Wright County Board Minutes

JANUARY 26, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Motion to approve the minutes of 1-1999 was made by Russek, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #4, "Resolution Authorizing the Aud./Treas. To Invest Funds with Edward Jones" (Gruber); Item For Consid. #5, "Schedule MIS Steering Committee Meeting" (Norman); Item For Consid. #6, "Authorization to Attend Transportation Alliance Meeting" (Mattson). Consent Agenda Item A6, "Authorize Hire, Time Gasper, Custodian I, Step 1, Eff. 1-27-99" was removed from the Agenda by Norman. Norman requested that Consent Agenda Item A7 be added, "Accept Resignation, Steve Safar, Microcomputer Specialist, Eff. 2-5-99 & Auth. Replacement." Jude moved to approve the Agenda as amended, seconded by Russek, carried unanimously.

Jude requested that Item A3, "Claim, Briggs & Morgan, $5,519.92" and Item E1B, "Make Appointments to the Water Management Task Force, Bill Seefeldt, Citizen-at-Large (Existing Member)" be removed from the Consent Agenda for discussion. On a motion by Jude, second by Eichelberg, all voted to approve the remainder of the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: W. Lahti, A. Mutterer, Auditor; M. Erickson, Sher./Corr.

2. Refer Discussion Of Tuition Reimbursement Policy To Personnel Committee.

4. Claim, MCIT, $1,000.00 (Deductible).

5. Claim, MCIT, $617.50 (Deductible).

7. Accept Resignation, Steve Safar, Microcomputer Specialist, Eff. 2-5-99 & Auth. Replacement.

B. AUDITOR/TREASURER

1. Approve Purchase of Motorola 6 Station Battery Tester and Conditioner with MT1000 HT600 Pocket for Sheriff's Department. Payment From Account No. 26, E-911 Fund.

2. Claim, Climate Air Inc., $216.00 (HSC-Fund 34).

3. Claim, CPS Technolog Solutions, $926.55 (HSC-Fund 34).

4. Claim, GE Capital, $1,640.10 (HSC-Fund 34).

5. Claim, American Health Care Supply, $916.66 (HSC-Fund 34).

6. Claim, KUE Contractors, $98,338.60 (PWB Contract Payment 9-Fund 34).

7. Approve Tobacco License, Pete's Grocery (Waverly).

C. HIGHWAY

1. Authorize Fingalson & Hawkins To Attend The NACE Annual Meeting and Management & Technical Conference, Niagara Falls, NY, April 25-29, 1999, As Budgeted.

D. PARKS

1. January 1999 Park Commission Minutes.

2. 1998 Park's Department Annual Report.

E. PLANNING & ZONING

1. Make Appointments to the Water Management Task Force:

a. Duane Dahlman, Soil & Water Conservation District (Existing Member).

F. SHERIFF

1. Acknowledge Appointment, Sarah Hall, Communications Officer, Eff. 1-27-99.

2. Acknowledge Resignation, Kate McNulty, Jail Clerk, Eff. 2-3-99 & Auth. Replacement.

G. VETERANS SERVICE/CIVIL DEFENSE

1. Authorize Reese To Attend St. Louis MO Information Trip With Senator Grams & Representative Minge. Jude stated he removed Item A3, "Claim, Briggs & Morgan, $5,519.92" so that he could vote against payment of the claim. Russek moved to approve Item A3, seconded by Mattson, carried 4-1 with Jude casting the nay vote. Jude said he removed Item E1B, "Make Appointments to the Water Management Task Force, Bill Seefeldt, Citizen-at-Large (Existing Member)" as he felt discussion of At-Large positions should be held prior to reappointment. He felt term limits should also be discussed. Jude did not have a problem with the person but rather with the procedure of reappointing. Brian Asleson, Assistant County Attorney, had been contacted with a request to research the bylaws of the WMTF. Concern had arisen due to members not attending meetings and the process of removing them from the Task Force. Russek moved to appoint Bill Seefeldt, Citizen-at-Large to the Water Management Task Force, seconded by Mattson, carried 5-0.

Richard Norman, County Coordinator, introduced Gerald Kritzeck who was hired as the County Assessor effective 1-25-99. Kritzeck was welcomed to Wright County.

Doug Gruber, Auditor/Treasurer, presented a draft resolution to close County Library Fund 12 and roll the funds over into the General Revenue Fund #1. Gruber said in the future the Library Fund will be set up similar to the Fair Board and SWCD funds. On a motion by Russek, second by Mattson, roll call vote was unanimous to adopt Resolution #99-06 moving the remaining funds in the County Library Special Revenue Fund to Fund #1, General Revenue Fund.

On a motion by Mattson, second by Jude, all voted to schedule a Communications Committee Meeting for 2-10-99 at 9:00 A.M.

Gruber received correspondence from Edward Jones with a request for the Board to authorize Gruber to act as the agent for the County when funds are invested. The form they have on file reflects Groshens as the person authorized to do so. Jude moved to adopt Resolution #99-07 approving Board signatures on the form authorizing Gruber to act as the County Agent when investing funds with Edward Jones, seconded by Russek, carried 5-0 on a roll call vote.

On a motion by Mattson, second by Russek, all voted to approve the claims as listed in the abstract subject to audit.

Mary Ann Peterson, U of M Extension Service, provided an update on the Parenting Through Divorce Program. The Minnesota Supreme Court states that the purpose of the parent education program shall be to serve as an early intervention mechanism to encourage cooperation between parents before adversarial behavior and conflict have a chance to develop. In Wright County, all parents of minor children in proceedings involving custody or visitation are required to participate in the program, are required to register within 10 days of the notice, and are required to complete the program within 45 days. From August 15, 1998 to January 12, 1999, a total of 126 adults participated in the program with 285 children being affected. Classes are held either two evenings or one Saturday each month. At the end of the program each participant is given a certificate of completion, one copy is provided for their Attorney, and one copy is filed with Court Services. Correspondence was received from Gloria Genardi, Child Custody Mediator, referencing the positive impacts the program has had on divorced parents. Peterson stated that due to the space limitations of Meeting Room C118, not all participants have been able to register and complete the class within the 45-day window. She requested Board direction on alternative locations in the Government Center. After discussion, Jude moved to authorize use of the Community Room for the 2-13-99 Parenting Through Divorce meeting. The motion included sending discussion regarding location of future meetings to the Building Committee. The motion was seconded by Russek and failed 2-3 with Sawatzke, Eichelberg and Mattson casting the nay votes. Eichelberg moved to authorize use of the County Board Room on 2-13-99 for the Parenting Through Divorce Program and to refer the discussion regarding future meeting location to the Building Committee on 2-10-99. Motion carried 5-0 on a second by Mattson.

A Building Of The Whole Committee meeting was held on 1-19-99. On a motion by Russek, second by Eichelberg, all voted to approve the minutes as presented. A summary of the minutes follows:

PROJECT UPDATE: A punch list for PW was developed by the Architect and faxed to KUE. Quite a few items remained on the list.

HS-Expansion Tank & Mold Growth: The expansion tank was installed on 1-18-99 and there is no leakage. Consensus of the Committee was that KUE agreed to the repair work as well as assuming the cost associated with the repairs.

Public Works Door Frame System: Reference was made to the correspondence dated 1-18-99 from the Architect relating to the frame system that has been installed not meeting wind specifications and recommending that a study be done. At the project meeting on 1-19-99, KUE indicated that they will provide documentation that the frames do meet specifications. Hayes suggested waiting for this documentation before proceeding with a study and did not envision that this would affect occupancy of the building. Hayes will request that Scott follow up so that a response is available at the next meeting.

Human Services Center Security System: Quotes were received for a conference room alert system and for a refrigerator alarm system (for vaccines). Readouts are requested at Mleziva's secretary's desk and the front reception desk. A bid of $2,600-$2,800 was received from KNR. A bid of $1,740 was received from Wright/Hennepin with a monthly monitoring charge of $21.95. In response to employee security concerns, Hayes explained that the basic system can be enhanced. The consensus was to contract with Wright Hennepin.

PW & HS Draperies: The consensus was to approve $252.86 for HS blinds and $2,396.30 for the 18 office windows at PW.HS-Front Entrance Doors: Installation is expected on 1-28-99. Hayes indicated that HS occupancy was contingent upon installation of the doors and was temporarily approved for PW due to the low number of building occupants.

SCHEDULE UPDATE:

Public Works Move: Sawatzke requested that the minutes reflect acknowledgment that Public Works will be open on February 9th and closed the 10th and 11th for general business due to moving.

Human Services Move: HS plans for the first move to occur the week of February 22nd. Consensus of the Committee was to extend the lease on the full-size van as it can be backed up to the dock area and is enclosed. The HS plan anticipates four moves occurring at two-week intervals. The MIS Department requires time after each move to correct problems and requests that 25 be the maximum number handled per move. The current schedule also allows carpet cleaning to be performed.

Space Vacated by HS: Recommendation was for a meeting in the near future to discuss plans for vacated space, architect services, remodeling, etc. Wiring at the Government Center will also be discussed. Sawatzke suggested the meeting be scheduled the end of February after the current building projects are completed.

VOICE/DATA UPDATE:

Temperature Control: A fax that had been sent to the Architect in December 1997 was referenced regarding cooling requirements for the voice/data room at the HSC. This has not been incorporated into the contract. The Architect is attempting to reach the electrical engineer. Hayes indicated that the Sheriff's storage room will be reviewed and that he would like that person to review the voice/data room for comparison purposes. Swing feels the same situation exists at PW. The consensus is for Hayes to get a second opinion and for Swing to continue to follow up with the Architect and keep Hayes informed.

Power Strip: Consensus was to contact an outside electrician for a power strip requiring an isolated ground in the voice/data room. This is not within the contract specifications.

OTHER: Regarding the Cokato Shop, Norman stated Meyer has been involved in overseeing the construction.

The Court Security Committee Minutes of 1-11-99 were reviewed and a summary of the minutes follows. Issues discussed included a roving security bailiff, medical supplies for the courtroom, security for judges during emergencies, jail personnel to escort prisoners to and from court and to remain with them in the courtroom, building doorway limitation to the public, metal detectors, elimination of non-authorized personnel in judicial corridors, a U.S. Marshall audit of the courthouse for security purposes and security problems in the prisoner corridor. Costs will be investigated with a recommendation being brought to the County Board. Copies of the Bailiff's handbook were distributed and reviewed. Regular bench and chamber alarm testing will be done on the 1st Tuesday of the month.

At today's meeting, Mattson moved to approve the minutes and gave authorization to have the U.S. Marshall's Office audit the Government Center for security purposes. Motion was seconded by Eichelberg and carried 5-0.

Jude moved to authorize the AMC Delegates to attend the 1999 Legislative Conference, March 24-25, 1999 in St. Paul. Motion was seconded by Russek. Norman indicated that Groshens was listed as one of the eight delegates and felt the Board should delegate Gruber if they so desire. The motion was amended to include appointing the five Commissioners, Wayne Fingalson, Doug Gruber and Richard Norman as AMC Delegates. Motion carried unanimously.

Jude stated that as a result of the bomb threats received last week, a meeting was held and attended by himself, Sawatzke and members of the Sheriff's Department. Discussion included vulnerability, alternative locations for dispatch in emergency situations, and the ability to maintain heat in the building should a disaster occur. Consensus today was to have Hayes and Buskey provide an update on what the current system's capabilities are in an emergency situation and to identify what may need to be upgraded. This information will be referred to a Civil Defense Committee meeting with attendance by Jude, Sawatzke, Civil Defense Director, Sheriff, Human Services Director, Fingalson and Norman.

On a motion by Mattson, second by Eichelberg, all voted to schedule an MIS Steering Committee Meeting for 2-10-99 at 10:00 A.M. The Agenda will include Y2K Inventory and the E-Mail System.

Mattson requested approval of attendance at the Transportation Alliance Meeting in Bloomington on 2-3-99. Russek moved to authorize attendance, seconded by Jude, carried 5-0.

Mattson referenced Kate McNulty's resignation which was approved as part of the Consent Agenda today. Mattson wished her well in the future. McNulty is employed as Jail Clerk and will be resigning 2-3-99.

Bills Approved

Advanced Graphic Systems Inc 499.28

American Health Care Supply 916.66

Beaudry Propane Inc 1248.87

Catholic Charities 7592.00

Linda Connelly & Associates In 640.00

Dakota Cty Technical College 500.00

Decorative Designs Inc 175.53

GE Capital Info Tech Solutions 2176.86

KUE Contractors Inc 98388.60

Michael MacMillan 163.19

Metro Cash Register Systems 140.14

MN Division of Emergency Mgmt 300.00

Office Depot 124.42

Productive Installation Inc 900.00

Sharp Electronics 215.99

St Cloud Restaurant Supply 122.16

St Cloud Times 373.52

State of MN Intertech Group 749.83

United Parcel Service 151.50

American Business Forms 782.27

AT&T 232.75

Tim Cameron 125.00

Climate Air 216.00

CPS Technology Solutions 1187.05

Deatons Mailing Systems Inc 101.18

Federated Propane 363.43

Kids House Inc 108.94

Life Fitness 100.00

Marco Business Products 539.32

Minnesota Corrections Assn 120.00

MN Juvenile Officers Assn 185.00

Power-Phone Inc 199.00

Rinke-Noonan 210.00

Sprint Local Telecommunication 224.76

St Cloud Stamp & Sign 562.70

State of Minnesota 228.98

Target 1210.00

US West Communications 754.71

21 payments less than $100 934.67

Final total $123,764.31

The meeting adjourned at 10:15 A.M.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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