Wright County Board Minutes

FEBRUARY 17, 2015
The Wright County Board met in regular session at 9:00 A.M. with Husom, Sawatzke, Potter and Borrell present. Commissioner Daleiden was absent.
Commissioner Borrell made the following change was made to the 2-10-15 County Board Minutes: Page 7, last paragraph, change from “NRCD” to “NRCS (Natural Resources Conservation Service).” Borrell moved to approve the Minutes as corrected. The motion was seconded by Husom and carried unanimously.
Husom moved to approve the Agenda as presented, seconded by Borrell, carried 4-0.
On a motion by Borrell, second by Husom, all voted to approve the Consent Agenda:
Refer Veterans Transportation Program To Ways & Means Committee
1. Authorize Signatures on the Flexible Benefits Plan Service Agreement with MII Life Inc. dba SelectAccount, Effective 3-01-15.
2. Authorize Signatures on the Assistant Wright County Attorney’s Association Labor Agreement, 1-01-15 through 12-31-16.
1. Position Replacement:
A. Accounting Clerk
1. County Board Chair signature on the Annual County Feedlot Officer Report.
Bob Hiivala, Auditor/Treasurer, requested the Board adopt a resolution authorizing the issuance of procurement cards. Hiivala said adoption of the resolution would be the first step. Training on appropriate use, selection of vendor, and a procedures manual would follow. Borrell asked about the current process. Hiivala stated the County has a Visa Credit Card that would be replaced by the procurement card. Other processes include reimbursing employees and the Purchase Requisition Program. Certain purchases will still need to be processed through the Purchase Requisition Program. The procurement cards are not meant to replace that process. Hiivala said the change will result in a reduction in the number of checks issued. Sawatzke asked whether cards are currently issued to specific individuals. Hiivala said the County has several department cards but they are not specific to employees. The interview process with departments will help determine frequency of use by an employee. Hiivala expects use will increase because of procurement cards. One issue has been with fuel cards issued to deputies. The card can be used to purchase fuel but not for car washes, so the County reimburses employees for that expense. The procurement card will expand that use.
Sawatzke referenced travel expenses related to official County business, specifically caps on meal reimbursements and questioned how that will be handled. Hiivala said that the procurement card can be used up to the reimbursement rate set by the County. Any amount beyond that would be personally paid by the employee. The policy and training will spell out those parameters. Hiivala reiterated that today’s action is the first step in the process of moving to procurement cards. Potter said Commissioners will have an opportunity to provide input as the process unfolds.
Lee Kelly, County Coordinator, said he discussed procurement cards with Hiivala. There are processes in place which need to be considered, including Purchase Orders and the Small Purchase Program.
Hiivala said he is requesting approval of the resolution today which authorizes the limited use of County issued Procurement Cards and the Policy. If approved, the process would move to training, selection of the vendor, and procedures. Husom moved to adopt Resolution #15-11 authorizing limited use of County issued Procurement Cards and Policy. The motion was seconded by Borrell. Sawatzke said he supports the use of procurement cards because it will tighten security. He stated that the language in the Policy should reflect “meals within the County approved limit,” and that needs to be made clear to employees. Husom and Borrell accepted the amended language to the motion. The motion to adopt Resolution #15-11 carried 4-0 on a roll call vote. Sawatzke said employees need to be informed that if a meal is included with a registration fee, the policy does not allow them to be reimbursed for a separate meal. Hiivala said the intent is for employees to understand and abide by the policies.
The claims listing was presented for approval.
• Borrell questioned a claim on Page 8, Gary Lebovsky ($171.50) for travel (343 miles). Hiivala said the mileage relates to travel expenses for an employee who attended training in St. Paul for six days.
• Borrell said there have been claims associated with accidents with Sheriff’s vehicles. Tim Dahl, Safety Director, said the frequency of accidents has not increased. A couple of the claims relate back to August, 2014 and are just being finalized. The claim for $10,268 involves a 2014 Ford Taurus squad that was rear ended by a distracted driver. This claim is being pursued with the driver’s insurance. Dahl said there are no additional safety recommendations from this claim as correct procedures were followed.
• Sawatzke referenced claim on Page 15, Uniforms Unlimited ($319.47). Upon checking the claim, Hiivala said the claims relate to uniforms and an order of mace.
On a motion by Borrell, second by Husom, all voted to approve the claims as listed in the abstract, subject to audit, for a total of $171,799.74 with 172 vendors and 251 transactions. Hiivala stated that accident claims and insurance reimbursement are coded to Department 100 instead of the Sheriff’s budget.
Virgil Hawkins, Highway Engineer, requested the Board award the contract for the CSAH 12 Reconstruction Project (SAP 086-612-021) to Knife River Corporation – North Central in the amount of $5,990,329.14. Six bids were received and opened on 2-06-15 at the Highway Department. Knife River’s bid was the closest to the Engineer’s estimate of $5,937,019.55. This will be a two-year project with about $3.7 million expended in 2015 and the remainder in 2016. Funding is through a combination of State Aid and Local Levy dollars. Borrell moved to award the contract for the CSAH 12 Reconstruction Project to Knife River Corporation – North Central in the amount of $5,990,329.14. The motion was seconded by Sawatzke and carried 4-0. In response to Sawatzke, Hawkins said all right of way has been acquired. One parcel went through the condemnation process.
Tony Rasmuson, Interim County Assessor, requested the Board schedule the 2015 County Board of Appeal and Equalization Meetings. The County Board of Appeal and Equalization can meet on any meeting day in June after the second Friday in June. The Board may meet for up to ten meeting days. For 2015, the Board can convene on any day after 6-12-15 (including Saturday, 6-13-15 if the County recognizes Saturday as a meeting day; but not including Sunday, 6-14-15, as Sunday is not a business day). Minnesota Statutes, Section 274.14, specifies that “…for counties that conduct either regular board of review meetings or open book meetings, at least one of the meeting days must include a meeting that does not end before 7:00 p.m. For counties that require taxpayer appointments for the board of review, appointments must include some available times that extend until at least 7:00 p.m. The county may have a Saturday meeting in lieu of, or in addition to, the extended meeting times under this paragraph.” Sawatzke made a motion to schedule the 2015 County Board of Appeal and Equalization Meetings for 6-15-15 at 4:00 P.M. and 6-16-15 at 11:00 A.M. The motion carried 4-0 on a second by Husom.
Advisory Committee/Advisory Board Updates:
1. Potter attended the Transportation Day at the Capitol on 2-12-15 and met with MnDOT Commissioner Charles Zelle on 2-13-15 in St. Cloud. On 2-16-15, he attended the Transportation Policy Finance Committee which included discussion on Corridors of Commerce and benefits as they move forward.
2. Sawatzke attended a Monticello Orderly Annexation Meeting regarding the location of solar fields. He said the City is concerned with the proximity to the City and how the solar fields will affect infrastructure and planning efforts already in the works. He said Representative Marion O’Neill is looking at legislation to support local authority, which the City may ask the County Board to support. Borrell attended the Public Utilities Commission Hearing in Montrose on 2-12-15 where this topic was discussed. He said location of a solar field has to be within a certain proximity to a transformer so most solar fields are located in urban areas. Sawatzke said positives of the solar fields include providing energy with no noise or pollution, and the fields are temporary so the land can be returned to its original purpose. The drawbacks include esthetics and the solar field utilizing a property for 30 years. Sawatzke said he may present a resolution at the next Board Meeting relating to local authority, particularly in areas that may jeopardize infrastructure and planning efforts that have already been made. Potter said he spoke with Monticello City Administrator Jeff O’Neill on infrastructure invested and local authority.
Husom said that the Geronimo Project is part of a large 100 megawatt project in three townships in Minnesota. Approval was gained through the Public Utilities Commission and not at the local level. Sawatzke said the proposed solar field near Monticello is of a size that approval can be obtained either way. It is a situation that may allow the applicant to pick their process.
Borrell said a Buffalo Township Supervisor suggested that reclaimed gravel pits may be a good site for the solar fields. This topic was recently discussed at a Township Meeting that he attended. He said it is ironic that when there is a smaller solar field request it is scrutinized by Planning & Zoning and County departments, but when there is a request for a large solar field it goes directly to the State without review at the local level. Borrell said that solar fields can protect farm land that would otherwise be developed. Once the solar field has outlived its use, the site can be returned to farm land.
Bills Approved
Albertville Body Shop Inc $1,015.40
Ameripride Services 1,189.41
Annandale/City of 572.05
Aramark Services Inc 14,806.90
Beaudry Propane Inc 2,297.65
Beutler/Chuck 125.00
Bob Barker Company Inc 1,768.85
Bryan Rock Products 680.75
BSN Sports Inc 173.00
Buff N Glo Inc 207.82
Buffalo Auto Value 205.15
Buffalo Hospital 932.19
Buffalo/City of 1,465.18
CDW Government Inc 4,174.38
Center Point Energy 753.08
CenturyLink 564.32
Climate Air 1,058.37
Compass Minerals America Inc 38,465.07
Corporate Payment Systems 1,031.89
Crow River Tools 333.98
Culligan of Buffalo 408.65
Dotolo/John 359.10
Emergent Networks 1,315.00
Fastenal Company 246.32
G. Gmach Compensation Consult. 200.00
Grack/David 400.00
Greenview Inc 651.92
H&R Const Co 7,450.66
Hillyard Inc - Minneapolis 7,451.35
Hilti Inc 3,597.61
Howard Lake/City of 1,394.88
Integrated Fire & Security 774.25
Interstate Automotive 125.00
KFD Training & Consultation 1,418.00
L3 Communications Inc 2,601.00
LaPlant Demo Inc 629.32
Lebovsky/Gary 171.50
Loberg Electric 445.22
Marco 3,459.78
Marco Inc 462.00
Mariposa Publishing 241.26
Martin Marietta Materials 205.44
Martin-McAllisters Consulting 900.00
Meeker County Auditor 1,801.17
Menards - Buffalo 516.39
Mid-States Organized Crime Info 300.00
MN Assn of Co. Probation Ofcrs 910.00
MN Counties Ins Trust 1,000.00
MN Sheriffs Association 375.00
Monticello Auto Body Inc 15,640.26
Morries Parts & Service Group 183.67
Northland Business Sys. Inc 5,151.98
O’Ryans Conoco Marathon 165.00
Office Depot 1,936.54
Office of MN IT Services 2,100.00
Pakor Inc 238.61
Prairie Lakes Youth Programs 112.00
Rinke-Noonan 1,832.00
Rons Appraisal Service 786.52
Ryan Chevrolet 126.01
Safelite Fulfillment Inc 226.37
Schmaltz/John 349.00
SHI International Corp 18,722.00
Silver Creek Township 1,996.60
Streichers 2,619.89
Thrifty White Pharmacy 2,583.55
Total Printing 490.00
Uniforms Unlimited 592.02
United Hospital 143.36
Univ. of MN/CCE Registration 200.00
Veolia Environmental Services 152.20
Vollbrecht/Shawna 150.00
Waste Management of WI-MN 355.95
West Payment Center 108.11
Windstream 395.45
Wright County Highway Dept 180.57
Young/Mike 1,193.39
32 Payments less than $100 1,437.43
Final total $171,799.74
The meeting adjourned at 9:41 A.M
Published in the Herald Journal March 9, 2015.