Wright County Board Minutes

JANUARY 5, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Gruber, County Auditor/Treasurer, called the meeting to order and asked for an election of the Chairperson for the coming year. On a motion by Mattson, second by Eichelberg, all voted to elect Sawatzke as Chairperson for 1999; and then Commissioner Sawatzke presided at the meeting.

On a motion by Jude, seconded by Eichelberg, all voted to elect Russek as Vice Chairperson for 1999.

On a motion by Russek, second by Jude, all voted to dispense with the reading of the minutes of 12-29-98 and approve them as written/revised.

On a motion by Mattson, second by Russek, all voted to transfer back any unused funds in the County Attorney's Contingency Fund, the Sheriff's Contingency Fund, and the Incidental Fund to the Revenue Fund.

On a motion by Jude, second by Russek, all voted to recall all unused clerk hire and unused budgets for 1998.

On a motion by Russek, second by Mattson, all voted to set the County Board's special sessions for every Tuesday for 1999. The meetings shall be called to order at 9:00 A.M.

The Chairperson presented the 1998 list of committee memberships and asked the members of the County Board to convey their preferences and suggestions regarding committee designations for 1999. At the last meeting, the County Board directed Norman, County Coordinator, to develop a matrix of committee assignments based upon choices submitted by the County Board. At today's meeting, Jude said he was interested in serving on the Planning Commission. Although Russek had served well in this capacity, Jude felt it may be time to rotate the position. Russek responded that his first choice in Committee assignments would be to remain on the Planning Commission. On a motion by Mattson, second by Russek, all voted that the appointments of committees for 1999 be made by the Chairperson with the approval of the Board and that the first member named act as Chairperson of the committee and the County Coordinator act as Secretary. Alternates are designated on the committee by ( ).

Discussion followed on the Economic Development Partnership Board, which Sawatzke felt should possibly be moved from the Committee listing to the Advisory Board listing. His reasoning was that although there was funding appropriated to them, there was not ownership involved. Jude made a motion to move the Economic Development Partnership Board from the Committee listing to the Advisory Board listing, seconded by Russek. Sawatzke requested that Marc Mattice be directed to review the Parks Commission bylaws to determine if the Board representative is a voting member. Motion carried 5-0. On a motion by Russek, second by Mattson, all voted to accept the Advisory Board (Ex-Officio Member) appointments as recommended including appointing Eichelberg to the Economic Development Partnership Board. The Detention Facilities Committee was deleted from the Committee listing (duplication of the Anoka Joint Powers Board). The Drug Task Force was added to the Committee listing. The following is a list of the 1999 appointments:

COMMITTEE 1999 APPOINTMENTS

Budget - Mattson, Russek, Aud./Treas., (Ex-Officio), Norman, (Sawatzke)

Budget Committee Of The Whole All - Commissioners

Building, Furniture & Equipment - Mattson, Jude (Eichelberg)

Capital Improvement/Finance - Russek, Jude, Aud./Treas.,Attorney, Norman (Eichelberg)

Central MN Jobs & Training -Jude, Joint Powers Board

Civil Defense - Sawatzke, Jude

Committee to Inspect Roads - All Commissioners

Committee to Inspect Ditches - All Commissioners

Communications & 911 - Mattson, Eichelberg, Sheriff, Hwy. Engineer, Norman, Aud./Treas. (Russek)

Compost Finance - Sawatzke, Russek, C. Davis

County Extension Svc. - Mattson, Russek

Data Processing - Mattson, Eichelberg (Sawatzke)

Deferred Compensation - Sawatzke, Jude

Delegates to AMC - All Commissioners, Aud./Treas., Norman, Hwy. Engineer

Drug Task Force - Mattson

EMC Councils - Jude

Forfeited Tax Sales - All Commissioners

Labor/Mgmt. Health Insurance - Eichelberg, Russek, (Mattson)

Labor Management/Loss Control - Eichelberg, Mattson, Norman, Civil Def. Dir., Spec. Proj. Admin., 1 Rep. from Teamsters/LELS, AFSCME, 49'ers and Teamsters

Legislative Matters - All Commissioners

Library Board - Sawatzke

Orderly Annexation Boards - Sawatzke

Personnel & Employee Relations - Sawatzke, Eichelberg (Jude)

Planning & Zoning - Russek (Jude)

Public Works Labor/Management - Russek, Norman (Mattson)

Purchasing Steering Committee - Mattson, Eichelberg, Purchasing Agent, (Jude)

Solid Waste Task Force - Sawatzke, Russek

Transportation - Mattson, Eichelberg, Fingalson

Union Negotiations - Jude, Russek (Sawatzke)

Water Management - Eichelberg

Ways & Means - Sawatzke, Jude (Russek)

Wright County Community Action - Jude, Eichelberg, City Representative

ADVISORY BOARD MEMBERS

1999 APPOINTMENT

(Ex-Officio Members)

Anoka Joint Powers Board - Sawatzke, MacMillan

County Fair- Mattson

Economic Development Partnership - Eichelberg, Board

Historical Society - Sawatzke

Joint Powers Watershed District Jude

Parks - Eichelberg

Soil Conservation - Russek

Petitions were accepted to the Agenda as follows: Item For Consid. #5, "Board of Adjustment Appointments" (Norman); Item For Consid. #6, "Planning Commission Appointments" (Eichelberg). Jude moved to approve the Agenda as amended, seconded by Eichelberg, carried unanimously.

On a motion by Mattson, second by Russek, all voted to approve the Consent Agenda as follows:

REVIEW & APPROVAL OF CONSENT AGENDA:

A. ADMINISTRATION

1. Performance Appraisals: E. Kloss, D. Engel, Assr.; M. Erickson, B. Johnson, A. Mohaupt, Atty.; N. Carlson, Hwy.; R. Hendricks, Sheriff.

2. Claim, GRRL, $255,113.25, 1st Qtr. Payment.

3. Claim, National Association of Counties, $1,211.00, 1999 Membership Dues.

4. Claim, AMC, $16,932.00, 1999 Membership Dues.

5. Claim, MCIT, $12,621.00, Workers Comp. Audit Adjustment, 1997.

6. Approve 1999 Property/Casualty Premium Payment, MCIT, $261,038.00.

7. Approve 1999 Workers Compensation Premium Payment, MCIT, $264,630.00

B. AUDITOR

1. Approve Claim, American Health Supply, $212.92, Pub. Wks. (Fund 34).

2. Approve Claim, US West, $530.92, HS Ctr. Data Line.

3. Approve Claim, Citi-Cargo, $90.53, Pub. Wks.

4. Approve Tobacco License, Flintsone's Lounge Inc. (Clearwater City); Clearwater Ashland (Clearwater City); Monticello Liquor Inc. (Monticello City); Tom Thumb #296 (St. Michael).

C. PLANNING & ZONING

1. Approve Distribution, Duininck Brothers, Inc./Alama Gravel Pit EAW To Listed Agencies.

D. RECORDER

1. Authorize Hire, Heather Collins, Clerk, Eff. 1-19-99, Step 3.

E. SHERIFF

1. Acknowledge Appointment, Ricky Denmark, Deputy Sheriff, Eff. 1-11-99 (Grade 3).

Doug Gruber, Auditor/Treasurer, presented the claims listing for approval. On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Jeanette Cogelow, Constituent Service Representative for Congressman David Minge's Office, introduced herself to the Board. Cogelow has been assigned to research activities in Wright County and requested to meet with the Board individually. Brian Asleson, Assistant County Attorney, stated that the Wright County Journal Press article covering the 1-29-98 County Board meeting had some incorrect statements relating to the Krey Property located in Waverly. The article gave the impression that the building on the Krey tax forfeit property would be demolished, which is not correct. Instead, the old bakery property located in Cokato has a building which has been condemned and needs to be removed. At the last County Board meeting, the Board voted 4-1 (Rose voted nay) to approve the recommendation for cancellation of tax forfeiture on the Krey property (PID #116-010-018030) with the stipulation that all contingencies involved take place. At today's meeting, Asleson said that the Department of Revenue requires a resolution approving the cancellation. Russek moved to adopt Resolution #99-01 approving the cancellation of tax forfeiture on the Krey property, seconded by Mattson, carried 5-0 on a roll call vote.

Bill Stephens, P&Z, submitted for approval the 1999 Natural Resources Block Grant ($66,776) which provides funding for the Water Management Plan, the Wetland Conservation Act, Shoreland Management Administration and the County Individual Sewage Treatment System Program. In response to a question by Jude, Stephens indicated that matching funds will be in-kind for the most part and were approved during the 1999 budget process. Mattson moved to adopt Resolution #99-02, seconded by Russek, carried 5-0 on a roll call vote.

A Budget Committee Of The Whole meeting was held on 12-29-98:

State Audit Exit Conference, 1997 Audit. Petrick stated that once again we will have an unqualified audit. Discussion ensued regarding the Family Services Collaborative funds. The Collaborative does not undergo an audit like counties, cities and school districts. He said that he is comfortable with the process and procedures being used. The County is only the fiscal agent for the Collaborative. Hiivala said he recently met with the Collaborative Board to discuss what services the Auditor/Treasurer Department might be able to provide. Petrick reviewed the draft audit and made the following comments:

- The County has implemented GASB Statement 32. This eliminates the requirement that employers report deferred compensation plan assets on their balance sheets.

- FS-17. Retained earnings, reserved for revenue bond retirement, $600,000, should be under the Fund Balances, Reserved section. This will be changed when the final report is issued.

- FS-72. This notices the General Obligation bond issue in 1998.

- FS-81. Unreserved, designated fund levels are sufficient to meet needs until property taxes are collected and distributed.

- FS-85. The unfavorable variance in actual to budgeted total expenditures is mainly attributed to grants received.

- FS-87. Human Services unreserved, undesignated fund balance is $1,655,643. Knandel stated that the actual fund balance might be closer to $1.2M. Russek suggested that the Board discuss the fund balance level with Mleziva and DeMars. Norman stated that this might also be a good opportunity to discuss changing the Human Services Department budget format.

- FS-93. There is a fund balance in the Great River Regional Library Statement. Groshens said this is a result of spreading mobile home taxes. Petrick suggests closing this fund and running this activity through the General Fund. The County Board would be required to pass a resolution in order to make this change.

- FS-88. Clearwater River Watershed District shows a deficit of $23,225. A resolution should be approved to clean up this negative fund balance.

- FS-128. This starts what could be considered the "Executive Summary" of the Audit. Petrick pointed out that Wright County is considered a low risk auditee.

At today's meeting, the Board directed the Auditor's Office to draft resolutions for FS-93 and FS-88 and present them for approval at a future meeting. Norman is to inform Mleziva that the undesignated fund balance issue should be placed on an upcoming Human Services Board meeting agenda for discussion. Russek moved to approve the minutes, seconded by Mattson, carried unanimously.

A Deferred Compensation Committee meeting was held on 12-29-98. Jude moved to approve the minutes and recommendations seconded by Russek, carried 5-0.

Request For Withdrawal. Tom Cobb has requested permission to withdraw funds from his deferred compensation account due to a personal hardship. Recommendation: Grant request.

Report On American Express Accounts. Groshens reported that there are still some individuals who have not transferred their deferred compensation accounts from American Express to another authorized Plan. Groshens and Nelson sent a letter to American Express requesting that individual accounts not transferred be closed out and the funds sent to the Wright County Treasurer. Recommendation: Those individuals who have not transferred their account from American Express by December 31, 1998, shall be sent a check for their account balances once the County has received funds from American Express.

A draft "Emergency Meeting Policy" was reviewed. Norman stated he reviewed this with Groshens and incorporated her suggestions. The draft sets forth procedures which must be followed when an emergency meeting is called for the purpose of considering tobacco, liquor, beer, wine, and setup and bottle license renewals that were not submitted by the owner in a timely manner. It was suggested that language regarding the requirement of a quorum of the Board be added to the policy. After further discussion, Russek moved to lay this issue over for one week to allow Norman and Asleson an opportunity to review the language. The motion passed on a second by Jude.

Appointments of Bernard Burke and Clint Herbst on the Great River Regional Library (GRRL) Board of Trustees expired on 12-31-98. Both Burke and Herbst have fulfilled the two consecutive terms they are allowed to serve. Correspondence from the GRRL requests that the Board make appointments to replace these positions. Jude moved to appoint Carol DeMatteis, seconded by Eichelberg, carried 5-0. The other appointment will be laid over for a two-week period.

On a motion by Russek, second by Mattson, all voted to reappoint Lawrence Bauman to the Board of Adjustment.

On a motion by Eichelberg, second by Jude, all voted to appoint Chuck VanHeel to the Planning Commission. On a motion by Mattson, second by Russek, all voted to reappoint George Bakeberg to the Planning Commission.

Norman contacted Mike Rhyner, MCIT, regarding liability coverage for the old bakery property in Cokato. MCIT indicated that coverage for tax forfeiture properties can be obtained by the County forwarding the request in writing to MCIT. Coverage will be provided through an additional endorsement to covered property. Coverage for tax forfeit properties would come at an additional cost to the County. Asleson was directed to research whether the State would be responsible for liability coverage as the property is owned by the State.

Bills Approved

American Congress on Surv & Map 173.00

Boelters Towing & General Repr 102.24

Central Lock & Safe 219.00

Gasboy International 100.12

GE Capital Info Tech Solutions 648.59

International Law Enforcement 550.00

Masys Corporation 2698.48

MN Dare Officers Assn 150.00

Office Depot 745.83

Streichers 315.48

Total Printing 709.93

Trophies Plus 106.50

US West Communications 530.92

American Health Care Supply 212.92

Cellular 2000 of St. Cloud 434.01

Engineering Repro Systems 101.39

Gateway 2000 13277.36

HIllyard Floor Care Supply 1640.54

Kimberly Leclaire 226.80

MN Counties Computer Co-op 2820.78

MN Society of Prof Surveyors 130.00

Pagenet 640.60

Tab Products Co 1980.49

Adriana Trevino 1225.00

Underwater Schools of America 290.75

Wright County Highway Dept 31133.72

17 payments less than $100 883.01

Final total $62,047.46

The meeting adjourned at 9:51 A.M.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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