Wright County Board Minutes

FEBRUARY 22, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The minutes of 2-8-00 were reviewed. Page 1, 4th paragraph, 2nd sentence, was changed by Russek to read, "Jude commented on Highway Item #2 and asked if this was Fingalson's second request for conference attendance." Russek moved to approve the minutes as corrected, seconded by Sawatzke, carried unanimously.

On a motion by Sawatzke, second by Russek, all voted to approve the Agenda as presented.

Mattson requested that Item B1, "Accept Resignation, Thelma Bamford, Lead Clerk, Eff. 3-4-00 & Authorize Replacement" be removed from the Consent Agenda for discussion. On a motion by Russek, second by Eichelberg, all voted to approve the remainder of the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: J. Brown, Admin.; T. Bangasser, B. Johnson, D. Snyder, Atty.; C. Barthel, R. Hagel, Bldg. Maint.; S. Meyer, R. Miller, D. Schmiginsky, C. Webb, Hwy.; T. Fedor, Parks; A. Chaney, Sheriff; M. Schafer, Surveyor.

2. O/T Report, Period Ending 2-4-00.

3. Refer Proposal For Record Management Services To Building Committee.

4. Schedule Employee Recognition Ceremony For 3-21-00 at 10:00 A.M.

5. Acknowledge Receipt Of Draft District Plan, St. Cloud Area Joint Planning Project (Avail. In Admin. Dept.).

6. Sentencing To Service Quarterly Report (Oct.-Dec, 1999).

7. Claim, Frank Madden & Associates, $2,566.34.

8. Authorize Signatures On Joint Powers Agreement For Comprehensive Local Water Management.

C. HIGHWAY

1. Authorize Hire, Wes Workman, Highway Tech., Eff. 2-28-00 (Step 3).

D. PARKS

1. Approval of 1999 Parks Department Annual Report.

E. SHERIFF

1. Acknowledge Hire, Robert Dubois, Corrections Officer, Eff. 2-10-00 (Grade 5).

2. Acknowledge Resignation, Sarah Hall, Communications Officer, Eff. 2-29-00 & Authorize Replacement.

3. Acknowledge Appointment, Patricia Heitland, Communications Officer, Eff. 2-28-00 (Step 1).

4. Refer to Budget Of The Whole Committee Discussion RE: Request To Hire Deputy & Purchase Of Squad Car To Accommodate Increase In City Contract Hours.

Item B1, "Accept Resignation, Thelma Bamford, Lead Clerk, Eff. 3-4-00 & Authorize Replacement" was pulled by Mattson so he could extend appreciation for her efforts and to wish her luck in the future. Russek moved to approve the resignation as presented, seconded by Jude, carried unanimously.

Doug Gruber, Auditor/Treasurer, referenced correspondence received from the City of Maple Lake relating to Tax Increment Financing District Nos. 3-1 and 1-14. The City's request is for the County to waive the 30-day comment period. A public hearing will be held by the City of 3-6-00 at 7:45 p.m. in the City Hall. Jude moved to approve the request, seconded by Eichelberg, carried unanimously.

The claims listing was reviewed. Mattson questioned a claim on page 14, Ebert Construction ($3,034.00) for a storage building deck, Sheriff's Department. Gruber thought it may be raised decking inside of the building. Mattson felt this should have been approved by the Building Committee. Sawatzke concurred, stating that any changes or additions to County buildings should be brought to the Building Committee or Richard Norman. On a motion by Jude, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

The Board took no action on a request to schedule a Negotiation Committee Of The Whole meeting as it was felt the issue could be resolved without a meeting.

On a motion by Russek, second by Jude, all voted to schedule a Building Committee Of The Whole meeting for 2-29-00 at 10:30 a.m. The Agenda will include: 1) Meeting with Judge Douglas; and 2) Review Schematic Design with Randy Engel, Architect.

Russek provided an update on the Lake Charlotte/Lake Martha sewer project. Bob Derus and Wayne Kessler from the City of St. Michael were present for the discussion. Russek attended the Rockford Township meeting two weeks ago where this issue was discussed. Lake Martha residents are concerned that they will not be included with the Lake Charlotte sewer project if the Lake Charlotte LID is granted additional powers. Russek said that only half of the problem will be solved if Lake Martha is excluded. Russek said the Township has been working on this issue for many years with no conclusion. Last year, a subordinate sewer district was formed. Russek said the LID lobbied to have it voted down due to the expense.

Brian Asleson, Assistant County Attorney, said the City of St. Michael can go outside of their borders to provide services but cannot perform special assessments outside of the City. The City could contract with individual landowners for service, but the problem involves the guarantee of collecting the assessment. In terms of protecting Wright County citizens from being responsible for costs associated with the project, Asleson offered the following as options to consider: 1) Form a subordinate sewer district for both Lake Martha and Lake Charlotte. There does not appear to be a specific appeal right. Financing of the project is done through property taxes, service charges or a combination of the two; 2) Waivers of Appeal under Chapter 429 are valid; 3) Hold an Assessment Hearing before awarding the bid. Asleson said the difficulty in proceeding with the second or third option is that expenses will be incurred preceding the project. If the project proceeds through the LID and the County does the bonding, the safety feature would be that all appeals or uncollected assessments would be absorbed by the LID. Reference was made to the Lake Charlotte LID Public Hearing being held on 2-23-00 at 7:00 p.m. It was noted that this hearing will only deal with those residents within the LID and will not involve Lake Martha. Eichelberg stated that the concern is the expense which may be incurred if the County becomes involved. He did not feel the County should pay for sewer services for either an individual or lake area.

Tess Hanson, Lake Charlotte LID, clarified that although the LID did not support the subordinate sewer district, signatures on the reverse referendum included residents outside of the LID. She said that the initial subordinate district was voted down twice preceding the last time it was defeated. She indicated that the LID requested financial information from the Township which was never received. Hanson said the LID may have supported the project if the figures would have been agreeable. She referenced the LID pumping project which was completed under Chapter 429. The LID issued a separate agreement to the County which stated no charges would come back to the County as a result of the project.

At 9:30 A.M., Mattson closed the bid process for Contract 0002, Aggregate Crushing and Stockpiling.

Bob Derus, St. Michael City Administrator, did not feel this project would encounter the problems that Lake Pulaski residents did in relation to soil problems as it is a sewer pipe project. He felt that an assessment hearing could be held before the project. In that way, the project could always be shut down if costs were too high. He said with the previously proposed subordinate district, the Township did not assess vacant lots as they did not want to encourage development. The City feels that once a vacant lot has sewer services, it has been developed. Derus anticipated the City will go out for bids on their project by the end of April. He did not envision including Rockford Township in that project due to time constraints. However, the pipe will be installed to handle the capacity. Derus said the County could contract with the City to do the project through Chapter 429.

Jude said his concern would be levy limits and bonding as it relates to mandated services. Derus responded that he felt bonding may be exempt from levy limits. Jude moved to authorize Russek and Eichelberg to work with the local units of government to explore possibilities for a sewer project on Lake Martha. Motion carried 5-0 on a second by Russek.

Wayne Fingalson, Highway Engineer, opened and read the bids received for Contract 0002, Aggregate Crushing and Stockpiling. The contract covers the Public Works and Highland Pit sites. On a motion by Jude, second by Eichelberg, all voted to lay the bids over until 10:15 a.m. today for award.

Name of Bidder, $/Cu. Yard (Buffalo), $/Cu. Yard (Highland), Total Bid Price Included, Bid Bond

Fairway Construction Inc., $1.32, $3.76, $70,180.00, Yes

Conteck Enterprises, $1.34, $3.94 , $72,570.00, Yes

Morical Brothers, $1.38, $3.57, $70,560.00, Yes

Fingalson brought forth discussion on a proposal from the City of Clearwater on an alignment change to CSAH 7. Maynard Klever, Project Manager, was present on behalf of the City. The proposal involves vacating the CSAH right-of-way from the south line of Oak Manor Addition to the centerline of Section 2, Township 122, Range 27. The new alignment of CSAH 7 will require approximately 0.7 acre of right-of-way, leaving a balance of 1.5 acres of existing right-of-way to be vacated. The new connection of CSAH 7 to CSAH 75 will require a right turn lane and a by-pass lane. These also would have been required if the CSAH would have been reconstructed in the present location in the future. The City proposes that the $18,000 for the 1.5 acres of right-of-way not needed for the new CSAH 7 alignment, based on the approved value of $12,000 per acre by the County, be applied as part of the $30,000 estimated cost for the right turn lane and by-pass lane. The City is also requesting the 0.56 acres in parcel 201 be swapped for the new right-of-way and that 0.50 acres in parcel 30 be vacated as an easement. These areas are beyond 75 feet from centerline of CSAH 75. It is felt the new connection of CSAH 7 and CSAH 75 will open a safer and improved access to Clearwater Estates and the south part of the City. It will also allow future reconstruction of CSAH 7 to the north without having to maintain a large amount of traffic through the construction area. Fingalson stated that the Board approved an agreement in May, 1998, with the City of Clearwater to improve CSAH 7 (from CSAH 75 to the Stearns County border plus Highway 63). This agreement identifies cost participation and would require updating. The City proposes to complete the work this year. Although the project was not identified in this year's budget, Fingalson said the County would not be required to pay their share until 2001. He said this proposal would be consistent with what has been done with other communities. Fingalson said the previous agreement would have required the road to be brought up to State Aid standards in approximately 4-5 years. The Board requested that the City address some type of filter (fence, trees, etc.) for headlights in the cul-de-sac area which shine onto CSAH 7. Jude moved to authorize the Highway Engineer to enter into an agreement with the City of Clearwater vacating right-of-way and easements on CSAH 7 and to revise the previous agreement with the City. The agreements should be brought back for Board signature. Motion carried 5-0 on a second by Eichelberg.

Fingalson said Mn/DOT has indicated that road restrictions may be in place as early as 12:01 A.M., February 25th. Fingalson presented for approval a resolution authorizing the County Engineer to impose the restrictions at his discretion. Mattson and Jude were not supportive of giving only a 3-day notice. Fingalson responded that this is all that is required per the policy adopted last year. The restrictions are then in place for 8 weeks. He said the restrictions would be consistent with what would be in place over central and southern Minnesota. Although he understood the hardship it may create for farmers, he said the roads are very vulnerable. Waiting one week could make a large difference in what maintenance would be required. Jude moved to adopt Resolution #00-07 giving the Transportation Committee the authority to make the final decision on what date and time the road restrictions will take effect. The motion was seconded by Russek and carried 5-0 on a roll call vote.

Bill Swing, MIS Director, summarized the MIS Steering Committee Minutes of 2-2-00. On a motion by Jude, second by Sawatzke, all voted to approve the minutes as presented:

Video Conferencing Pilot. Swing and Kolstad reported on the video conferencing pilot in the Human Services Center. (See attached project description entitled "CommUNITY Project Summary of Interactive TV Project".) The initial cost of approximately $2,700 and ongoing cost of approximately $222 per month associated with digital line charges are to be paid by Human Services. The video conferencing room, Room 158 of the Human Services Center, will be available for use by other County departments with priority scheduling given to Mental Health. Evaluation of the pilot will be made after twelve months.

GIS Committee Minutes. Reviewed minutes of 12/2/99 & 12/23/99. Note: The GIS Committee is a subcommittee of the MIS Steering Committee.

Year 2000 Major Objectives. Swing detailed major objectives for year 2000.

Web Site. Move County web site in-house. Incorporate access to recorder grantor/grantee information. Incorporate parks shelter reservation function. Coordinate expansion of current "static" pages for other departments.

Geographic Information System (GIS). Develop "Fire Assessment" application for Assessor. Develop "Pavement Management" application for Highway. Investigate and possibly implement GIS parcel split process.

Record Management Coordinate County-wide record management project with help from outside vendor.

Remote Access Provide ability to access County network remotely. Immediate need - social workers in schools and law enforcement officers.

Enhance Network Security

Five Year Vision

A Prospective. Swing discussed the growing significance that technology will play in providing efficiencies to the County over the next several years. According to economists, the unprecedented economic growth in the country is being attributed primarily to enhancements in automation. Products and services are being produced more cheaply and delivered faster than ever before. The current "Technological Revolution" is similar to the industrial revolution which occurred between 1870 and 1910. The US economy then compounded at a rate of 4% while the rate of inflation fell. Organizations that took advantage of the new technologies thrived. Those that did not often failed. In short, Wright County and government in general must take advantage of the tremendous opportunities in the form of technologies that are and will be available. Moreover, the public will expect it.

Vision of Operations in Five Years (subset)

· Exchange of information among County, general public, State agencies, cities, townships, etc. primarily through the County's web server and the Internet.

· Automated access to information via the phone.

· Telecommunicating for workers - social workers, law enforcement officers, probation officers, etc.

· Activity and project coordination via the Internet.

· Easy generation of maps, overlay analysis: land use, geology, property tax info, aerial photo, utilities, roadways, etc. with real-time ability to ask questions and produce results.

· Kiosk information centers in the entries of County buildings.

· Field capture of finger prints and mug shots and their immediate transmission among law enforcement agencies.

· Limited use of simultaneous transmission of voice, data and video via the Internet.

Tom Salkowski, Planning & Zoning Administrator, requested the per diem rate for the Board of Adjustment and Planning Commission members be raised from $40 to $50 with further review during the 2001 budget process. Sawatzke moved to approve the request effective 3-1-00, seconded by Jude, carried 5-0.

A proposal was received from DLR Group relating to Wright County Jail Detention Planning Services. The agreement is for pre-design services at a cost of $14,900. Jude felt the growth of the County warranted proceeding with the proposal. He noted that Bruce Omtvedt is familiar with Wright County's jail facility which will be to the County's advantage whether expansion or modernization occurs. Sawatzke requested that a study be performed of renting space from neighboring counties versus expansion. He was interested in the double bunking concept. Jude moved to enter into the agreement with DLR Group with funding from professional services, seconded by Eichelberg, carried unanimously.

The Board reviewed a proposal from Scott Builders to provide services during the remodel of the Annex Building. The County could either elect to hire Scott Builders as an Owners Representative ($50/hour plus other costs as outlined in the past agreement) or as Construction Managers (approx. 2% based on a project cost of $1.25 million plus reimbursables). After discussion, Jude moved to send this issue to the Building Committee being held on 2-29-00 at 10:30 a.m. Motion carried 5-0 on a second by Sawatzke.

Correspondence was received from Rinke Noonan regarding water related legal issues. No action was taken on this issue. It was felt that the Board could enter into an agreement at a future date if needed.

On a motion by Jude, second by Sawatzke, all voted to authorize attendance at the 2000 Public Officials Refresher being held on March 16-17, 2000, St. Cloud Civic Center.

Russek moved to adopt Resolution #00-08 approving a Charitable Gambling Application for the Buffalo Youth Hockey Association (Chatham Township). Jude seconded the motion and it carried 5-0 on a roll call vote.

On a motion by Sawatzke, second by Eichelberg, roll call voted carried 5-0 to adopt Resolution #00-09 approving a Charitable Gambling Application for the Corcoran Lions (Monticello Township).

Bills Approved

Abbott Office Systems 894.73

The Achievement Center 2372.20

Advanced Graphic Systems Inc 198.99

Albertville Body & Fender 546.86

AMI Imaging Systems INc 12693.95

Annandale Advocate 455.50

Aspen Equipment Co 373.39

Patrick Atkins 150.00

Bauerly Brothers Co 175750.16

Best Disposal Services 675.35

Betmar Languages Inc 342.98

Braun Intertec Corporation 3000.00

Buffalo Drug 573.32

City Buffalo 24050.74

Tim Cameron 125.00

Lola Carlson 165.00

Catholic Charities 11918.58

Central Glass 544.99

Central Lock & Safe 376.50

Central MN Mental Health Cntr 430.00

Cintas-428 118.19

Computer Training International 1368.85

Country Chevrolet 204.05

City Delano 3796.00

DLT Solutions 655.00

V.W. Eimicke Associates, Inc 556.05

Facility Systems Inc 520.79

Maribel Fernendez 259.59

Franklin Township 480.00

Gateway Companies Inc 6470.96

GE Capital Info Tech Solutions 9664.14

Glock, Inc 1443.08

W Grainger Inc 189.20

Granite Electronics Inc 228.00

Harms Distributing Inc 184.61

Hartman & Hallet Interpreters 200.00

Hobrecht Pursuit 169.65

Brian Jans 150.00

Lou Jopp 172.19

Kenneth Kremer 275.40

Lakedale Telephone Co 359.41

Kimberly Leclaire 1239.30

Little Falls Machine 2112.01

Lundeen Brothers Inc 137.26

Marco Business Products 7302.28

Martin-McAllisters Consulting 304.50

Roger Mattila Electric 486.94

Menards 198.53

Midland Corporate Benefits Svc 581.75

Brian Abrahamson 416.64

Adtech Power Inc 1433.90

Airtouch Cellular Bellevue 525.44

American Health Care Supply 580.48

Ancom Technical Center 2098.06

Anoka County Juvenile Center 2996.00

AT&T 360.18

Automatic Garage Door Co 502.45

Beaudry Propane Inc 1818.11

Best Inc 7348.02

Bowman Distribution 374.71

Buff 'n' Glo Inc 228.50

Buffalo Hospital 246.50

Bureau of Criminal Apprehensn 350.00

Carlson Tractor & Equip Co 118.76

Catco Parts Service 1258.39

CCP Industries Inc 259.10

Central Landscape Supply 511.20

Central McGowan, Inc. 330.74

Daniel Chapp 100.00

Civic Research Institute Inc 151.95

Corinna Township 1000.00

Delano Municipal Utilities 150.26

Dept of Natural Resources 550.00

Ebert Construction 3034.00

Engineering Repro Systems 238.03

Falls Automotive Inc and GMAC 22221.00

Force America Inc 678.74

G & K Services 1610.40

Mark Gavic 1199.43

Janet Gholson 283.65

Goodall 367.38

Granite electronics 833.40

H & H Sport Shop 183.00

Harper Cleaning Products 212.40

Hillyard Floor Care Supply 9297.45

Interstate Batteries 481.81

Jerry's Towing & Repair 114.88

Mark Kaufman 150.00

Lake Region Coop Oil 15538.08

Lawson Products, Inc 606.42

Lee's Farm & Garden Store 765.93

Loberg Plumbing & Heating Co 2566.30

Maple Lake Lumber Co 1252.40

Marks Standard Parts 2436.91

Masys Corporation 2503.95

McDowall Comfort Mgmt 5375.00

Metro Commercial Service 413.02

Minncomm Paging 906.62

Minnesota Corrections Assn 120.00

MN County Attorney's Assn 210.00

Mn Transportation Alliance 100.00

Motorola Inc 2372.73

Peggy Murphy 884.00

Northern States Power Co 237.04

Northstar Repro Products Inc 2047.69

Office Depot 2477.71

On Site Monitoring 8283.00

Pats 66 200.00

Photo I 502.91

RDO Financial Services Co 105.78

Reliant Energy Minnegasco 7039.51

Roche Diagnostic Systems 500.00

Sherry Schliesing 424.70

Sears 737.00

Sheriffs Youth Program of MN 684.97

City St Michael 3201.80

State of Minnesota LTD 220.99

Stepp Mfg Company Inc 11741.63

Dorothy Stuhr 243.41

Sweeney Brothers Tractor 111.44

Tires Plus 1091.26

Trueman Welters, Inc 981.25

University of Minnesota 1539.23

US West Communications 7694.84

C Walker Trucking 396.00

Warning Lites 537.85

Wenck Associates Inc 403.55

Winsted Publishing Inc 1003.57

Zack's Inc 1888.42

MN Chapter IAAI 390.00

MN Society of Prof Surveyors 265.00

Monticello times 1114.36

Mpls Finance Department 500.00

Neil Nelson & Assoc 175.00

Northern Tool & Equipment Co 343.23

Novell 200.00

Olympic Oil Co 180.30

Pagenet 275.58

Dave Peterson Monticello Ford 818.40

Precision Prints of Wright Co 479.58

Reentry Services Inc 643.10

Ritz Camera Centers 1064.47

Royal Tire-St Cloud 731.10

Douglas Schmiginsky 150.00

Sharp Electronics 233.02

Sigma-Aldrich Inc 120.17

Star Tribune 658.00

State Supply Co 105.30

Streichers 584.95

Superior Ford 309952.00

Thermal Technologies Inc 1984.00

Total Printing 1065.96

Uniforms Unlimited 226.85

Unlimited Electric Inc 180.23

Carol Vander Kooi 3244.18

Walmart Store 01-1577 393.66

City Waverly 100.00

William Mitchell College of LA 600.00

Wright Hennepin Electric 3720.36

83 payments less than $100 3,921.91

Final total $764,848.55

The meeting adjourned at 10:55 a.m.

Dick Mattson, Chairperson

ATTEST: Richard Norman, County Coordinator


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