Wright County Board Minutes

FEBRUARY 10, 1998

The Wright County Board met in regular session at 9:00 A.M. with Russek, Rose, Mattson, Jude, and Sawatzke present.

Motion to approve the minutes of 2-3-98 was made by Russek, seconded by Mattson, carried 5-0.

Petitions were accepted to the Agenda as follows: ltem For Consid. #4, "Zoning OrdInance Responses" (Jude); ltem For Consid. #5, "Refer Item to Deferred Compensation Committee" (Rose). Jude moved to approve the Agenda as amended, seconded by Russek, carried unanimously.

On a motion by Mattson, second by Russek, all voted to approve the Consent Agenda as follows:

A. ADMlNlSTRATlON

1. Performance Appraisals: Judy Brown, Admin.; Richard Miller, J. Gabrelcik, Hwy.

2. Refer Letter From George MacDonald To The Building Committee.

3. Consider Application for 1998 First-Time Homebuyer Program. Authorize Signature of County Coordinator on Program Application.

B. EXTENSlON

1. Appoint Jim Barthel to the County Extension Committee to fill the District 2 Position (Per Pat Sawatzke).

C. PLANNlNG & ZONING

1. Denial of Request to Rezone from AG to R-2, John & JoAnn Prigge (Buffalo Twp.).

D. SHERlFF

1. Acknowledge Hire of Raande DeBlois, Lead Clerk, Eff. 2-18-98.

2. Acknowledge Hire of JoAnne Ross and Leona Henson, Half-Time Cooks, Jail, Eff. 2-6-98.

The claims listing was reviewed. Mattson referenced claims for the Minnesota Counties Computer Cooperative for approximately $38,000. Bob Hiivala, Chief Deputy Auditor, responded that these claims are for the tax program. Mattson referenced a claim on page 13 to the Commissioner of Transportation for concrete plant inspections ($7,997.08). Mattson suggested this issue be referred to legislators to repeal the tax. Jude said the Transportation Committee could draft a resolution for Board approval to be forwarded to AMC. On a motion by Jude, second by Mattson, all voted to approve the claims as listed in the abstract subject to audit.

A Building Committee Of The Whole meeting was held on 1-27-98. A summary of the minutes was provided at today's meeting. An architect's update was provided. Discussion involved the last details before the plans are drawn up for the bid process. Issues discussed included asbestos abatement, PCBs in ballasts, and inspections. The following items were discussed relating to the Public Works Building: reception area, floor finishing material, Construction Document Phase Cost Projection Worksheet, roof shingles, bid alternates with no add ons. Bid alternates would include a metal roof, folding partition, acoustical tile system, vinyl wall coverings in both buildings in public and common areas, marker boards, carpeting and energy management system. The proposed schedule for the bid process was reviewed. Other issues addressed were security at Pamida, the contract with Scott Builders, insurance and the process for payment of claims. Changes made to the minutes included: Page 2, 1st paragraph, 2nd to last sentence, change from "Brown" to "Braun" (Jude). Sawatzke moved to approve the minutes, seconded by Jude, carried 5-0.

Wayne Fingalson, Highway Engineer, provided a summary of the Transportation Committee Of The Whole meeting minutes of 2-2-98:

Communications Tower Request: The Committee discussed a request from Nextel Communications to acquire a 20-25 year lease for the installation of a 300 foot high communications tower in the vicinity of the Public Works Building. Consensus of the Committee was to 1) Advise the applicant to explore other available options/sites first; and 2) lf other sites aren't compatible, re-evaluate the placement of the tower in a mined area or an area where mining will not occur on the County property and try to configure the placement of the guywires to cause the least lnterference with public works activities.

Gravel Tax: Consensus of the Committee was to have the Highway Engineer check with Sherburne County and obtain the actual details of how the system has worked for them. This ltem can be placed on a future transportation committee agenda for further discussion.

80th Street Funding lssues. The consensus of the Committee was to: 1) Have a not to exceed County contribution of $100,000 towards the 80th St. project. This is the approximate difference in construction cost between a township standard design and a county standard design. This contribution of local funds is contingent on rearranging the 5-year funding picture; 2) Not have the County contribute towards the $50,000 estimated cost of the R/W acquisition. This would be the township and landowners responsibility. R/W acquisition would include the entire two mile length of 80th St.; 3) CR 135 would be overlayed by the County and turned back to Southside Township at an agreed upon time schedule; 4) The township would bring 80th St. up to county standards except the east 3700 feet, which is currently paved. Once the roadway becomes a county road, the County will upgrade the 3700 feet to county standards, i.e., widen the shoulders and leave the bituminous in place and overlay it. The Committee agreed that a cooperative agreement or similar document should be drafted spelling out these conditions or modifications to these conditions. This proposal should be incorporated into the 5-year hearing discussions and decisions. By April, the federal funding picture for CSAH 14 will be known, although Fingalson indicated that it doesn't look real promising at this time.

CSAH 6: The Committee addressed the report from the 1-13-98 Middleville Township Meeting, the Official Mapping Report, and the Timetable. The consensus of the Committee was to 1) Discontinue the plan to use official mapping for CSAH 6 unless the project is delayed for 4-5 years; 2) Accept the draft 5-year plan presented today and present it for discussion at the 5-year hearing proposed for April 1998, subject to federal funding changes; 3) When CR 118 becomes a County State Aid Highway, it should be designated as CSAH 18. This will be a number similar to 118.

Equipment issues: The committee reviewed replacing a tractor and an asphalt storage tank. The consensus was to not pursue the purchase of an International 3688 tractor. Luetgers was instructed to check on other possibilities such as leasing and to see what else is available in the used tractor market for 100+ HP sizes. Regarding the asphalt storage tank, the consensus of the committee was to spec. the bid to fit this unit and any other units we can find that will meet our needs.

Discuss TH 24/CSAH 39 Proposed Project by Mn/DOT: Due to the realignment of this intersection, one acre of land will be taken from the Clearwater Pleasant County Park. Mn/DOT proposes to mitigate the loss by supplying funds to purchase additional land for park use. The Committee was presented with four proposals for consideration as discussed at the last Park Board meeting. The consensus of the Committee was to keep the four choices presented in the same ranking and turn the acquisition process over to the DNR.

Discuss 1/6/98 Letter from City of Cokato: The Board was presented with a letter of proposal dealing with the new location for the proposed maintenance shop. Consensus was to have Fingalson contact the City and request a basic site plan for the existing and proposed sites. These plans should include the existing utility locations. The County can then look at building placements, meeting city setbacks, that would be beneficial to them. Fingalson was asked to get answers to the permit fee, sewer and water fee and any other costs associated with setting up a new facility. At today's Board meeting, Fingalson requested direction on the currently owned property which does not have a clear title. Consensus of the Board was to proceed with clearing up the title before the property would be sold. ln regard to a potential partnership with the City of Cokato, the consensus of the Committee was to address that issue at a future Transportation Committee meeting.

Status of Salt Usage by Townships and Cities: Discussion involved usage and storage. Some entities have picked up more than their allocated amount for the season, while some have not picked up their requested total and will have to bear the cost of new salt orders. A problem is where to store the increased quantities as the salt shed is filled to capacity each fill. This item was presented as informational and will be researched further to work out solutions which will be fair to all of the users. At today's County Board meeting, Rose pointed out that the minutes accurately reflect what staff said but did not reflect the comments of the County Board. As this issue was presented as informational, the minutes will not be changed to reflect Board comments.

On a motion by Sawatzke, second by Russek, all voted to approve the Transportation Committee Of The Whole minutes and the action items which were outlined.

Discussion led to the alignment of Keats Avenue (Future CSAH 6) with TH 12. Fingalson said that the north segment of CSAH 6 is no longer in the program for this year. Last week, the Board passed a resolution allowing the County to acquire R/W needed to shift CSAH 6 westerly 25 feet to accommodate the future location of CSAH 6. The rationale for the shift was due to the power poles located on an easement which UPA holds. Cost of moving each power pole would be $5000. Fingalson said that the Lowell Schrupp property is one that would be included in the R/W acquisition. Schrupp was present for discussion today. Fingalson said Schrupp has taken exception to the proposed alignment due to the negative impact and encroachment on his property. He felt they were headed for an impasse. Jude said he assumed that property owners had been contacted prior to the Board being presented with the resolution last week for R/W acquisition. Fingalson said the resolution authorizes the Highway Department to start proceedings. Fingalson said if the road is not shifted and the Board elects to move the power poles, the estimated cost is a minimum of $5000 per pole (6-7 poles). He did not anticipate R/W costs would total the estimated $35,000 cost of moving the poles. Fingalson indicated that MnDOT will rebuild the road either way. If the County decides to move ahead with the CSAH 6 construction to the south in the next 2-3 years, the County would have to pay to move the poles or shift the road over if nothing were done at this time. lf federal funding is not obtained for Hwy. 14, the County may elect to rebuild Hwy. 14 before CSAH 6 due to the number of accidents and condition of the road. This would result in a 4-5 year time period before the south segment of CSAH 6 were redone. This will be discussed as part of the 5-Year Plan. In response to a question by Mattson, Fingalson said the basic layout of the proposed CSAH 6 is outlined in the EAW report.

Lowell Schrupp indicated that he will lose 9-10 large trees and will need to move 420 feet of fence with the proposed shift of CSAH 6. He said the Township already has problems clearing snow in front of his property, and this will drop the road another 2-3 feet. He felt he would lose far more than $35,000 and would not settle for that amount.

Sean Groos relayed his concerns with the project. He understood the CSAH 6 project started due to truck traffic. He felt truck traffic could be rerouted through existing roadways (CR 30 and CR 5). He said he has farmland on both sides of CSAH 6 and will have problems with moving machinery. He said the initial purpose of rebuilding the road was due to truck traffic on the north side of Hwy. 12, and that now the Board is considering completing the south portion first. He said the proposed road would take a lot of farmland. He felt alternative plans should be looked at and that the funds could be spent in other ways.

Discussion involved time line, with Fingalson indicating that there would be a supplemental agreement with Mn/DOT in either case. UPA will be contacted on the life expectancy of the poles. Sawatzke moved to lay this issue over for additional information, seconded by Jude. Fingalson inquired whether a Transportation Committee Of The Whole meeting should be set for the purpose of a road tour to view this area in addition to several other agenda items. Motion carried 5-0. On a motion by Jude, second by Russek, all voted to schedule a Transportation Committee Of The Whole meeting for 3-13-98 at 9:00 A.M.

The Public Hearing on Joint County Ditch #15 was held. Jamie Hukriede, Mn/DOT District Hydraulic Engineer from Brainerd, said his predecessor had been before the Board in June, 1997. At the time, the recommendation was to replace the box culvert with the same size culvert and at the same elevation. The new culvert will be extended. The existing 138" arch culvert will be extended approximately 120 feet. Brian Asleson, Assistant County Attorney, indicated that the purpose of today's hearing was to allow residents to speak or comment. What the Board is reviewing is whether this change in the ditch will change the hydraulics of the ditch. lf the Board finds that it does not, the Board will authorize to order the change and allow Mn/DOT to proceed.

Hukriede said the waterway analysis had been performed and it has been determined that the extension of 20' on both ends does not have a negative impact on the hydrology capacity. Mattson said he viewed the area and found a problem with drainage on Hwy. 12, where the water took its own course. Hukriede responded that Mn/DOT is responsible for drainage on the ditch and can review water flow. He said he will make note of the concern and follow up on it.

Bruce Cressy had questions on the placement and size of the culvert and tubes. Hukriede reviewed the size and location of the culvert and extensions. Cressy inquired whether the extensions could be run further into the ditch. Russek responded that if they would be extended beyond the R/W, the Ditch Committee would have to address his request.

Russek moved to close the Public Hearing, seconded by Jude, carried 5-0.

Based on the information received at the hearing, Jude moved to execute the Order of the County Board as presented as it pertains to County Ditch #15. Motion carried 5-0 on a second by Sawatzke. The Ditch Committee will continue to work with Mn/DOT on erosion control.

A Personnel Committee Of The Whole was held on 2-3-98. The recessed meeting of January 28th was reconvened at 11:25 A.M. Direction RE: Job Description. Recommendation: Change Diane Lange's classification from Confidential Secretary to Lead Clerk, Supervisor. At today's meeting, Mattson moved to approve the minutes, seconded by Russek. The motion and second were amended to include the effective date of 2-10-98. Motion carried 5-0.

A Labor/Management Health lnsurance Committee meeting was held on 2-6-98. Additional material from Medica was reviewed by the Committee regarding health insurance. The Committee recommends to the County Board to change the current optional plan to a plan with a $15 copay in return for a $9.65 saving per month on premium. The approximately 20 employees currently on the optional plan will be contacted to obtain their feelings about this change. The Personnel Department will contact them and also distribute a fact sheet comparing the current plan with the proposed optional plan for all employees to compare benefits. The Committee made a motion to inquire of the County Board if the County's insurance contribution toward family coverage could be increased. The County Board would have to set a Negotiation Committee Of The Whole meeting in order to discuss this negotiable issue. At today's meeting, Jude moved to accept the minutes, seconded by Mattson, carried 5-0.

Jude referenced the written responses which have been received regarding the Zoning Ordinance during the 10-day response period. He inquired whether the Board should make written response to these people. Tom Salkowski, Planning & Zoning Administrator, said responses are currently being reviewed. Some of the responses are general and some are very specific. He said they will prepare written comments, particularly on specific responses. This will be made available at the Planning Commission meeting. He said the most specific responses have come from Superior Landfill, and they have been contacted regarding their concerns. He said all information is available for review by the County Board and the Planning Commission. The County Board has been copied on everything that has been received.

A request was received from the County Attorney to schedule a Deferred Compensation Committee meeting to address proposed changes to deferred compensation. This will be referred to the regular Committee meeting in March.

Bills Approved

Advantage Emblem Inc 364.76

Albertville Body & Fender 2260.46

Alliant Foodservice 1583.89

Aspen Equipment Company 2955.38

Best Disposal Services 239.39

Brock White Co LLC 3461.71

Buffalo Collision Repair Inc 2261.86

Buffalo Township 530.50

Business Records Corporation 7849.45

Catco Parts Service 1398.79

Central Glass 1356.05

Chamberlain Oil Co 589.49

City Clearwater 644.25

Computer Training International 780.76

Cummins North Central Inc 504.85

City Delano 2623.00

Emergitek Corporation 1442.05

Tom Feddema 125.55

Force America Inc 639.84

GE Capital Info Tech Solutions 6148.74

Raymond Glunz 240.00

Douglas Gruber 100.13

City Hanover 705.60

Harper Cleaning Products 400.81

Hillyard Floor Care Supply 4773.95

J Craft Inc 5100.07

Laidlaw Environmental Srvcs 5090.95

Lakedale Telephone co 248.32

Lawson Products, Inc 666.61

Little Falls Machine 7114.20

M-R Sign Company Inc 146.72

Marysville Township 662.50

The Metro Group Inc 548.26

Midland Corporate Benefits Svc 351.00

MN Counties Computer Co-op 39267.04

City Monticello 13000.00

Margaret Munson 199.95

North American Salt Co 17350.08

Office Depot 3287.36

Dave Peterson Monticello Ford 1099.51

Renu International Corp 165.57

Scenic Signs 469.00

SRF Consulting Group Inc 7726.08

Standard Truck & Auto 1571.30

Stratus Computer Inc 1770.00

Tools Unlimited 1588.20

Trueman Welters, Inc 922.67

United Laboratories 183.35

University of Minnesota 270.00

Airtouch Cellular 341.24

C Alexander Systems inc 129.56

American Business Firms 356.25

AT&T Wireless Services 273.03

Bowman Distribution 623.96

Judy Brown 1298.23

Buffalo Hospital 159.75

City Buffalo 18912.64

Careertrack 158.00

Cellular 2000 of St Cloud 244.56

Central Lock & Safe 139.00

Civic Research Institute Inc 139.95

Commissioner of Transportation 7997.08

Crysteel Distributing Inc 345.39

Delano Municipal Utilities 131.50

John Dziuk 769.50

Facility Systems Inc 138.50

Fingerprint Equipment Labs Inc 1356.45

Gateway 2000 8264.40

Janet Gholson 300.70

W Grainger Inc 591.40

Hance Cable Testing & Locating 132.36

Harms Distributing Inc 118.11

Hecksel Machine Inc 245.98

Institute for Forensic Psych 325.00

Kustom Signals Inc 293.23

Lake Region Coop Oil 32256.30

Lakeland Transmission 622.64

Lee's Farm & Garden Store 235.55

Loberg Plumbing & Heating Co 113.02

Marks Standard Parts 3812.95

Matco Tools 144.42

Mid-America Business Systems 582.00

Minnegasco 746.85

MN County Attys Assoc. 113.00

Morries Buffalo Ford Mercury 4794