Wright County Board Minutes

MARCH 7, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

The minutes of 2-29-00 were presented for approval. Mattson corrected the date on page 1 to reflect "February 29, 2000". Eichelberg moved to approve the minutes as corrected, seconded by Russek, carried unanimously.

Petitions were accepted to the Agenda as follows: Consent Agenda Item A7, "Reschedule the Employee Recognition Ceremony from 3-21-00 to 4-4-00" (Norman); Item For Consid. #5, "Update on Legislative Hearing" (Sawatzke); Item For Consid. #6, "Promote Hans Engstrom to Highway Tech II" (Norman). Russek moved to approve the Agenda as amended, seconded by Eichelberg, carried 5-0.

On a motion by Eichelberg, second by Russek, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Performance Appraisals: L. Thingvold, Assessor; M. Franke, Aud./Treas.; R. LaFave, Bldg. Maint.; J. Nyren, Ct. Admin.; E. Ross, Hwy.; W. Stephens, P&Z; L. Schallock, Recorder.

2. O/T Report, Period Ending 2-18-00.

3. Host Boy/Girl County Day On April 25, 2000.

4. Refer To Building Committee Discussion Of Retaining Wall, East Parking Lot (Mattson).

5. Approve Contract, Authorize Signatures, Collective Bargaining Agreement, LELS, Inc., 2000-2002.

6. Request From Don Mleziva To Refer To Building Committee:

a. HSC Intake Office Door.

b. Moving Lunch Room Equipment From 4th Floor.

7. Reschedule the Employee Recognition Ceremony from 3-21-00 to 4-4-00. (Norman)

B. COURT SERVICES

1. Authorize Signature of Contract With Caritas Family Services For Custody Study Services With Wright County.

C. HIGHWAY

1. Set Letting Date For Seasonal Requirement Bids For 4-12-00 @ 10:00 A.M. (Ways & Means Committee).

D. SHERIFF

1. Authorize Signature Of Board Chair And Auditor/Treasurer On Annual County Boat & Water Safety Agreement.

2. Approve Hire, Daniel Konken, Corrections Officer, Eff. 3-6-00 (Grade 5).

On a motion by Jude, second by Eichelberg, all voted to approve the claims as listed in the abstract, subject to audit.

A Building Committee Of The Whole meeting as held on 2-29-00 (summary of the minutes follows). Russek moved to approve the minutes, seconded by Jude, carried unanimously.

Discussion With Judge Douglas: Judge Douglas requested the Board reconsider their decision to allow the Administration Office to expand into the 2nd Floor Public Lunchroom, as it is the only public room available and he felt it was used frequently. After discussion, the consensus of the Committee was to have the Architect come up with a schematic design and provide estimated costs for the Administration Office with use of the 2nd Floor Employee Lunchroom. Meeting Room C117 would then be considered for use as the Employee Lunchroom.

Space Plan/Schematic Design: The Architect reviewed with the Committee the Schematic Design for 4th Floor (future location of Attorney and Court Services) along with a proposed Project Schedule. The design has been approved by the Attorney and Court Services Director. The schedule reflected the following time line: Construction Document Phase (3/14/00-4/18/00); Bidding Phase (4/18/00-5/9/00); Construction Administration Phase (5/23/00-11/30/00). The Plan includes installation of a card access system for security issues. Hayes will research options to allow access to the 4th floor after business hours while keeping 3rd floor secure. Issues relating to storage of construction material, removal of debris and construction personnel will be addressed during the Construction Document and Design Phase. Scott Builders requested receipt of drawings on 3-7-00 so any changes can be made prior to approve on 3-14-00, preventing the need for addendums. Water leaks on the 4th Floor appear to be related to construction 10 years ago. The window seals were redone by W.L. Hall due to incorrect factory installation. The repair will be completed outside of the construction project. Consensus was for the leaks to be addressed before proceeding with the next phase and that the proposed schedule was acceptable.

Scott Builders: The consensus was to hire Scott Builders as an Owners Project Representative versus a Construction Manager. Scott requested that he be provided drawings prior to going out for bids and that the County decide on a construction team versus referring everything to the entire Board. It was the consensus of the Committee to authorize the Building Committee to act in this capacity.

Annex Heating & Cooling: One of the two cooling towers may need to be replaced. Hayes met with M&E Engineering (heating/cooling consultant firm) who confirmed that replacing the heat pumps to be compatible with the current system and converting the majority of the facility to a digital control system would be prudent. Currently the Annex is not on the digital control system. M&E suggested purchasing the heat pumps through McDowall (the current consultant for HVAC). The current contract with McDowall (currently $65,000/year) has been maintained on a monthly basis since last July when the annual contract expired. Hayes requested Board authorization to complete an RFP separate from the contract which would encompass updating the heat pumps, the digital system, and maintenance options for the County. Scott suggested that the installation and warranty of the heat pumps be included in the project specifications even though they are purchased by the County. The consensus of the Committee was for Hayes to proceed with the RFP. Engel stated those employees moving to the 4th floor should expect to acclimate themselves to different heating/cooling conditions.

Exterior Drainage Improvements: A problem with water leakage exists in the Northwest corner of the Government Center. Buildings Consultant Group recommends excavating next to the building and placing a membrane above ground level at an estimated cost of $10,000-$12,000. Consensus of the Committee was to proceed with specifications to obtain bids and to include the entire area up to the front entrance. Funding will be from Site Improvements.

Russek said that a meeting was held last week to discuss the sewer issue for the Lake Martha and Lake Charlotte area. The meeting was attended by Russek, Eichelberg, Rockford Township Officials and City of St. Michael Representatives. A motion was made by the Township at their last meeting asking the County to proceed and complete a sewer project for the entire area under Chapter 429, Special Assessments. St. Michael will be going out for bids on their sewer project in April. Under Chapter 429, Special Assessments, the City does not have the ability to assess outside of the City limits but can provide service. Russek supported the County taking the lead so that those residents not in the LID could receive sewer services. Jude questioned the County's exposure and cost versus benefit. He did not want County residents to be responsible for assessments which are challenged. He was concerned with the precedence which was being set. Jude also questioned whether a petition had been obtained from those residents on Lake Martha. Brian Asleson, Assistant County Attorney, said an assessment hearing would be held prior to letting bids. Landowners would be required to provide written notice at or prior to the assessment hearing if they planned to entertain an appeal. If the appeal were filed, there would be the potential of removing the grinder pump from the household which would reduce the assessment by approximately half. He did not feel the resident would be successful with the appeal if this were the case. In terms of managing risk, Asleson said Russek was only asking for authority to have further discussions at this point. As the County does not traditionally do Chapter 429, Special Assessment projects, he felt the County could contract with the City to perform functions such as paperwork, etc. The County could reimburse the City for administrative costs and include those costs in the assessment figures. Ongoing sewer charges could be maintained by the City. Liens against properties outside of City limits would fall under the County's jurisdiction. Russek indicated the City is not interested in annexation of this area. Eichelberg said that if the County were to proceed under Chapter 429, a district would need to be formed to include Lake Martha. Jude said although he was not against the project, he thought the Township should work with the people to take care of the problem. In order for the County to proceed with the project, a petition of 35% of those receiving service and a 3/5 vote by the County Board is required or a 4/5 vote by the County Board. On a motion by Russek, second by Eichelberg, all voted to authorize Russek and Eichelberg to continue meeting with the City of St. Michael and Rockford Township on the issue. Tim O'Brian, Maple Grove, said his parents own property on Lake Martha. The septic system failed code and the property is up for sale. He inquired whether a waiver would be possible based on sewer coming into the area. Tom Salkowski, Planning & Zoning Administrator, said the County's policy is that until there are signed contracts and the pipe is installed, the property owner should use holding tanks or an alternate option. O'Brian was referred to the Planning & Zoning office.

Mattson presented an Adopt-A-Highway Program Certificate to Charles Thompson, Sheriff's Youth Program, Waverly. Thompson was thanked for their efforts in keeping the County roadsides free of litter.

Gene Branstrom, EM Branstrom Associates Architects, distributed information on preliminary plans for the public facility at the Wright County Fairgrounds. The estimated construction cost (frame building) is $130,000-$140,000. The project will include running the force main up to the building. There will not be SAC/WAC charges or building permit fees. In response to a question by Mattson, Norman indicated that the Purchasing Agent will become involved once a bid document has been put together and a bid letting date has been sent. Jude moved to proceed with the Bid Letting for the Public Facility at the Wright County Fairgrounds with Bid Opening set for 4-18-00 at 10:00 A.M. Motion carried 5-0 on a second by Mattson. Notification that the County Building Inspector will be involved should be sent to the City of Howard Lake. The Fire Department should also receive a set of plans.

Tom Kelly, Attorney, introduced two new employees. Brian Lutes has been hired as an Assistant County Attorney replacing the position previously held by Matthew Frank. Lutes will work in the Criminal Division of the Office. Betsy Larson will fill the newly created Assistant County Attorney position and will work with the Civil Division. On a motion by Sawatzke, second by Russek, all voted to sign the Approval of Appointment and Oath for Larson and Lutes.

Tom Salkowski, Planning & Zoning Administrator, said the Planning Commission unanimously recommends adoption of an amendment to the Rockford Township portion of the Wright County Land Use Plan. Salkowski stated the Township Board has been working on the Plan since 1995 but it was put on hold because of the feedlot issue and the sewer issue with Lakes Charlotte and Martha. The Township Board did not feel it was appropriate to hold up the Land Use Plan for the rest of the Township any longer. Since there are large areas already designated for Agricultural/Residential or Residential Large Lot development that have not been developed and the Township does not want to promote newly scattered residential areas in predominately rural or agricultural sections of the Township, changes were limited to areas where such development exists. Changes were made in a very small area near the City of Buffalo, as "in fill" for a rural residential area in the south central portion of the Township, and near the City of Rockford and the corridor along the Main Stem Crow River between the Cities of Rockford and Hanover. The Major Growth Area near the City of Rockford has been expanded to include the recently annexed industrial park and a residential area now lying between the industrial park and the rest of the City. Salkowski said most plan changes are from Ag to Ag/Residential. In this instance, many of the changes are from Ag/Residential to Residential Large Lot or Residential Large Lot around the City. The changes are roughly half Ag/Residential and half Residential Large Lot. Salkowski noted that if the City and Township create an Orderly Annexation Agreement in the future, it will supersede the Plan. Russek moved to amend the Wright County Land Use Plan for Rockford Township, seconded by Eichelberg, carried 5-0. A primary feature of the plan is a map which cannot be readily published. Copies of the map can be obtained from the Wright County Office of Planning and Zoning (682-7338). A narrative text accompanies the amended plan which can also be obtained from the Wright County Office of Planning and Zoning. The primary purpose of the plan is to designate future land use districts for Rockford Township, which will serve as a guide for the application of official controls by Wright County.

On a motion by Jude, second by Sawatzke, roll call vote carried 5-0 to adopt Resolution #00-13 officially designating CSAH 35 as a 10T Route.

On a motion by Sawatzke, second by Russek, roll call voted carried 5-0 to adopt Resolution #00-14 authorizing signature of the Board Chair on the Drug Task Force Grant for the Year 2000.

Sawatzke moved to refer to the next Ways & Means Committee the discussion of the Jail Medical Agreement with Allina Health Systems. Jude seconded the motion and it carried 5-0.

Sawatzke provided an update on recent Legislative Hearings. Sawatzke, Mattson and Eichelberg attended the Committee meeting on local government affairs. Discussed was the export tax on gravel being removed from Wright County. The Committee indicated they would not be willing to create a separate means of taxing for one County. If Wright County intends to tax gravel which is exported, they would have to follow the current procedure of taxing all gravel. Wright County was added to a listing which allows taxing but would require a Board resolution to implement. Also discussed at Committee was Ditch 9 & Ditch 21 in St. Michael and Albertville. Approval was granted to transfer these County ditches to St. Michael and Albertville providing both the Cities and County pass resolutions in support of the action. Sawatzke, Asleson, Kritzeck and Gruber attended a meeting on the personal property tax on attached machinery. Sawatzke will provide copies to the Board on a proposed bill based on ideas from Sherburne County.

Richard Norman, County Coordinator, said that last summer the Board reviewed a request to promote Hans Engstrom to Highway Tech II. At that time, the Union Contract required six years of continuous service with Wright County in order for Engstrom to be promoted. Engstrom did not meet this requirement, so a Memorandum Of Understanding was presented to the Union for consideration and denied. Through the negotiation process for contract renewal, the language was changed which would allow Engstrom to be eligible for promotion as he has six years experience with county government as a Highway Technician. The request is to grant the promotion effective 2-29-00. Norman recommended approval. Jude moved to grant the request, seconded by Sawatzke, carried 5-0.

Bills Approved

Adtec Detention Systems Inc 1438.20

AMI Imaging Systems Inc 1027.70

At&T Wireless Services 313.78

Everett Boehlke 4400.00

Braun Intertec Corporation 7914.93

Cargill Inc-Salt Division 20791.93

Cintas-428 206.94

Columbia Propane 571.17

Computer Training International 1136.20

CPS Technology Solutions 860.50

Delano-Municipal Utilities 148.98

Econofoods 144.09

Facility Systems Inc 124.61

Franz Engineering Reproduction 603.73

Gateway 2000 5167.84

GE Capital Information Tech 314.45

Hennepin County Sheriff 102.00

JLM Telecommunications 572.00

Loberg Plumbing & Heating Co 691.16

Maple Lake Messenger 257.48

Richard Mattson 100.65

Minnesota Copy Systems 204.21

MTI Distributing Co 939.11

North Fork Farms Inc 350.00

Office Depot 763.97

Dave Peterson Monticello Ford 1177.72

RDO Financial Services Co 77839.37

Roche Diagnostic Systems 190.00

Smith Brothers Painting & Wall 5662.39

St Cloud Stamp & Sign 213.65

City St Michael 1475.90

Total Printing 1296.53

Twin City Labor Mngmt Council 200.00

Varitech Industries 5726.25

James Weinberger 185.69

Wright County Highway Dept 671.35

American Business Forms 298.88

Appraisal Concepts Inc 150.00

Best Inc 3890.54

Bowman Distribution 847.51

Buffalo Collision Repair Inc 540.80

Cellular 2000 of St Cloud` 452.62

City Cokato 200.00

Computer System Products Inc 1030.12

Construction Bulletin Magazine 190.65

Scott Czanstkowski 132.40

Design Electric INc 150.00

Election Systems & Software Inc 237.94

Finken's Water Centers 103.52

Gateway Companies Inc 6955.52

Todd Gau 113.15

GTE Midwest 122.08

Hillyard Floor Care Supply 3334.91

Kimberly Leclaire 324.00

M-R Sign Company Inc 110.98

Marco Business Products 2896.71

Jeremiah McRaith 3610.44

MN Assn of Drainage Inspectors 115.00

Margaret Munson 157.79

Northern States Power Co 345.25

Denise Olson 130.20

Precision Prints of Wright Co 577.93

Reliant Energy Minnegasco 574.15

SEH 3265.70

Smith Micro Technologies Inc 4799.70

St Cloud Times 542.32

State of MN Intertech Group 431.35

Trueman Welters, Inc 240.08

University of Minnesota 100.00

Voss Lighting 494.24

Wright County Auditor Treas 190.00

32 payments less than $100 1,663.88

Final Total $183,114.83

The meeting adjourned at 10:10 a.m.

Dick Mattson, Chairperson

ATTEST: Richard Norman, County Coordinator


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