JANUARY 20, 1998
The Wright County Board met in regular session at 9:00 A.M. with Russek, Rose, Mattson, Jude, and Sawatzke present.
Corrections were made to the 1-13-98 County Board Minutes: 1) Page 3, mid page, replace the sentence "At today's meeting, Jude inquired whether the Board should reconsider application for lSTEA funding on the CSAH 6 Bridge Project" with the sentence "At today's meeting Jude asked if there was a reconsideration on CSAH 6, when would that vote have to be taken. Fingalson responded soon."; 2) Page 2, last sentence, remove the word "bridge." Sentence will read, "At today's meeting, Jude said he was not sure if he could support the CSAH 6 project due to discussions of use of ag land."; 3) Page 2, 1st paragraph, 2nd sentence, replace the word "deferred" with the word "preferred"; 4) Page 2, 1st paragraph, line 7, sentence should read, "Starting with the taxes payable in 1998, every parcel will receive the preferred tax rate unless they are contiguous."; 5) Page 3, last paragraph, 2nd sentence, replace "lots of 50" with "lots of 500" (Rose). On a motion by Jude, second by Russek, all voted to approve the minutes as corrected.
Petitions were accepted to the Agenda as follows: Aud./Treas. ltem #4, "Distribute December Revenue-Expenditure Guidelines" (Groshens); Item For Consid. #4, "Fiscal Affairs Meeting" (Jude); Item For Consid. #5, "Update on Safe Communities" (Rose). Russek moved to approve the Agenda as amended, seconded by Sawatzke, carried unanimously.
Mattson corrected Consent Agenda ltem D1 from "John Ryan" to "Jonathan Ryan." On a motion by Mattson, second by Russek, all voted to approve the corrected Consent Agenda as follows:
1. Performance Appraisals: Barbara Johnson, Atty.; Maxine Franke, Aud.; Brian Zander, Hwy.; Michael Erickson, Todd Hoffman, Sher./Corr.
2. Claim, Frank Madden, $3,503. 12.
1. Adjust Right-of-Way Appraisers Salaries for 1998 with a 2 1/2% COLA.
2. Approve Partial Payment #5 ($2,185.00) to Buffalo Bituminous, Inc. for Contract 9706 (Albertville Job).
3. Accept Resignation of Augie Riebel, Maintenance Person & Authorize Replacement.
1. Approve Transfer of Augie Riebel from Hwy. Dept. Maintenance to Parks Maintenance Position, Eff. 2-9-98
D. PLANNlNG & ZONlNG
1. Make Appointments to the Water Management Task Force (3-year terms):
a. Jonathan Ryan - Citizen-at-Large (existing member)
b. Mark Bauman - Sportsman Federation (existing member).
1. Acknowledge Appointment, Peter Janssen, Deputy Sheriff, Eff. 1-26-98.
Darla Groshens, Auditor/Treasurer, introduced Alicia Mutterer and Wendy Lahti who will be working in the Auditor/Treasurer's Office.
Notice was received from the City of Buffalo of a proposed TlF District No. 13, which will be an 1-year Qualified Economic Development District. A public hearing will be held by the Buffalo Council on 2-15-98 at 7:30 P.M. in the Council Chambers. Russek moved to acknowledge receipt of the notice, seconded by Mattson, carried unanimously.
Groshens distributed the first draft of the December Revenue/Expenditure Guidelines.
On a motion by Russek, second by Jude, all voted to approve the claims as listed in the abstract, subject to audit.
The Board reviewed the Pay Equity lmplementation Report. Richard Norman, County Coordinator, said the State requires the report be completed every three years. The effective date of the report is 12-31-97 and it must be submitted by the end of January. The report reflects three tests. The first, the Salary Range Test, looks at the average length of time to the maximum salary range for male and female classes. The Salary Range Test for the current report reflects 92.87%, which is well within the acceptable range. The second test is the Exceptional Service Pay Test. The current report is reflected at 0%. The third test, the Statistical Analysis Test, reflects 82.1% on the current report with 80% being the minimum requirement. Mattson moved to approve the report and authorize submittal to the State, seconded by Sawatzke, carried 5-0.
A Ways & Means Committee Meeting was held on 1-14-98:
Request From St. Michael RE: Mobile Home Ordinance. Derus stated that their request is to have the County administer applications under the Ordinance on behalf of the City. The current County Ordinance excludes cities. Under their proposal the County would administer that part of the application procedure which deals with the filing of the application and performing the home care assessment. lt is understood that our Planning and Zoning Department would not be involved since St. Michael does its own planning and zoning. Salkowski suggested that St. Michael amend their existing ordinance so that a conditional use permit could be issued upon receiving a positive recommendation from our Human Services Department. Recommendation: Derus and Norman will draft a Memorandum of Understanding for Human Services Board review.
At today's meeting, Sawatzke moved to approve the minutes, seconded by Mattson, carried 5-0.
A Personnel Committee Meeting was held on 1-14-98:
PERA Contributions, Holm & Leukuma. At the request of Wyman Nelson, Frank Madden's staff researched the issue and provided the County with an opinion. Basically, the opinion states that an individual who was employed in subsidized public employment and subsequently becomes employed in unsubsidized public employment with public pension plan coverage is entitled to purchase service credit for the period of subsidized public employment. The individual purchasing service credit must pay the employer and employee contributions at the rates and salary in effect when the subsidized employment was performed. The payment must also include interest at 8.5% per year. Several questions were raised at the last Committee meeting. Research did not provide answers to these questions. Leukuma provided the name and telephone number of another possible contact to get these questions answered. The Committee recommends that based on the information provided the request of Holm and Leukuma be denied. At today's meeting, it was clarified that due to insufficient information, the Committee denied the request. if pertinent information is presented, the issue could be readdressed. Russek moved to accept the report, seconded by Mattson, carried unanimously.
Rose presented information on the clean out of County Ditch #9 including a report from Pilot Development Engineers and the County Ditch No. 9 Meeting minutes of 12-3-97. Brian Asleson, Assistant County Attorney, said the proposed work involves clean out of the ditch between County Road 118 and 119. The area North of CR 118 is where most of the development is occurring. There are minor alignment changes proposed. Asleson said that a letter received from Larry Kramka, DNR Area Hydrologist, stated there were no major technical issues involved with the clean out requirements. The letter further indicates that the wetland enhancement and realignment qualify as repairs, and will not require a formal public hearing process. Asleson said the legal issue is whether it is a repair or improvement involving replacement of pipe. Currently, there is a short culvert in place, but 280' of pipe is proposed. Asleson said that Kramka and Kerry Saxton, SWCD, indicated that it would be an improvement if the County remains responsible for that length of pipe due to the potential increased costs of maintenance, along with the increased benefit to landowners. The developer would obtain extra lot footage to develop if the pipe were installed. Asleson said that this could be classified as a repair if the City maintains the pipe, but there is no formal agreement with the City. Another issue would be the possible impoundment of water north of the culvert. He said Saxton questions whether Pilot Land Co. included all of the necessary land that might be affected. Another issue may be the grade of the ditch as originally dug north of 118. Regarding clean out of the ditch, Pilot Land has indicated that spoils will be leveled pursuant to wishes of individual landowners.
Asleson spoke with the City Engineer on a potential maintenance agreement with the City. lt would involve the City taking on the maintenance costs for the portion of the ditch within the City. Those costs would not be assessed to landowners downstream. If repairs were made downstream, costs would be paid partially by the City. Jude felt that a redetermination should be performed. Although costs would be incurred, additional land would be gained. In response to a question by Mattson, Rose said the ditch is within the city limits of Albertville and St. Michael. lt is still rural south of CR118. Rose said the City of Albertville has adopted a policy providing that the run off discharge rate is 1/2 of the rate of most developments. Russek said this ditch is unique as it runs into Regal Creek with a lot of fall and thought erosion control may have to be addressed.
Kerry Saxton, SWCD, said the ditch was surveyed, reflecting the ditch area North of CR 119 is lower than the engineer originally designed in the 1920's. They requested that soil borings be completed to confirm whether the ditch had been dug deeper. He said unless there was evidence that the ditch was purposely dug deeper, he felt the County should only approve the grade shown. He also cited benefits of redetermination. Saxton's biggest concern was the cost for maintenance of the pipe. Russek said the City is willing to allow the developer to clean out of the ditch and felt the City should take responsibility for maintenance. Rose said they indicated that they would. Saxton responded that the City agreed to that, but they do not want to pay for downstream work. Rose said her main concern is the farmers who are downstream. Signed easements from the farmers would be required for clean out and spreading. The calls she has received are from farmers concerned with the timing of the spreading. Jude felt with the size of the project, a redetermination should be performed. Saxton said the developer indicated that without approval they will withdraw their offer to cover costs of the ditch clean out. Saxton said that much of the development is already in place, and that the subgrade of the road has been built up to the ditch. Saxton said he informed the developer a long time ago to approach the County on this issue. Scott Dahlke, Meyer-Rohlin, said it will be much easier and more efficient to clean out the ditch while the ground is frozen. Jude said the intent was not to stall this until March.
Asleson said the following would need to be addressed in a motion by the Board: I) Approval of clean out at .07% grade; 2) Approval of minor alignment shifts, both qualifying as repair under Ditch Law; 3) Any spoils, trees, etc. will be dealt with per signed agreements with landowners and Pilot Land, lnc.; and 4) Placement of the pipe is not approved at this time and would be contingent upon reaching an agreement with the City of Albertville.
Rose said that a future meeting with Kramka may prove to be beneficial regarding development around ditches. She felt this would help the Board establish a policy instead of dealing with individual ditch issues.
Scott Dahlke, Meyer-Rohlin, requested approval for a temporary crossing to be installed to facilitate construction in progress on the Center Oaks Project and future development on the west side of the ditch. Saxton did not see a problem. Dahlke responded that if the City takes over the maintenance and the proposed culvert is installed, the temporary one would be removed. Sawatzke inquired whether the developer would still proceed with clean out of the ditch when approval has not been gained for placement of pipe. He said if problems were brought forth in the future on this issue, he may vote against approval of the pipe. He did not want the developer to assume today's actions would mean approval of the entire project. Dahlke responded that the developer has proposed the scheduling and felt they would be satisfied with obtaining approval for ditch clean out before other items. Jude moved to table the issue until the City meets with the developer to address all concerns. He anticipated that this could be accomplished in a couple of weeks. Motion seconded by Russek, who stated that he felt there was plenty of time. Rose clarified whether the Board was in agreement on the .07% grade, the spoils and the minor alignments. Russek responded that the issue the Board is waiting on is the signed maintenance agreements with the City, and that the agreements with farmers should be obtained by that time. Motion carried 4-1 with Rose casting the nay vote.
Bill Swing, MIS Director, opened the bid received for the AS400 Upgrade. Tri Min Systems, Inc. of Roseville submitted a bid of $72,466 for hardware and software. Swing indicated that migration services, estimated at approximately $8,000, are not included in this figure. Swing estimated the total figure to be around $85,000 (bid figure plus sales tax and migration services). Swing said that funds in this year's budget will be contributed to this, and was looking for $47,000 in funding. Russek moved to lay the bids over for one week to analyze them and to allow the Auditor, Coordinator and Swing to meet and bring back funding recommendations. Motion carried 4-0 on a second by Mattson. Sawatzke was absent during the vote.
Mattson moved to acknowledge the County Ditch No. 9 Minutes of 12-3-97, seconded by Russek, carried 4-0. Sawatzke was absent for the vote.
A Negotiations Committee meeting was held 1-12-98:
Discuss Contracting For Certain Survey Functions. Norman and Uhde explained the difficulty they have had recruiting for positions over the last year. Uhde stated that if the Board was looking at contracting for some work, the development of the base map for GIS would be the one possibility. However, by doing the work ourselves we have better control over the data. After lengthy discussion the Committee recommends the following:
- Continue to recruit for an Automated Mapping Specialist I. This will continue to be our first option.
- Develop a job description for a Lead GlS Specialist. The individual in this position would oversee the ongoing GlS and be a liaison for user groups. lt is understood that this position is not in the budget. hiring decision is contemplated at this time.
- Develop an RFP for distribution. This will give us some idea of the level of service private sector firms can provide and at what cost. Responses will be received until the end of February.
- As we continue with this process the Committee will meet and confer with Tim Connors, Business Agent. At today's meeting, Russek moved to approve the minutes, seconded by Mattson, carried unanimously.
A Building Committee meeting occurred on 1-14-98:
Modifications, Courtroom 2. Hayes stated that the quote from Ernst Construction was $6,193 to remodel the Judges bench area. Loberg's quoted $600 for the electrical. He received another quote from Sy's Cabinets for $1,452 exclusive of the electrical. Recommendation: Authorize the modifications in Courtroom 2. Accept the quote of Sy's Cabinets and Loberg Plumbing & Heating. Fund out of Budget 820, Site lmprovements.
Carpet Replacement. Hayes reported that three areas are in need of carpet replacement. They are the Squad Room, Sheriff Department, and two rooms in the Jail. Total square yards to be replaced would be 89.33. Kjellberg's Carpet One will put in the same carpet approved for Courtroom 2. The price would be the same per square yard for a total of $1,965.00. Recommendation: Approve carpet replacement. Fund out of Budget 820, Site lmprovements.
lrrigation System. Hayes received three quotes for installing an irrigation system for the Government Center grounds and area around the West Parking Lot. The quotes are as follows: Twin Town, $17,176; United, $15,495; and Reflection, $9,870. Recommendation: Approve installation at both locations for a total of $9,870. Fund out of Budget 820, Site Improvements.
At today's meeting, it was clarified that approval for construction costs ($6,193) were approved at a previous Board Meeting. Today's request was for $2,052 for cabinets and electrical. Mattson voiced concern with carpeting being laid in lunchrooms. ln reference to the irrigation system, Norman said that the Parks Administrator said there may be piping in storage which could be used. Norman recommended the figure of $9,870 should be approved as a not to exceed figure. Mattson moved to approve the Building Committee Minutes and recommendations, with a not to exceed figure of $9,870 for the Irrigation System. Motion carried 5-0 on a second by Russek.
A Committee Of The Whole Meeting RE: Proposed Feedlot Ordinance was held on 1-7-98. A summary was provided at today's meeting. Discussion involved whether an ordinance was needed and whether the ordinance requirements should be performed by the State. Jude had a problem in that there were no findings of fact and wanted to know violation statistics. The Committee discussed the number of animal units which should be regulated and registration. Mattson did not feel someone should be hired to carry out the ordinance requirements and questioned licensing for manure spreading. Setback rules, animal units and the threshold the County should have was discussed. The Committee hopes to take a proactive approach instead of a reactive response to feedlots and their concerns. Discussion involved the use of an intern. The SWCD has performed drive by and aerial photographs. The feedlots have been identified, but not necessarily the number of animal units. The Township Officers that were in attendance expressed concern with shoreline problems, and did not express much concern once the registration process was explained to them. A consensus was not reached and the meeting will be recessed until 1-21-98 at 1:30 P.M. The Committee will go through the proposed feedlot ordinance and decide which portions they do agree upon and where concern lies. Corrections were made to the minutes as follows: Page 3, 5th paragraph, 2nd sentence, should read "He feels that the area deemed residential in the plan, but still zoned agriculture, should not restrict growth of farms." (.Sawatzke); Page 7, paragraph 2, 3rd sentence, should read "Russek stated he does not believe there will be more large feedlots on the Eastern side of the County" (Russek). Jude moved to acknowledge the minutes, seconded by Mattson, carried 5-0.
Jude provided an update of the issues the Fiscal Affairs Task Force is addressing. The Task Force, appointed by the President of AMC, discusses issues which will be presented to the Legislature and helps determine the platform of AMC. lssues discussed were an extension of levy limits for the Child Welfare/Family Preservation Act for growth counties, sales tax for government entities and the reduction of HACA. He reported that 4 counties and 280 cities in Minnesota did not turn in the Local Performance Aid report. This was provided as an informational item.
Rose provided an update on the Safe Communities Steering Committee activities. A National Highway Transportation Grant of $180,000 is being utilized to reduce injuries from accidents by studying data. This data has revealed that the major cause of injury from accidents is due to not obeying the 55 MPH Speed Limit and also the majority of accidents involve youth drivers between 3:00-5:00 P.M. The Committee is moving into implementation and planning and will set up a Governing Board. This was provided as an informational item.
Adtec Detention Systems Inc 102.07
Advon Incorporated 492.38
Airtouch Cellular 806.44
Annandale Advocate 237.50
Arnold's of Kimball Inc 1998.75
Automatic Garage Door Co. 328.87
Beckus Truck Repair Inc 791.10
Bowman Distribution 321.02
Buff 'n' Glo Inc 200.00
Buffalo Clinic 767.00
Central McGowan, Inc 123.30
City Cokato 200.00
Computer Parts & Services Inc 244.35
Contech Construction Product 538.30
Delano Municipal Utilities 127.23
John Dziuk 507.60
Emergitek Corporation 322.92
Force America Inc 147.08
G & K Services 1248.10
Greenview Inc 473.20
Interstate Battery System 219.23
Brian Johnson 240.75
Klatt True Value Electric 209.15
Lake Region Coop Oil 8973.69
Little Mountain Feed Inc 232.22
Marco Business Products 549.16
Roger Mattila Electric 2103.00
Minncomm Paging 161.60
MN Counties Computer Co-op 1366.00
Northern States Power Co 206.67
Pitney Bowes 160.55
Radisson Hotel South 162.00
RDO Equipment Co 345.48
Roche Diagnostic Systems 500.00
Ryan Motors Inc 567.38
Loren Schumm 4688.63
Star Tribune 583.00
Stationers Inc 262.64
Dorothy Stuhr 158.13
Swanson Brothers Trapline Srvc 244.78
Thermo Dyne Inc 10549.74
Total Printing 356.67
US West Communications 6668.45
Wright County Highway Dept. 14226.12
Wright County Journal Press 275.00
Advanced Graphic Systems Inc 124.43
Air-Hydraulic Systems Inc 396.15
C Alexander Systems Inc 228.09
Appert Foods 961.68
Batteries Plus 336.39
Best Disposal Services 382.39
Brock White Co LLC 5885.13
Buffalo Bituminous 2185.00
Central Glass 374.54
Central Tractor Farm & Ctry In 502.02
Comp USA Inc 710.00
Computer Training International 569.00
Cummins Diesel - North Central 736.21
Department of Public Safety 4110.00
Elk River Concrete Products 153.36
First Image Management Co 406.74
Functional Industries 970.93
W Grainger Inc 263.09
Hay Group 694.80
International Personnel Mgmt 549.45
Intoximeters Inc 487.85
Richard Johnson 12359.06
Alfred Kramer 2038.20
Lawson Products, Inc 232.12
Loberg Plumbing & Heating Co. 287.25
Marks Standard Parts 1419.57
Mary McNulty 382.56
MN Transportation Alliance 1850.00
Office Depot 2414.21
Pro West & Associates 372.75
James Robeck 927.74
Royal Tire-St Cloud 3205.94
Rik Schubel 210.23
State of MN-General Fund 109.97
Sunrise Packaging Inc 1285.65
Sweeney Brothers Tractor Inc 2266.27
Toms Superette 115.02
Uniforms Unlimited, Inc 1753.94
Wilcox & Williams 156.10
Wright County Human Services 3106.00
Xerox Corporation 252.14
52 payments less than $100 10,900.33
Final total $139,809.05
The meeting adjourned at 10:34 A.M.
Judie Rose, Chairperson
ATTEST: Richard W. Norman, County Coordinator