Wright County Board Minutes

FEBRUARY 1, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The following correction was made to the minutes of 1-25-00: Page 3, 2nd paragraph, 6th sentence, will read: "Not including the ten property owners of the outlot, 107 signatures were obtained out of 175 property owners or just over 61% in favor of expanding the LID powers." (Russek). Russek moved to approve the minutes as corrected, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Consent Agenda Item B3, "Accept Resignation, Denise McCalla, Tax Specialist, Eff. 2-14-00 & Authorize Replacement" (Gruber); Consent Agenda Item E1, "HIGHWAY, Accept Resignation, Julie Schwartz, Confidential Secretary, Eff. 2-14-00 & Authorize Replacement" (Norman); Item For Consid. #9, "Meeting In St. Michael RE: Lake Charlotte LID" (Russek); Item For Consid. #10, "Anoka County Letter" (Mattson). Sawatzke moved to approve the Agenda as amended, seconded by Russek, carried 5-0.

On a motion by Russek, second by Eichelberg, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Performance Appraisals: D. Engel, Assr.; M. Peterson, Extension; J. Schwartz, Hwy.; J. Carlen, F. Caruso, D. Clemence, R. Denmark, M. Erickson, M. Flemming, R. Helgeson, R. Halvorson, G. Howell, E. Kunkel, B. Petersen, M. Silbernagel, M. Super, Sher./Corr.

2. Authorize AMC Delegation To Attend AMC Legislative Conference, March 29-30, 2000.

B. AUDITOR/TREASURER

1. Tobacco License: Center Drug Inc. (Clearwater City).

2. KUE Contractors, $11,597.88 (Fund 34-PW) - Final Payment.

3. Accept Resignation, Denise McCalla, Tax Specialist, Eff. 2-14-00 & Authorize Replacement.

C. PLANNING & ZONING

1. Approve Request To Rezone From AG & S-2 to R-2a & S-2, Jeanette D. Wallberg (Albion Twp.).

D. SHERIFF

1. Acknowledge Appointment, Allen Weis, Deputy Sheriff, Eff. 1-24-00 (Grade 5).

2. Acknowledge Appointment, Jarod Cooper, Deputy Sheriff, Eff. 1-24-00 (Grade 5).

E. HIGHWAY

1. Accept Resignation, Julie Schwartz, Confidential Secretary, Eff. 2-14-00 & Authorize Replacement.

Doug Gruber, Auditor/Treasurer, recommended approval of and signatures on the contract with the State Auditor for their services associated with the audit for year ended 12-31-99. Sawatzke moved to approve the recommendation, seconded by Russek, carried 5-0.

Referred from the last meeting, the Board discussed the Census Center Partnership Agreement for Census 2000. Gruber was appointed as Census Liaison at the last meeting. Today, he outlined the County's role in partnership activities which include the display of Census 2000 Promotional Materials and donating space for Census Training Meetings. State and Federal funding for Wright County depends upon this census information. Gruber said the census information is especially important in Wright County due to growth. The Census information will be mailed to all residents in February. Sawatzke moved to approve the Partnership Agreement, to be signed by the Board Chair, instructing Gruber to also include the following as areas which the Government Center will provide assistance: "Census Liaison and Provide Census Media Coverage." Motion carried 5-0 on a second by Russek.

At the request of Gruber, Jude moved to establish a Budget Committee Of The Whole Meeting on 2-22-00 at 10:30 A.M. or immediately following the County Board Meeting. The purpose will be to discuss the December Revenue/Expenditure Guidelines. Motion carried 5-0 on a second by Eichelberg.

The claims listing was presented for approval. Gruber indicated that this and future listings may have a different format and contain multiple listings of claims when the period is at the end of the month. Certain claims need to be paid within the month they were incurred. Printing the report in this fashion allows the Auditor's Office to keep the warrants straight. On a motion by Eichelberg, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Don Lindell, Chief Deputy Sheriff, said a Lieutenant position vacancy will be created with the resignation/retirement of Lenny Walker. The original request was to have discussion of the salary for this position referred to the Personnel Committee. Lindell said that after consulting with the County Coordinator, the request would be to refer the issue to the Negotiation Committee. Russek moved to refer this issue to the Negotiation Committee, seconded by Jude, carried 5-0.

Diane Bublitz, Executive Director, Central MN Jobs & Training Services (CMJTS), presented the Annual Report (7-1-98 to 6-30-99). The mission of CMJTS is "To assist the unemployed, underemployed and youth to obtain employment through career training." CMJTS serves Chisago, Isanti, Kanabec, Kandiyohi, McLeod, Meeker, Mille Lacs, Pine, Renville, Sherburne and Wright counties. The program is funded with State and Federal dollars. Bublitz highlighted various programs including YouthBuild Program, Dislocated Worker, MFIP, Welfare-to-Work, Mature Worker, Summer Youth Program, Adult Program, Nontraditional Worker, Dairy Farmers of America, Out-of-School Youth Program, Non-Traditional Training/Employment For Women. The MFIP (Minnesota Family Investment Program) reflected a $7.89/$1 return on investment. The McKnight Retention Services program assists former participants who no longer receive financial support but are eligible for retention services. This program follows up with the participant to make sure they stay employed. During the program Year 1998, each dollar spent on the JTPA Adult Program resulted in $4.83 being returned in the form of increased income, taxes on wages earned by program participants and reduced welfare costs because participants found jobs. Bublitz said they exceeded Federal Funding Performance Standards and expended just below $6 million.

Bublitz presented for approval a Joint Powers Agreement between each of the counties in the consortium and the CMJTS. Changes to the Agreement were highlighted. The Agreement now reflects the Workforce Investment Act as part of the transition from the Job Training Partnership Act to the Workforce Investment Act. It also makes reference to MN Statutes and the Workforce Council and service areas. The membership listing on page 3 used to be in narrative form but now is enumerated. The Agreement is effective 4-1-00 for youth services and 7-1-00 for adult services through 6-30-02. The prior version of the Agreement will remain in in effect through 6-30-00 with regard to adult services. Jude moved to authorize signatures on the MN Workforce Center System Joint Powers Agreement, seconded by Eichelberg, carried 5-0.

Bublitz indicated that the local director of the CMJTS will now be hired through AMC. The CMJTS will contract with AMC for these services. AMC and the Workforce Center are currently interviewing prospective candidates for the position. The candidate will be hired through AMC but funded by the CMJTS.

A Building Committee meeting was held on 1-26-00:

Lake Ida School. The Woodland Woodettes 4-H Club has received a grant for $2,000 from the Minnesota 4-H Foundation. The estimated total project cost is $8,000. The Woodettes have $1,000 and they will continue community fund raising efforts. They will also be seeking material donations from businesses. Mattice suggested they contact the Winsted Sportsman's Club. After discussion it is recommended that the County participate in the renovation of the building by doing the roof repair this year. The Woodettes will pay for the rest of the improvements. Building code issues will have to be addressed. Mattice will work with Craig Hayes and Craig Schulz on these issues.

At today's meeting, Jude moved to approve the recommendation and to direct Craig Hayes, Purchasing Agent, to receive quotes on the roof repair. The quotes should be presented back to the Board for approval. It is anticipated that this project will be funded from the Building Site Improvements fund. Dennis Moeller, Extension, thanked the Board for their assistance to this 4-H group.

A Building Committee Of The Whole meeting was held on 1-25-00. Russek moved to approve the minutes, seconded by Sawatzke, carried unanimously. A summary of the minutes follows:

Capital Improvements, Fairgrounds. Discussion centered on the plans for the new bathroom facility. Gene Branstrom has offered to provide the architect drawings at no cost. Discussion included type of sewer system needed and for sewer costs to be included; time schedule for completion of the project; and the need for a written agreement with Gene Branstrom regarding drawings and the extent of his services at no cost; and clarified that a building permit is not needed according to statute. It was suggested the City be contacted as a courtesy. The architect will be contacted by Beise to obtain a written agreement to be placed on a County Board Agenda. It was anticipated that a bid opening date would be set at the 2-15-00 County Board meeting. Funding would be from Capital Improvements.

Space Plan. At the last meeting, a decision was reached to concentrate on remodeling of the 4th floor. The Architect was to prepare revised drawings: one option with a conference room on 3rd floor and lunchroom on 4th floor, and the other with a conference room on the 4th floor and the lunchroom moved to the 3rd floor. Today, the revised drawings were presented by Buetow & Associates and discussed. Norman had directed a letter to the Board recommending Phase I include schematic design and bids specs for the 4th floor, vacated 1st floor space, and public lounge. Following was the review of the 1-13-00 proposal from Buetow covering estimated costs, timetable and professional services included. The consensus of the Committee is for Phase I to include remodeling of the 4th floor to accommodate the Attorney's Office and Court Services with a conference room on the 4th floor and a combined waiting area, and current lunchroom space to be converted to office space; leave 3rd floor as is for future discussion and in trade for eliminating a conference room or lunchroom on the 3rd floor include expansion of the County Coordinator's Office into the public lounge. It was recommended the vending machines be moved to the largest conference room along the Court Administration hallway for public use. There was consensus for the Sheriff's Department to be able to move into the Attorney's Office once vacated as remodeling is not needed. The addition of a door into this area from the Sheriff's Department will be done outside the project. Engel will fax a revised proposal for Phase I based on the Committee's decisions at today's meeting for action at next Tuesday's Board Meeting.

Parking Lot East Of Library. An incident occurred where an employee felt their car was damaged while the City was plowing the lot. The City's response had been they would no longer plow the lot. Issues discussed included who does the plowing and the problem with cars from the apartment and hotel parked in the lot overnight. Enforcement of the County's parking policy and the City's parking ordinance were also discussed along with towing, ticketing and posting signs stating that vehicles would be towed. It was recommended the apartment manager and hotel be notified of the posting and subsequent enforcement in order to notify vehicle owners. The City will plow the lot and the County will post the signs. The Committee consensus was for the City Administrator and County Coordinator to work out the details of the signing with Hayes and to prepare a letter of understanding between the City and County.

A Communications Committee meeting was held on 1-26-00. On a motion by Eichelberg, second by Jude, all voted to approve the minutes as presented:

Need For Additional Ports, TN's, and DID On Phone Switch. Nelson explained the need to upgrade our telephone switch (letter from Bill Swing attached). Recommendation: Authorize the upgrades. The cost will be prorated to departments based on usage. Perform a new charge-out study in preparation for the 2001 budget process.

St. Michael Area Fire Paging. Helgeson explained that St. Michael has agreed to allow the County to install our fire control system on their new tower. This would require us to remove both the Albertville and Hanover stations. It is felt that the new tower provides an excellent spot to cover all three communities. The total cost is estimated to be $4,169.64. Recommendation: Approve request, fund out of the E-911 account.

New Addresses On 60th St.

A. Uhde explained that with the upgrade of U.S. Highway 12, the entrance to 60th Street was changed creating a dead-end cul-de-sac. This impacts three parcels, one of which is vacant. Recommendation: Leave the current addresses but sign the road to indicate 60th Street and that to the East is a dead-end.

B. Another problem created by the realignment of Highway 12 is where it goes under the railroad tracks East of Montrose. The realignment created another dead-end cul-de-sac which is signed 60th St. SE. There is a property that is currently addressed 276 U.S. Hwy. 12 S.E. based on the old alignment. Recommendation: Change addresses to 276 - 60th St. SE. Bill Swing is to notify the property owner, Township and Post Office.

A Detention Facilities Committee meeting occurred on 1-26-00. Jude moved to approve the minutes, seconded by Eichelberg, carried 5-0:

Discuss Options RE: Jail. Omtvedt explained that DLR Group is an architectural/engineering firm specializing in criminal justice and correctional facilities. He was involved with the design and construction of our current jail. He stated that our facility was one of the first podular units built in Minnesota. It is licensed for 93 beds. Any remodeling should include updating the electronics system. Our facility was designed to add a two-story housing unit. This would potentially add another 50 beds without looking at double bunking. In response to a question, Omtvedt stated that the cost per cell in a jail facility is estimated at $55,000-$75,000 while a bed in a work release facility is estimated to be $20,000-$30,000. He stated that one possible immediate use of space might be the outdoor recreation area. At the conclusion of the discussion, it was the consensus of the Committee to have Omtvedt develop a proposal to study several options for a 10-to-20 year plan.

A Personnel Committee meeting was held on 1-26-00:

Performance Appraisal, Genell Reese. Based on five performance appraisals submitted, the Committee recommends an overall rating of "Exceptional."

Discuss Anniversary Dates, Carlen & Helgeson. Carlen and Helgeson stated that they were given their Appointment of Deputy Sheriff by Darrell Wolff on March 1, 1973. Personnel records and County Board minutes show that they were hired as full-time deputies on August 1, 1973. Time sheet reports indicate that they did not receive benefits from March to August. The Committee felt that this was an indication that they were hired on a temporary basis prior to being hired full time on August 1st. Recommendation: Keep their anniversary date as August 1st.

Discuss "Shadow Day" Policy. An employee has requested that he be allowed to bring one of his children to work on "Shadow Day." This is a day set aside to give eighth grade students an opportunity to explore career options.

Currently the County does not have a policy concerning this issue. Pat Melvin surveyed Anoka, Scott, Sherburne, Stearns and Washington and none of them have a policy either. All but Stearns do give discretion to the department head for allowing it or not. The Committee feels that there are issues regarding fairness, liability, and confidentiality that need to be addressed. Therefore, it is recommended that "Shadow Day" not be allowed this year but the Committee will analyze these issues prior to next year.

Contract Employees. During budget reviews, the Budget Committee Of The Whole requested that Norman conduct a survey of departments to determine how many contract employees were in the organization. Norman distributed the survey results to Commissioners earlier this month. At today's meeting he distributed information from the Internal Revenue Service. Given time constraints, the Committee will discuss this issue on February 23, 2000.

At today's meeting, the Board discussed the Shadow Day Policy. Sawatzke said the Committee was not necessarily opposed or supportive of allowing Shadow Day. They felt more discussion should take place to address concerns with safety, confidentiality and liability. Mattson noted that Shadow Day is a mandatory requirement for school. Jude felt that Shadow Day could be time specific and that confidential and safety issues could be addressed for that period of time. Eichelberg thought all department heads should be involved in an effort to come up with a policy that the majority agrees upon. Russek moved to approve the minutes, seconded by Eichelberg, carried unanimously.

A Personnel Committee Of The Whole meeting was held on 1-24-00. Jude moved to approve the minutes, seconded by Russek, carried 5-0:

Non-Union Salary Schedule.

A. Human Services Supervisors. Mleziva requested that the new Salary Schedule be reviewed to allow for a change in the classification decision on four of the thirteen supervisory positions in his department. The four positions are Fiscal Manager, Financial Assistance Supervisor III, Public Health Nursing Supervisor, and Collections Services Supervisor I. (See attached correspondence).

B. Senior Engineering Technicians. Norman stated that there are four positions that have varying comparable worth points. The information previously presented to the County Board only listed one of the positions. Three of the four positions should be considered for reclassification. Recommendation: Reclassify Senior Engineering Tech. - Bridge/Survey, Senior Engineering Tech. - Construction, Senior Engineering Tech. - Design, and Financial Assistant Supervisor I to Class F on the Non-Union Salary Schedule. These changes should be made effective January 1, 2000.

On a motion by Russek, second by Jude, all voted to schedule a Transportation Committee Of The Whole meeting on 2-22-00 at 1:30 p.m., Public Works site. Agenda items will include: 1) Discuss Trail Corridor Proposal between Watertown and Hanover; 2) Discuss Model Right of Way Ordinance Adoption; 3) Discuss Impact on County Ditch 33 from CSAH 18 Project; 4) Discuss Bituminous Specifications for 2000 Overlay Program; 5) Five-Year CIP Public Meeting-Spring 2000; 6) Consideration of Public Works Building Open House during National Transportation Week (May 14-22, 2000).

Referred from the last meeting, discussion occurred on "Day at the Capitol in 2000." AMC was contacted and indicated that counties signing up should set up appointments with legislators prior to attending. Consensus today was not to act upon signing up for a particular date at this time. If issues arise during the legislative session which need to be addressed, the Board could take action at that time.

Another issue discussed at the last meeting was "No Meetings on Caucus Day, 3-7-00." State Statute 202A.19, Subd. 1, states that "No school board, county board, township board, or city council may conduct a meeting after 6:00 p.m. on the day of a major political party precinct caucus." Gruber stated that their office has sent letters to the townships and schools. No action was needed on this item.

Correspondence was received from the Sherburne SWCD with notification of a Public Informational Meeting relating to the revision and update of the Comprehensive Local Water Management Plan for Sherburne County. The meeting will be held on 2-29-00 at 7:00 P.M., Becker City Hall.

Discussed as part of the 1-25-00 Building Committee Of The Whole meeting, the Board reviewed the Contract Proposal from Buetow & Associates Inc. The contract calls for a lump sum fee of $69,750.00 plus reimbursable expenses relating to Phase I of the Courthouse remodeling. In response to a question by Sawatzke, Norman indicated that the Additional Professional Services outlined in Exhibit A relate to services over and above the base contract. Funding will be from the Site Improvements line item. Russek moved to authorize signatures on the contract with a not-to-exceed figure of $69,750 plus reimbursable expenses. Motion carried 5-0 on a second by Eichelberg.

The Wright County Fairgrounds bleacher renovation was discussed. Craig Hayes, Purchasing Agent, stated the renovation is being done to comply with the MN Bleacher Safety Code requirements. In November, 1999, the County Board authorized hiring Buildings Consulting Groups, Inc. to study and identify how to bring the bleachers up to code. The report reflects a grandstand section, 15-row bleachers, and 41 sets of 5-row bleachers. The report identifies that the grandstand needs repair in the areas of rails and spacing. The Engineer will provide cost estimates on replacement of the 15-row bleachers, but Hayes indicated that the County could expect figures of $35-$50 per seat or an estimated $25,000 (based upon the $50 figure). Hayes said that although he has not officially heard anything from the State, he understood the State Legislature may reconsider lowering the standards for 5-row bleachers. If so, this would result in substantial savings to the County for repair since there are 41 sets. Norman and Hayes felt that expediting repair of a portion or all of the bleachers was important due to the potential of not being able to complete repair if materials are not available. This would be due to all counties completing repair by the 2001 implementation date. Although the County is exempt from obtaining a building permit from the City, they are required to obtain one from the County. Planning & Zoning has indicated that they want a certified engineer's drawing in order to obtain one. Jude moved to lay this issue over in hopes of obtaining an estimate of repair back from the Engineer, seconded by Russek, carried 5-0.

Russek attended a meeting on 1-31-00 in St. Michael relating to the Lake Charlotte LID. Residents from Lake Martha who attended the meeting were concerned with not being included in the proposed sewer project. A Rockford Township Meeting will be held on 2-7-00. Russek stated the issue of the Township becoming involved again will be discussed. Eichelberg mentioned the possibility of the County creating a sewer district in this area. He said the Attorney's Office would need to provide advice on this scenario.

Correspondence was received from Anoka County relating to use of the Compost Facility by an area Solid Waste Coordinating Board. Sawatzke moved to refer this letter to the SWTF for review and to direct the Coordinator's Office to respond to Anoka County that the County Board will address their request after review. Motion carried 5-0 on a second by Russek

Bills Approved

AA Striping Service Inc 3285.24

Airtouch Cellular Bellevue 354.62

City Albertville 2278.00

Apec Corporation 373.33

Assn of Training Ofcrs of MN 125.00

AT&T 483.04

Automatic Garage Door Co 346.50

Best Inc 3742.96

Buffalo Clinic 505.00

Buffalo Insurance Group Inc 250.00

Tim Cameron 125.00

Catco Parts Service 472.59

Chamberlain Oil Co 1855.95

City Clearwater 430.20

Columbia Propane 362.44

Country Chevrolet 23800.00

Cragun's Lodging & Conference 416.00

Department of Public Safety 4230.00

Engineering Repro Systems 265.50

GE Capital Info Tech Solutions 3928.75

Glock, Inc 275.00

W Grainger Inc 4247.43

Greenview Inc 585.60

GTE Midwest 122.10

HIllyard Floor Care Supply 1196.09

Interstate Batteries 203.26

Ken Jude 156.24

KUE Contractors Inc 11597.88

Kimberly LeClaire 275.40

Little Falls Machine 1551.23

MACPZA 135.00

Marco Business Products 1360.08

McDowall Comfort Management 294.89

Robert Mielke 1300.50

Mitchell Repair Information Co 893.57

MN Division of Emergency Mgmt 550.00

National Bag Company 120.85

Northern States Power Co 234.56

Office Depot 2464.41

Lynn Peavey co 693.55

Pryor Resources Inc 821.49

Reliant Energy Minnegasco 437.07

Jack Russek 155.90

Sirchie 226.20

Sterling Solutions Inc 600.00

Total Printing 1196.59

Trueman Welters, Inc. 1081.38

US West Communications 140.42

Harry Walsh 275.00

Advanced Graphic Systems Inc 114.85

Albertville Body & Fender 324.00

AMI Imaging Systems Inc 1099.95

Assn of Minnesota Counties 10600.00

Associated Bag Co 111.40

AT&T Wireless Services 259.69

Beaudry Propane Inc 1881.91

Bresnan Communications 1000.00

Buffalo Hospital 710.05

Rod Bunting 525.00

Cassidy Realty & Appraisal Inc 925.00

Cellular 2000 of St. Cloud` 524.55

Cintas-428 100.14

City Cokato 831.80

Computer Training International 3244.80

CPS Technology Solutions 260.50

CT Farm & Country 113.24

Econofoods 118.35

French Lake Township 569.20

GE Capital Information Technol 3178.84

Government Training Service 310.00

Granite Electronics Inc 1105.15

Douglas Gruber 108.26

Jim Hatch Sales Co Inc 747.16

Int'l Assn of Chiefs of Police 460.00

J Craft Inc 2072.24

Kinderprint Co Inc 221.02

Lake Region Coop Oil 25349.60

Lightning Powder Co Inc 313.65

Mike Lynch 150.00

Maple Lake Messenger 128.10

Masys Corporation 2503.95

Medical Education Services 125.00

Mies Equipment Inc 147.52

MN Counties Computer Co-op 1522.00

MN State Auditor 3509.23

National Bushing & Parts 370.20

Northern Tool & Equipment Co 108.58

On Site Monitoring 13552.00

Persian Business Equipment` 340.12

RDO Financial Services Co 271.26

Royal Tire-St Cloud 1558.74

SEH 7875.16

Spectra Building Group LLC 62033.00

Stratus Computer 6912.00

The Travel Gallery 505.00

University of Minnesota 135.00

Carol Vander Kooi 2905.77

City Waverly 394.80

West Suburban Industrial Supply 338.85

Wright County Highway Dept 19343.05

WSB & Associates Inc 488.75

Western Gas Utilities 675.41

Wright County Surveyor 5971.68

Zep manufacturing Co 287.76

45 payments less than $100 2,144.75

Final Total $272,299.84

The meeting adjourned at 10:45 a.m.

Dick Mattson, Chairperson

ATTEST: Richard Norman, County Coordinator


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