MARCH 17, 1998
The Wright County Board met in regular session at 9:00 A.M. with Rose, Mattson, Jude, and Sawatzke present. Commissioner Russek was absent.
Rose made a correction to the 3-10-98 County Board Minutes: Page 2, 2nd paragraph, 2nd to the last sentence should read, "He said the intent is to keep the bond issue such that principal and interest payments do not reflect a large increase in property taxes for 1999 and beyond." Mattson moved to approve the minutes as corrected, seconded by Sawatzke, carried 4-0.
Petitions were accepted to the Agenda as follows: Consent Agenda Item A5, "Refer to Union Negotiations Committee a proposed Memo of Understanding between Wright County and Local No. 49 regarding change in work week schedule for 1998 and 1999" (Norman); Consent Agenda ltem C2, "Approve Partial Payment #1 ($56,601.00) to Landwehr Construction, Inc. For SAP 86-599-17 (Victor Twp. Culvert Project)" (Norman); Aud./Treas. ltem #6, Distribute February Revenue/Expenditure Guidelines" (Groshens); Item For Consid. #4, "Attachment of Legal Descriptions to Ordinance adopted on 3-10-98" (Zins); Item For Consid. #5, "Lake Ann Watershed Association Meeting" (Mattson). The Agenda Item scheduled for 9:05 A.M., "Presentation of Retirement Plaque to Marvin Peterson" was removed from the Agenda and referred to the County Board Agenda of 3-31-98 (Norman). Mattson moved to approve the Agenda as amended, seconded by Sawatzke, carried unanimously.
The Consent Agenda was reviewed. Jude referenced Item C1 "Accept Resignation (Retirement) of Melvin Borell, Hwy. Maint. Person, Eff. 3-31-98, & Auth. Replacement." He expressed that Wright County was losing a tremendous employee and wished Borell luck in his retirement, as did the remainder of the Board members. Norman requested that Item A2, "Set Personnel Committee Of The Whole Meeting for 3-24-98 @ 12:30 P.M., Interview Administrative Clerk Candidates" be removed for discussion. On a motion by Jude, second by Mattson, all voted to approve the remainder of the Consent Agenda as follows:
1. Performance Appraisals: T. Bangasser, Atty.; T Welter, MIS; W. Stephens, P & Z; K. Clemence, G. Windler, Sher./Corr.
3. Charitable Gambling Application, St. Mary of Czestochowa (Franklin Twp.).
4. Claim, Frank Madden, $1,616.08.
5. Refer to Union Negotiations Committee a proposed Memo of Understanding between Wright County and Local No. 49 regarding change in work week schedule for 1998 and 1998.
1. Claim, Scott Builders, $945.00.
1. Accept Resignation (Retirement) of Melvin Borell, Hwy. Maint. Person, Eff. 3-31-98, & Auth. Replacement.
2. Approve Partial Payment #1 ($56,601.00) to Landwehr Construction, Inc. For SAP 86-599-17 (Victor Twp. Culvert Project.)
D. PLANNING & ZONING
1. Approve Hire, David Kaufman, Assistant Environmental Health Specialist, Eff. 3-25-98, Step 1.
1. Authorize Board Chairman's signature on the Annual County Boat and Water Safety Agreement.
Item A2, "Set Personnel Committee Of The Whole Meeting for 3-24-98 @ 12:30 P.M., Interview Administrative Clerk Candidates" was addressed. Norman requested that the date of the meeting be changed. On a motion by Sawatzke, second by Jude, all voted to set the Personnel Committee Of The Whole Meeting for 3-30-98 at 9:00 A.M. to conduct interviews for the Administrative Clerk position.
Darla Groshens, Auditor/Treasurer, requested approval of a claim amounting to $15.24 from McLeod County for repair to Joint Ditch #15. Sawatzke noted that the Agenda incorrectly listed this claim as Joint Ditch #11. The claim is for Wright County's portion of mileage incurred. Mattson moved to approve the claim, seconded by Sawatzke, carried 4-0.
Groshens presented another claim from McLeod County for $472.09 for clean out of Jt. Ditch 11. McLeod County Commissioner Ray Bayerl was contacted. Mattson said that Bayerl informed him that it was not clear whether this was a Joint Ditch. McLeod County authorizes expenditures of up to $5000 on ditches without other approval. Jude stated that it needs to be communicated to McLeod County that Wright County must be notified prior to expenditure for work on joint ditches. Jude moved to approve payment of the bill and to authorize the Auditor to write a letter to McLeod County explaining Wright County's policy of payment. Motion carried 4-0 on a second by Mattson.
Groshens presented a claim from Carver County for $3,338.55 for work on Jt. Ditch No. 4. Groshens contacted the Carver County Auditor for an explanation of the charges. Work was completed on the Charlie Burns property in Section 11 (Carver County) and in Section 32 (Woodland Township). Mattson and Russek attended meetings previously regarding ditch work. Mattson recalled that the cost for clean out was approved at approximately $4000 but did not recall Burns property being involved in the conversation. He understood that it was for clean out of Sam Montgomery's property. A portion of the cost ($1,032.61) was for rental of a backhoe and bulldozer in May of 1996. Mattson moved to approve the claim, seconded by Sawatzke, carried 4-0.
At the request of Groshens, Jude moved to authorize an increase in the Treasurer's cash of $100.00. Motion carried 4-0 on a second by Mattson.
Groshens distributed the February Revenue/Expenditure Guidelines for review.
On a motion by Mattson, second by Sawatzke, all voted to approve the claims as listed in the abstract, subject to audit.
At 9:20 A.M., Tom Salkowski, Planning & Zoning Administrator, recommended adoption of the amendments to the Wright County Land Use Plan for Maple Lake Township. He complimented Maple Lake Township for their efforts in revising the Plan to address concerns previously voiced by the County Board. He said the Township assumed that the Plan had to last a long time as the last time it was updated was in 1987-1988. The original Plan included a lot of extra development. The revised Plan provides for limited road growth, City expansion, and yet most of the Township is still agricultural. He said the Town Board was committed to preserving ag. He felt the Plan preserves the integrity of County policies and plans and still provides for some limited growth in Maple Lake Township.
Salkowski referenced the revisions to the Plan. He said prior versions included more land in the Ag Residential area, but what is proposed adds approximately 150-200 acres along existing roads, including the shoreland area of Black Lake. Most everything else remains the same in the plan except a small area on the North side of Sullivan Lake and a strip along Donnelly Drive. Previously, everything between CR37 and Maple Lake had been zoned Residential Large Lot. This was an error and was changed to Ag Residential. There is one new area directly adjacent to the City that remains Ag Residential. It is felt that farmland will be preserved in this area with this designation, as residential development will be limited due to the Airport. Any residential development which may occur will be limited to areas adjacent to existing roads and lakeshore development. The Township Board has been proactive relative to a provision for a community sewer treatment system along Ramsey Lake. If successful, these community drain fields may be used to solve problems on Maple Lake and in other areas of the County. The other main area of change is between Ramsey and Mud Lakes. The area along Ramsey Lake is partially developed. Although characterized by wetlands and steep slopes, there are also farm fields in this area. The intent of the Township, if development is proposed, is to preserve farmland as part of a PUD whenever possible. A major growth area identified in the Plan is the expansion North of the City of Maple Lake. It was estimated that the Airport occupies approximately 100 acres of land. Beyond that, areas are zoned where no building is allowed or with height restrictions. Jude thought the only way the Airport could expand would be to the Northwest if CR37 were moved. Minor alterations could be allowed otherwise. He did not envision it ever becoming a major airport.
Salkowski said that as this is a County Planning & Zoning Ordinance, the final action on rezoning is up to the County Board. Reference was made to cases where the Planning Commission denied rezoning due to the amount of development in the area and the farmland. The Plan allows for consideration on whether rezoning is appropriate in the Ag Residential areas, taking into consideration such issues as timing of the project and what effect the project would have on ag operations. The Town Board, the Planning Commission or the County Board has the right to deny a request to rezone. Rose expressed appreciation to Maple Lake Township for addressing the Board's concerns and modifying the Plan. Sawatzke concurred and complimented Salkowski for his efforts on projects such as this one. Mattson moved to approve the Plan as presented, seconded by Sawatzke, carried 4-0.
On a motion by Jude, second by Mattson, all voted to approve the corrected Lake Charlotte Lake lmprovement District Assessment Hearing Minutes of 8-18-97.
Referred from the last County Board meeting, the Dahlgren, Shardlow & Uban Contract for services was discussed. DSU was hired to assist the County with the process of updating the Agricultural Zoning District Requirements as they pertain to Solid Waste Disposal Facilities, Animal Feedlots and other uses. The Contract was estimated at $18,900.00. Jude had questioned why the costs to date were at approximately $43,000. Salkowski contacted Shardlow who identified three primary areas that led to the difference in costs. The main area involved the Issues Workshops which were held throughout the County to gather citizen input. The original contract did not include these meetings. The second area involved the threat and legal action taken against the County during the process, and was directed at the work being done by Shardlow. There were a number of meetings held with counsel and staff. The third area, mapping, turned out to be more difficult than anticipated due to the County falling behind in GIS work. This is partially attributed to the hiring difficulties in the County Surveyor Office. The GIS Map had to be started from scratch and has not reached completion. This is the only area which is incomplete.
Jude said although it was an open-ended contract, there should be accountability for contracts. He felt contracts should be followed to assure this is not happening. Sawatzke said the County Board approved the DSU Contract and all of the claims and that they had responsibility for expenditures. When the moratorium was put into effect in 1996, it was not anticipated that the process would be this extensive. Although the County paid twice as much as the Contract estimate, Sawatzke said the County did obtain a finished project which he was satisfied with. Sawatzke also noted that the Board did not delegate the task to any department or person to monitor the costs involved. Jude felt a process should be set up to do so with contracts. Norman said if the issue were sent to the Ways & Means Committee to discuss the process, the Auditor should be contacted to address available resources to develop spreadsheets. Another potential report to track information would be the Revenue/Expenditure Guidelines. Sawatzke felt the process could be brought up the next time the Board approves a contract. Jude felt that the Committee should address this so there is a recommendation for future contracts. Salkowski added that if any further legal action is taken, he would expect that Shardlow would be called as a witness and costs could be associated with that. DSU is no longer involved with the feedlot issue. Jude inquired whether the current contract would be used if Shardlow would testify. Wyman Nelson responded that he felt the contract had an attached hourly schedule which could be used. No action was taken.
A Building Committee Of The Whole meeting was held on 3-10-98. A summary of the minutes follows: Update from Architect/Owners Representative. Scott Builders will request KUE Contractors to provide a letter indicating where demolition material will be dumped. Braun Intertec will provide testing during compaction and removal of soil. Consensus of the Committee was that Scott Builders was designated to assure safety compliance. A preconstruction conference was to be held on 3-10-98 at 2:00 p.m. with KUE Contractors and subcontractors. The Parks Department will be notified to secure the Pamida site. The Architect will be required to fax a written summary to Scott Builders of any conversations between them and KUE Construction. The sprinkler system was tested and is operational. Consensus was to authorize two additional card access doors at the Pamida site, one each for the computer room and for the storage room by the loading dock. Consensus was to order 36 new modular units and directed Hayes to work out details of delivery with Scott Builders and KUE Contractors. Funding sources prior to bonding will be from Budget 820 Site Improvements and the Road & Bridge Capital lmprovement Account. A potential drainage problem on the South side of the parking lot at the Pamida site will be reviewed. The MlS Director will continue to work with vendors to accommodate the construction schedule. OPX lines will be run and those employees remaining at the Public Works site will retain 100% of phone functionality.
At today's meeting, Norman questioned whether the Board wished to hold the next Committee meeting on 3-24-98 as he was not sure how much activity had taken place. Consensus was to schedule the meeting and it could be canceled if desired. Norman indicated that the Parks Department did not have material available to secure the Pamida site. The Highway Department was contacted and will secure the site. On a motion by Mattson, second by Sawatzke, all voted to accept the minutes as presented.
Tom Zins, Assistant County Attorney, presented a draft resolution relating to the Ordinance Amendments which were adopted on 3-10-98, including the creation of a waste handling district. Inadvertently, the legal description of the new district was omitted from the material presented at the last meeting. The legal description is the same as that published in the Howard Lake Herald and sent to neighbors and Superior Landfill. Sawatzke stated that the Board assumed that this was approved as part of the motion last week. Sawatzke moved to adopt Resolution 98-12 as presented, seconded by Mattson, carried 3-1 on a roll call vote with Jude casting the nay vote.
Mattson moved to authorize attendance at the Lake Ann Watershed Association Meeting on 3-24-98. Discussion will include berms along county ditches and will involve the SWCD, Planning & Zoning, and Extension Offices. Reservations can be made with Tom Hammer, Lake Ann Association. Motion carried 4-0 on a second by Sawatzke.
Rose said as part of the Transportation Committee meeting held on 3-13-98, the intersection of CR134 and CR35 in Buffalo was reviewed. A consensus was reached by the Committee that stoplights should be installed if the City will cost share when the intersection is annexed into the City. Stop signs will be placed at the intersection as early as this week. Rose discussed this with the City and this issue also was addressed last night at the City Council's meeting. Commissioner Jude was not at the Transportation Committee meeting and learned about the decision through radio coverage. Rose said she did not expect word to travel that fast. She said it was unfortunate that Jude learned of the decision in this manner and not through the Transportation Committee minutes as a recommendation from the Transportation Committee.
Access Lifts Inc. 722.16
Airtouch Cellular 880.30
American Institutional Supply 233.85
Annandale Advocate 176.50
Appert Foods 2415.16
Associated Bag Company 121.82
Bear Graphics lnc. 544.75
Beaudry Propane lnc. 1361.25
Best Disposal Services 286.00
Bruns, Diane 245.82
Buff'n Glo Inc. 270.40
Buffalo, City of 4477.75
Central Lock & Safe 166.50
Cole Papers lnc. 327.59
Comp. USA Inc. 355.00
Computer Parts & Services Inc. 222.42
Computer Training lnt'l. lnc. 780.76
Dziuk, John R. 340.20
Enterprise & Dispatch 165.30
Feddema, Tom 127.10
Functional lndustries 635.25
G&K Services 1069.62
Gateway 2000 1521.00
GE Capital lnfo Tech Solutions 3378.18
GE Capital Info Technology Sol. 590.49
Gholson, Janet 249.20
Gregory's Foods Inc. 105.82
Hillyard Floor Care Supply 2217.67
HPl International lnc. 557.50
lnstitute for Forensic Psychol. 325.00
JLM Telecommunications 788.20
Lakedale Telephone Company 243.72
Landwehr Construction lnc. 56601.00
LaPlant Demo lnc. 654.52
Larson Publications Inc. 156.10
Loberg Plumbing & Heating Co. 511.01
Lund lndustries lnc. 390.90
Maple Lake Messenger 112.37
Marco Business Products 1349.67
Medtox Laboratories 230.00
MN Sheriffs Association 225.00
Mobile Radio Engineering 295.01
Monticello Times 325.94
NACO Conference Registration 350.00
Office Depot 1451.42
Peavey, Lynn, Company 1601.28
Photo I 534.61
Russek, Jack 117.49
Siegel Display Products 108.95
Star Tribune 238.50
State of MN lntertech Group 550.22
Stockholm Township 379.15
Stuhr, Dorothy M. 155.31
Sys Custom Cabinets 1877.00
Thermal Technologies Inc. 8175.00
Tony's Auto Service 106.50
Total Printing 1005.68
United Parcel Service 166.38
USWest Communications 7120.60
USWest Direct 116.40
Wachter, Troy 298.00
Wallin, Randy 224.50
West Publishing Company 300.66
West Publishing Payment Ctr 435.16
Winsted Publishing Inc. 225.27
Wright County Journal Press 208.08
Wright County Public Health 208.00
34 payments under $100 $1489.02
The meeting adjourned at 10:09 A.M.
Judie Rose, Chairperson
ATTEST: Richard W. Norman , County Coordinator