Wright County Board Minutes

WRIGHT COUNTY BOARD MINUTES
NOVEMBER 21, 2017
The Wright County Board met in regular session at 9:00 A.M. with Husom, Vetsch, Daleiden, Potter and Borrell present.
11-14-17 COUNTY BOARD MINUTES
Daleiden moved to approve the minutes, seconded by Husom. The motion carried 5-0.
AGENDA
Vetsch moved to approve the Agenda. Husom seconded the motion and it carried 5-0.
CONSENT AGENDA
Daleiden moved to approve the Consent Agenda, seconded by Potter. The motion carried 5-0:
A. ADMINISTRATION
1. Refer To The 12-13-17 Ways & Means Committee:
A. Ag Inspector Year End Report
B. Drainage Inspector Year End Report
B. ADMINISTRATION
1. Claim, Madden, Galanter & Hansen, LLP October 2017 Services, $15,181.98
C. ADMINISTRATION
1. Authorize Proceeding With Wright County Request For Proposal (RFP) Document For Position Classification & Compensation System Consultation Services
D. ADMINISTRATION
1. Approve/Authorize Signatures On Law Enforcement Contract, City of Hanover
E. ADMINISTRATION
1. Authorize Attendance, Fredrikson & Byron’s 2018 Minnesota Legislative Session Outlook Event, 2-07-18, InterContinental St. Paul Riverfront
F. ADMINISTRATION
1. Schedule Owners Committee Meeting For 12-14-17 @ 12:30 PM, C118
G. ADMINISTRATION
1. Refer To Building Committee Discussion RE: Board Room Sound System
H. AUDITOR/TREASURER
1. Add Fee To The 12-12-17 Fee Schedule Public Hearing: “Tobacco License Late Renewal Fee $300”
2. Approve Renewal Of 2018 Tobacco Licenses For:
A. City Of Albertville: Albertville Tobacco And Vapor
B. City Of Monticello: CMV’s Ecig Lounge DBA Ecig Lounge
C. City Of St. Michael: Backyard Liquor, Inc.
D. Township Of Corinna: Two Friends Of Annandale, Inc. DBA Hitching Post At Lake Center
E. Township Of Silver Creek: Hasty Truck Stop, Inc. DBA Olsons Truck Stop
3. Approve Tobacco License Transfers For:
A. Holiday Stationstore #196 In Monticello
B. Holiday Stationstore #214 In Delano
C. Holiday Stationstore #254 In Clearwater
D. Holiday Stationstore #344 In Monticello
E. Holiday Stationstore #394 In St. Michael
F. Holiday Stationstore #378 In Otsego
4. Acknowledge Warrants Issued Between 11-07-17 And 11-14-17
5. Approve Credit Card Acceptance Policy.
I. SHERIFF’S OFFICE
1. Refer To Personnel Committee Discussion RE: Hire Of Deputy Applicant Above 12% Of Minimum Salary Range
J. SHERIFF’S OFFICE
1. Refer To Personnel Committee Discussion RE: New Job Description For Park Patrol & Increase Of One FTE
TIMED AGENDA ITEMS
BOB HIIVALA, AUDITOR/TREASURER
Approve Transfer Of Tobacco License For Backyard Liquor, Inc. (Formerly Tran’s St. Michael Liquors, Inc.) In The City Of St. Michael
Hiivala stated the request involves a new owner purchasing a new license. Potter moved to approve the transfer of the Tobacco License, seconded by Daleiden, and carried 5-0
Authorize Auditor/Treasurer To Sign Software License And Service Agreement With KNOWiNK For ePulse Software For Poll Books
Hiivala said the software relates to poll pads (election equipment) which will be used for township elections. Daleiden moved to approve, seconded by Husom. Costs include $5,000 for the ePulse software and a $1,000 annual license fee. An application has been made for grant funding for the hardware. The desire is to purchase the poll pads in January, 2018. The motion carried 5-0.
Set Final Cut Off For 2017 Claims As 12:00 p.m. On 12/27/2017 And Acknowledge 2017 Year End Accounting Dates
Daleiden moved to set the cutoff for the 2017 claims for 12-27-17 at 12:00 PM and to acknowledge the 2017 year end accounting dates. The motion was seconded by Potter and carried unanimously.
Action Needed For The Following Ditch Assessment Items.
A. Approve Ditch Assessments For 2018
Hiivala presented a list of ditch assessments to be levied against benefited landowners on the following ditch systems for expenses incurred in October 2016 through September 2017:
County Ditch 03 $564.69
County Ditch 04 $944.50
County Ditch 10 $28,438.76
County Ditch 12 $624.11
County Ditch 15 $949.80
County Ditch 16 $1,691.38
County Ditch 17 $1,501.73
County Ditch 19 $878.06
County Ditch 20 $1,914.97
County Ditch 24 $2,643.93
County Ditch 28 $1,097.50
County Ditch 29 $1,180.36
County Ditch 30 $1,858.28
County Ditch 33 $14,753.25
County Ditch 35 $1,895.99
County Ditch 38 $20,009.90
County Ditch 39 $1,624.49
County Ditch 41 $1,325.19
Judicial Ditch 01 $911.02
Joint Ditch 04 $2,738.10
Joint Ditch 11 $595.36
Joint Ditch 14 $2,260.12
Joint Ditch 15 $4,790.48
Notation: Assessments that are $25 or less (by parcel) will not be sent any letter. The assessment will be added to their 2018 tax statement. Interest rate = 2.33% 1 year assessment - Assessments paid by December 29, 2017 will NOT be added as a special assessment on the 2018 real estate taxes. Assessments over $500.00 (by parcel) and not paid by December 29th will be placed on the 2018 tax statement with an interest rate of 2.33% payable over the next 3 years.
Allocations from General Ditch Fund:
$2,400 Rinke-Noonan 2018 Retainer Fee, 50% of Ditch Coordinator wages 2018, drainageDB Annual Maintenance Fee $4,000, unallocated by ditch system for Ditch Inspector.
Daleiden asked about the high cost for Ditch 10. Jan Edmonson, County Ditch Administrator, said Ditch 10 incurred expense associated with cleanout. The location of the repair is near the Lake Ann outlet. Edmonson explained that ditch systems assessments less than $500 will be held until next year. It was the consensus of the County Board that future listings should include those ditch systems and that notation.
Vetsch moved to approve the ditch assessments for 2018 as presented. The motion was seconded by Potter and carried 5-0.
B. Set Interest Rate
Hiivala suggested an interest rate of 2.33% for 2018. The rate is tied to the courts interest rate. Statute requires an interest rate be set when charging ditch assessments. When the County gets to the point of funding larger repairs, dialogue will need to occur on whether to bond or use County dollars.
Daleiden moved to set the interest rate at 2.33% for 2018, seconded by Potter. The motion carried 5-0.
C. Approve 3 Year Payments For Assessments Over $500.00 By Parcel
Daleiden moved to approve, seconded by Husom. The motion carried 5-0.
D. Approve The Following: “Any Parcel Under $4.99 Will Be Rounded Up To A $5.00 Assessment And Any Assessment Under $25.00 Will Not Be Mailed A Notification But Will Be Added To The 2018 Tax Statement.
Potter made a motion to approve, seconded by Daleiden. The motion carried 5-0.
E. Approve The Following Allocations From The General Fund To The Ditch Fund Accounts By The Number Of Miles Of Each Active System
a. $2,400 Retainer Fee For 2018 From Rinke-Noonan
b. 50% Of 2018 Ditch Coordinator Salary
c. $4,000 Annual Maintenance Fee For Drainage DB
d. Any Ditch Inspector Fees Not Allocated To A Specific Ditch System
Daleiden moved to approve the allocations from the General Fund to the Ditch Fund accounts by the number of each active system. The motion was seconded by Husom and carried 5-0.
DAN LARSON, EXECUTIVE DIRECTOR-MN RURAL COUNTIES (MRC)
MN Rural Counties Presentation
Borrell has been in contact with Dan Larson on the benefits of joining MRC. Borrell’s District is rural and he would like Wright County to join MRC. Joining MRC was not possible in the past because of bylaws on population.
Larson said MRC is made up of 31 rural counties who advocate specifically for rural counties. The group believes there needs to be an advocate for coordinated leadership and open lines of communication. They set priorities and lobby for them. At the same time, they address negativity using leadership and communication capabilities.
Larson provided a history of MRC and the benefits. Twenty years ago when the MRC was formed, 5 counties informed Larson they did not agree with the State’s WCA plan to impose a “one size fits all” for all counties, including all land types and mitigation. In order to stop this from going forward, the group realized they would need support from more counties. A resolution was drafted reflecting they would not abide by the WCA. Within several months, 23 counties had followed suit. The momentum swung and more groups came to the table. A 3-tiered wetland mitigation plan was developed and has become a model for the rest of the country.
Larson said his purpose today is to reiterate what MRC is and what they do. He has been visiting counties this summer, and 2 have joined and another 5-6 have budgeted to join. Borrell would like Wright County to join to allow for more participation in the formulation of rural county policy that is brought forward to AMC. Potter appreciates the work done by MRC to advocate for rural counties and stressed the importance of their presence when issues are addressed. MRC is recognized as an affiliate of AMC. Potter referenced positive comments received from other county participants in MRC.
Discussion followed on the cost to join MRC. Larson said the dues structure most recently followed that of 10 years ago. The group is growing and looking to a more population-based formula. For Wright County to join in 2018 would be at a cost of $2,900. Larson said the cost is compiled by factoring in population in 10,000 increments. For 10,000 and below in population, the cost is elevated $100 up to the $4,000 tier. For 50,000 and above population, a flat $800 fee is added to the $2,100. Going forward, any additional increases will follow AMC increases. Dues are payable the first of the year.
Potter moved to join MRC on a one-year trial basis at a cost of $2,900. Lee Kelly, County Coordinator, said In 2018 the fee would be taken from the County Board Professional Services line item. In future years, he suggested a line item be set up in Budget 100 to fund this expenditure. The motion was seconded by Daleiden and carried 5-0.
ITEMS FOR CONSIDERATION
11-15-17 COMMITTEE OF THE WHOLE MINUTES
At today’s County Board Meeting, the following change was made to the minutes: Page 2, 8th paragraph, last sentence should read, “Meyer said they are automatically passed onto the cardholder” (Daleiden). Daleiden made a motion to approve the minutes as amended and the recommendations. Daleiden referenced the credit card acceptance and policies topic and asked Hiivala whether information had been obtained on the requirement to double swipe credit cards for transactions (once for the payment and once for the fee). Hiivala said this has not been clarified with the vendor. The motion was seconded by Vetsch. Potter referenced the jail billing and collections process topic, and said the write off is part of doing business. There are some funds that are uncollectable. The motion to approve the minutes carried 5-0. The minutes follow:
I. JAIL BILLING/COLLECTIONS PROCESS
A document was distributed entitled, “COTW Old Jail Debt” (see attached).
Shawna Athman, Business Manager, said the debt is related to items such as booking fees and medical charges going back to 2012. The debt originally went to a collection agency. The collection agency was charged with fraud, and is currently under a restitution order with the Sheriff’s Office. They sold the debt to another agency without involving the Sheriff’s Office. The second agency returned the report on the outstanding debt to the Sheriff’s Office. Most of the debt in that report is not collectible due to its age.
Athman said approximately $285,000 of the debt was incurred in 2012, and would not legally expire until 2018. This debt is incurred by jail inmates who may not have addresses, and some may possibly still be in regular contact with jail personnel.
Athman said the request is for permission from the County Board to take no action to collect this debt, because it is unknown whether the collection agencies sold any of it. If a debtor claims that they repaid their debt, the Sheriff’s Office would have no way to disprove it. Athman said based on past collection comparisons, it would likely cost more in staff time and materials than could be recovered just to verify whether or not the debts were actually paid.
Athman said the collection agency that provided the report has given the account back to the Sheriff’s Office, with the exception of one that has established a payment agreement. Athman said the Sheriff’s Office has contracted with a more reputable collection firm in the meantime. She said the criminal matter regarding the first collection agency is a separate issue. The Sheriff’s Office receives payment of $140 per month on the restitution. The original collection agency is no longer in business.
O’Malley said of $15,000 that should have been paid to the Sheriff’s Office, about 80 cents on the dollar has been received to date. The restitution order is still in place. The situation has been resolved through the State and the Department of Commerce.
Recommendation: Authorize write-off of old jail debt, estimated as much as $285,000.
II. CREDIT CARD ACCEPTANCE AND POLICIES
Lindsey Meyer, Assistant Finance Director, distributed a packet entitled, “Credit Card Acceptance and Policies” (see attachments).
Robert Hiivala, Auditor / Treasurer, said the Board approved the purchase of software for electronic billing and payment solutions through Paymentus. Planning for this project began about August of 2014. This is a County-wide credit card acceptance program.
Hiivala said the project was broken down into three phases which are outlined in the packet. One factor in choosing Paymentus was their ability to integrate with County systems. Hiivala said they negotiated the best exchange rate possible at 2.35 percent. A new minimum was also negotiated on absorption. For example, if a map is sold for three dollars, the County would pay seven cents absorption. There is no minimum for the County.
Hiivala addressed the question raised at the 11-14-17 County Board meeting: Why a five-year contract and a maximum on the credit card? He said the credit card company will lose money processing transactions because of the no-minimum absorption clause. However, they will make money processing County tax payments. Hiivala said the five-year contract gives the County an opportunity to see if this program works well for both Paymentus and the County. They will deploy development aspects within their company to help build integration of County processes. They have a product that the County can utilize immediately.
Hiivala said the Credit Card Acceptance Policy (Policy) will be placed on the 11-21-17 County Board Agenda. Meyer said the Policy provides guidelines for Departments on how and when credit cards may be used for payment. The use of credit cards must enhance the ability to both work with and collect payment from individuals. For example, with Court Services, credit card acceptance may not increase revenues, but will enhance collection rates. Meyer said it is a net win for the County to accept credit card payments in such cases. She said credit cards will be handled with the utmost security at the Department level, and according to Payment Card Industry (PCI) compliance standards. The County Policy gives direction to Departments on requirements such as not writing down credit card numbers, and if they are written down, to shred them immediately.
Meyer said the Policy prohibits engaging any credit card companies other than the one designated by the Auditor / Treasurer’s Office. Departments will reconcile their own credit card receipts.
Daleiden said the packet indicates five card readers will be provided, but he felt more may be needed. Hiivala said his Office will work with Departments and Paymentus to determine how many are needed.
There was discussion regarding charging a minimum transaction fee. Hiivala said there is a 2.35 percent transaction fee. The minimum charge will be one dollar. Anything under $42 will be assessed to the credit card holder. Meyer said the County is not allowed to absorb credit card fees with property taxes. Hiivala added that Motor Vehicle fees are not absorbed by the County. Meyer said they are automatically passed onto the cardholder.
Discussion ensued regarding whether credit cards will be run twice, once for the charge, and once for the transaction fee. Meyer said the County may not have a choice. Vetsch said the 2.35 percent is a separate transaction. Hiivala said he is not sure whether that is prescribed by Statute. Meyer said they will find out if they are required to run the fees separately, or if it is possible to combine them. Hiivala said if the Policy is adopted, they will implement procedures to help employees follow them to avoid violations. Meyer said she believes running the 2.35 percent transaction fee separate from the charge is specific to the Department of Motor Vehicles, and does not necessarily pertain to every Department.
Meyer referred to Page 13 of the packet that details potential revenue that could be lost if 100 percent of fees were paid by credit card, and the transaction fees were absorbed by the County. She said this page does not reflect all County receipts, but only fees that could potentially be absorbed. The average was drawn from the last four years. If the County collected 100 percent of the annual average of $11 million dollars in fees via credit card, the County would absorb $285,000 in expenses and a subsequent reduction in revenue. Hiivala said he is not recommending that the County absorb fees. He said discussion is needed regarding where to absorb the fees and when to pass them along. The analysis on Page 13 is simply to raise awareness of the potential loss of revenue. Meyer said this is the worst case scenario.
Hiivala said initially the County did not accept credit cards for payment in the License Bureau because an automated teller machine (ATM) was placed there. Now that a credit card vendor has been determined, the Auditor / Treasurer’s Office will likely apply to the State to be able to accept credit card payments for License Bureau transactions.
Meyer said the next step is to initiate a partnership to work with Paymentus to gather information from each Department and compile Information Technology requirements. She will be the preliminary business contact. Paymentus will train her and other members of the Auditor / Treasurer staff. Auditor / Treasurer staff will train designated employees in each Department, who will then train their coworkers. Paymentus will provide guidelines regarding how to present information about credit card payments on the website.
Meyer said they are waiting for the final agreement from Paymentus. Departments will be able to go into their own portals to view their transactions. The Auditor / Treasurer’s Office will be able to see all transactions. Hiivala said credit card payments will only be made for the amount due. No cash back will be allowed. Hiivala said they are formalizing a refund policy under ten to twenty dollars.
Recommendation: Informational only. The Credit Card Acceptance Policy will be placed on the 11-21-17
County Board Consent Agenda.
(End of 11-15-17 Committee Of The Whole Minutes)
11-15-17 PERSONNEL COMMITTEE MINUTES
At today’s County Board Meeting, Daleiden moved to approve the minutes and recommendations. The motion was seconded by Husom and carried 5-0. The minutes follow:
I. Performance Review—Jami Goodrum-Schwartz
Recommendation: Based on three (3) performance evaluations received, the Committee recommends a rating of “Meets Expectations”.
(End of 11-15-17 Personnel Committee Minutes)
11-15-17 TECHNOLOGY COMMITTEE MINUTES
At today’s County Board Meeting, the following changes were made to the minutes: Throughout the document, change from “Deputy Hoffman” to “Chief Deputy Hoffman” (Vetsch); Page 5, 1st paragraph, 2nd sentence should read, “It was agreed to start at 10:30am” (Vetsch). Vetsch moved to approve the minutes and recommendations, seconded by Daleiden. The motion carried 5-0. The minutes follow:
1. Office 365 Status
Presented by Adam Tagarro
The Office 365 rollout is staying on track. The O365 governance committee has been meeting to discuss O365. An introductory meeting has been held for the department technology liaisons. This role will be key in helping the IT team provide the best migration experience for each department, by helping with timelines, dates, applications to watch, and any other issues that may pop up. The role will also encompass more as the migration continues. Currently the IT team is working on O365 production accounts, next week however IT will begin testing with live accounts within the department itself. The entire IT Department will begin transitioning December 7th. January into February will begin the migration of all other departments, in a scheduled manner. The transition of the IT team during the month of December will allow for discoveries of migration speeds, testing of roll out in general, and to catch any difficulties that might be encountered. With this information firm rollout dates can be determined for the rest of the departments. Nelson noted that larger departments might have a split rollout of perhaps, for example, some changeover on a Tuesday and the rest over a weekend. The O365 project is a large initiative but is staying on task.
Action: Informational update only
2. Email Retention Update
Presented by Adam Tagarro
With the move to Office 365, email retention will be handled differently. Currently we have email in Outlook for 1 year, then it is moved to Netmail where it is held for 3 years. In O365 Outlook can save emails for 3 years, after those 3 years however the email will be gone. O365 does not allow a method to have a user-accessible archive outside of Outlook. The question presented was what to place our Outlook email retention policy at: 2 years or 3 years. Two years is preferred as it would provide more of an incentive for people to correctly store data than the three year option. Much discussion was had about document type, is it a record or a useful transactional document? Commissioner Daleiden, along with Attorney Asleson, reminded the committee that staff should really be saving a document if it needs to be referred back to it, and that training might be needed. Scott Larson in IT has been helping train departments in methods to determine document type, storage areas, and retention policies for those documents. Hoffman noted that as an application, items within Outlook are much more searchable than other systems. That often using a repository makes an item harder to find. However he did state that the Sheriff’s department is comfortable with a two year limit for emails. Tagarro also noted that O365 may make searching items easier in the case of investigations or litigation holds.
Members brought up the current limits on email; certain users receive a high volume of email, resulting in data limits. They end up archiving email into Netmail to allow for efficient usage of their Outlook. They stated that they feel comfortable doing this as they know the email is still in Netmail. Their concern with Netmail leaving is how those emails will be handled once Netmail is gone. Another question was if O365 Outlook will impose similar limits, to which the answer was no it will not. Since O365 will not impose size limits users wondered if the current Outlook data limit could be waived as it will not be enforced after the transition. Nelson noted that Friedsam, O365 project manager was very happy with the current inbox sizes stating how it will make migration easier. Raising the data limit by 1 GB will be brought before the Governance Committee & reviewed with Friedsam.
There was also discussion on how archived emails will be handled in Netmail. The initial plan was to phase out of Netmail mid-summer when we would be able to exit the maintenance renewal. It was suggested that perhaps we should retain the use of Netmail till the end of 2018, to allow for a smooth transition of the new emails system for end users, in case emails do need to be retrieved. Nelson stated that the cost for Netmail maintenance is about $13,000 for the year. More discussion on Netmail will be done at the next meeting.
Action: Office 365 Outlook will be set at an inbox expiration of 2 years. To be discussed at the next meeting: Netmail usage, Netmail renewal period, process to retrieve old emails, and general inbox storage limits for the short term.
3. ERP – Enterprise Resource Planning, update
Presented by Adam Tagarro
The ERP Project has been assigned to the new IT Business Analyst Scott Weiland. Scott has been active in his research of ERP systems and backgrounds. Currently he is analyzing the full inventory of applications and projects that may be affected by an ERP System. He is also looking at what the core function of an ERP would be for the County. Scott has been meeting with other departments to gauge their take on an ERP as well. He will be presenting at the next technology committee meeting. Commissioner Daleiden suggested starting the next meeting, Wed. Dec. 13th, at 10:30am to prepare for the possible lengthy discussion that will arise with ERP.
Action: Start Wed. Dec. 13th Technology Meeting at 10:30am to provide for enough discussion for ERP. Still to do: Decide by end of 2017 if the County as a whole will pursue an ERP system.
4. WatchGuard Proposal
Presented by Todd Hoffman
Chief Deputy Hoffman presented the final quote on the WatchGuard squad cam system. He stated the biggest question, while finalizing, was how the video storage was going to be handled. One option allowed for WatchGuard to store the video on one device, noting that there would be no backup of this system in event of a failure. The second option was for on-site storage provided by the County IT department. Storage would begin at the LEC with a secondary backup almost instantaneously done at the GC. This allows for better protection of the data, as well as creating a platform to build upon if the county decides to proceed with future body cams. The option of the IT department handling the storage was preferred. The project as presented includes the technology to wirelessly upload video data as soon as a squad car enters the LEC garage. The Proposal costs begin with 2017/2018, which includes outfitting 20 squads, all the backend software, and initial storage configuration coming to $209,050.50. The 2019 and 2020 expenses were presented at $123,962.50 each respectively, which outfits 20 additional squads each year. The final year, 2021, comes to $110,290.50, outfitting 18 squads. Commissioner Daleiden noted that the 2021 amount may even up to 2019 & 2020 if the County adds additional squads. The total as presented for the four year cost of implementing the WatchGuard squad cams comes to $567,266. Hoffman clarified that this will outfit all Sergeant and Deputies with squad cams. He also noted that the purchase is conducted through the Cooperative Purchasing Agreement between the State and the County. The proposal was received favorably by members present.
Action: Move forward to spend CIP dollars on the implementation of the WatchGuard squad cam system as presented by Chief Deputy Hoffman.
5. Project Portfolio – discussion of CPI, Crop Productivity Index
Presented by Tony Rasmussen
As part of the Project Portfolio, on request of Rasmussen, Tagarro brought the CPI Project to the committee to review. Rasmussen’s request was to implement the CPI application by March 1st, 2018, as that is when his team will begin getting into the field to do analysis. He stated that as part of the Project Process, the Project Request Form indicated the CPI project as a level 1 project. Also at the time of request it was thought 80 hours of IT time would be needed. Vetsch questioned who would spend time on it, noting perhaps the hiring of a new developer will aid in the availability of time. Halverson noted that the final Impact Statement had 69 hours of IT work, which includes 10 hours of project management, and 29 hours of GIS work (Halverson himself). The GIS datasets are presently ready for implementation. Tagarro stated that there will be database and infrastructure work, which in total the project touches several areas of the IT department. Strobel noted that the two senior developers would work on the project and presently one is working on finishing up the recent SharePoint upgrade while also starting Office 365 SharePoint, the other is working on the OnBase upgrade which is behind schedule. The main concern from the IT department stems from the present project load with competing time for Office 365 being a main concern. Vetsch stated that the Assessor’s office has been very patient with the project, that it would be nice to move forward with it. Hiivala was in favor of the project moving forward as it impacts an entire department, and possibly outside departments such as the ditch program. Triplett stated that the CIP tool could be used for farmland, wetlands, and ditches. Halverson noted that perhaps to move the project along, WSB, the vendor, stated that we could start with a cloud version similar to what Schneider does with Beacon. WSB did stress having the full application would be a much better fit for users than the cloud version. Members expressed interest in hearing about the Cloud version costs & usage, along with more information about IT time needed for the project.
Action: Continue Discussion of start date of project at next meeting
6. Zuercher
Presented by Todd Hoffman
Zuercher notified the Sheriff’s office that they are in the process of adding three local police departments to access the County network via their application. Zuercher would like this to be completed by the 1st of the year. This was not discussed with the County before Zuercher initiated the contracts with the local PDs. The Sheriff’s department will find out more details at a November 29th meeting with Zuercher. Chief Deputy Hoffman stated that it will be a benefit to the Sheriff’s office, but may create issues with the Attorney’s office and the Human Services Department. From the Sheriff’s perspective it would have been beneficial to retrospectively be involved from the beginning of the process, if Zuercher would have notified them sooner.
Action: Informational only
7. Meeting location / time for Wed. Dec. 13th
Presented by Adam Tagarro
It was proposed to begin the next meeting, Wed. Dec. 13th at 10:30am. It was agreed to start at 10:30am. Kelly questioned if we should change all future meeting start times to 10:30am. It was noted that Wednesday is committee day for the Commissioners, which a time change might need to take into consideration other meetings. The location for the next meeting will be determined.
Action: Meeting for Wed. Dec. 13th will begin at 10:30am
(End of 11-15-17 Technology Committee Minutes)
SET COMMITTEE OF THE WHOLE MEETING RE: WETLAND CONSERVATION ACT (BORRELL)
Borrell said in 1991, the Wright County Board delegated enforcement authority of the WCA (Wetland Conservation Act) to the SWCD Board. Borrell serves as the Commissioner appointment on the SWCD Board. Borrell would like to have further discussion on this authority. The Ways & Means Committee previously met and discussed various options.
Vetsch suggested a Committee Of The Whole (COTW) Meeting to discuss the WCA. Borrell said he has been in contact with BWSR to discuss the process of appeals. Daleiden requested BWSR be represented at the meeting. He said Rinke-Noonan could also be invited. Greg Kryzer, Assistant County Attorney, said Rinke-Noonan periodically appears before the SWCD on behalf of those making appeals. He did not feel they could give advice on this topic as they represent litigants. Borrell thought their perspective would bring value to the discussion. Kryzer said they can attend as it is a public meeting, but did not encourage inviting Rinke Noonan to the meeting as they do not represent the County. Discussion followed the value of having the first meeting involve less in-depth discussion. It was the consensus that an agenda should be followed to aid in keeping the discussion focused on the WCA and not on individual cases. Further meetings can be scheduled if desired. Daleiden said Rinke Noonan could attend future meetings. Kryzer cautioned the Board that while they can disagree with the decisions made by the SWCD Board, the County Board has delegated the authority to them.
Husom moved to schedule a Committee Of The Whole Meeting on 12-13-17 at 1:30 PM to discuss the Wetland Conservation Act. The motion was seconded by Daleiden and carried 5-0.
SCHEDULE MEETING RE: LEGISLATIVE PRIORITIES (DALEIDEN)
Daleiden recommended scheduling a meeting with local legislators to discuss the County’s top legislative priorities prior to the legislative sessions commencing on 2-20-17. It was the consensus that Kelly will coordinate and determine the date that works best for this meeting.
ADVISORY COMMITTEE / ADVISORY BOARD UPDATES
1. Drug Court. Potter said the one-year anniversary of Drug Court was on 11-16-17, and Potter and Vetsch attended.
2. Economic Development Partnership. Potter attended a meeting on 11-16-17 in Howard Lake. General discussion occurred. The EDP hired a person to fill the vacant administrative position who is knowledgeable in social media.
3. KRWC. As part of the Commissioner Report on KRWC Radio, Husom highlighted the success of Drug Court.
4. Safe Communities of Wright County. Husom attended a meeting on 11-17-17. There is no longer a Drive Wright Program. New are WrightROAD classes (90 minutes at a cost of $75). Participants are referred through the courts system for first and second time DUI offenses. Husom said there have been 7 fatalities this year, and 3 were due to impairment. In December, there will be extra DWI enforcement in Minnesota.
OTHER
Darlene Haus, property owner in St. Michael, requested time on the next County Board Agenda to discuss objections and questions on the CSAH 18 Road Project. Haus provided information to the Board members on her concerns. Haus was directed to work with staff to schedule time on the next Agenda.
The meeting adjourned at 10:37 A.M.
Published in the Herald Journal Dec. 8, 2017.