Wright County Board Minutes

JANUARY 12, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Motion to approve the minutes of 1-5-99 was made by Russek, second by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Item For Consid. #3, "Appoint John Uecker to the WMTF" (Russek); Item For Consid. #4, "Drainage Conference" (Russek); Item For Consid. #5, "Add Crow River Meeting Discussion to the 1-19-99 County Board Agenda" (Russek); Item For Consid. #6, "Extension At Large Position" (Eichelberg). Jude moved to approve the Agenda as amended, seconded by Russek, carried unanimously.

Richard Norman, County Coordinator, requested that Item A8 be added to the Consent Agenda regarding the transfer of Todd Micheau from Deputy Sheriff to Corrections Officer. Mattson removed for discussion Item A3, "Authorize Randy DesMarais To Work Out-Of-Class As Assessor, Step 1, Effective 1/4/99 Until New Assessor Starts." On a motion by Russek, second by Eichelberg, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: R. DesMarais, Assr.; A. Pulvermacher, BldMt.; R. Bonk, J. Niebolte, Hwy.; L. Henson, Sher/Cr.

2. Acknowledge Receipt of MCIT Dividend, $229,323.

4. Authorize Hire, Gerald Kritzeck, County Assessor, Eff. 1-25-99, Step 4 ($54,826).

5. Authorize Signatures, Addendum To 911 Agreement, Frontier Local Services, Inc.

6. Claim, Frank Madden, $2,687.81.

7. O/T Report, Period Ending 12-25-98.

8. Acknowledge Resignation of Todd Micheau as Deputy Sheriff & Transfer to Corrections as a Corrections Officer, Step 3, Eff. 1-8-99.

B. AUDITOR/TREASURER

1. Approve Claim, Scott Builders Inc., $4,140.00 (Cap. Fund 34) (Pub. Wks. & HS Bldgs.).

2. Approve Claim, Braun Intertec, $4,744.25 (Cap. Fund 34) (Pub. Wks. Bldg).

3. Approve Claim, KNR Communications Svs. Inc., $115.00 (Cap. Fund 34) (HS Ctr.).

4. Approve $5,000 Bond Renewal For Gloria Gooler, Deputy Auditor, $50.00 Fee.

5. Approve $3,000 Bond Renewal For Robert Hiivala, Chief Deputy Aud.-Treas., $50.00 Fee.

6. Approve Tobacco Licenses For: Holiday Station (Clearwater City).

C. HIGHWAY

1. Refer to Personnel Committee - Discuss Staffing In Engineering Division For Sign Truck.

2. Authorization To Hire Highway Tech I, As Budgeted.

Mattson brought forth discussion on Consent Agenda Item A3, "Authorize Randy DesMarais To Work Out-Of-Class As Assessor, Step 1, Effective 1/4/99 Until New Assessor Starts." He suggested that DesMarais be placed at Step 7 of the Salary Schedule due to his 15 years of experience and the level of responsibility that he is undertaking. Mattson said Step 1 would only result in $50/month for DesMarais. Sawatzke responded that although he felt DesMarais was an outstanding employee, he thought the situation should be handled consistently with past practice. Reference was made to the temporary replacements for the Parks Administrator and Court Services Director and their salaries temporarily being placed at Step 1. Jude offered the suggestion of placing DesMarais at Step 4 which is the salary of the new County Assessor. Jude moved to authorize DesMarais to work out-of-class at Step 4, effective 1-4-99 until the new County Assessor starts, seconded by Russek. In response to a question by Sawatzke, Norman stated that the Personnel Policy does not address this situation. Norman referenced Ralph Borell who worked out-of-class as Parks Administrator. While doing so, Borell was asked to submit a budget for the Parks Department as it was during the budget process. Mattson suggested that the Ways & Means Committee address this issue for the future. Motion carried 3-2 with Mattson and Sawatzke casting nay votes. Mattson said he voted against the motion as he felt DesMarais should be moved to Step 7 while serving in this capacity.

Norman introduced Patrick Melvin who was hired as Special Projects Administrator effective 1-4-99. Melvin was welcomed to Wright County.

Doug Gruber, Auditor/Treasurer, distributed the December Revenue/Expenditure Guidelines for review. He said changes continue to be made and the finalized report for 1998 will be brought to a future meeting.

At their 12-29-99 meeting, the County Board awarded the bid for official County newspaper to the Howard Lake Herald. Notice was subsequently received that the name of the newspaper was changed to "Howard Lake Waverly Herald," effective 1-1-99. Russek moved to acknowledge receipt of the notice of name change, seconded by Jude, carried unanimously.

As a follow up to previous discussions on the bakery property located in Cokato, Craig Hayes, Purchasing Agent, provided an outline of suggested procedures for the Board to follow relative to demolition of the property. Gruber brought forth discussion today to determine how to proceed with an asbestos survey and to determine whether the Ways & Means Committee should cancel the meeting scheduled for 1-13-98 as the asbestos removal information will not be available at that time. Hayes estimated that it would take approximately one week to hire a firm to perform asbestos testing and to obtain a written report. A different firm will then be contracted to remove any asbestos found. Removal of other items such as mercury switches, PCB ballasts, fuel tanks, old paint and chemicals will also have to be addressed. The suggestion was made for Chuck Davis, Environmental Health, to assess the property for removal and recycling of items with assistance from STS or the Parks Department. Jude made a motion to move forward with the asbestos issue and to authorize Hayes to contract with a firm to perform the asbestos survey and to bring back the results. Motion carried 5-0 on a second by Mattson. On a motion by Jude, second by Mattson, all voted to cancel the Ways & Means Committee meeting on 1-13-99 and to reschedule it for 1-27-99.

The claims listing was reviewed. Jude stated the SWTF has not met for almost two years, even though a motion had previously been made to do so. He said although he would vote today to approve payment of claims from the SCORE fund, he would not do so in the future until the SWTF has met. Sawatzke noted that the SWTF does not approve the claims, that this is the responsibility of the County Board. Russek moved to approve the claims as listed in the abstract, subject to audit, seconded by Mattson. Gruber made a correction on page 9, changing the claim from "Anoka County Juvenile Center" to "East Central Regional Juvenile Center." Motion carried 5-0.

Wayne Fingalson, Highway Engineer, requested approval of overtime work of 3-5 technicians on the CSAH 18 Design Project through April 1999. Fingalson stated there was a staff shortage in 1998 due to problems with filling technician positions and health problems of one staff member who has been out of work for three months. He stated this is within budget and consistent with County policy. Jude moved to approve the request, seconded by Eichelberg. Sawatzke questioned when the R/W Agents will be working on this project. Fingalson responded that they envision holding a meeting in January with property owners. Those who do not sign up at that meeting will be contacted on an individual basis. He anticipated this process to be completed by the first part of March in order to proceed with the project. Motion carried 5-0.

Fingalson brought forth discussion on F.Y. 2002 federal funding, with an application deadline to Mn/DOT of 1-15-99. Fingalson distributed the Wright County Road & Bridge Construction Program Five-Year Summary (1998-2002). The form identifies the various funding sources and the total construction costs by year. Fingalson stated that the program allows the County to advance encumber funds (borrow ahead without penalties). Fingalson recommended that the following projects be submitted for federal funding: CSAH 14 bridge project ($135,000); Hwy. 3 Project (S of Cokato) for safety improvements ($720,000); CSAH 2 bridge project ($375,000); and the CSAH 6 bridge project ($350,000).

Fingalson referenced the CR 118 Bridge Project and prior action taken.

The City of Monticello received federal funds for the pathway project which would allow for a separated pedestrian walkway over I-94. The City requested that the funds be applied to the CR118 bridge widening project, incorporating a pedestrian crossway and widening of the bridge. The City requested that the County take the lead in applying for T21 funds, with an estimated project cost of $800,000-$900,000. At the 11-24-98 Transportation Of The Whole meeting, consensus was that the Board was undecided on this issue but agreed on the concept. At today's meeting, Fingalson stated the City has received $350,000 for construction of the pedestrian bridge over I-94. Instead of having a separate pedestrian bridge, the City felt the funds could be applied to widening of the bridge and to incorporate the crossing. Fingalson stated one consideration would be for the County to apply for funding the difference, but there would still be approximately 20% of the project which would need a funding source. Fingalson contacted Mn/DOT as this is a State bridge. Mn/DOT indicated that they do not have this bridge identified in their 20-year plan and did not feel funding was available to help with the 20% share.

Discussion centered around whether applying for T21 funds for this project would result in competition with other projects the County has submitted for T21 funding. Jude said he was not sure whether the bridge needed improvements, especially since the State had not identified it in the 20-year plan. He felt the project was being driven by growth. Sawatzke responded that most projects are driven by growth and thought that the $350,000 should be used toward an upgrade of the bridge versus only a pedestrian crossing. He said he was not suggesting that this project slide in front of others, merely that the funding could be applied for and others could determine project priorities. Fingalson said he shared some of Jude's concerns and that it was unclear whether this project would jeopardize funding for other Wright County projects. Russek did not want this project to move ahead of the CSAH 14 project. Fingalson pointed out that the ATP may not allow the $350,000 granted for an enhancement project to be used toward another project. Jude thought that if funding were applied for and received, then the County would be leveraged to fund the 20% out of the State Aid Fund. Fingalson said there were State Aid funds available in the five-year plan but it would take away from other projects. Each region (13 counties in this region) receives a block amount of funding. No defined dollar amount is set per County, but funding is awarded based on the best projects for the region. Bridge funding will now be handled separately as bridges did not compete well under the old system. Mattson added that it is a long process to introduce projects to the ATP. Jude moved to approve submitting applications for F.Y. 2002 federal funding for the Hwy. 3 Project, the CSAH 2 Project, the CSAH 6 Project, and the CSAH 14 Project, seconded by Mattson. Motion carried 4-1 with Sawatzke casting the nay vote.

A Building Committee Of The Whole meeting was held on 1-5-99. A summary of the minutes follows:

Project Update: The Architect provided an update on the punch list, electrical panels, and change orders. Relative to Change Order #6, consensus was to approve HS-48, a hot water expansion tank ($423) with KUE to be responsible for sheetrock replacement (damage repair). Consensus was to approve the installation of HS-49, temper switch to be installed on the sprinkler system shutoff valve. Consensus was also to pay a bill for $115 to K&R for testing. Relative to PW-21, blueprint machine exhaust, consensus was to approve Option B at a cost of $5,478 with a wall exhaust on the East wall of the building and to pay the $150 for five-day delivery.

Schedule Update: A schedule of items which will not be completed by January 8th was reviewed (provided by KUE). Substantial completion date of January 18th, PW punch list completion date, and PW moving dates were discussed. Regarding the PW punch list, consensus was that the list be short and for everything to be completed by January 18th. Consensus was for the contractor to be done January 18th with Public Works to schedule their move for February 8th. After discussion regarding the HS move, Sawatzke recommended that Human Services plan the first move for the week of February 22nd with the move to be done by STS, custodians and one Parks employee.

Other: Concern was voiced by Scott regarding the amount of heat generated by equipment in the voice/data room at the HSC and the difficulty in keeping the temperature below 80 degrees. A fire recently occurred in the garbage can by the loading dock caused by employees smoking in that area. The policy currently prohibits smoking in the building and by air-intakes. There was consensus that all loading dock areas should be designated as no smoking areas. Concern was expressed relating to highly flammable materials in the dock area as well as the injury potential with vehicles backing up to the loading dock. Regarding penalty for employees not adhering to no-smoking postings, regular progressive discipline would be followed.

At today's meeting, Norman said the Architect requested that a change be made to the minutes on Page 3, 3rd paragraph, 3rd sentence. The sentence will read, "Engel stated climate control is included in the contract but no cooling is in the contract for winter months." Mattson stated the climate control in the voice/data room should be the same as other rooms in the building and could not see taking the chance of ruining expensive equipment. Mattson said this was discussed early in the project and that the Architect agreed. Norman was directed to follow up on this issue to assure that it is given top priority. On a motion by Eichelberg, second by Russek, all voted to approve the minutes as amended.

Referred from the last meeting, the Board reviewed the draft Emergency Meeting Policy. Norman and Asleson incorporated changes as discussed at the last meeting. Today, Asleson made a change to item 3, removing "or designee" from the sentence. The effective date of the policy will be 1-12-99. Russek moved to approve the Emergency Meeting Policy as amended, seconded by Jude, carried unanimously.

On a motion by Russek, second by Eichelberg, all voted to appoint John Uecker as the Township Representative on the WMTF. Uecker will replace Clem VanLith. The Board conveyed appreciation for VanLith's excellent service.

Russek moved to authorize attendance of the Board at the Drainage Conference in St. Cloud on 2-4-99, seconded by Mattson. The motion was amended to include attendance by the Auditor/Treasurer if his schedule permits. Motion carried 5-0.

Russek attended a meeting yesterday which focused on concerns with the Crow River. Russek moved to add the Crow River Meeting Discussion to the 1-19-99 County Board Agenda, seconded by Mattson, carried 5-0.

On a motion by Eichelberg, second by Russek, all voted to appoint Keith Wilts to the At-Large Position of the Extension Committee. Wilts will replace Tom Haggerty.

Bills Approved

Airtouch Cellular Bellevue 1886.33

Assn of Minnesota Counties 145.00

Betmar Languages Inc 1073.78

City Buffalo 18719.20

Computer Training International 227.50

Deatons Mailing Systems Inc 1316.00

Emergitek Inc 1277.80

Tom Feddema 141.98

GE Capital Info Tech Solutions 159.75

Goodhue Cty Auditor-Treasurer 5940.00

Harkers 145.23

IBM Corporation 206.83

Jerrys Towing & Repair 154.43

Kramers Hardware 134.18

Larson Publications Inc 387.53

Maple Lake Messenger 152.53

Roger Millner 195.65

Minnegasco 5099.83

MN Counties Computer Co-op 8170.78

MPELRA 150.00

Novel 200.00

Office Depot 210.51

Performance Office Papers 522.68

Rider Bennet Etal 748.00

Sheriffs Youth Program - WGH 2299.08

Sprint 148.52

Sysco Minnesota Inc 1283.50

Tri-County Solid Waste 1400.00

Carol Vander Kooi 4664.48

Winsted Publishing Inc 175.11

Wright County Journal Press 262.50

AMI Imaging Systems Inc 1431.95

Best Disposal Services 143.00

Braun Intertec 4744.25

Lola Carlson 2052.00

CPS Technology Solutions 110.00

East Central Regnl. Juvenile 10401.70

Enterprise & Dispatch 166.20

Garden & Associates Inc 772.50

Janet Gholson 348.44

Government Training Service 746.00

Hillyard Floor Care Supply 1112.72

Information Technology Division 386.92

KNR Communications Svcs Inc 115.00

Lakedale Telephone Co 157.87

MACO 1100.00

Marco Business Products 528.77

Minncomm Paging 954.67

MN Assn of Probate Registrars 105.00

MN Sheriffs Association 2211.83

North Central Radar 1454.25

The Oakley National Agency 300.00

Paging Network of MN Inc 225.81

Resale Services 137.13

Scott Builders Inc 4140.00

M Smith Publishers 287.00

St Cloud Times 169.00

Total Printing 1471.25

US West Communications 785.44

Walmart Store 01-1577 457.83

Wright County Highway Dept 283.80

Wright Hennepin Electric 1172.00

24 payments less than $100 2,036.88

Final Total $98,098.92

The meeting adjourned at 10:08 A.M.

Patrick Sawatzke Chairperson

ATTEST: Richard Norman, County Coordinator


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