Wright County Board Minutes

MARCH 21, 2000

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Eichelberg moved to approve the minutes of 3-14-00 as presented, seconded by Russek, carried unanimously.

Petitions were accepted to the Agenda as follows: Aud./Treas. Item #2, "Personal Leave, Linda Schmatz, License Bureau" (Gruber); Item For Consideration #2, "Appointment to Boards" (Eichelberg).

Jude moved to approve the Agenda as amended, seconded by Russek, carried unanimously.

Jude made a change to the Consent Agenda, Item B2. The item will be referred to the Personnel Committee instead of the Personnel Committee Of The Whole. On a motion by Jude, second by Eichelberg, all voted to approve the Consent Agenda as amended:

A.ADMINISTRATION

1. Performance Appraisals: S. Dickerman, A. Rasmuson, Assr.; B. Leinonen, W. Luetgers, D. Redden, Hwy.; K. Hayes, MIS.

2. Claim, Frank Madden, $2,542.10.

3. Set Labor Management Health Insurance Committee Meeting, 4-12-00 at 9:00 A.M.

4. O/T Report, Period Ending 3-03-00.

B. ATTORNEY

1. Authorize 6-Month Personal Leave Of Absence, Tami Bangasser, Secretary.

2. Refer Secretary Position To Personnel Committee.

C. AUDITOR/TREASURER

1. Authorize Signatures on Agreement with Rod Bunting (approved at the 2-08-00 County Board Meeting).

D.COURT SERVICES

1. Authorize Sandi Kile to work out of classification as Senior Clerk II, Eff. 3-10-00 during hiring process to fill vacancy created by resignation of Jan Klein.

E. HIGHWAY

1. Authorize Hire, Barb Holmquist, Confidential Secretary, Eff. 4-3-00 (Step 3).

2. Approve Memo Of Understanding with Local No. 49 RE: Summer Work Schedules for Employees in Highway, Parks and Surveyor Departments.

F. SHERIFF

1. Acknowledge Retirement, David Leukuma, Deputy Sheriff, Eff. 4-29-00 & Authorize Replacement.

Doug Gruber, Auditor/Treasurer, stated that Linda Schmatz, Clerk in the License Bureau, has been on medical leave since 11-4-99. Schmatz's current leave of absence expired on 2-22-00 and she has requested approval of another six-month leave. Gruber recommended that the Board approve a 3-month leave of absence. This would allow Gruber to expedite the process of filling the position if Schmatz would decide not to return to work. Temporary personnel will be used in the interim. Sawatzke moved to approve the request, seconded by Jude, carried 5-0. Schmatz will be sent a letter by the Personnel Office referencing the action taken.

On a motion by Jude, second by Russek, all voted to approve the claims as listed in the abstract, subject to audit.

A Building Committee Of The Whole meeting was held on 3-14-00. A summary of the minutes follows:

Public Works - Humidification. There is a problem with the humidification at the Public Works Building. M&E Engineering reviewed the problem and found the system to be working according to the way it was designed, which was without humidification. A proposal was submitted to add humidity in the winter at an approximate cost of $5,000. There was discussion as to whether humidification had been discussed in earlier conversations when design work was being completed for the Public Works building. The Architect will review past memos and minutes in this regard. Engel stated that Buetow would cover the cost of design fees for adding humidity if M&E Engineering determines it is an installation problem.

Design Development-County Coordinator's Office. Revised drawings were reviewed showing the County Coordinator's Office expanding into the second floor employee lounge rather than the public lounge. The proposed layout would include offices for the Purchasing Agent and Special Projects Administrator; a testing area; and records/storage area. The Architect estimated minimal expense in converting this area, requiring some lighting changes and moving some return air registers. The Architect suggested use of Herman Miller partitions. The partitions can be reused and the area would retain its openness for future remodeling. A cost estimate of $1,500 was received from a local contractor to remove part of a block wall in the Coordinator's office, opening up the reception area. Conversion of C117 to an employee lounge would be relatively inexpensive as plumbing is available to the vending machines and sink in the hallway. The majority consensus of the Committee was to approve proceeding with conversions of the employee lounge and C117. Norman requested to be able to proceed with removal of the wall in the Coordinator's Office reception area with a local contractor and for the work to be performed after work hours.

Design Development-Fourth Floor. A consensus was reached on the fourth floor plan with the departments involved. The consensus of the Committee was to covert space into storage for Court Services by removing a wall in front of the restrooms and to take some open space from the women's restroom by relocating walls. There are two areas that the building inspector has not yet determined whether a wall or door is required.

Mechanical Design. M&E Engineering provided a thorough explanation of the mechanical drawings for fourth floor. Current equipment and systems were discussed and what could be expected after the remodel. The Architect stated the design does include cooling for the voice/data room.

Electrical Design. M&E Engineering presented electrical drawings for the fourth floor and reviewed the different types of lighting to be used. Changes will be made to the existing fire alarm system to tie it in with the existing system. The condition of the tower on the roof and water leaks on the fourth floor were discussed. The Architect stated repair of drywall could be included in the project if it is not a substantial amount. The Architect requested approval for the design drawings in order to proceed with preparation of bid documents. The consensus was for design approval pending Scott's review and approval.

Cost Estimate. The Architect presented a cost estimate for the fourth floor of $700,000 for construction costs and $250,000 projected soft costs for a projected total cost of $950,000. Hayes questioned whether the soft costs figure was too small and pointed out there will be additional costs outside of the project for furnishings. The Architect indicated that there could be an additional cost of $40,000 for a Won-Door if required by the building inspector.

Construction Schedule. The schedule has been moved up one week by the Architect. He requested issuing documents on 4-11-00 with bid opening on 5-2-00. Following the bid opening, the Board has 30 days to make a bid decision. Use of elevators, removal of demolition materials, and moving building materials to the fourth floor for construction was discussed. Agreement was that these issues need to be addressed in preparation for the bidding process. Engel requested approval to go into design. The consensus of the Committee was to recommend this to the Board for approval.

At today's meeting, Sawatzke made a change to page 1 of the minutes, 1st paragraph, last sentence will read, "Following discussion Engel stated Buetow would cover the cost of design fees for adding humidity if Moulten determines it is an installation problem." Sawatzke said in relation to the construction schedule, the Board wants the Architect to be as thorough as possible versus moving the project schedule up. The Board does not want the removal of demolition materials to hamper the daily business of the Courthouse. Richard Norman said the Architect does not plan to include the County Coordinator's Office in the bid process. Due to the size of the project, the Architect felt the work could be completed by an independent contractor which would expedite the process. Specifications for the Coordinator's Office will not be drawn up by the Architect. Norman requested approval to proceed with conversion of C117 to an employee lunchroom. Jude moved to accept the minutes as presented, seconded by Russek, carried 5-0. Jude made a motion to authorize proceeding with remodeling of the second floor lunchroom as reflected in the design and to include changing the wall in the Coordinator's Office. The motion would include converting C117 into an employee lunchroom. The motion was seconded by Eichelberg. Sawatzke stated that although he was the one recommending use of C117 as the employee lunchroom, he was unsure as to whether this space would accommodate the need. When questioned by Sawatzke, Norman responded that it should be viewed as an interim solution to the problem. Motion carried 5-0.

Eichelberg serves on both the Parks Commission and Great River Regional Library Boards. He previously thought he had a conflict with serving on both, but found that March is the only meeting where a time conflict will occur. In review of the Committee appointments made at the organizational meeting in January, there is not a specific appointment made for the Law Library. Sawatzke said that past practice is that the appointee to the Library Board would serve on both Boards. After discussion, Jude moved to establish a separate line item on the Committee Appointments listing for the Wright County Law Library Board. The Commissioner appointment to that Board will be included as part of the organizational meeting held the first meeting of each year. Eichelberg will continue to serve in this capacity until the appointment is made in 2001. The motion was seconded by Eichelberg and carried 5-0.

At 9:30 a.m., the bid opening for the CSAH 14 Bridge Replacement (Bridge No. 86519) S.A.P. 86-614-07 was held. At the recommendation of Wayne Fingalson, Highway Engineer, Jude moved to lay the bids over for one week for review and recommendation. Motion carried 5-0 on a second by Russek.

Name of Bidder; Bid Amount; Bid Bond Included

Duininck Brothers, Inc.; $1,191,214.06; Yes; Prinsburg, MN

Ed Kraemer & Sons, Inc.; $1,076,464.08; Yes; Burnsville MN

Glenwood Bridge, Inc.; $1,061,665.25; Yes; Glenwood MN

Lunda Construction Co.; $1,074,390.73; Yes; Black River Falls WI

Redstone Construction; $1,016,069.12; Yes; Mora MN

Bills Approved

ABM Equipment and Supply 160.77

Advanced Grapic Systems 222.03

Airtouch Cellular Bellevue 495.75

Allina Medical Transportation 170.00

American Business Forms 1281.35

Aspen Equipment Co. 1970.25

Assn. of MN Counties 875.00

AT & T 197.38

Barton Sand & Gravel 5814.16

Batteries Plus 519.71

Beckius Truck Repair Inc. 582.75

Boyer Truck Parts 499.50

City Buffalo 138.38

Rod Bunting 812.50

Tim Cameron 125.00

Canadian Pacific Railway 12520.86

Lola Carlson 1736.00

Catholic Charities 11238.45

Central Glass 699.75

Central McGowan, Inc. 196.61

Central Tractor Farm & Cntry 216.38

Chamberlain Oil Co. 1495.52

Columbia Propane 571.17

Computer Training Int. 555.00

Data Transmission Network 1064.28

Charles Davis 195.00

DLT Solutions 196.00

John Dziuk 206.70

EPA Audio Visual Inc. 8545.93

Bridget Falbo 1962.00

Fox Taxidermy 450.00

Freestyle Sales Co., Inc. 607.20

G.E.Capital Info Tech Sol. 184.83

W. Grainger, Inc. 344.23

Greenview Inc. 348.08

Grinnell Fire Protection 252.00

H & H Sport Shop 175.00

Rolland Helgeson 253.70

Hillyard Floor Care Supply 2299.05

Holiday 1635.87

Idexx Laboratories Inc. 740.82

Info Logic 2640.00

Interstate Batteries 155.38

J. Craft Inc. 860.46

Lake Region Coop Oil 18330.04

Laplant Demo Inc. 960.72

Lawson Products, Inc. 1230.20

Lightning Powder Co. Inc. 231.00

Loberg Plmbg. & Htg. Co. 4338.16

Lurd Industries Inc. 369.80

M-R Sign Co., Inc. 674.68

Marco Business Products 1386.95

Marks Standard Parts 2910.14

Matco Tools 411.99

McDowall Comfort Mngement 5375.00

MCP Carstar Collision Ctr 253.68

Millersville University 295.00

Mn Auditors and Recorders 150.00

City Monticello 40000.00

Morries Buffalo Ford Mercury 322.96

MTI Distributing Co. 140.70

National Rec. & Park Assn. 150.00

Northern States Power Co. 141.42

Office Depot 663.84

Olympic Oil Co. 174.28

On Site Monitoring 9186.00

Pioneer Rim & Wheel Co. 144.94

Precision Prints of Wright Co. 151.98

Reds Auto Electric 309.92

Reliant Energy Minnegasco 3346.15

Royal Tire-St. Cloud 2147.68

RS Eden 681.45

Ruttger's Bay Lake Lodge 180.00

S & T Office Products Inc. 103.31

Scenic Signs 202.96

Sherry Schliesing 167.40

Scott's Boat Works 240.00

Sharp Electronics 262.23

SKC Communication Products 121.82

Special Operations Training 580.00

St. Cloud State University 624.00

Chad Strand 300.00

Bruce Stuhr Construction 100.00

Dorothy Stuhr 105.90

Survivalink Corporation 6571.26

Target 1850.00

Terminal Supply Co. 406.79

Tessman Seed Co. Inc. 395.22

Tires Plus 226.38

Toms Superette 127.80

Total Printing 1082.80

Transcor America Inc. 1549.72

Trueman Welters, Inc. 298.18

U.S. Cavalry 199.40

Uniforms Unlimited 289.68

U.S.West Communications 6972.95

Victory Corps 147.54

Voss Lighting 581.49

Warning Lites 192.00

West Suburban Industrial Sup. 145.00

Westside Equipment 592.14

Wright Co. Radiator Repair 278.83

Wright Co. Highway Dept. 18338.25

Wright Hennepin Electric 3694.74

Zee Service Company 179.29

40 payments less than $100 1,826.51

Final Total $218,123.07

The meeting adjourned at 9:35 A.M.

Dick Mattson, Chairperson

ATTEST: Richard Norman, County Coordinator


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