Wright County Board Minutes

FEBRUARY 8, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Russek moved to approve the minutes of 2-1-00 as presented, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Item For Consideration #4, Fairground Building Preliminary Drawing and Proposed Architectural Services (Jude); Item For Consideration #5, 2000 Drainage Conference (Russek); Aud./Treas. Item #3, Joint Ditch 15 Contract (Gruber); Item For Consideration #6, Authorize Signature On Application for 2000 Minnesota Cities Participation (First Time Homebuyers Program) (Melvin). Eichelberg moved to approved the Agenda as amended, seconded by Russek, carried 5-0.

Russek moved to approve the Consent Agenda, seconded by Eichelberg. Jude commented on Highway Item #2 asking if this was Fingalson's second request for conference attendance. All voted to approve the Consent Agenda:

A. ADMINISTRATION

1. Performance Appraisals: C. Throndset, Atty.; A. Seger, Ct. Adm.; M. Kaczmarek, T. Korbel, D. Randall, Sheriff.

2. O/T Report, Period Ending 1-21-00.

3. Claim, MCIT, $2,500 (Deductible, Treb v. GRRL & Wright).

4. Claim, MCIT, $1,000 (Deductible, Dufresne v. Wright).

B. ATTORNEY

1. Promote Chad Throndset To Assistant County Attorney II, Eff. 2-8-00 (Step 1).

2. Authorize Hire, Elizabeth (Betsy) Liberato, Attorney Level I, Eff. 2-11-00 (Step 1).

3. Authorize Hire, Brian Lutes, Attorney Level I, Eff. 3-1-00 (Step 3).

C. HIGHWAY

1. Authorize Cindy Davis To Work Out Of Class Eff. 2/15/00 at Class J, Step 1, Until Confidential Secretary Position Is Filled.

2. Approve Wayne Fingalson's Attendance at NACE Annual Meeting/Technical Conference, April 16-20, 2000 At Overland Park, Kansas.

D. SHERIFF

1. Accept Resignation, Douglas Korus, Corrections Officer, Eff. 2-21-00 & Authorize Replacement.

2. Authorize Signature Of Board Chair On COPS More Grant Modification Form.

Doug Gruber, Auditor/Treasurer, requested approval to contract with Rod Bunting to prepare 2000 Property Tax Rates, referencing the resignation of the current Tax Specialist, who replaced Bunting. He mentioned the difficulty experienced in filling the Tax Specialist position at the time of Bunting's resignation due to salary level. Gruber and Hiivala intend to become more involved in the aspects of the position and to provide more support help to the position. Sawatzke moved to approve the contract under the same terms and conditions as the previous contract with Bunting at a rate of $25/hour up to 200 hours with funding from the Professional Services line item in Gruber's budget. Seconded by Russek, carried 5-0.

Gruber distributed copies of the Joint Ditch 15 proposal signed by Brad Fyle, Fyle's Excavating & Honey Wagon, to do the clean-out and repair of Joint Ditch 15. A Certificate of Liability Insurance has been obtained by Fyle as required in item #3 of the proposal to satisfy Minnesota Statutes, Section 574.26, Subd. 2. All other conditions of the proposal are as previously discussed. Letters will be sent to property owners requesting they identify the location of tiles going into the ditch where possible. On a motion by Jude, second by Russek, all voted to approve the proposal and authorize the contract.

For informational purposes, Mattson reported he and Kerry Saxton, Soil and Water Conservation District, toured the area of the ditch cleared of trees by Dean Terning from his property, and recommended future discussion on ditch maintenance. Dean Terning, Deno's Draining & Excavating, Inc. expressed interest in contracting with the County to clean out trees from the outlet end of Joint Ditch #15 and provided a cost proposal. On-going County ditch maintenance, funding, and notification to property owners where trees will be removed were identified as issues needing to be addressed.

On a motion by Eichelberg, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

Gerald Kritzeck, Assessor, requested the Board establish the County Board of Equalization dates for 2000. Jude moved to set the following dates: June 14, 2000 (9:00 a.m. - 4:00 p.m.); June 15, 2000 (1:00 p.m. - 4:00 p.m.) if necessary; and June 20, 2000 (8:30 a.m. - 9:00 a.m.) if necessary. Motion carried 5-0 on a second by Eichelberg.

Wayne Fingalson, Highway Engineer, requested approval of a resolution regarding an EAW for the proposed CSAH 14-Bridge No. 86519. Todd Udvig, Senior Scientist from the County's consultant SEH, Inc., reviewed the responses to each of the comments received from Minnesota Pollution Control Agency (MPCA) and Minnesota Department of Natural Resources (MDNR) regarding the project. On a motion by Russek, second by Jude, a roll call vote was unanimous to adopt Resolution #00-04 that a negative declaration of the need for an EIS is applicable for the proposed CSAH 14-Bridge No. 86519 replacement and roadway approaches.

On a motion by Russek, second by Sawatzke, all voted to set the letting date for the CSAH 14-Bridge No. 86519 project for 3/21/00 at 9:30 a.m.

Fingalson requested the following items be added to the agenda for the 2/22/00 Transportation Committee of the Whole meeting: 1) report from City of Monticello regarding meetings with property owners along Chelsea Road, 2) discuss CR 131 turnback options, and 3) review changes to the spring restriction map. Sawatzke requested Fingalson notify Monticello Township there would be discussion on CR 131 turnback at the 2/22/00 meeting. Motion by Russek, second by Jude, carried 5-0.

Fingalson requested approval of Jurisdictional Turnback Agreement No. 99-06 with the City of Monticello for changes to CR 117. Changes to the agreement were discussed and approved at a recent Transportation Committee of the Whole Meeting and have been approved by the City of Monticello. On a motion by Sawatzke, second by Eichelberg, all voted to approve the agreement.

Fingalson requested approval of Resolution #00-05 authorizing a request for variance to the rules of Mn/DOT State Aid for SAP 86-635-29. This project is the temporary traffic signal system in St. Michael which was awarded on 11/23/99 by the Wright County Board. A new ruling requires that a proposed project receive State Aid approval before bids for the project are opened. This is a request for an administrative variance so state aid funding can be used for the County's portion, as planned. Eichelberg moved to approve Resolution #00-05, seconded by Russek, carried 5-0 on a roll call vote.

Dennis Moeller, Extension Educator, requested authorization to hire Laurie Schroeder at the salary received when she resigned ($13.33) to help through the transition during staff turnover. Funding is available from salary savings due to two vacant positions within Extension. Moeller was unable to estimate the length of time or number of hours needed, but assured the Board costs would stay within budget. Eichelberg questioned whether a 30, 60 or 90 day window of time would address the current staffing shortage, and review again after a 30-day separation. For informational purposes, Sawatzke stated it has been past practice that when an employee leaves the County and returns as a temporary, the rate of pay is at step 1 on the salary schedule. Also, after the 30-day separation period the County is not required to pay PERA. There was agreement that in this situation a 30-day separation period is not practical at this time with two of the three clerical positions vacant. The limitation for a temporary to not work more than 67 days was also mentioned. Since Schroeder has another full-time position, the 67 day limitation would not be a factor at this time. Sawatzke reported Extension staffing was discussed at the 2/1/00 Personnel Committee Meeting and was recessed until the 2/23/00 meeting; and that he would be more comfortable authorizing Schroeder to work up to 90 days in order to address the immediate problem. He noted that it is not uncommon to lose valuable employees in other departments as well, and these problems should be brought to the Personnel Committee. Jude didn't feel there was much difference between this situation and contracting with Bunting. However, a 30-day separation period would be necessary in order to contract with Schroeder. Sawatzke moved to authorize Extension to hire Laurie Schroeder at $13.33/hour as needed up to May 8, 2000, and beyond that date a request would need to be brought back to the Personnel Committee. Eichelberg seconded the motion. Discussion followed regarding the 67 day limitation and benefits. Sawatzke amended the motion to include the 67 day limitation and that no benefits would accrue other than PERA, if required. Eichelberg reaffirmed his second to the motion, carried 5-0.

Sawatzke moved that Moeller's request for "Work Out of Classification" for Thelma Bamford (Class E) to assume duties of Laurie Schroeder (Class F) be referred to the Personnel Committee. Seconded by Eichelberg; carried 5-0.

A Personnel Committee Meeting was held on 2/1/00. On a motion by Eichelberg, second by Sawatzke, all voted to approve the minutes as presented:

The Committee discussed the positions of Secretary and Lead Clerk with staff. The consensus was to recess the meeting until February 23, 2000.

At the 2/1/00 County Board Meeting there was a motion to lay over the recommendations for the renovation of the Wright County Fairground bleachers until today in hopes of obtaining an estimate of repair back from the Engineer. This item will continue to be held over as an estimate has not yet been received.

At the 2/1/00 County Board Meeting Jude moved to authorize signatures on the MN Workforce Center System Joint Powers Agreement, seconded by Eichelberg, carried 5-0. It was noticed after the meeting that this should have been presented in the form of a resolution. At today's meeting Resolution #00-06 authorizing signatures was approved on a roll call vote, carried 5-0.

Jude presented a preliminary drawing of the proposed Fairground building drawn by Eugene Branstrom, E.M. Branstrom Associates Architects, Inc., along with a fee proposal from Branstrom to provide architect and engineering services at 6% of construction cost. Mattson questioned the 6% fee referencing a meeting with the Fairboard where it was stated drawings would be done at no cost and that a written agreement was requested that would identify what services would be included without charge. Jude did not feel there was a problem in contracting with Branstrom for architectural services as the fee would be under $15,000. Sawatzke concurred with Jude and stated the Historical Society was happy with the services he provided for their recent construction. Jude mentioned Branstrom was also offering to donate bathroom fixtures from other buildings that were like new which would result in additional savings. Dennis Beise, Fairboard, stated he has met with the City of Howard Lake and talked with the city inspector regarding sewer hookup at no charge. Mattson questioned whether this understanding was obtained in writing. Beise stated it is the Fairboard's intention to leave the meeting area open the first year in order to better determine where walls should be located for the First Aid and office areas. Sawatzke mentioned the Historical Society has some partitions in their storage building and suggested the Fairboard contact them for possible use. Jude moved to approve the proposal from Branstrom in order to proceed with preparation of construction documents. Seconded by Eichelberg, carried 5-0.

Russek referenced the 2000 Drainage, Wetland Conference attended by Mattson, Eichelberg and himself on 2/3/00 in St. Cloud. Eichelberg reported a session on new technology dealt with aerial photos and overlay prints which could be beneficial to Public Works. Mattson and Russek mentioned the importance of ditch inspections, record keeping, and possible impact on funding.

Patrick Melvin, Special Projects Administrator, requested signature approval on the application for 2000 Minnesota Cities Participation Program (First Time Homebuyers Program). Wright County has participated in this program since 1993, which allows homeowners meeting the necessary qualifications to obtain low interest rate loans for the purchase of an existing home or construction of a new home in Wright County. In 1999 Wright County was allocated $2,334,981 and will again be seeking the maximum allocation allowable by population. Jude moved to authorize signature on the application, second by Russek, carried 5-0.

Bills Approved

Advanced Filing Concepts Inc. 2425.54

Airtouch Cellular Bellevue 2367.10

Albion Township 1249.30

Allina Health Systems 154.00

American Institutional Supply 472.50

AMI Imaging Systems Inc 223.10

Anoka County Juvenile Center 196.38

B&B Sheetmetal & Roofing 1475.00

Batteries Plus 105.74

Best Inc. 3886.16

BSN Sports 169.68

Buffalo Clinic 362.00

Buffalo Township 644.00

City of Buffalo 3857.10

Buildings Consulting Group Inc 2822.50

Careertrack 537.00

Lola Carlson 275.00

Central Lock & Safe 286.50

Century College 450.00

Clearwater Township 470.54

Computer Training Int'l Inc 1459.90

Corinna Township 978.00

CPS Technology Solutions 329.13

Department of Public Safety 120.00

Doubletree Park Place Hotel 258.54

East Central Regional Juvenile Ctr 7602.00

Enterprise & Dispatch 324.00

Tom Feddema 106.33

Finken's Water Centers 1190.92

Gateway Companies Inc 2267.39

Gateway Safety Products Inc. 571.25

GE Capital Info Tech Solutions 15990.00

Greenview Inc 136.92

Hance Locating Inc 231.40

Hardrives Inc 513.86

Holiday 1687.50

Int'l Assn of Assessing Ofcrs 130.00

JLM Telecommunications 258.25

Greg Kramber 113.15

LaPlant Demo Inc 661.10

Larson Publications Inc 386.20

Kimberly LeClaire 739.80

Loaf & Ladle 106.18

Marco Business Products 546.62

Marco Business Products 1317.74

Richard Mattson 113.77

McDowall Comfort Mgmt 4790.36

Menard's 363.39

Meridian Aggregates Midwest 426.78

Middleville Township 1224.10

Nathan Miller 304.89

Minnesota Supreme Court 250.00

Mobil Oil Corporation 450.24

Margaret Munson 276.21

North Central Radar 1534.16

Office Depot 961.28

City of Otsego 1838.00

Phillips Petroleum Co 527.64

PSC Supply 168.09

Reliant Energy Minnegasco 8286.78

Rockford Township 5514.90

City of Rockford 2099.50

Romlee Inc 163.87

Scenic Signs 207.59

Sheriffs Yough Program of MN 1951.09

Silver Creek Township 2008.00

Smith Brothers Painting & Wall 8319.36

Southside Township 566.60

Sprint 149.92

St. Cloud Stamp & Sign 542.87

St Cloud Times 323.25

St Michael Veterinary Clinic 130.20

Star Tribune 462.00

State of MN Intertech Group 431.35

Total Printing 136.43

Viking Safety Products 120.98

Allen Weis 287.98

Wright County Highway Dept 28873.08

Wright County Human Services 830.06

Wright County Journal Press 1124.46

41 payments less than $100 $1,947.40

Final Total $133,161.90

The meeting was adjourned at 10:27 A.M.

Dick Mattson, Chairperson

ATTEST: Richard Norman, County Coordinator


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