Wright County Board Minutes

MARCH 23, 1999

The Wright County Board met in regular session at 9:00 A.M. with Mattson, Eichelberg, Sawatzke, Jude, and Russek present.

Mattson made the following correction to the minutes of 3-16-99: Page 2, 7th paragraph, 1st line should read, "Mattson said a meeting regarding Joint Ditch 15 was held in January." Mattson moved to approve the minutes as corrected, seconded by Jude, carried unanimously.

On a motion by Jude, second by Russek, all voted to approve the Agenda as presented.

On a motion by Mattson, second by Russek, all voted to approve the Consent Agenda as follows:

A. ADMINISTRATION

1. Performance Appraisals: J. Nyren, Ct. Admin.; T. Bamford, Ext.

2. Authorize Walman Optical As Provider Of Safety Eyewear For Wright County.

3. Refer the following items to the Communications Committee:

a. Lakedale Link 911 Agreement.

b. Historical Society Request for Two OPX Lines.

c. Computer Aided Dispatch & M.D.T. System.

4. O/T Report, Period Ending 3-5-99.

B. AUDITOR/TREASURER

1. Claim, KNR Communication Services, Inc., $464.59 (Fund 34-HSC).

C. SHERIFF

1. Acknowledge Hire, Judy Ahlm, Corrections Secretary, Eff. 3-22-99.

2. Acknowledge Appointment, Jeffrey Ruhland, Deputy Sheriff, Grade 5, Eff. 3-22-99.

3. Authorize Signature Of Board Chair On COPS Grant For Deputy Sheriffs.

D. SURVEYOR

1. Distribution of County Surveyor Report.

Doug Gruber, Auditor/Treasurer, provided an update on the tax forfeit bakery property in Cokato. The building was cleaned out by STS last week. Several hazardous items and display cases remain in the building. The upper level windows were removed and may be boarded up. The Sheriff's Department has been asked to patrol the area. Gruber requested Board direction on how to proceed with the property. Jude inquired whether Brian Asleson, County Attorney, had sent letters to the City of Cokato and School District as requested through Board action. Asleson responded that the letters have been drafted but not sent. The letters request that the County be able to recoup expenses incurred to clean up the property in future tax years. Jude stated he would like to officially hear back from the City and School District before any further action is taken. Mattson did not envision that a positive response would be received from either party. He felt the County should abide by the same 90-day window which would have been imposed on a private party for cleaning up the property. Asleson said Craig Hayes had been contacted by RENTEC, the low bidder on asbestos removal and it is unclear how long the bid will be honored by RENTEC. Asleson suggested scheduling the asbestos removal in April, which will have to be coordinated with demolition due to its location. Mattson suggested that the County establish a fund to be utilized when cleaning up tax forfeit properties. Any remaining funds could be rolled back into the General Fund. Sawatzke stated he would support this concept if it were funded by monies recaptured from tax forfeit sales and not through tax levied funds. Gruber explained that tax forfeit sales do not occur often and rarely is a profit realized. The County's expenses are deducted from sale proceeds before being applied to special assessments or back taxes. Jude felt that in order to protect taxpayers, cities need to pass ordinances and enforce them. Jude suggested that asbestos removal be targeted for mid-April and to await response from the City and School District. Sawatzke requested that the letter to the City of Cokato include requesting their perspective on current and future use of the property and whether they have an interest in the property.

On a motion by Mattson, second by Russek, all voted to acknowledge the February Revenue/Expenditure Guidelines which were distributed at the last County Board meeting.

At the request of Gruber, Eichelberg moved to approve signatures on the MCCC Tax System Maintenance & Support Agreement. Motion carried 5-0 on a second by Jude. The contract runs from 1-1-99 to 12-31-05.

The claims listing was reviewed. Mattson questioned a claim on page 16 to the Wright County Journal Press ($2,915.90). Gruber responded that the claims listing was corrected and the vendor should have been the Wright County Highway Department. Mattson moved to approve the claims as listed in the abstract, subject to audit. Motion carried 5-0 on a second by Russek.

At 9:30 A.M., Sawatzke closed the bidding process for Contract 9902, Victor Township Bridge Projects. Wayne Fingalson, Highway Engineer, opened and read the bids. The Engineer's estimate for S.A.P. 86-599-19 is $89,300.00, and the estimate for S.A.P. 86-599-20 is $66,500.00. Jude moved to lay the bids over to the next meeting for review, seconded by Eichelberg, carried unanimously.

Bidder - Midwest Contracting, LLC; S.A.P. 86-599-19 Bridge No. 86J03 - $67,008.00; S.A.P. 86-599-20 Bridge No. 86J04 - $56,230.00; Total Bid - $123,238.00; Bid Bond Included - Yes

Bidder - Landwehr Construction, Inc.; S.A.P. 86-599-19 Bridge No. 86J03 - $60,301.20; S.A.P. 86-599-20 Bridge No. 86J04 - $50,930.00; Total Bid - $111,231.20; Bid Bond Included - Yes

A Transportation Committee Of The Whole Meeting occurred on 3-10-99. At today's meeting, a change was made to page 9 of the minutes, last paragraph of Item 1, 3rd sentence, replace "Ken Jude" with "Elmer Eichelberg." At today's County Board meeting, Eichelberg moved to accept the minutes and recommendations with changes as noted, seconded by Russek, carried unanimously. A summary of the minutes follows:

Summary of Construction Program Pre-Bidders Meeting of 2-26-99/Discuss Overlay Contract: A pre-bidders meeting was held with attendance by Buffalo Bituminous and Bauerly Bros. Also in attendance was Tom Salkowski, Planning & Zoning Administrator, which was beneficial as he provided the timetable for approval of Planning & Zoning requirements prior to the start of bituminous work for the 1999 overlay contract. The projects included in the 1999 Overlay Contract include:

CSAH 31 from West Co. Line to CSAH 3 in Cokato, CSAH 35 from TH55 in Buffalo to CSAH 19 in St. Michael, CSAH 37 from TH 25 to Kalland Drive in Albertville, CSAH 37 from Lamont Ave. in Albertville to CSAH 42 in Otsego;

Approximately 20 kilometers of County-wide patching;

Trail & road improvements in Montissippi County Park.

The state-aid funded project (CSAH 35) requires prevailing wage rates which are higher in respect to local levy funded projects. Therefore, CSAH 35 will be bid under a separate contract in order to separate the wage scales but tied together with other County-funded work to enable all work to be completed by the same contractor. Both CSAH 37 and CSAH 35 qualify for paved shoulders due to their ADT. The CSAH 35/CR 134 intersection was discussed relative to the placement of a traffic signal and turn lanes. A signal system will be constructed at the TH 241/CSAH 35/CSAH 19 intersection in St. Michael during the 1999 construction season. The suggestion was made to tie an alternate bid for the CSAH 35/CR 134 signal into the St. Michael project in an attempt to obtain a lower bid price. Consensus of the TCOTW was to include the turnlane work for the CSAH 35/CR 134 intersection as an alternate bid in the 1999 Overlay Contract with the right to reject if the bid is too high. The signal portion of the work may be bid later this summer as part of the contract with the traffic signal in St. Michael. The TCOTW agreed unanimously to allow the advertising of the 1999 Overlay Contract one day prior to the actual County Board approval on 3-16-99 to insure a timely schedule and allow a bid opening date of 4-6-99.

Metrication: Mn/DOT recently reversed its decision and government agencies will now have the choice of metric or English units in completing construction plans. Previously, counties were required to convert to metric in order to continue using State Aid funds. Contractors have been complaining about the confusion on their part in completing the construction work in metric which may have been part of the determining factor in switching back to English units. The 1999 overlay plans and the CSAH 18 grading plan were started in metric and will be constructed as such. Future projects will be completed in English units.

Mailbox Policy: Consensus of the TCOTW was to continue to include the placement of mailbox supports in all construction contracts with the policy change to terminate the placement of non-postal items on the posts such as ADS and newspaper boxes. The placement of these items will be the responsibility of the owner and/or the company.

Review Funding Status of Proposed Projects & Impact on 5-Year Plan: ATP Projects (CSAH 14 Bridge); 134/35 Traffic Signal; CSAH 35 Project Cost in Buffalo: Federal funds were received for the CSAH 14 bridge as part of the CSAH 14 grading project in 2001. State Aid bonding funds will be used for the 20% match of the bridge. The CSAH 35 signal and grading project was another change to the 5-Year Plan (discussed previously in the meeting) and will be subject to the alternate bidding. The third revision to the 5-Year Plan is the realignment of CSAH 35 to TH 55 in Buffalo, requiring an estimated $550,000 of State Aid Regular funds. This includes the intersection and signal system. The existing CSAH 35/TH 55 intersection and signal were constructed as a temporary location for the final design in Mn/DOT's program for the TH 55 corridor through Buffalo. The new intersection and signal will be placed near Culvers Restaurant. These issues were presented as informational.

Discuss CR 146 Agreement (City of Hanover): In the statewide jurisdictional study done in 1985 and the County's Transportation Plan completed in 1995, CR 146 was identified as a jurisdictional turnback candidate to St. Michael and Hanover. The City of Hanover recently contacted the County about proposed improvements and restoration work which would affect CR 146. A draft cooperative agreement was drafted and discussed with the City and reviewed by the TCOTW. The consensus was to revise the cooperative agreement between the City and County to include:

1) The County will pave a bituminous wear course on the urban section from Church St. to CSAH 19 (0.37 mi.) as part of their 2000 Overlay Program; 2) Allow the City of Hanover to open cut their sewer crossings on CR 146; 3) The County will perform snow removal operations on CR 146 for a period of two years from the date of the turnback to the City. The revised agreement will be acted on at the March 16th County Board Meeting, prior to the minutes of this meeting being approved. It will be discussed by the City of Hanover at their March 16 Council meeting. If needed, Jack Russek and Elmer Eichelberg will act as the County policymaker representatives in meeting with City officials regarding this jurisdictional change. At today's meeting, the County Board requested that the County Board representatives meet with St. Michael City officials as well.

Update of City of Monticello Issues: CSAH 18 Bridge; CR 117 Termini; CSAH 75 Project: The consensus of the TCOTW was to work with the City of Monticello to: 1)Terminate CR 117 at the realigned intersection with Chelsea Road which is a Municipal State Aid Street; 2) Revoke the severed portion of CR 117 between TH 25 and the cul-de-sac location to the City of Monticello after the Chelsea Road intersection with TH 25 is completed; 3) Insure that pedestrian traffic is addressed through the old alignment of CR 117 before final turnback action; 4) Participate in the funding of the CR 117 realignment with a not-to-exceed figure of $40,000.

Discuss Letter from Albertville Regarding Improvements for Proposed Outlet Mall: The TCOTW recommended consideration of traffic signal funding participation of 50% using State Aid funds for the CSAH 19/37 intersection in Albertville for the Year 2000 if progress is made on the mall development. This would be accomplished through a cooperative agreement with the City of Albertville. At today's meeting, Fingalson said he spoke with the Engineer for the City of Albertville who indicated they would be responsible for the signal at the freeway ramp. The mall is scheduled to open in July, 2000.

Discuss Detour/Haul Road Agreements for TH12 Project: The consensus of the TCOTW was to have both detour agreements approved at the 3/16/99 Board meeting. In addition, Wayne and Steve will view CSAH 30 and CSAH 5 and determine the proper timing of improvements.

Update on Township Projects/Review Agreements: 1) Middleville (bridge); 2) Southside (80th St.); 3) French Lake (proposed bridge); 4) Stockholm (Rhoades Ave. Improvements): The recommendation of the TCOTW was: Present the Cooperative Agreement for the Middleville Bridge Project at the 3-16-99 County Board Meeting with language and policy changes discussed at today's meeting (Bridge No. L8125); Use this same language and policy for the French Lake Bridge Project cooperative agreement. (Bridge No. 3689) when this becomes a project; Present the revised Cooperative Agreement between Wright County and Southside Township at the 3-16-99 County Board Meeting for review. This agreement deals with the jurisdictional changes to 80th Street and County Road No. 135 as discussed herein. Upon approval of the agreement by the County Board, it will be forwarded to Southside Township officials for their review.

Requests for Under-road Golf Course Connections; Discuss Policy: The TCOTW recommends that Highway staff do further investigation on this item and bring a draft policy for golf course structure crossing placements to the County Board for review. At today's County Board meeting, consensus was that the policy should be for pathway crossings and not just for golf course crossings.

Update on Recent Mn/DOT Meeting RE: St. Michael Issues: A meeting was held on 2-25-99 in St. Cloud. The minutes were reviewed and this item was presented as informational.

Curtis Sparks, President of North American Wetland Engineering (NAWE), provided information about how the company was formed to provide small communities with high quality wastewater treatment services at a low cost. Sparks worked 18 years with the PCA in the Water Quality Division. NAWE specializes in ecology based natural processes that recycle treated water and avoid surface water discharges. Clean water is returned to the ground through use of subsurface flow constructed wetlands, vertical flow wetlands, drip irrigation and vegetated infiltration beds. NAWE negotiated the first State Disposal System permit issued by the MPCA for a wetland treatment system in MN and has obtained numerous approvals for wetland treatment systems at county, city and town levels. Wetlands use a natural, passive treatment process which removes nitrogen and phosphorus before they reach the ground water. NAWE's constructed wetlands recycle water back into the environment through evaporation and plant uptake. Sparks said their treatment system works well for small developments, around lakes and for businesses. One of the impressive concepts is that the system can be placed over an existing treatment system. Sparks stated that one system has been permitted in Wright County for an individual homeowner and due to the amount of interest in their system, he felt he should introduce the system to the Board.

Marc Mattice, Parks Administrator, presented the March 1999 Parks Commission Minutes and recommendations. On a motion by Jude, second by Russek, all voted to acknowledge the minutes. A summary follows:

Lake Ida School Property: Located in Woodland Township, the property was deeded to Wright County in 1972 for $1.00 and is mainly used for Winsted 4-H activities and parking for the Sportsman Club. Discussion involved the condition of the building and septic system. The Parks Commission recommends that the Parks Administrator draft a letter to the Winsted 4-H Club and the Winsted Sportsman Club to see if either of these groups would be interested in leasing the ground and building for a minimal cost to their group. The lease agreement would include a maintenance agreement to ensure that the group leasing the area would take care of the grounds and building. Maintenance would include mowing, roof repair and exterior painting. If neither group is interested, other options would be considered. At today's meeting, Jude moved to authorize the Parks Administrator to negotiate with a group for use of the building and if an agreement is drawn, it should be brought back to the County Board for review. Motion carried 5-0 on a second by Russek.

Dustin Monument Wayside: The Parks Commission agreed to place a new granite stone near the original rock with an inscription of what originally was on the stone. This is being done as the original rock is extremely difficult to read.

Dirkswager House located in Ney Park: The Maple Lake Fire Department inspected the home and found asbestos in the slate siding and flooring tile. The house cannot be burned with these items intact. Mattice contacted the MPCA and OSHA in an attempt to research regulations concerning Class II asbestos removal. Mattice will attempt to obtain estimates for removal, which may have budgetary implications. Mattice will keep the Parks Board informed.

Stanley Eddy Park: The Parks Board approved setting a tour on 5-3-99 at 5:30 p.m. This meeting will replace the regular Parks Commission meeting for the month of May.

Improvements at Montissippi Park: A proposed fencing agreement between Wright County Parks and Monticello Rod & Gun Club was presented. The Gun Club's berm abuts the Parks property. From a safety standpoint, it is felt that a fence should be erected to protect those walking on the trail from entering the Gun Club's property. The County Attorney's Office would draft a Memo of Understanding to include guidelines for fencing locations, materials, vegetation control, placement of protective berm, and a first right of refusal to purchase the property in the event that the club decides to sell. All Parks Commission members voted in favor of the proposed agreement. At today's meeting, Russek moved to approve proceeding with the Memo of Understanding as recommended by Mattice, seconded by Eichelberg, carried 5-0.

A Building Committee Of The Whole Meeting was held on 3-16-99. Russek moved to approve the minutes, seconded by Eichelberg, carried 5-0. A summary of the minutes follows:

Sheriff's Department Storage Building: The consensus was to approve additions to the building at a cost of $7,467 plus tax (if not included), Ebert Construction, with funding from Site Improvement.

Project Update: An update was provided by the Architect covering unresolved issues. It was requested that Scott Builders have the mortar testing completed by Braun Intertec and to continue to hold the 5% retainage and not make any further payments at this time. Engel stated the two pumps for the mezzanine at PW would be replaced without cost to the County and that the combustion air to the boilers would be done at the same cost with a 5% O&P.

Schedule Update: Human Services moves are taking place each Thursday with three moves remaining.

Voice/Data Update: Progress is being made despite staff shortage in the MIS Department. Two units remain to be moved with completion by the end of the month.

Courthouse Remodeling: Will be discussed at the next meeting.

Review of the Ways & Means Committee meeting minutes of 3-10-99 was laid over from the last County Board meeting. The minutes cover the issue of an aggregate material tax. Due to time constraints at today's meeting, Russek moved to lay review of the minutes over to the Ways & Means Committee Of The Whole. The meeting will be held on April 14th with a time to be determined by the County Coordinator. The motion was seconded by Eichelberg and carried unanimously. Currently Wright County does not have an aggregate material tax and therefore a tax may be paid to the county of delivery. Many surrounding counties do have an aggregate material tax. If Wright County were to implement an aggregate material tax, the profit would be realized in Wright County instead of in the county of delivery.

A draft Minnesota River Basin Joint Powers Agreement was reviewed. The purpose of the agreement is to promote water quality improvement and management of the Crow River Watershed. Asleson said he reviewed the draft agreement for compliance with the Joint Powers Statute and will address language changes with the McLeod Planning & Zoning Department. Jude moved to authorize Russek to vote on behalf of Wright County in favor of the Joint Powers concept, not necessarily the agreement, at the next meeting of the Crow River Watershed (3-29-99). Russek is to bring back the agreement for review at a future Wright County Board meeting. Motion carried 5-0 on a second by Russek.

Correspondence was received from Judge Bruce Douglas relating to use of the Jury Assembly Room on 4-9-99 for a Parenting Through Divorce class. The Judges feel it is inappropriate to hold the class in this area as it is in a secured portion of the court area and requested that the County Board and Building Committee reconsider their decision to hold the class in this location. Mattson said he reviewed the area and agreed with the recommendation. Mattson moved to schedule the Parenting Through Divorce Meeting in the County Board Room on April 9th and to discuss the location of future meetings at an upcoming meeting. Motion carried 5-0 on a second by Russek.

Jude moved to adopt Resolution #99-23 authorizing Wright County Community Action as the designated applicant/service provider for the MN Housing Finance Agency Family Homeless and Assistance Program. Russek seconded the motion and it carried 5-0 on a roll call vote.

Bills Approved

Brian Abrahamson 317.44

AMI Imaging Systems Inc 36409.40

Betmar Languages inc 463.24

Bowman Distribution 353.61

Buff 'N' Glo Inc 348.67

Central Glass 730.62

Cole Papers Inc 399.64

Country Chevrolet 23640.00

John Dziuk 445.50

Facility Systems Inc 114.55

Gateway 2000 356.78

Gould Bros Chev-Olds 23409.23

H&H Sport Shop 158.00

Jim hatch Sales Co Inc 1273.74

Herco Systems 303.92

Holiday 3021.03

Indianhead Specialty Co Inc 824.18

Interstate Auto 223.65

LaPlant Demo Inc 474.00

M-R Sign Company Inc 390.28

Marco Business Products 1388.44

Meridian Aggregates Midwest 706.42

Minnegasco 194.58

Minnesota Supreme Court 207.00

MN Assn of Pretrial Service 400.00

MN Dept of Revenue 165.00

MTI Distributing Co 345.32

Northern State Power Co 226.14

Office Depot 1692.99

Quik Shop 149.15

Jack Russek 146.01

Scenic Signs 385.70

Sharp Electronics 281.56

SKC Communication Products 126.05

Sweeney Brothers Tractor Inc 185.49

Terminal Supply Co 114.52

Total Printing 610.25

Uniforms Unlimited 2178.19

US West Communications 5795.08

West Publishing Co 531.11

Wright County Highway Dept 16646.51

Zee Service Co 209.83

Airtouch Cellular Bellevue 294.38

AT&T 4782.79

Art Betterley Enterprises Inc 136.51

Boyer Truck Parts 746.67

Catholic Charities 7364.50

City Cokato 200.00

Commissioner of Transportation 3898.42

Melanie Courrier 156.67

Elmer Eichelberg 234.98

First Federal 354.00

Janet Gholson 284.27

Great River Regional Library 255113.25

Harper Cleaning Products 199.46

Rolland Helgeson 209.90

Hillyard Floor Care Supply 2124.17

Holt Motors Inc 138.45

Institute for Forensic Psych 2275.00

KNR Communications SErvices 464.59

Loberg Plumbing & Heating Co 1119.28

Craig Madson 164.30

MCP Carstar Collision Center 680.21

Metro Cash Register Systems 539.00

Minnesota CLE 155.00

MN Assn of Cty Administrators 200.00

MN Dept of Corrections-Sts 6400.00

MN Sheriffs Association 137.43

Neil's Floor Covering 420.68

Northstar Repro Products Inc 394.77

Pacsoft 1990.00

R.J. Sayers Distributing 159.60

S&T Office Products Inc 195.96

Sherry Schliesing 295.12

Simplex Time Recorder Co 292.00

St Cloud Stamp & Sign 536.40

Tactical Alliance Inc 850.00

Tools Unlimited 911.39

Transcor America Inc 1567.26

Unlimited Electric Inc 677.69

Weighing Systems & Services 180.00

West Suburban Industrial Supply 338.85

Wright Hennepin Electric 2202.91

Zep Manufacturing Company 357.95

37 payments less than $100 1,861.62

Final Total $427,948.25

The meeting adjourned at 11:43 A.M.

Patrick Sawatzke, Chairperson

ATTEST: Richard Norman, County Coordinator


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