispense with the reading of the minutes of 12-30-14 and approve them as written/revised.
On a motion by Sawatzke, second by Daleiden, all voted to transfer back any unused funds in the County Attorney’s Contingency Fund, the Sheriff’s Contingency Fund, and the Incidental Fund to the General Revenue Fund.
On a motion by Sawatzke, second by Husom, all voted to recall all unused clerk hire and unused budgets for 2014.
On a motion by Daleiden, second by Borrell, all voted to set the County Board’s regular sessions for every Tuesday for 2015. The meetings shall be called to order at 9:00 A.M.
The Chairperson presented the 2014 list of committee members and asked the County Board to convey their preferences and suggestions regarding committee designations for 2015. Borrell suggested keeping the committee assignments the same as 2014 unless someone requests a change. Sawatzke said the list is the same, except that his term will end on the Great River Regional Library Board.
Lee Kelly, County Coordinator, asked to make the following changes to the 2015 Committee Appointment List:
1) Change the name of the Civil Defense Committee to the Nuclear Response Committee;
2) Change the name of the Safety Committee back to the Labor Management/Loss Control Committee;
3) Add the Human Resources Director to the Labor Management/Health Insurance Committee, and the Union Negotiations Committee.
Daleiden asked if there is a committee for Emergency Management. Kelly said he did not believe so. Borrell asked if that was included in the Nuclear Response Committee. Husom said the County has a Continuity Of Operations Plan (COOP) Committee which reviews emergency plans. Sawatzke said there is an Emergency Preparedness Committee under the Human Services Board. That assignment will be made at the next Human Services Board meeting. He is a member of that Committee, along with County Emergency Management Coordinator Stephen Berg, several staff members from Public Health, and others outside of the County government organization, such as fire fighters and Red Cross representatives. Borrell moved to make the changes recommended by Kelly, second by Husom. The motion carried unanimously.
Sawatzke said he and Husom sit on the Nuclear Response Committee, which is one specific area of emergency management. The Emergency Management Preparedness Committee oversees a lot of these things. They have done tabletop exercises related to pandemics. Borrell asked whether Emergency Management should be added to the Nuclear Response Committee at the County level rather than at Human Services. Sawatzke said if there is a nuclear incident, a lot of the same members of the Emergency Management Preparedness Committee would likely be involved as well. Borrell said it would be more cohesive if Emergency Management were added to the Nuclear Response Committee. Daleiden pointed out that there is also the Wright County Multi-Jurisdictional Hazard Mitigation Planning Committee. Husom said that is related to COOP. She said there is some overlapping in preparedness and planning. Borrell asked if Steve Berg is invited in the Nuclear Response Committee. Husom said the Committee is involved in the drill, but there are no other joint meetings. Sawatzke said Berg is also involved in some educational meetings.
Daleiden asked if it is necessary to have committees that share a similar or related focus. He asked if this was based on State Statute. Sawatzke said the Nuclear Response is mandated by State Statute, and the Emergency Preparedness Committee came into effect after 9-11. Daleiden moved that the County Coordinator research the Committees with overlapping purposes to determine whether they are mandated by State Statute, the reasoning behind the Committees, and consolidate them into one Committee. Husom said those Committees do not require a lot of meetings. Potter suggested that the Board approve the Committee assignments and have Kelly come back at a later date with a report. Daleiden withdrew his motion.
Daleiden moved, seconded by Borrell, and all voted that the appointments of Committees for 2015 be made by the Chairperson with the approval of the Board and that the first member named act as Chairperson of the Committee and the County Coordinator act as Secretary. Borrell ask to clarify that Potter would serve on the Great River Regional Library Board when Sawatzke’s term expires. Alternates are designated on the Committee by ( ).
The following is a list of 2014 Committees and the 2015 appointments:
Budget Committee Of The Whole;
All Commissioners, Coordinator, Aud./Treas.
All Commissioners, Coordinator, Aud./Treas.
Building, Furniture & Equipment
Daleiden, Potter, Coordinator, (Borrell)
Potter, Daleiden, Coordinator, (Borrell)
Daleiden, Sawatzke, Auditor/Treasurer, Attorney, Coordinator, (Potter)
Sawatzke, Daleiden, Aud./Treas., Attorney, Coordinator, (Potter)
Committee to Inspect Ditches
Two Commissioners as appointed by Board, Auditor/Treasurer
Two Commissioners as appointed by Board, Auditor/Treasurer.
Daleiden, Sawatzke, Coordinator, Auditor/Treasurer, Chief Deputy Attorney
Sawatzke, Daleiden, Coordinator, Aud./Treas., Chief Deputy Attorney.
Forfeited Tax Sale
Borrell, Potter, Auditor/Treasurer
Potter, Borrell, Auditor/Treasurer.
Labor/Management Health Insurance
Potter, Borrell, Coordinator, (Husom) (also two HR Representatives, Human Resources Director, one Department Head representing the Leadership Team, and one Representative from each union).
Borrell, Potter, Coordinator, (Husom), (also two HR Representatives, Human Resources Director, one Department Head representing the Leadership Team, and one Representative from each union).
Labor Management/Loss Control
Borrell, Husom, Coordinator, Assistant County Coordinator, Risk Manager, Emergency Management Coordinator, (also one Representative from each unit: Teamsters, WCDA, AFSCME, and 49’ers).
Husom, Borrell, Coordinator, Assistant County Coordinator, Risk Manager, Emergency Management Coordinator, (also one Rep. from each unit: Teamsters, WCDA, AFSCME, & 49’ers).
Noxious Weed Appeal Committee
Sawatzke, Husom, Coordinator
Husom, Sawatzke, Coordinator
Borrell, Potter, (Sawatzke)
Potter, Borrell, (Sawatzke)
Personnel & Employee Relations
Husom, Sawatzke, Coordinator, (Potter)
Sawatzke, Husom, Coordinator, (Potter)
Borrell, Daleiden, IT Director, Auditor/Treasurer, Highway Engineer, Human Services Representative, Sheriff Daleiden, Borrell, IT Director, Representative, Surveyor, Coordinator, (Husom)
Daleiden, Borrell, IT Director, Aud./Treas., Highway Engineer, Human Services Representative, Sheriff Representative, Surveyor, Coordinator, (Husom)
Transportation Committee Of The Whole
All Commissioners, Highway Engineer, Coordinator
All Commissioners, Highway Engineer, Coordinator
Husom, Sawatzke, Coordinator, Human Resources Director, (Daleiden)
Sawatzke, Husom, Coordinator, Human Resources Director, (Daleiden)
Ways & Means
Husom, Sawatzke, Coordinator, (Borrell)
Sawatzke, Husom, Coordinator, (Borrell)
Area Transportation Planning (ATP)
Bertram Chain Of Lakes Advisory Board
Central MN EMS Region Joint Powers Board
Central MN Jobs & Training Joint Powers Board (JTPA) Workforce Center
Clearwater River Watershed District
County Extension Service
Crow River Organization Of Water (C.R.O.W.)
Delegates to AMC
All Commissioners, Auditor/Treasurer, Coordinator, Highway Engineer
All Commissioners, Aud./Treas., Coordinator, Highway Engineer
East Central Joint Powers Board
Sawatzke, Court Services Director
Sawatzke, Court Services Director
Economic Development Partnership Board
Great River Regional Library Board
Highway 55 Coalition
Potter, Husom, (Highway Engineer)
Husom, Potter, (Highway Engineer)
Law Library Board
Methamphetamine Education And Drug Awareness (M.E.A.D.A.)
Monticello Joint Planning Board
Parks Advisory Board
Public Works Labor/Management
Husom, Coordinator, (Sawatzke)
Husom, Coordinator, (Sawatzke)
Region 7W Comprehensive Economic Development Strategy Committee
Region 7W Transportation
Regional Crime Lab
Regional Radio Board
Safe Communities of Wright County
Soil & Water Conservation District
Twin Cities Urbanized Areas (UZA) Boundaries
Water Management Task Force
Wright County Ag Society
Wright County Community Action Council
Daleiden, Borrell, City Representative
Daleiden, Borrell, City Rep.
Wright County Multi-Jurisdictional Hazard Mitigation Planning Committee
On a motion by Daleiden, seconded by Husom, all voted to approve the Agenda.
Daleiden moved to approve the Consent Agenda, seconded by Borrell, and the motion carried 5-0.
1. November, 2014 Madden, Galanter and Hansen Claim.
2. Authorize Participation in the Minnesota Cities Participation Program (First Time Homebuyers).
3. Approve Agreement with Mary Ann Peterson to provide Parents Forever Education Program, aka Parenting Through Divorce.
Approve Renewal Of 2015 Tobacco Licenses For:
City of Albertville: 152 Club; CL Gentile, Inc. DBA Geez Sports Bar & Grill;
City of Cokato: Marohn’s Cokato Marketplace DBA The Marketplace;
City of Monticello: Broadway Kwik Stop; Northern Tier Retail, LLC DBA SuperAmerica #4479;
City of Montrose: Jai Jagdamba, Inc. DBA Montrose Clark; Doug & Salle Roepke, Inc. DBA The Ugly Bar;
City of St. Michael: Tran’s St. Michael Liquors, Inc. DBA St. Michael Liquors; Northern Tier Retail, LLC DBA SuperAmerica #4267; Northern Tier Retail, LLC DBA SuperAmerica #4554; Marohn’s St. Michael Marketplace, Inc. DBA The Marketplace.
C. HIGHWAY DEPARTMENT
1. Request to set times and dates for three bid openings, CSAH 12 Reconstruction, Seasonal Requirements, and 2015 Pavement Preservation Contract.
Bob Hiivala, Auditor/Treasurer, said bids were accepted for the 2015 legal newspaper:
Line length in picas 10.5
Lines per inch in legals 10
Length in lower case alphabet 84
Cost per column inch for legals 0.01
Delano Herald Journal
Line length in picas 10.5
Lines per inch in legals 10
Length in lower case alphabet 84
Cost per column inch for legals 3.69
Hiivala said the Herald Journal bid is consistent with last year’s cost. Hiivala recommended the Board approve the Herald Journal as the 2015 Official Newspaper. Borrell moved to approve the recommendation, seconded by Daleiden, carried 5-0.
The claims listing was reviewed. Daleiden moved to approve the claims as listed in the abstract, subject to audit, for a total of $605,653.81, with 130 vendors and 205 transactions. The motion carried unanimously.
Sean Riley, Planning and Zoning Administrator, reviewed appointments to the Planning Commission. The terms of David Pederson (2nd District) and David Thompson (3rd District) ended 12-31-14. Riley said both have indicated a willingness to continue on the Commission. The Board has to reappoint them. Borrell moved to reappoint Pederson and Thompson, with Borrell as the County Board representative, seconded by Daleiden, and the motion carried unanimously.
Riley turned next to appointments for the Board Of Adjustment (BOA). There are two expirations: Charlotte Quiggle (1st District), and Don Schmidt (also 1st District). Husom recommends reappointing Quiggle. Potter said the vacancy left by Schmidt is an opportunity to bring in someone else from the 3rd District. Daleiden said an announcement was posted on the County web site regarding this opening. Candidates from all parts of the County may apply. Riley said there is no BOA meeting in January, which allows time for Daleiden to review applications and make a recommendation to fill Schmidt’s vacancy. Three applications have been received so far. Daleiden moved to reappoint Quiggle to the Board Of Adjustment, seconded by Husom, and the motion carried 5-0.
Virgil Hawkins, Highway Engineer, requested approval to submit candidate projects to the Minnesota Department Of Transportation (MnDOT) Region 7W for local Federal funding for FY 2019, and adopt a Resolution for the same. (Note: The 1-06-15 Agenda incorrectly states the funding was for FY 2015. The Resolution associated with this Agenda item correctly states FY 2019).
Hawkins said the CSAH 3 Pavement Preservation Project would be the best candidate for this funding as there is no right-of-way involved and would be straightforward from an environmental standpoint. Daleiden moved to submit a request for Federal funding for the CSAH 3 Pavement Preservation Project to the MnDOT Region 7W, and adopt Resolution #15-01 regarding the same, seconded by Husom, and all voted to adopt the Resolution on a roll call vote.
Hawkins requested authorization for his Assistant Engineer and him to attend the National Management and Technical Conference at the National Association of County Engineers (NACE) Annual Meeting in Volusia County, Florida, from April 19-23, 2015. This is a budgeted item, but because it is out of State travel, Hawkins requested Board approval. Borrell moved to approve the request, second by Husom, and the motion carried 5-0. Sawatzke asked Hawkins about any other out of state travel he had planned for 2015. Hawkins said he had no other plans.
A Building Committee Meeting was held 12-17-14. Daleiden read from the minutes and summarized the discussion. This item was referred to the 1-14-15 Building Committee. Potter clarified what he meant by his statement in the last sentence on Page 1 of the minutes: “Potter said the cold storage building could be built at the Rasset pit.” Potter said since some of the Sheriff’s equipment and vehicles are stored off-season, the question was raised whether the proposed storage building could be divided into 9,500 square foot increments in a building on the Rasset pit site, with another at the Law Enforcement Center site. Daleiden said the discussion came about with information of additional costs to install a fire wall. Potter said the Minutes did not need to be corrected as there will be further discussion on this issue.
Sawatzke asked if the proposed structure would be in Buffalo Township. Daleiden said there was discussion regarding where to locate the proposed building and how to best utilize existing amenities. He said the Committee is gathering preliminary costs and determining the best way to proceed. Borrell asked Daleiden to clarify that the building would be a pole structure, with heated and unheated sections. Daleiden confirmed, saying they were focusing on both, but the fencing of the Impound Lot will have to be completed first. Daleiden moved to approve the 12-17-14 Building Committee Minutes with no corrections, seconded by Borrell. The motion carried 5-0. The Building Minutes follow:
I. Sheriff Impound Lot.
Kelly said this meeting is a continuation of the last Building Committee meeting. The Sheriff’s Office has been gathering information. Kelly said the person currently renting land on the site indicated they would be willing to rent any remaining acreage after the new Impound Lot is built. The site is roughly four acres. The main direction from the last meeting was to obtain quotes on the cost of the structure, fencing, and lights, and to provide information on the building.
The following documents were distributed (see attachments):
1) An aerial photograph of the proposed Impound Lot and Storage Shed site;
2) A floor plan of the proposed 80’ x 200’ Storage Shed;
3) A proposal for the proposed Shed by BV Construction, Inc.;
4) A proposal for the electrical work by Loberg Electric, Inc.;
5) A proposal by Keller Fence for the fencing around the Impound Lot.
Deringer said everything on the floor plan is drawn to scale. He said Hayes told them there needs to be space for a boiler room and a handicapped-accessible restroom. That will change the layout somewhat. This is a rough idea regarding how the Storage Shed will be used.
Hayes said the Major Crimes Investigation Unit (MCIU) requested a loft area for storage. A joist system would have to be added. Hayes suggested lowering the ceilings in that area. Deringer said they considered ten foot ceilings to allow racking in the Evidence area and still allow room above for storage.
Daleiden referred to an email Hayes wrote regarding the need for fire suppression. Hayes said he asked the County Building Inspector. He pointed out that a 12,000 square foot building requires fire suppression. Hoffman said less than 12,000 square feet no fire suppression is needed. Daleiden suggested building two structures under 12,000 square feet, or start with one and put up another as strictly cold storage. He asked for clarification that some of the storage would be cold. Hoffman said yes.
Hayes said that would mean the Storage Shed would need to be connected to the City utilities. He has no cost figures on that yet. Daleiden said fire suppression is quite costly. Hoffman said it adds roughly $2 to $4 per square foot.
Hayes suggested they build a usable structure that will be viable in the long term. He spoke with the City of Buffalo to find out whether they would allow the County to connect to sewer and water at this site. The Assistant City Administrator said he would have to talk with the City planner to find out what type of building would be required. It is an option to apply for a variance.
Hoffman said about half the equipment needs to be in temperate storage. The work area for general maintenance should be in temperate storage of at least 50 degrees in the winter. The Sheriff’s Office would like a work area in the drive-in portion of the storage building. Hayes suggested a gravel floor for the cold storage building, if two buildings were built.
There was discussion regarding the vehicles and equipment that needed temperate and cold storage.
Potter said the cold storage building could be built at the Rasset pit.
Hayes asked if the Sheriff’s Office still wanted sewer and water at the new building. Daleiden said they could install a well and holding tank. Hayes said officers will need to wash up after processing evidence. Daleiden said they agreed about the need for a restroom. There is no need for City sewer and water. Daleiden asked the dimensions of the existing building. Deringer said it is 70 x 150. Hoffman said the loft is the short width of the building x 15 feet.
Daleiden said it would be more palatable if they went with one 12,000 square foot building now and another in the future. He would like to tour the existing building. A new building could be designed with expansion in mind. Hoffman said a building that size does not solve any of the current issues or future needs. He said it is not just a Storage Shed. A lot of activity takes place in the building.
Deringer said if another building is built on the Rasset site, it would take more man hours to go there every time equipment or vehicles are swapped. As they found when training, it costs time and efficiency when equipment is not all in one place. He said the man hours would add up over time. Deringer said if the footprint isn’t increased dramatically, it will not improve the form or function of the Sheriff’s Office.
Hayes said the County Building Inspector said an option is to build a fire wall system that would preclude the requirement for a fire suppression system. Potter said that should be cheaper option. Hayes sight it might be a way to build a bigger building if a fire wall is utilized. He needs to do more research on this option.
Hoffman said he didn’t know if the cost per square foot increases if two buildings are built. He suggested building a cold Storage Shed of 6,000 square feet and a temperate storage building of 10,000 square feet. Daleiden said if they built a temperate storage facility of 11,500 square feet and a cold storage of the same dimensions, they would get a better deal buying a shed of the same size for one property. Timing issues are at play as well. Daleiden said the Board has to decide what to do with the Compost Facility. If it’s sold, that’s one option. If it isn’t, the County should utilize it.
Hoffman said he has been to the Compost Facility. He does not feel evidence could be appropriately secured on that site. Daleiden said evidence should be stored closer to the Law Enforcement Center (LEC).
Hoffman said if they built two buildings, one third to one half of the concrete could be eliminated if a gravel floor is used. The Evidence area would require finishing, including a concrete floor and interior walls. The cold storage and vehicle trailers would not need finishing. Perhaps that would save on the per square foot cost.
Daleiden said the current proposals total about $750,000. Potter said a contingency should be added. Daleiden said the Qualified Energy Conservation Bonds (QECB) could be used for in-floor heating and lighting. Kelly suggested rolling the costs for the new LEC Storage Shed in with the new Public Works Building project. Daleiden estimated the project would be $1.5 million by completion.
There was discussion regarding the location of city water and sewer related to the proposed Storage Shed, and potential impacts of annexing the property to the City.
There was discussion on possible locations of firewalls within the proposed shed, and whether dirt work for the Impound Lot could get done by the spring of 2015. Hayes said County Highway Engineer Virgil Hawkins said the Highway Department staff may be able to do the work.
Daleiden said the Surveyor should determine the best place to build the shed. Hoffman said if the survey work was done, they could then contract with the farmer currently leasing land on the parcel for another year. Kelly said they are currently under contract for $95 per acre for twelve acres.
Craig Schulz, County Planning and Zoning Building Official, provided information on fire wall construction requirements. The proposed shed could be no larger than 9,000 square feet without a fire suppression system. He said an area separation wall could be built instead. Schulz suggested they contact an architect about the requirements, which can be complex. Hayes said the fire wall partition has to be divided into 9,000 square feet increments, and that 12,000 square feet is the size that requires fire suppression.
Schulz said the type of building being proposed will require a fire suppression system at 12,000 square feet. However, for this type of construction, the limit without fire suppression is 9,000 square feet. If a concrete building were constructed that was noncombustible; the fire suppression requirements are not as high. Schulz said since the Committee is looking at the cheapest type of construction, the fire suppression requirements are more stringent. In essence, Schulz said they could build 9,000 square foot sections and add on up to that size if divided by an area separation wall. However, buildings that house buses or trucks are limited to 5,000 square feet without a fire suppression system. That includes anything licensed as an over the road truck. Daleiden said the Sheriff’s Office has cars and Sports Utility Vehicles. Schulz said if they did have trucks, the building could have a 4,999 square foot compartment and another one at 9,000 square feet, with an area separation wall dividing them.
Schulz said restrooms are required as well. Hoffman asked whether the restrooms could be unisex. Schulz said it depends on the occupant load. Hoffman said there is no office space in the proposed shed. Schulz estimated two restrooms would be required.
Hayes asked about permit requirements for wells, septic systems, or holding tanks. Schulz said a permit is required for holding tanks with alarms. Hayes asked if that were as expensive as city sewer. Schulz said it depends what type of system is installed. With the gravely soil at the proposed site, a septic system would be best. Hayes said that would alleviate the service implications. Schulz said if the soil were heavier, a septic system would be debatable.
Potter showed Schulz the site layout. Hayes asked what permit is required to drill a well in Buffalo Township. Schulz said a permit is required through the State Health Department.
There was discussion regarding a septic system versus holding tanks. Schulz said commercial buildings have been allowed to install holding tanks in the past. Schulz said a holding tank must be a minimum of 1,000 gallons. He suggested talking to a pumper first to find out what is most economical. Daleiden asked whether a gray water system would be permissible. Schulz said that is not allowed in Minnesota.
Schulz said the sixteen foot high sidewalls may be a problem. Most pole buildings are built eight feet on center as it is more economical for a wind load for a 14 foot tall building. He said the loading gets too high for buildings taller than 14 feet. Hoffman said they want a door height similar to that on the current Public Works Building to accommodate Sheriff vehicles and equipment. The Public Works Building garage doors are 14 feet tall. Schulz said a 14 foot sidewall would work on the proposed Storage Shed.
Schulz said a 20 square foot opening every 50 linear feet is required on each side of the building for fire department access because the shed would not be sprinkled. This is to allow fire fighters to spray into a burning building from those doorways without going inside.
Hayes asked about building a storage area or mezzanine above the first floor. Schulz said that can’t exceed one-third of the floor area of the room. Stairway access is allowable.
Hayes asked about energy standards related to heating. Schulz said it is not a problem with pole barn construction, as it will be sufficiently insulated. The heating system will fall under commercial standards. There are more stringent requirements above 25,000 square feet. This building would be below that size. The efficiency of the heating units will be the only factor.
Kelly said it would be in the County’s best interests to have the Minnesota Counties Intergovernmental Trust (MCIT) review the plan prior to construction.
Schulz said the more fire walls installed, the better, if the building is not sprinkled. The concept is to slow down the fire so property doesn’t get damaged. He said there are chemical fire suppression systems available. Unfortunately, the chemicals utilized in those situations are very corrosive. The chemicals extinguish the fire, but also ruin equipment. Foam is another example of a fire suppression system.
There was discussion regarding variations in insurance premiums for sprinkled versus non-sprinkled buildings. Schulz said the proposed shed is a light framed building, and insurance costs may not be as high as a concrete structure. Daleiden asked if the door on the fire wall has to be fire rated. Schulz said he assumes it would be a two-hour wall, so the doors would be 1.5 hour doors. With un-sprinkled buildings, there is a limitation on doors to 25 percent of the wall length. With the proposed 80 foot building length, there can only be a total of 20 feet of doorway area.
Kelly said it appears the project can move forward with the concept if there are fire walls. Potter said cost estimates need to be obtained on fire walls. Daleiden said to figure an 18,000 square foot building and a wall dividing it into 9,000 square foot areas.
Hayes said the Board should approve the floor plan with the fire wall. Schulz indicated on the floor plan where the fire wall should and shouldn’t be placed.
Deringer will organize a building reconfiguration meeting. Administration will contact Surveyor Steve Jobe to do the survey and contact Deringer with the information. Brian Asleson will be asked to draft a lease with the current lessee who is farming the land on the site. Hayes said a copy of the revised floor plan with a fire wall should be sent to Risk Manager Tim Dahl, who will contact MCIT.
Daleiden said they need to know if the shed has to be drawn at 16,000 square feet or 18,000 square feet once a fire wall is drawn in.
Hoffman asked if a more defined fence drawing could be done. Hayes said once the site work is done, it will be easier to define where the fencing will go. Highway will have to weigh in how much they will be able to help on the project.
There was discussion regarding building a berm and screening the Impound Lot.
Daleiden said to figure $47,000 for fencing with 300 additional feet. Meyer said Highway could do the leveling, and could get seasonal bids per hour for a scraper. The type of floor required for the Impound Lot must be determined. Meyer said a site plan needs to be done. Daleiden said Jobe can determine the best location for the building.
Daleiden asked if the County can request quotes for an 18,000 square foot building on a per square foot price design build and have someone else do the fire wall. Deringer said adding in two restrooms, a furnace and boiler room will easily take 2,000 square feet.
Daleiden said to get a quote for a bare bones building, the quote should include an 18,000 square foot building with a fire wall in the middle, with two restrooms and a heating room. He said to initially there is no need for quotes on building interior walls. When it comes to the interior, more quotes can be obtained later. A shell with those parameters of heat, insulation and a fire wall should be specified.
Hayes said a loft is built with a beam in the middle will require footings in the floor. Daleiden said there will be other changes as well, or an architect can be hired and work on all the details.
Hoffman said they will draw up a 16,000 square foot building with a fire wall in the middle, and designate the required interior rooms. He will forward the drawing to Hayes.
Recommendation: Refer to 1-14-15 Building Committee Meeting to continue discussion on the proposed building design and cost.
(End of 12-17-14 Building Committee Minutes)
A Ways And Means Committee Meeting was held 12-17-14. Sawatzke summarized the minutes, beginning with the Agricultural Inspector (Ag Inspector) contract. He said Erik Heuring, County Agricultural Inspector, was not able to come to the meeting. However, Sawatzke said he provided a report and some documentation of his hours and time spent on certain projects. Sawatzke the Ag Inspector is appointed by the County Board. The contract for 2014 was $13,200 annually, as it had been in previous years. When that amount was divided by the 136 hours Heuring worked, the average hourly rate equals about $85. Sawatzke said the hourly rate was significantly more than the previous Ag Inspector, who stated 900 hours in his last year at the same compensation. The Committee was concerned about the difference in hours between the two Inspectors. Heuring’s report mentions the challenges he encountered and areas of improvement. Heuring’s report also states that he needs a conference room to conduct pesticide exams. Sawatzke said the Committee decided that could be done periodically without providing him a permanent office space. Sawatzke said the Committee was also concerned that Heuring was not cultivating enough relationships with Township board officers, or city officials in St. Michael and Otsego. Sawatzke said he should get a post office box and provide a phone number to the public on his business cards.
Sawatzke said the recommendation of the Committee was to offer Heuring the position at $10,000 per year, noting the expectations of the County Board as listed in the minutes. Sawatzke said the compensation could be increased in the future if Heuring meets the specific expectations of the County Board. Borrell asked if the Committee requested Heuring to attend quarterly township meetings. Sawatzke said the contract suggests attendance at those meetings as an efficient venue for regular contact. However, since the County is not Heuring’s employer, they made no directives in that regard.
Sawatzke continued to the Drainage Inspector contract. Kelly said minimal changes were made to it to reflect his status as an independent contractor. The recommendation is to approve the Drainage Inspector contract.
Sawatzke said the only change to the third item, the Parenting Through Divorce contract with Mary Ann Peterson is the rate. He said the compensation has been $5,000 for a number of years. This year Peterson requested $6,000 for the year. State Statute requires couples with children who are divorcing to go through this class. The participants also pay a fee for this class. Those who reside in Wright County pay less than those who don’t. Borrell asked if the class fees go to the County. Sawatzke said they go to the contracted person. A number of years ago, the Board researched the number of hours needed to prepare and conduct the classes. Sawatzke said Peterson provides a lot of materials and incurs costs as well.
Sawatzke turned to the fourth item, Jail Medical Contract Health Technician Position. He said there was a great deal of discussion on whether to increase the Health Technician hours from 40 to 100 hours per week. Two years ago there were zero hours for this position. The Board recently agreed to 40 hours of Health Technician services per week. Sawatzke said Captain Patrick O’Malley, Jail Administrator, ultimately agreed to re-evaluate their needs and bring back a revised proposal with a request for fewer than 60 additional Health Technician hours that would still provide a benefit to Jail operations. Sawatzke moved to approve the 12-17-14 Ways And Means Minutes and recommendations, seconded by Husom. The motion carried 5-0. The 12-17-14 Ways And Means Committee Minutes follow:
I. Ag Inspector Contract.
Kelly referenced the following documents (see attachments):
1) Inspector Report from Erik Heuring, Ag Inspector;
2) County Agricultural Training Hours form;
3) County CAI Position for Fiscal Year 2015 form;
4) Redlined version of the Appointment By The County Of Wright For An Agricultural Inspector;
5) Appointment By The County Of Wright For An Agricultural Inspector (final draft);
6) Minnesota Statutes 2014, Chapter 18, Noxious Weed Law.
Kelly said based on discussion at the previous Ways And Means Committee meeting, the Ag Inspector’s contract or agreement (Contract) was modified to be similar to the Drainage Inspector’s Contract. The Ag Inspector is appointed by the County Board, and is therefore covered under insurance with the Minnesota Counties Intergovernmental Trust (MCIT).
Husom said Heuring mentions in his report that he didn’t have tools for seed sampling. She asked whether Heuring knew he would need them when he contracted with the County. Sawatzke said Heuring received testing supplies through the State Agriculture Department.
Sawatzke said Heuring received $13,200 from the County for services rendered in 2014. He reportedly worked 136 hours plus 20 hours for training. Vergin said that is an average of $85 per hour. Sawatzke said he would expect the Ag Inspector to work twice as many hours for that hourly rate. He said Heuring is learning the ropes, but needs to go beyond his current duties and address the issues he raises in his report.
Sawatzke asked to see a copy of the former Ag Inspector’s report for comparison. He would like to reduce Heuring’s annual pay and let him know that if he performs more of the expected duties, he can ask the Board for additional compensation. Sawatzke said he liked to see that Heuring drove by a few sites, observed issues, and took action without waiting for a complaint.
Sawatzke asked Asleson whether allowing Heuring to use a conference room several times per year would be appropriate per the contract for his status as an appointee (versus employee). Asleson said it is not the same as providing office space. Asleson said the County has an obligation under State Statute to provide the Ag Inspector with space for conducting training.
Husom said Heuring has to maintain a professional office space to be certified. Asleson said the certification relates to pesticide exams.
Asleson asked about the County policy for use of conference room space. Kelly said the County limits access to Government Center conference rooms to those organizations who are affiliated with the County.
Sawatzke reviewed the prior Ag Inspector’s last report, which stated that he worked 900 hours in his final year. Husom said that is half-time. Sawatzke said the former Inspector listed his own expenses. He did biological control implementation and feed sampling. Heuring did not do food or fertilizer sampling. Sawatzke reiterated that he would like to reduce the annual contract and ask him to address the scope of issues done by the former Ag Inspector.
Kelly said Heuring’s report doesn’t specify what remedial action he took, although he did answer Kelly’s questions when they discussed issues by phone.
Sawatzke said he would like to address the following issues with Heuring:
1) Find space to conduct pesticide exams. The County may provide him with a conference room a few times per year.
2) Create relationships with the County, cities, and township leaders. Heuring must take the initiative by attending monthly or quarterly township meetings and meet with city mayors.
3) Establish a business address and publish it so the public, township, and city leaders know how to contact him.
Sawatzke asked Asleson if it would be appropriate to indicate to Heuring that his hours were lower than the previous Inspector, in part, perhaps, due to his being new to the position. The Board will lower his annual compensation to $10,000, and would consider raising it to previous levels in the future once they see evidence of more activity, especially in the areas mentioned above.
Kelly highlighted the suggested changes redlined in the Contract, including changing the name of the position to “Appointment.”
Sawatzke asked Asleson if the Contract should be changed to specify the manner and frequency with which Heuring should contact local officials. Asleson said that would be too direct considering Heuring’s position as an Appointee. He suggested more general wording, such as “regular contact.” Kelly said he would soften the language in Item 4 of the Contract regarding maintaining regular contact with townships, and add the words “such as” before “attend the majority of township quarterly meetings.”
Sawatzke said the cover letter could mention the County will provide space for pesticide exams several times per year, but not office space. Sawatzke added that his positive accomplishments should also be noted.
Recommendation: Amend the Appointment By The County Of Wright For An Agricultural Inspector Contract with the following:
1) Revise compensation to $10,000 per year.
2) Make changes as highlighted in the redlined version of the Contract.
3) Establish a business address and publish it so the public, County, township, and city leaders know how to contact the Ag Inspector.
II. Drainage Inspector Contract.
Kelly referenced the redlined and final draft versions of “Appointment By The County Of Wright For A Drainage Inspector” contract (Contract). He said only minimal changes were made, updating the language to indicate “Appointment” in the title (see attachments). The services did not change, but the term was changed to reflect an end date of 12-31-15. The compensation remains at $30 per hour, similar to last year.
Recommendation: Authorize approval of the “Appointment By The County Of Wright For A Drainage Inspector” contract.
III. Parenting Through Divorce Contract.
Kelly distributed a copy of the “Agreement Between The County Of Wright And Mary Ann Peterson To Provide Parents Forever Education Program” (see attached). He said Mary Ann Peterson is willing to renew her contract. Her rate has been $5000 per year ($500 for 10 months) for several years. The only change is a request for a slight increase in the compensation to $6,000 per year ($600 for 10 months).
Recommendation: Authorize approval of the 2015 Agreement with an increase in compensation to $6,000 per year or $600 per month for a 10 month period.
IV. (2nd) Jail Medical Contract-Health Technician Position.
O’Malley summarized points made regarding the Addendum to the Medical Services Agreement (Additional Health Technician Services) that were stated at the 12-02-14 Wright County Board meeting. He said they have tried to minimize risks in the Jail regarding passing medications to inmates, including providing training for Corrections staff. Although Corrections staff can be trained to pass medications to inmates, they are not medical professionals. Health Technicians are trained to distribute medications and perform other services that would free up Corrections staff to do other Corrections-related duties. O’Malley said complicating this situation is the fact that many inmates have issues with abusing both prescription and illegal drugs. Jail Administration has been concerned for years about the risks related to Corrections staff distributing medications to inmates. Consequently, he is requesting an Addendum to the Jail Medical Services Agreement to add another Health Technician for an additional 60 hours per week. Currently the contract stipulates 40 hours per week for Health Technician services.
The current Health Technician works 40 hours per week during the day, Monday through Friday. The additional 60 Health Technician hours would work evenings, weekends, and holidays. The current contract is with MEnD Correctional Care, LLC (MEnD).
There was discussion about the cost comparison between the former provider, Allina, and MEnD. O’Malley said they are paying less with MEnD. He said the Jail has more inmates now with boarders from other counties, and the medical process is more complicated. The County contract with MEnD began 1-01-14.
O’Malley said if additional Health Technician hours are approved, Jail Administration would like to change from passing medications three times per day to four. Sawatzke asked if the Registered Nurses administered medications when the Jail contracted with the former provider, Allina. O’Malley said they did not. The weekday Health Technician currently passes out medications.
Sawatzke asked what shift the Registered Nurses work. O’Malley said they work 8 AM till 4:30 PM Monday through Friday. Sawatzke asked about the hours for the Health Technician. O’Malley said the current Health Technician works 8 AM till 4:30 PM Monday through Friday. Sawatzke asked what shifts the other Health Technicians would work (during the proposed additional 60 hours). O’Malley said they would cover all the medication passes during evenings, weekends, and holidays. There has to be a certain amount of time between medication passes. Medications must also be coordinated with meals. The additional Health Technicians would work 3 PM till 10:30 PM Monday through Friday, as well as 7 AM till noon and 4 PM till 10:30 PM on Saturday and Sunday. Holiday hours would be the same as weekends. These shifts would cover medication passes, whether done three or four times per day.
Husom asked what other duties are performed by Health Technicians. O’Malley said in addition to handling all of the medications, they perform office tasks such as filing, delivering medications, assisting nurses, taking vital signs, basic treatments, inventory, and supplies.
The Jail has a clinic that requires maintaining supplies and charts. This places increased responsibility on nurses. With the prior contract, Allina maintained a clinic that the Jail used.
There was discussion regarding the times of day that medications are distributed to inmates, and the length of time it takes. O’Malley said it is extremely time consuming. During weekdays, the Corrections Officers manage traffic in the clinic and the Health Technician distributes medications. During the evenings and weekends, the Civilian Corrections Officers distribute medications. They also handle calls to doctors, which is something the weekday Health Technician does during the week. Having another Health Technician available would give Corrections Officers more time to attend to their other duties.
There was discussion regarding how regulations for medication distribution have changed in recent years. O’Malley said every pill an inmate takes must be documented. The medication is only removed from the inventory when it is handed directly to the inmate.
Sawatzke asked O’Malley to negotiate with MEnD for less than 60 additional hours. O’Malley replied that the approximately 60 additional Health Technician hours are needed to accomplish work that needs to be done and reduce liability to the Jail. He said both he and MEnD feel this is the amount of hours needed to correct the problem.
Sawatzke said adding a weekend position should relieve a substantial load and require Corrections Officers to only staff one medication pass on weekends. O’Malley said the additional hours for Health Technician services would reduce liability and risk, as well as address a multitude of issues across the 24/7 Jail operation. Asleson said distributing medication is a vulnerable area regarding liability.
O’Malley said there is no cookie cutter number to apply to this situation. This request does not pertain to only passing medications. Health Technicians would also manage the pharmacy and medications.
Husom said if the Board moves forward with this request, she would like to re-evaluate the hours needed for Health Technician services in the future as the jail population changes. O’Malley said if the Jail does not need as many Health Technician hours in the future, he will revisit the situation. His job is to manage the risk and liability of the Jail and to run operations efficiently and in a financially sound manner. Sawatzke said the Jail has insurance coverage.
Sawatzke and O’Malley discussed the lowest Jail population in the last few years. O’Malley said it went as low as 60 inmates (not an average) one month out of the last twelve years.
O’Malley said MEnD provides labor only. The Jail pays for all supplies and any outside medical. They also try to collect from inmates. The contract with MEnD is for staffing the Jail clinic.
Kelly said the current contract with MEnD is $217,600. Allina’s contract prior to 2014 was $240,000. There was a $40,000 cost to add an additional 20 hours of nursing service. Sawatzke said that totals $257,000. Kelly compared that number to Allina at $240,000. Sawatzke said MEnD compared favorably to the services formerly received from Allina.
O’Malley said the current MEnD contract extends through 2016. Husom said the contract could be adjusted if needed. The nurses’ contract had a clause that stipulated the County could reduce hours as needed. O’Malley said he would have MEnD add that clause to the Health Technician Services Agreement. Asleson added that the term of this Addendum may be terminated without a termination agreement.
Husom asked that O’Malley provide an analysis of the hours the Health Technicians spend on various tasks. O’Malley said he would do so.
Sawatzke asked how many medication passes are done on the weekends. O’Malley said the same time as during the week: 8 AM, 1 PM and 9 PM. However, if this request is approved, he would like to change medication distribution to four times per day. The times depend on distribution of meals, when inmates are out, and the building schedule.
Sawatzke said he would not support an additional 60 hours for Health Technician services. He said this is not an all-or-nothing situation. O’Malley said it is not that he isn’t willing to find some middle ground, but that he is trying to address the risk. It is not as simple as adjusting hours. Sawatzke said O’Malley was making the situation too complicated. An increase of a lesser amount should still help. O’Malley said he is trying to address the entire problem. He asked Sawatzke if he would approve a request for 40 additional hours. Husom said that would be easier to accept than the original request of 60 additional hours. O’Malley said he would discuss adding fewer additional hours with MEnD. He will work with them to identify the most important tasks the Health Technician position could cover in 40 versus 60 additional hours.
Kelly said O’Malley should present his findings at the next Ways And Means Committee in January.
Recommendation: Develop proposals for Health Technicians less than 60 hours per week.
(End of 12-17-14 Ways And Means Committee Minutes)
Kelly asked the Board to adopt the Resolution to appoint Michael Young as County Drainage Inspector for 2015, and authorize execution of the agreement between Young and the County. Daleiden moved to adopt Resolution #15-02 appointing Michael Young as the Wright County Drainage Inspector, seconded by Borrell. Borrell said Young has invested a lot of money in equipment, as much as $30,000. Potter asked Young, who was present, to provide more information.
Young said when he initially agreed to the terms of the contract, he was unclear regarding what the position entailed. He found it is far more technical and requires more equipment than he anticipated. Young uses equipment that he purchased for other business ventures, but finds he increasingly utilizes it for his work as the County Drainage Inspector, especially for elevations. Young said the cost is astronomical to get sub-inch accurate elevations. It’s the same equipment that County Surveyor staff uses. He referred to an email to the County Board outlining in detail the work he does (inspections, meetings, paperwork) and how his time is spent.
Sawatzke asked how often Young does elevation work. Young said at least three-fourths of any inspections he does includes some elevation work. Young said he owns all the equipment he needs. He did not realize he would be using a lot of his own equipment for inspection work when he agreed to the contract.
Borrell said an example of Young’s work is on Joint Ditch 15. The engineer wanted elevations at a number of different sites. However, if an engineer had come to a site to do ditch work, it would have cost thousands of dollars. Young went out with a contractor and did the elevations. It was a savings to people on the Ditch. Borrell would support an increase in Young’s hourly rate.
Sawatzke asked Young if it is possible he could make an error when surveying since he is not a trained surveyor. Young said that was a possibility, and surveyors and engineers do the same. He said he spoke with Borrell and with engineers Bolton and Menk. Young asked them about their expectations and discussed the x, y, and z coordinates. He does not compile engineer’s reports, he just provides information. However, the Bolton and Menk representatives told him if he made an error, they would be able to detect it. Young said the Bolton and Menk representatives appreciated his work in this area, as it involves a significant amount of time.
Borrell said he brought up the equipment issue as it provides a lot of savings to Ditch owners. He feels it is a valuable asset to have the equipment at the County’s disposal versus having an engineering firm do the work.
Husom asked whether Young was seeking an increase for rental of the equipment, or was he seeking an increase in his hourly rate. Young replied that he chose an hourly wage that covers all areas rather than charging different amounts by the task or job. Sawatzke asked Young what hourly amount he had in mind. Young said he would like to double his hourly rate to $60 per hour. He said if the equipment could be rented, it would cost more than $100 dollars per hour. Daleiden asked how often he uses the equipment. Young said tube elevations have to be done on every inspection, along with figuring the actual grade on which the Ditch runs. He does about one inspection with tube elevations per month, and has completed four repairs (out of the eight inspections) since he was first appointed. The repairs require some sort of elevation check.
Potter said the request to double his hourly rate is hard to accommodate. Daleiden pulled the motion to approve the contract with Michael Young appointing him as Drainage Inspector. Instead, Daleiden moved to refer this issue to the Ways And Means Committee for further discussion. Borrell seconded.
Sawatzke requested that Kelly research previous minutes from the Ways And Means Committee and Ways And Means Committee Of The Whole to see whether Young presented his ownership of certain equipment as a selling point during the interview process. Young said he is using the equipment more often than he anticipated.
Sawatzke asked if there is ditch work that needs to be done. Young said they are waiting for the weather to clear so they can get back to Joint Ditch 14 to make the other seven exploratory digs and elevation heights. Sawatzke asked Brian Asleson, Chief Deputy County Attorney, whether the County needs to sign the agreement with today’s terms and conditions to enable Young to get back to work. He asked Young if he was agreeable to working under current terms and conditions until these terms are worked out. Young said that is not a problem. The Board voted on Daleiden’s motion to send the issue to the next Ways And Means Committee for discussion. The motion carried 5-0.
Asleson said the document appoints Young as the Drainage Inspector. Sawatzke moved to adopt Resolution #15-02 appointing Michael Young as the County Drainage Inspector for 2015 at the terms and conditions specified herein, seconded by Daleiden. Sawatzke said if for some reason the Board decided not to change his hourly rate, there is a ninety day termination clause in the agreement should Young decide not to continue. The Resolution passed on a unanimous roll call vote.
Sawatzke moved to adopt Resolution #15-03 appointing Erik Heuring as County Agricultural Inspector for 2015 and approving the related contract. Sawatzke asked Kelly if Heuring was agreeable to the changes in the terms and conditions. Kelly said Heuring fully understands the points raised, and that if his hours increase, the Board is open to discussion regarding a change in compensation. Daleiden seconded, and the Resolution passed on a 5-0 roll call vote.
Advisory Board / Advisory Committee Updates:
Fair Board: Borrell reported that the Fair Board is receiving a partial grant to redo some cement work in the Hoop Building. Sawatzke asked if the Fair Board is borrowing money for the project. Borrell said bids for the cement work were around $18,000; however, they are also getting a $10,000 grant. He believes the Fair Board will pay for the remaining $8,000 without borrowing money. Borrell asked if this meets the County’s threshold of $20,000 wherein the Fair Board must notify the County. Potter said it is good to bring it to the Board’s attention. Borrell said he also wanted the public to know because there are many senior events there, and it will be a great improvement. The Fair Board also discussed ideas for new events.
Allina Health $155.65
Allina Health 199.00
Ameripride Services 182.92
AMI Imaging Systems Inc 2,600.00
Annandale Rock Products 1,789.51
Aramark Services Inc 14,365.52
BP Amoco 100.19
Buffalo Hospital 695.97
Cenex Fleetcard 1,743.74
Chamberlain Oil Co 557.90
Claytons Appliance Repair 178.00
Climate Air 5,913.20
Commissioner of Transportation 600.00
Compass Minerals America 71,551.01
Cottens Inc 174.85
CST Distribution LLC 1,113.84
Databank IMX LLC 51,249.00
Engel/Dale L 400.00
Farm-rite Equipment Inc 205.38
Fastenal Company 366.48
Federated Co-ops Inc 362.06
Fyles Excav. & Honey Wagon 910.00
Glunz Construction Septic Serv. 130.00
Granite Electronics 1,894.86
Guidance Software 3,853.58
Hagen, Christensen, McIlwain 58,855.16
Hillyard Inc - Minneapolis 12,111.14
Internat’l Assn. of Prop. & Evid. 100.00
Internat’l Public Management 2,190.00
Junction Towing & Auto Repair 171.00
Kemble Inc 9,525.00
Kjolhaug Environmental Serv. 1,882.50
Loberg Electric 748.14
Marco Inc 5,966.37
Menards - Buffalo 629.35
Midwest Machinery Co 232.14
Midwest Protection Agency Inc 2,093.42
MN Assn of County Officers 3,090.00
MN County Engineers Assoc. 460.00
MN DNR Ecological & Water 168.75
MN Secretary of State 240.00
MN Sheriffs Association 6,791.00
MN Transportation Alliance 3,500.00
Monticello/City of 215,800.00
Multi Health Systems Inc 372.60
Netmail Inc 13,000.00
Office Depot 4,009.06
Office of MN IT Services 137.50
Overhead Door Company 780.60
Potter/Michael J 209.00
Recycling Assoc. of Minnesota 150.00
Regents of the Univ. of MN 38,900.94
Russell Security Resource Inc 1,587.24
Safelite Fulfillment Inc 258.99
SHI International Corp 5,086.00
Soldo Consulting, P.C. 5,488.68
St Cloud Stamp & Sign Inc 183.75
Suburban Emergency Assoc. Pa 135.34
Thrifty White Pharmacy 427.10
Uniforms Unlimited 1,138.68
University of Minnesota/CCE 330.00
USPCA Region 12 100.00
Verizon Wireless 330.92
Village Ranch Inc 244.86
Voss Lighting 2,161.60
Waverly/City of 287.40
Wright Co. Auditor Treasurer 1,000.00
Wright Co. Highway Dept 469.40
Wright Hennepin Electric 147.71
WSB & Associates Inc 385.52
15 Payments Less Than $100 577.95
Final Total: $605,653.81
The meeting adjourned at 10:23 A.M.
Published in the Herald Journal Jan. 26, 2015.