Wright County Board Minutes

FEBRUARY 16, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The following corrections were made to the minutes of 02-09-99: Page 3, 2nd sentence, should read, "Application deadline is 3-31-99" (Norman).

Eichelberg moved to approve the minutes as corrected, seconded by Russek, carried 5-0.

Petitions were accepted to the Agenda as follows: Item For Consideration #5, "Courthouse Weekend Events" (Mattson). Eichelberg had requested that the AMC Newly Elected Dinner/Committee Meeting be added to the Agenda, but this item was not added as AMC functions can be attended without Board approval.

On a motion by Mattson, second by Jude, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: J. Brown, Admin.; C. Barthel, R. LaFave, Bldg. Maint.; D. Banyai, A. Hermanson, Ct. Admin.; M. Kaufman, B. Leinonen, S. Meyer, Hwy.; R. Bonk, VS/CD.

2. Charitable Gambling Application, Saint Luke Catholic Church (Clearwater Twp.).

B. ASSESSOR

1. Approve Hire, JoAnn Lowrie, Property Appraiser, Eff. 2-22-99 (Step 2).

C. AUDITOR/TREASURER

1. Approve Hire, Bonnie Swan, Clerk I, Eff. 3-1-99, Step 3.

2. Approve Renewal of Consumption & Display Permit, Cokato Town & Country Club (Cokato Twp.).

3. Approve Tobacco License, Center Drug Inc. (City of Clearwater).

4. Claim, Facility Systems, $5,637.83 (Fund 34-PWB).

5. Claim, Scott Builders, $2,205.00 (Fund 34-PWB & HSC).

6. Claim, Facility Systems, $21,885.43 (Fund 34-HSC).

Doug Gruber, Auditor/Treasurer, placed County Ditch #20 on the Agenda at the request of Jude. Today he indicated he has not received a formal request to complete work from the property owners. Jude said that Steve Compton owns 100% of the land where work would be performed. The property is located in Section 25 of Corinna Township. There is a possibility that the ditch may be rerouted. This was provided as an informational item at this time.

Gruber requested that a Budget Committee Of The Whole Meeting be set to discuss the 1998 budget with members of the Auditor's staff and Dick Norman, County Coordinator. A report summarizing the budget was distributed several weeks ago to Board members. On a motion by Jude, second by Russek, all voted to schedule a Budget Committee Of The Whole Meeting for 2-23-99 at 10:30 A.M.

The claims listing was reviewed. Mattson questioned a claim on page 5, Wright County Human Services ($798.90), 4th Qtr. Cleaning 1998. Norman responded that this is for cleaning services which Functional Industries performs. Jude moved to approve the claims as listed in the abstract, subject to audit. Motion carried 5-0 on a second by Russek.

A Building Committee Meeting was held on 2-10-99:

Future Meeting Location, Parenting Through Divorce Program. The Committee discussed several potential rooms to conduct meetings on Saturday. Since this is a Courts related program, the consensus is to recommend that the Jury Training Room be used for Saturday meetings.

Conference Room Chairs. Hayes will research alternatives and costs for replacing the existing chairs in the Community Room. Mattson suggested he contact Sherburne County regarding the quality and cost of the chairs they purchased.

Evidence Room Quotes. Hayes received two quotes for cooling and heating the Evidence Room. Climate air, Inc. quoted the work at $3,168, exclusive of electrical. Their proposal also includes fresh air intake. The second quote is from Thermal Technologies for $7,465.50, exclusive of electrical. This quote does not include fresh air intake. Recommendation: Accept low quote of Climate Air, Inc., $3,168. Electrical costs will be separate. Fund out of Budget 820, Site Improvements.

At today's meeting, Jude moved to approve the minutes, seconded by Russek, carried unanimously.

A Civil Defense Committee Meeting was held on 2-10-99:

Disaster Planning. Norman stated that the County has a Disaster Preparedness Plan and an Emergency Procedures Manual. It was the consensus that ongoing training is critical in order to properly react during an emergency situation. Norman said a meeting is scheduled for next week for department heads and supervisors to critique the bomb threat incidences and to review the Emergency Procedures Manual. In response to a question, Buskey stated that the generator heats the jail and courts area as well as providing electricity. He is having a test performed next week to see what is actually running off the generator. The transfer switch might have to be resized. It is capable of 42 hours of straight run time. Additional diesel could be obtained from the Highway Department during an emergency. Ernst stated that there are dispatch backup capabilities at the Public Works Building. It was decided that a study needs to be conducted to analyze the level of redundancy in our current communication system. The repeater stations should also be inspected. It was suggested that the consultant used on the PSIS project be contacted to see what information they have on our system. Staff from Civil Defense, Administration, and the Sheriff departments will review the Emergency Procedures Manual for possible revisions. These recommendations shall be reviewed by the Committee at a future meeting. The Sheriff Department will continue contingency planning in order to complete the information they are required to submit to the State.

At today's meeting, Mattson moved to approve the minutes, seconded by Eichelberg, carried 5-0.

Chuck Davis, Environmental Health, stated that the comment period closed on 2-10-99 on the EAW for Duininck Bros., Inc. (Alama Property, French Lake Township). Davis explained that on 2-10-99, information was received from the PCA which the Planning & Zoning staff felt should be responded to and included in the Findings of Fact. The request is to extend the 30-day comment period to respond to the information provided by the PCA. Jude moved to approve the request, seconded by Mattson. It was clarified that the 30-day comment period will not be extended for public input but rather for the Planning & Zoning Office to gather information. Motion carried 5-0.

A Communications Committee meeting was held on 2-10-99:

Request For Internal Basement Telephone. Cyr stated the request would allow employees working in the Annex Basement to call back to the office. It would also be an additional safety measure. The telephone would be for internal use only. Recommendation: Approve request. Exact location will be determined after consulting with users of this area and building maintenance staff.

Individual Addresses Along Nevens Avenue. Gruber explained that there are a number of cabins along a private road off of Nevens Avenue that all have the same address. This probably occurred because it used to be a small resort. After discussion it was agreed that Jerry Uhde should research the issue and bring it back to Committee in two weeks.

FCC Radio License. No action required. All licenses are current.

E911 Surcharge Account. Funds are distributed on a formula basis by the State. We receive approximately $5,000 a month. The funds can only be used to upgrade the E-911 System. It must be a separate account. Helgeson said the current balance is approximately $10,000. It is recommended that minor purchases to support the E-911 system can be made by Sheriff Department staff. Expenditures will be reviewed periodically by the Committee. Major expenditure requests must be reviewed by the Committee and approved by the County Board.

At today's meeting, Sawatzke referenced the E911 account and questioned what funds are expended for and how often the fund balance is depleted. The consensus was that Gruber could print out a history of that fund for 1998. It was noted that expenditures can only be in the area of E911 and are approved by the Committee. The minutes were changed as follows: Last paragraph, 1st sentence, will read "It is recommended that minor purchases (up to $1000 as approved by the Auditor) to support the E-911 system can be made by Sheriff Department staff." Mattson moved to approve the minutes as corrected, seconded by Russek, carried unanimously.

A MIS Steering Committee Meeting was held on 2-10-99:

Y2K Inventory. Swing reviewed the process and the forms to be used in conducting the Y2K inventory. This will be discussed during tomorrow's meeting with department appointees. The MIS Steering Committee will be reviewing the process over the next two months. The items presented were endorsed.

GIS Centerline. Swing reported that some requests have been received from the general public for the County's centerline map developed recently as a part of the GIS Project. He suggested, based on effort behind the centerline project, that a reasonable price would be $1,000. Asleson advised that a price could be set, as only professional services are required to be set during a public hearing. Motion by Gruber, seconded by Eichelberg, that the price of the County's centerline, when sold to the general public, be $1,000. Passed.

E-mail System. Swing recommended that Novell's GROUPWISE 5.5 be recognized as the new e-mail system to which the County should migrate before year end. Primary reasons for this recommendation are: (1) the current system is not year 2000 compliant, and (2) the current system lacks necessary functionality, especially the ability to translate new coding formats. The migration process would involve setting up a temporary e-mail gateway that would route mail between the two systems, installing one department or unit at a time, and conducting the necessary training (in the Computer Training Room). Motion by Eichelberg, seconded by Gruber, to proceed with plans. Passed.

At today's meeting, discussion centered on the GIS Centerline maps. Brian Asleson, Assistant County Attorney, stated that the information is considered public. As per data practices, a price is set to allow the County to recoup some of its costs. He said there is an on-going battle at the State as to whether government has the right to copyright data. The trend has been that all information developed is public and that government should not make a profit from the sale of items. The exception to this would apply to computer software which assists with system applications. Eichelberg moved to approve the minutes, seconded by Jude, carried 5-0.

A Personnel Committee Meeting was held on 2-10-99:

Discuss Tuition Reimbursement Policy. Cyr stated that an employee in Court Administration took a course which she received a "C" for a final grade. The current Tuition Reimbursement Policy lists as one of the criteria that, "Employee receives a grade of "B" or better and/or "satisfactory" upon completion." It is felt that a letter grade of "C" should be the equivalent of "satisfactory" or "pass" in a pass/fail grading system. After lengthy discussion, it is recommended that criteria Section E be revised as follows: Employee receives a grade of "C" or better and/or "satisfactory" upon completion. This change in Policy should be effective for classes starting after the date this Policy Revision is approved by County Board action.

At today's meeting, Sawatzke questioned to what degree the policy has been enforced. Norman stated that per the Personnel Policy, Department Heads administer the program. The Personnel Department becomes aware of the training when the forms are placed in an employee's personnel file. Under the policy, each department is to maintain a record of employee training. However, Norman felt that the information submitted to the Personnel Department through the quarterly training reports may not reflect this type of training. Jude requested that a separate issue, irregularities in the use of the funds and the policy, be referred to the Ways & Means Committee. Jude moved to accept the Personnel Committee minutes of 2-10-99 and to refer the irregularities of the tuition reimbursement policy to the Ways & Means Committee. Motion carried 5-0 on a second by Russek.

A Ways & Means Committee Meeting was held on 2-10-99:

Tax Forfeit Property, City of Cokato. Davis reported that the MPCA stated that asbestos must be abated prior to demolition. Hayes received three quotes for abatement of asbestos. They are as follows:

TD Environmental $22,900

Red Pine Industries $16,500

RENTEC $14,650

Recommendation: Approve low quote of RENTEC, $14,650. Asleson will research if the disposal portion can be paid out of SCORE Funds. Hayes reported that quotes for demolition are due on February 19th. It is recommended that we proceed with cleaning out the interior. Sentence to Service may be able to assist provided there is on-site supervision from the County, they don't handle any household hazardous waste, and there is decking put over the existing floor. Hayes and Asleson will report back at the next Committee meeting on the costs involved in demolition versus the worth of the property once it is cleaned up, and if there is the potential for the County to recapture taxes over time to pay for the cleanup of the property.

At today's meeting, Jude stated that the MPCA will not allow the whole building to be treated as asbestos removal. Therefore, it will take a coordinated effort with the hazardous waste people as the building is demolished. Mattson stated that the County only has insurance coverage for 60 days through AMC. Asleson said there is a party interested in some of the personal property remaining and that he may have them purchase it directly from the previous owners. Asleson will also research the coverage through AMC and the potential of recouping some of the costs through tax forfeiture. Jude moved to approve the minutes and the low quote of $14,650 from RENTEC, to be funded from the Professional Services line item. Motion carried 5-0 on a second by Russek.

Mattson moved to adopt Resolution #99-12, which is a Resolution of final acceptance and authorization for final payment to Bauerly Bros., Inc. for Contract 9708 (State Park Road Account project in French Lake Township). Eichelberg seconded the motion and it carried 5-0 on a roll call vote.

Russek referenced the Watershed Assistance Grants Criteria and Applications information provided. Russek and Mattson attended a Crow River Watershed meeting last week and it was decided to apply for the grant for start up funds. Russek moved to approve a letter of support for the grant application, seconded by Mattson. There will be no matching funds involved. Motion carried 5-0. Russek stated that McLeod County will be holding another meeting on March 1st, and each County is to appoint a delegate and alternate. It was suggested that McLeod County invite a representative from the North Fork of the Crow River Watershed group. Russek stated that the group may discuss forming a Joint Powers. Jude responded that the information must be brought back before this Board for authorization. Jude moved to appoint Russek as the delegate and Mattson as the alternate for attendance at the Crow River Watershed Meetings and to bring information back to the County Board. Motion carried 5-0 on a second by Mattson.

At their 1-19-99 meeting, the County Board adopted Resolution #99-03 for acceptance of defibrillators from the Department of Public Safety. Subsequently, a letter was received from the State indicating that the sample resolution they had provided was not to be used as a model. The State requests that the County Board submit a new resolution with corrected language. Mattson moved to adopt Resolution #99-13 amending Resolution #99-03, authorizing execution of a sub-grant agreement to receive AED unit(s) from the Department of Public Safety. The motion was seconded by Eichelberg and carried 5-0 on a roll call vote.

At 10:00 A.M., bids were opened for the Cold Storage Building for the Sheriff's Department which will be located at the Public Works site. Craig Hayes, Purchasing Agent, stated that eight proposals were sent out. The bid includes the building, floor, and electrical. The bid does not include excavating, which the County will complete. He proceeded to open the three bids received today. On a motion by Jude, second by Russek, all voted to lay the bids over for one week for review and recommendation.

BIDDER ­ Ebert Inc. (Corcoran), AMOUNT ­ $79,900.00, BID BOND ­Yes

BIDDER ­ Pro Star Buildings (Becker), AMOUNT ­ $94,987.00, BID BOND ­ No

BIDDER ­ Lesters (Lester Prairie), AMOUNT ­ $112,350.00, BID BOND ­ Yes

Mattson commented that the meetings held this weekend in the Courthouse were well managed and worked out well. The snowmobile classes had 130 students and approximately 40 people attended the Parenting Through Divorce Program.

Bills Approved

Advanced Graphic Systems Inc 623.29

Alliant Foodservice 809.71

Anes Assoc of St Cloud 1050.00

Appert Foods 2955.98

Bob Barker Co 126.86

Betmar Languages Inc 142.75

Buffalo Drug 458.30

Civic Research Institute Inc 151.95

Cub Foods 1186.17

Doubletree Park Place Hotel 252.88

Edens Group 100.00

Emergitek Inc 1088.29

G & K Services 1254.68

GE Capital Info Tech Solutions 109.70

Granite Electronics Inc 102.05

Information Technology Division 133.89

International Personnel Mgmt 377.00

Lakedale Telephone Co 283.47

Loffler Business Systems Inc 397.99

Richard Mattson 106.33

Midland Corporate Benefits Svc 679.25

MN Safety Council 170.00

Office Depot 511.97

Persian Business Equipment 1995.00

Precision Prints of Wright Co 384.79

Red Line Health Care 189.91

The Rockwood Corporation 229.75

Scott Builders Inc 2205.00

Star Tribune 324.00

Sterling Solutions Inc 600.00

Tools Unlimited 338.08

Ultimate Electronics Inc 313.90

University of MN 475.00

C Walker Trucking 846.00

Winsted Publishing Inc 294.33

Wright County Highway Dept 12890.79

Wright County Journal Press 198.68

Xerox Corporation 538.89

Airtouch Cellular Bellevue 125.74

American Institutional Supply 163.11

Annandale Advocate 259.75

Brian Asleson 188.58

Bauerly Brothers Companies 96129.44

Buffalo Clinic 1253.00

Catholic Charities 5476.51

Cole Papers Inc 816.06

Department of Public Safety 120.00

Econofoods 108.73

Eggebrecht Chevrolet 16523.00

Facility Systems Inc 28309.26

Gateway 2000 2507.01

Janet Sholson 317.44

Douglas Gruber 377.90

Int'l Assn of Chiefs of Police 100.00

Kemske-Oswald Co 210.00

LaPlant Demo Inc 557.33

Marco Business Products 3132.21

McDowall Company 5375.00

Minnegasco 12450.21

Monticello Times 336.15

Olsen Chain & Cable Co Inc 258.16

Photo I 380.96

Productive Installation Inc 450.00

Reentry Services Inc 390.60

Sherry Schliesing 255.44

Sheraton Mpls Metrodome 176.96

State of MN Intertech Group 472.35

Sysco Minnesota Inc 2609.53

Total Printing 286.75

Uniforms Unlimited 326.00

US West Communications 1216.52

WalMart Store 01-1577 155.12

Wright Co Snowmobile Trail Asn 16454.97

Wright County Human Services 798.90

Wright Medical Clinic 293.50

37 payments less than $100 1,516.52

Final Total $235,775.34

The meeting adjourned at 10:05 A.M.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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