Wright County Board Minutes

MARCH 14, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Russek moved to approve the minutes of 3-7-00 as presented, seconded by Eichelberg, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #4, "Tracking System For Remodeling" (Jude); Aud./Treas. Item #5, "Notice of TIF District 4-1, City of Maple Lake & Request to Waive 30-Day Review Period" (Gruber): Item For Consid. #5, "Letter from Rep. Steve Smith RE: Fairground Bleachers" (Russek); Item For Consid. #6, "Soil & Water Advisory Board" (Eichelberg).

Russek moved to approve the Agenda as amended, seconded by Jude, carried 5-0.

Petitions accepted to the Consent Agenda included: Item B2, "Approve Promotion of Alicia Heitkamp, Account Clerk, Eff. 3-20-00 & Authorize Replacement" (Gruber). Item B1 was amended as follows: "Beer License Renewal & Change To Annual License - 'Whispering Pines' (Corinna Twp.)" (Gruber).

Jude recognized Item A1, "Claim, Buetow & Associates, $17,221.70 (Schematic Design/Design Develop-ment, Annex 4th Floor)." He supported payment of the claim but will request as part of today's Agenda to have the expenditures tracked for the remodeling project. On a motion by Jude, second by Russek, all voted to approve the Consent Agenda as amended:

A. ADMINISTRATION

1. Performance Appraisals: T. Zins, Atty.; R. Nevela, Sheriff.

2. Approve Contract, Authorize Signatures, Collective Bargaining Agreement, AFSCME, 1999 (Ass't. County Attorney's Unit).

3. Approve Contract, Authorize Signatures, Collective Bargaining Agreement, AFSCME, 2000-2002 (Ass't. County Attorney's Unit).

4. Meeting Notice, Local Government Forum, "2000 Planning: So What? Now What?," 4-3-00, St. Cloud Holiday Inn.

5. Boat & Water Safety Program Audit Report.

6. Claim, Meadowbrook Insurance Group, $9,819.00 (Boiler & Machinery Premium).

7. Claim, Buetow & Associates, $17,221.70 (Schematic Design/Design Development, Annex 4th Floor).

8. Authorize County Board Chair Signature On MN Cities Participation Program Agreement & Authorize Payment of $10,618.71 to the MN Housing Finance Agency.

B. AUDITOR/TREASURER

1. Beer License Renewal & Change To Annual License - "Whispering Pines" (Corinna Twp.).

2. Approve Promotion of Alicia Heitkamp, Account Clerk, Eff. 3-20-00 & Authorize Replacement.

C. HIGHWAY

1. Approve Traffic Signal Agreement 99-01 with City of Monticello; Authorize Signatures.

Doug Gruber, Auditor/Treasurer, asked that the Request for Liquor License by Robert & Mary Chapman be laid over until after the 10:00 A.M. Public Hearing today.

On a motion by Russek, second by Sawatzke, all voted to acknowledge receipt of the January Revenue/Expenditure Report which was distributed to the Board previously.

Jude requested that the Auditor/Treasurer's Office establish a tracking system of expenditures for the Annex 4th Floor Remodel Project. Gruber indicated that his office will perform this function. Total project costs will be established upon the award of bids.

A notice was received yesterday from John Meyer, consultant for the City of Maple Lake, relating to a proposed TIF District 4-1. A public hearing will be held by the City on 4-3-00 at 7:45 P.M. As requested by the City of Maple Lake, Jude moved to acknowledge receipt of the notice and waive the 30-day comment period. Motion carried 5-0 on a second by Eichelberg.

The claims listing was reviewed. Eichelberg questioned a claim on page 9, Kustom Signals Inc. ($3,218.61) for radar repairs. The claim was incorrectly coded as "vehicles purchased." On a motion by Eichelberg, second by Jude, all voted to approve the claims as listed in the abstract, subject to audit.

A Budget Committee Of The Whole meeting was held on 3-7-00. On a motion by Sawatzke, second by Russek, all voted to approve the minutes as presented:

Discuss Sheriff's Request To Hire Deputy Sheriff And Purchase Additional Squad Car. Hozempa stated that they currently have 42 patrol deputies. Albertville, Otsego, Cokato and Clearwater have added patrol hours in 2000.

A deputy sheriff and purchasing a squad car will cost approximately $56,000. The added income from the increased hours should cover this cost. Norman handed out a summary of the positions added through the COPS Ahead Grant Program. Recommendation: Grant the request.

A Building Committee meeting was held on 3-8-00. A summary of the minutes as well as discussion at today's County Board meeting follows:

Proposal, Records Management Services. The proposal from Zimmerman describes three categories of consulting services: Records Retention Program, Records Disposal Program, and a Records Management Policy Manual. She subcontracts with Legal Requirements Publishers Clearinghouse to get quarterly State and Federal updates. She has experience working with numerous cities, Olmstead County, and several private sector firms. Interns will be used from either St. Cloud State or the University of North Dakota. Both have programs in information management. Recommendation: Enter a contract with Info Logic for the amounts as outlined in her proposal. Schedule a "kick-off" meeting with department heads at 10:00 A.M., March 23, 2000. Bill Swing will send out the meeting announcement.

At today's meeting, Norman indicated that the estimated cost is $18,135 to $22,410. Jude moved to approve the recommendation, seconded by Russek, carried unanimously.

Proposal, Wiring. Swing has been working with Meierhofer to analyze the rewiring needs in the Government Center. They are proposing that we use the same wire that was recently installed in the Public Works Building and Human Services Center. This project will be bid separately but must be coordinated with the remodeling project. The estimate for Phase I of this project is $79,000. Recommendation: Coordinate the bid process with the Courthouse remodeling project.

At today's meeting, it was pointed out that this work will not be bid with the contract. As different phases of the remodel are completed, Swing will have the wiring upgraded to the latest technologies. Jude moved to approve the work contingent upon proceeding with the remodeling project, seconded by Eichelberg, carried 5-0.

Telephone Switch Room. Swing pointed out temperature control problems in the telephone switch room area. The Committee asked him to work with Craig Hayes to analyze the situation and get quotes for the recommended corrective action.

Jail Kitchen Temperature Controls. Hayes received two quotes. Climate Air, Inc. Quoted $6,950.00 for a system that has a cooling capacity of 3 tons. Thermal Technologies, Inc. Quoted $10,329.00 for a 3.5 ton unit. Recommendation: Accept the quote of Climate Air, Inc. Fund out of Budget 820, Site Improvements.

At today's meeting, it was noted that it will be more cost effective to purchase a separate air conditioner for the Jail Kitchen than to run the chiller to cool the area, as the chiller cools the entire building. Jude moved to approve the recommendation, seconded by Russek, carried 5-0. On a motion by Russek, second by Eichelberg, all voted to approve the minutes as presented.

Wayne Fingalson, Highway Engineer, requested authorization to hire M&E Engineering, Inc. to provide mechanical and electrical engineering services for humidification, HVAC and static pressure revisions in the Public Works Building. A proposal from M&E Engineering was distributed. Fingalson cited very low humidity in the winter, very high humidity in the summer and static pressure problems. Fingalson has been in contact with Randy Engel, Buetow & Associates, who stated these problems were not specifically called for in the design of the building. The consensus of the Board was that this is an engineering problem and that it should be corrected by Buetow & Associates. Sawatzke moved to refer discussion of this issue over to the Building Committee Of The Whole meeting scheduled for 10:30 A.M. today, seconded by Jude, carried 5-0.

Fingalson requested that the Non-contract Right of Way Appraisers salaries be adjusted for 2000 to $12.04/hour. The per hour salary rate was not adjusted in 1999. The current salary is $11.40/hour. The increase would reflect adjustments at 2.5% for 1999 and 3% in 2000. Russek moved to approve the request, seconded by Sawatzke, carried 5-0.

On a motion by Sawatzke, second by Jude, roll call vote carried 5-0 to adopt Resolution #00-15 approving a Quit Claim Deed conveying a portion of CR 117 from Wright County to the jurisdiction of the City of Monticello.

A Transportation Committee Of The Whole (TCOTW) meeting was held on 3-22-00. A summary of the minutes and discussion at today's County Board meeting follows:

Report from City of Monticello RE: Meetings with Property Owners along Chelsea Road West; Discuss Proposal. The consensus of the TCOTW was to agree to a total swap of the Oakwood Drive right of way as the triangular parcel as presented in Attachment A of the 3-22-00 TCOTW minutes with the following conditions: 1) Signed agreements with the four landowners shall be presented to Wayne Fingalson, once they have been signed by the landowners. The Olson Electric parcel is especially critical as no direct access is provided to Chelsea Road West; 2) Conveyance of the property shall be thru a quit claim deed from Wright County to the City of Monticello. The City then shall reconvey/swap the property at a time that fits their project schedule.

At today's meeting, Eichelberg reemphasized that the Olson Electric parcel is critical to the project and that all four landowners must be in agreement before a contract is entered into.

Discuss CR 131 Turnback Options: The TCOTW requested that Fingalson research the gravel tax issue with Dick Norman, County Coordinator, and Doug Gruber, Auditor/Treasurer, to see what future direction the County can take in setting up a gravel tax plan. The revenue from this tax could help offset the cost of maintaining roads within the County. The County should continue to try and resolve the issues discussed today with the goal of eventually revoking CR 131 to the jurisdiction of Monticello Township.

At today's meeting, Fingalson stated that CR 131 is identified in the Transportation Plan and Jurisdictional Study as not being appropriate in the County Road System. In 1989, an attempt was made to revoke the road to the Township. A Public Revocation hearing was held. The largest contention is the interpretation of statutes speaking to County road standards. Township standards are not referenced. Fingalson stated that traffic counts will be performed by Mn/DOT on all County State Aid highways and County roads this summer. This traffic count is completed once every four years and the information can take up to one year to receive.

Discuss Impact on County Ditch 33 from CSAH 18 Project: The recommendation of the TCOTW and the Monticello Township Board was to reconstruct the 3 crossings for County Ditch 33 under County State Aid Highway No. 18, as long as there are no elevation or location changes made. The three locations are: 1) Branch 4 crosses near Engineering Station 3+577 (10" tile in place); 2) Main Ditch crosses near Engineering Station 4+440 (18" tile in place); 3) Branch 8 crosses near Engineering Station 5+410 (14" tile in place).

Discuss Trail Corridor Proposal between Watertown and Hanover. The recommendation of the TCOTW was to not allow a policy for placement of signs and pavement markings on the paved shoulders of the County highways being proposed for an extension of the Luce Line in Wright County. This decision is based on the expectation that safety will become a greater issue if bikers feel they have a higher level of service. This is also consistent with Mn/DOT policy. The County will have less liability problems by not designating a bike path.

Discuss Model Right of Way Ordinance Adoption. The consensus of the TCOTW was to have the Transportation Committee, County Attorneys Office and other appropriate County employees put together a draft right of way ordinance for review by the County Board. Fingalson will check with other counties such as St. Louis and Mille Lacs County which are in the process of putting together a right of way ordinance.

Review Spring Restriction Map-2000: The TCOTW recommends that the spring road restrictions on the County Highway system go into effect at 12:00 P.M. on Friday, February 25th for an eight (8) week period. This means that the restrictions would be lifted on April 21st. Fingalson will notify the radio station and newspapers to this effect and send restriction maps to the cities and townships in the County.

Discuss Bituminous Specifications for 2000 Overlay Program: A pre-bid meeting was held last week for bituminous contractors regarding the specification of the bituminous mixture for the County's overlay contract for 2000. The 2350 Bituminous Specification allows a low volume, medium volume and a high volume mix. The recommendation of the TCOTW was to use the 2350 Specification for the County's Bituminous work for 2000.

Five-Year CIP Public Meeting - Spring, 2000: The consensus of the TCOTW was to have Fingalson bring a proposed 5-Year Hearing date to the County Board on the day when these minutes are approved. Highway staff will solicit input from the cities, townships and the public prior to the hearing. If a road tour is held, it will be after the hearing when a more definite road and bridge program is known.

At today's meeting, the consensus of the County Board was to schedule the Five Year CIP Public Meeting for 5-17-00 at 1:30 P.M., Commissioners Board Room.

Consideration of Public Works Building Open House During National Transportation Week (May 14-22, 2000): The recommendation of the TCOTW was to have Fingalson proceed with setting up an open house in May.

At today's meeting, Fingalson indicated that he will continue to pursue hosting an Open House. He did not want to commit to it at this time due to staff shortages. Eichelberg moved to approve the Transportation Committee Minutes with the recommendation to schedule the Five Year CIP Public Meeting for 5-17-00, seconded by Russek. Sawatzke moved to amend the motion which would change the TCOTW minutes (page 7, 5th paragraph) to read: "The County should continue to try and resolve the issues discussed today with the goal of eventually revoking CR 131 to the jurisdiction of Monticello Township if appropriate." The change adds "if appropriate" to what is currently printed in the minutes. The motion failed for lack of a second. The original motion carried 4-1 with Sawatzke casting the nay vote.

Marc Mattice, Parks Administrator, requested approval of the purchase of T-shirts with Department logo for Park Department Employees. This would provide employees with identification while working in the park areas, assist in providing identification when enforcing park ordinances, and would allow the public to identify those who may assist them while visiting a park area. The cost will not exceed $500 and will be funded from the Parks Department Operating Budget Line Item 6411. Full-time employees would be required to wear the T-shirts during working hours from May 1st through September 30th. Eichelberg moved to approve the request, seconded by Russek. Jude pointed out that the request will only apply to the Parks Department and not for other departments. Motion carried 5-0.

At 10:12 A.M., the Public Hearing was held for the Montissippi Park picnic shelter/play structure project. Mattice distributed the Recreation Site Plan Map and a Playground Site Plan. The grant application is due March 31st. The grant requires a $50,000 County cash match. The hearing was closed at 10:16 A.M. No public comment was received.

The County Board reviewed a preliminary draft of the Region 7W Transportation Policy Board Bylaws. The Region 7W Transportation Policy Board will meet again on 4-27-00 and asked for comment on the draft by 4-13-00. Mattson referenced Page 1, Article II, Section 3E, changing the draft to read "Selected County Commissioner should be appointed to the District 3 ATP Board." Jude moved to accept the bylaws with the change to Page 1, Article II, Section 3E as noted. Motion carried 5-0 on a second by Russek.

Robert & Mary Chapman, owners of the Sundown Saloon (Buffalo), were present to request approval of a liquor license in their name. The Chapmans had approached the County Board on 1-18-00 with the same request but no action was taken. At that time, the operator of the establishment still had a valid liquor license. The County Board could not issue two licenses for one establishment. Since that time, the issue has gone to Court and the operator has been evicted from the premises as of 4:30 P.M. on March 10th. The Chapmans did allow the operator to run the establishment on March 11th and 12th, but have since removed the operator's license and changed locks. The Chapmans have given the operator another two days to bring the rent current. Robert Chapman requested approval of a license in his name so they can continue to operate the business should the operator not be able to follow through on payment. There are five steps to the license approval, with the State's approval being the last. Brian Asleson, Assistant County Attorney, indicated that the Chapmans will be required to fill out an additional form, pay a prorated license fee, and surrender the old license. As the license is tied to a business, the operator has lost the legal right to occupy that premises. Jude moved to authorize the issuance of a liquor license to Robert & Mary Chapman contingent upon approval of the Attorneys Office and Auditors Office and with the understanding that the State has the final approval of the license. The motion was seconded by Eichelberg and carried 5-0.

On a motion by Jude, second by Eichelberg, all voted to set a Detention Facility Committee Meeting for 3-22-00 at 10:30 A.M.

Eichelberg referenced correspondence from Martha Reger, DNR, relating to the public access area on Pelican Lake. A Pelican lake Public Access Meeting was held on 12-17-99. The DNR is willing to purchase/lease additional property for a public access to the lake or to expand the current DNR access, but no willing landowners have been identified. Reger identified the following options: 1) Consider leaving one side of the road open for parking and signing the other side no parking; 2) Consider reducing the speed limit in that area and then enforce the reduced speed limit; 3) As opposed to enforcing the "no backing or turning" signs currently in place by the public access, consider enforcing the existing speed limit along the road, as Reger has heard from several sources that the speed limit is continuously violated in that area; 4) Consider placing "Caution Turning Vehicles Ahead" signs, either by themselves, or in conjunction with a reduced speed limit. The Board then referenced the response from Sheriff

Hozempa relating to these suggestions. Sheriff Hozempa was not in support of Reger's suggestions to park on one side of the road or to reduce the speed limit in the area. He indicated that speed is not the safety concern if the roadway is used as a roadway, not a parking lot and boat access. The Sheriff said his office has not been notified of speeding complaints in this area. Fingalson agreed with the Sheriff's responses. Discussion led to the possibility of closing the access due to safety concerns and what authority the County had to do so. Eichelberg moved to direct Fingalson to send a letter to Reger outlining the concerns of the County Board and Sheriff. The letter is to indicate that the suggestions presented are not acceptable and that the County Board is in the process of seeking legal advice on the Board's authority to close the access. Motion carried 5-0 on a second by Sawatzke.

Russek spoke with Representative Steve Smith approximately one month ago relating to the Bleacher Safety Act. At their 2-29-00 meeting, the County Board voted to table the upgrade of the Wright County Fairground bleachers until after the Legislative Session. Representative Smith provided Russek a copy of an inspection of the Wright County Fairground bleachers made by Independent Consulting Engineers, Inc. Russek indicated that the report reflects that the upgrades can be done at a lower cost than the original proposal the County received. This was provided as an informational item.

Eichelberg attended a Water Management Task Force meeting on 3-13-00. There are nine members serving on the Task Force and three of the members need to be reappointed annually. Jack Bodin has decided not to renew his term. Eichelberg moved to reappoint Marilyn Gordon and Bill Lieb for the next term, seconded by Jude, carried unanimously. For the replacement of Bodin, Eichelberg said the Task Force had recommended involving a city administrator and/or planner from one of the cities in the County. Discussion followed on the Task Force Bylaws and whether the Bylaws require ag representation. Eichelberg and Asleson will research the issue. Eichelberg questioned whether the WMTF is required to turn in mileage as they are paid by the SWCD. Norman responded that they would still be subject to State audit requirements.

Bills Approved

Advon Incorporated 520.63

Airtouch Cellular Bellevue 1006.34

American Institutional Supply 121.04

Ancom Communications Inc. 1122.95

Ancom Technical Center 3959.47

Annandale Advocate 488.87

Beaudry Propane Inc. 1371.56

Benton Co. Treasurer 4600.00

Berntsen International Inc 210.54

Best Inc. 4091.98

Buffalo Hospital-Otpt Comm. 661.30

City Buffalo 19358.26

Buildings Cons. Group Inc. 1497.05

Rod Bunting 887.50

Bureau of Criminal App. 480.00

Computer Training Int. 2386.20

Copy Equipment Inc. 284.64

CPS TEchnology Solutions 1941.90

Dept. of Labor & Industry 100.00

Karen Determan 180.73

Elmer Eichelberg 271.54

Elk River Printing and Vent 132.59

Enterprise & Dispatch 366.80

G & K Services 1283.66

Grafix Shoppe 3755.00

Matt Heaton 827.44

Dr. Henk 214.00

Hennepin County Sheriff 102.00

Identicator 136.09

JLM Telecommunications 134.23

Ken Jude 200.88

Kustom Signals Inc. 3218.61

Lakedale Telephone Co. 382.82

Larson Publications Inc. 296.20

Kimberly LeClaire 756.00

Loberg Plumb. & Htg 1513.50 M-R Sign Company Inc. 1545.58

Maple Lake Lumber Co. 157.89 Marco Business Products 116.32

Martin-McAllisters Cons. 1218.00

Masys Corporation 2503.95

Midland Corporate Benefits 572.00

Nathan Miller 296.05

MN Auditors and Recorders 300.00

Monticello Sportsmen Club 1200.00

Monticello Times 516.35

Mostca 150.00

Northern States Power Co 118.62

Northstar Repro Products Inc. 358.87

Office Depot 2504.16

Photo I 316.92

PSE Enterprises 1108.70

Genell Reese 105.41

Reliant Energy Minegasco 8834.00

Resource Training & Solutions 231.00

Jack Russek 158.10

Scenic Signs 171.02

Simplex Time Recorder Co. 545.28

Sprint 149.92

St. Cloud Tech. College 296.00

State of Minnesota ITD 137.91

Total Printing 645.87

US West Communications 408.40

Walmart Store 01-1577 212.32

Carol VanderKooi 5041.19

Kristin Wilcox 102.30

Wenck Associates, Inc. 1698.21

Winsted Publishing Co. 299.21

Wright Co. Hwy. Dept. 739.52

Wright County Journal Press 303.24

Wright Hennepin Elec. 130.26

43 payments less than $100 1,887.75

Final Total $94,649.31

The meeting adjourned at 10:54 A.M.

Dick Mattson, Chairperson

ATTEST: Richard Norman, County Coordinator


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